RFIs and Responses_0004.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- 36C24626R0078
About this file
This file contains Requests for Information (RFIs) and corresponding government responses related to solicitation 36C24626R0078 for correcting Fire and Life Safety Issues at a Department of Veterans Affairs (VA) facility. The RFIs were submitted by The Dayton Superior Company (TDSC) between August 31 and September 29, 2026, with response dates concentrated around September 4, 2026, and final responses issued in Amendment 0004.
Key clarifications addressed in the RFI responses include: Fire and Life Safety Issues encompass egress stairs, handrails, guardrails, doors, stairwells, sidewalks, wall modifications, fire alarm systems, and sprinkler systems; offerors may demonstrate past performance through projects involving one or more scope elements rather than requiring all elements in a single contract; unforeseen roof conditions at Building 28 will be recognized upon visible confirmation of damaged sheathing or support members requiring replacement; new stairs for residential buildings TR-2, TR-3, and TR-4 shall use treated wood; the contractor may work on a maximum of two buildings simultaneously; phasing is required and subject to VA coordination to prevent operational disruption; the VA will not provide stone or bricks for Building 83; the general contractor will not require escorts unless long-lead notification is needed; parking spaces and laydown areas are available but without electrical or gas services; electrical power for tools will be provided if outlet sources are available; no liquidated damages apply; and completed CPARS evaluations are preferred and accepted in lieu of Past Performance Questionnaires (PPQs). Additionally, the government provided hazardous materials reports addressing asbestos and lead paint concerns, and hydrant flow test reports for fire protection calculations.
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Other files
| File | Type | Posted |
|---|---|---|
| S502_TYPICAL DETAILS.pdf | ||
| ASBESTOS AND HAMZAT MATERIALS SUMMARY.pdf | ||
| 36-S501_BLDG 36 STAIR ELEVATION PLAN AND SECTIONS.pdf | ||
| 36C24626R0078 0004.docx | DOCX document | |
| FIRE HYDRANTS ANNUAL INSPECTIONS.pdf | ||
| 36C24626R0078 0003.docx | DOCX document | |
| ATTACHMENT F - PAST PERFORMANCE QUESTIONAIRE_Revised.docx | DOCX document | |
| RFP 36C24626R0078_Revised.pdf | ||
| RFIs and Responses_0002.xlsx | XLSX spreadsheet | |
| 36C24626R0078 0002.docx | DOCX document | |
| Site Visit Sign in Sheet_08-31-2026-Correct Fire_Redacted.pdf | ||
| 36C24626R0078 0001.docx | DOCX document | |
| ATTACHMENT E - VA Bldgs Map - SITE VISIT MEET POINT - BLDG. 27.pdf | ||
| ATTACHMENT C - PROPOSAL ITEMS COST BREAKDOWN.xlsx | XLSX spreadsheet | |
| ATTACHMENT B DRAWINGS.pdf | ||
| 36C24626R0078_1.docx | DOCX document | |
| ATTACHMENT F - PAST PERFORMANCE QUESTIONAIRE.docx | DOCX document | |
| ATTACHMENT D WAGE DETERMINATION Last Revised Date 05-18-2026.pdf | ||
| ATTACHMENT A SPECIFICATIONS_rev.pdf |
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Text version
RFIs
| RFI# | Originator | Origination Date | Question | Due Date | Respondent | Response | Closed | Amend # |
| 1 | TDSC | 8/31/26 | Solicitation – page 18 – Part II mentions the “past performance of the firm having experience in repairing and replacing Fire and Life Safety Issues”. Please clarify whether “Fire and Life Safety Issues,” includes the broader life-safety improvements identified in the Scope of Work, such as egress stairs, handrails, guardrails, doors, stairwells, sidewalks, and wall modifications, in addition to fire alarm and sprinkler systems? | 9/4/26 | COR | Fire and Life Safety Issues as stated in the SOW includes, egress stairs, handrails, guardrails, doors, stairwells, sidewalks and wall modifications and in addition to fire alarm and sprinkler systems. | 9/16/26 | 0002 |
| 2 | SITE VISIT on 8/31/2026 | 8/31/26 | Bldg. 28, there may be an unforeseen site condition. The manager of the Credit Union stated that the roof top was declared unsafe by someone from the VA and that nobody should walk on it. The contractors mentioned that they will have to pull the roof off to see what is underneath it. Based on what they heard, they may have an unforeseen condition (damaged sheathing, damaged joists, etc.…). | 9/4/26 | COR | An unforeseen condition will occur when the Contractor has visible seen and confirmed that the roof sheathing and its support members requires replacement. | 8/31/26 | 0002 |
| 3 | SITE VISIT on 8/31/2026 | 8/31/26 | Bldg. 35, Police Station. There may be an issue with access. The policeman stated that if there was going to be work in the area it needed to be heavily coordinated as work could not be done without an escort. The area surrounding the area of work is a secured area and adjacent to the armory. He announced it to the contractors, so they are aware of the issues with work in that building. | 9/4/26 | COR | Upon awarding the contract, Engineering Services will request from the Contractor if there are construction issues relating to work required at B-3 and if so how will this issue be addressed. | 8/31/26 | 0002 |
| 4 | SITE VISIT on 8/31/2026 | 8/31/26 | Bldg. 36, there is a column in the drawings that state to weld to an existing column, but there is no column to weld to. The drawing needs to be corrected for this. Contracting needs a corrected drawing. | 9/4/26 | AE | B-36 Structural Drawing, Detail1/36S501 shows two new 4x4 steel column bearing on two existing 4x4 steel column but in reality, there is only one existing 4x4 steel column. See ATTACHED A/E structural DRAWING re-design of B-35 canopy support (36-S501_BLDG 36 STAIR ELEVATION PLAN AND SECTIONS and S502_TYPICAL DETAILS). | 10/5/26 | 0004 |
| 5 | TDSC | 8/31/26 | Please confirm whether Offerors may demonstrate relevant past performance through projects involving one or more of the Fire and Life Safety scope elements identified in the RFP, or whether qualifying projects must include all listed elements within a single contract. | 9/4/26 | COR | Yes, Offerors may demonstrate relevant past performance through projects involving one or more of the Fire and Life Safety scope elements identified in the RFP | 9/16/26 | 0002 |
| 6 | TDSC | 9/4/26 | Please clarify how the relevancy ratings assigned to individual past performance projects (Very Relevant, Relevant, Somewhat Relevant, or Not Relevant) will be considered in determining the Offeror's overall Performance Confidence Assessment Rating. Specifically, is a “Very Relevant” project required to receive a “Substantial Confidence” rating? | 9/4/26 | COR | Part II – Past Performance listed under "Section M-Evaluation Factors For Award" describes the Government evaluation of the Offeror's past performance of their recent and revelant projects in order to determine the Offeror's ability to perform the contract. | 9/16/26 | 0002 |
| 7 | TDSC | 9/4/26 | Is there a Lead & Asbestos test / survey conducted on this project Scope of Work? | 9/4/26 | COR | Engineering Services will investigate to determine if Asbestos Reports are availble for the various projects. | 9/16/26 | 0002 |
| 8 | TDSC | 9/4/26 | Please clarify what type of materials are required to construct the new stairs on Buildings TR-2, TR-3 and TR-4. | 9/4/26 | AE | Treated wood (in accordance with specifications) shall be used to construct the new stairs for residential buildings TR-2, TR-3 and TR-4 | 9/16/26 | 0002 |
| 9 | TDSC | 9/4/26 | Please clarify if the project is going to be phased? | 9/4/26 | AE | The Contractor shall provide phasing, as applicable, in coordination with VAMC to ensure no disruption to building operations during construction. | 9/16/26 | 0002 |
| 10 | TDSC | 9/4/26 | Could you tell us where the Buildings TR-2, TR-3 and TR-4 are physically located at? | 9/4/26 | COR | TR-1: 1200 Stockley Gardens, Norfolk, VA. 23517, TR-2: 18 Roland Drive, Hampton, VA. 23669, TR-3: 301 Ireland Street, Hampton, VA 23663, TR-4: 22 Roland Drive, Hampton, VA. 23669 | 9/16/26 | 0002 |
| 11 | TDSC | 9/4/26 | Has there been a water flow test being performed for the new Fire Protection Scope of Work? | 9/4/26 | COR | No | 9/16/26 | 0002 |
| 12 | TDSC | 9/4/26 | Please clarify on sheet No. 27B-S501 that the new column is to be directly attached to the column below? We see that design is not correct in this location. | 9/4/26 | AE | Yes, the drawings are correct. The new column shown on Sheet 27B-S501 is intended to be directly connected to and supported by the column below. See sheet notes for additional details. | 9/16/26 | 0002 |
| 13 | TDSC | 9/4/26 | Please clarify if the existing steel stairs, risers, steps, columns and I – Beams are going to be repainted? | 9/4/26 | AE | Repainting due to any existing surface deterioration shall be provided. Selected finish shall comply with specifications. | 9/16/26 | 0002 |
| 14 | TDSC | 9/4/26 | Please clarify rather or not the VA is going to provide any of the stone or bricks for the Scope of Work on Building #83 on Sheet #83-A101? | 9/4/26 | COR | No | 9/16/26 | 0002 |
| 15 | TDSC | 9/4/26 | Please clarify if building #28 2nd floor is going to be occupied during the Fire Protection Scope of Work? | 9/4/26 | COR | Yes | 9/16/26 | 0002 |
| 16 | TDSC | 9/4/26 | Please clarify if the General Contractor is going to be responsible for paying or providing someone at Building #35 in the evidence room while work is going to be performed? | 9/4/26 | COR | No | 9/16/26 | 0002 |
| 17 | TDSC | 9/4/26 | Please clarify is the ceiling is Building #28 second floor is going to be completely replaced? | 9/4/26 | COR | Yes | 9/16/26 | 0002 |
| 18 | TDSC | 9/4/26 | Please clarify as too what buildings that the General Contractor will have to have an escort? Please clarify as to what potential building that the General Contractor will be working on could possibly be shut down due to sensitive work being done by the Police department or the VA Hospital? | 9/4/26 | COR | General Contractor will not require an escort unless work or services in that area requires a long lead notification by the contractor. | 9/16/26 | 0002 |
| 19 | TDSC | 9/4/26 | Please clarify that the General Contractor can have full access to the field located next to Building #15, to drive on the load & unload a lift to accommodate our needs to replace the existing rails? | 9/4/26 | COR | Coordination between the General Contractor and VA Engineering Services wiil discuss and determine the safe and effective loading and unloading area(s). | 9/16/26 | 0002 |
| 20 | TDSC | 9/4/26 | Please clarify if the General Contractor can start multiple buildings simultaneously? | 9/4/26 | COR | Multiple building contracts starting simultaneously requires discussion between VA Engineering Services and Contractor. | 9/16/26 | 0002 |
| 21 | TDSC | 9/4/26 | Is there ample parking space for the General Contractor and its sub-contractors? Are there any requirements for parking passes? Is there space for the General Contractor to have a couple of Conex Boxes office trailer and a laydown area? | 9/4/26 | COR | There are parking spaces available at designated areas for the general conractor and sub-contractors and parking passes are not required. There are spaces in the VA Laydown area for contractor's Conex boxes office trailers but there is No electrical or gas services. | 9/16/26 | 0002 |
| 22 | TDSC | 9/4/26 | Please clarify if electrical power is going to be provided for the General Contractor and its sub-contractors power tools? | 9/4/26 | COR | Yes, if there are available outlet sources. | 9/16/26 | 0002 |
| 23 | TDSC | 9/4/26 | Please clarify if there are Liquidated Damages on this project? | 9/4/26 | COR | No | 9/16/26 | 0002 |
| 24 | TDSC | 9/4/26 | Please clarify if the General Contractor will have full access to all the building in the Scope of Work? | 9/4/26 | COR | Genereal Contractor will have access to the perspective buildings as outlined in the SOW. Certain phases of the work such as Fire Protection may require work to be performed during off hours. | 9/16/26 | 0002 |
| 25 | TDSC | 9/4/26 | There is an absolute ton of repairs and alterations to be made to existing steel railing and stairs over various buildings. Without a Lead Paint survey report and an Asbestos survey report, how are the contractors to determine the quantity of lead paint removal to be done in order to perform the steel work. The absence of this information will have a profound effect on the project cost. Thereby, we repeat our request for a Lead-paint and asbestos survey report, else, provide us with an alternate means to quantify abatement to be performed. | 9/29/26 | COR | See the attached Harzadous Materials Report (ASBESTOS AND HAMZAT MATERIALS SUMMARY) relating to Asbestos and Lead Base. | 0004 | |
| 26 | TDSC | 9/4/26 | Water flow information is needed in order for us to provide a cost for this portion of the work. 116-FP101 states that the water flow information is included in the specifications are we are not able to locate it. Further, it states that the contractor is responsible to perform hydraulic calculations, Without the waterflow information, we are not able to perform the hydraulic calcs in order to determine the sizes of the fire sprinkler lines, thus estimate the cost for this portion of the work. If the government will not provide us with the water flow data, how are we to quantify the piping needed? | 9/29/26 | COR | See the attached Hydrants Flow Test Reports for the VA Campus. | 0004 | |
| 27 | TDSC | 9/4/26 | Without a hazardous lead / asbestos study know do we proceed. Can you tell us if there are any hazardous materials on this project or not? | 9/29/26 | COR | See the attached Harzadous Materials Report (ASBESTOS AND HAMZAT MATERIALS SUMMARY) relating to Asbestos and Lead Base. | 0004 | |
| 28 | TDSC | 9/4/26 | A determination of the number for buildings the contractor is allowed to commence work at one time needs to be determined by the government for pre–proposal. This information will determine the number of supervisory staff to place on the project. The staffing levels cannot be determined during the estimate phase by the contractors without the input from the government Thereby, we repeat our request for the government to clarify if the Contractor can commence the work in multiple buildings simultaneously. | 9/29/26 | COR | The TOTAL number of buildings that the contractor may work on simulaneously is 2 (TWO). | 0004 | |
| 29 | TDSC | 9/4/26 | We would just ask that our request to utilize completed CPARS evaluations in lieu of PPQs be considered even if the PPQ form is provided via addendum. Given the timing at the end of the fiscal year, we recognize that schedules may be especially busy, and allowing CPARS would help avoid potential delays associated with obtaining newly completed PPQs from our references. | 9/29/26 | COR | Completed CPARS evaluation may be used in lieu of PPQs. (CPARS is preferred) | 0004 | |
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