S06-36C24626R0039 0007-Renovate Surgical Suite Phase II.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 8

0007 05-20-2026 658-19-103

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

To all Offerors/Bidders

36C24626R0039

04-10-2026

X

X X

X 1

The purpose of this Amendment 0007 is to provide responses to additional RFI questions received that were due by 5/18/26 by 5:30PM EST. This Amendment 0007 also provides sign-in sheet for site visit conducted on 4/20/26 at the Salem VA Medical Center.

Project Title: Renovate Surgical Suite Phase II

Project Number: 658-19-103

Solicitation Number: 36C24626R0039

Amendment Number: 0007

RENOVATE SURGICAL SUITE PHASE II- ADDITIONAL RFI QUESTIONS RECEIVED-

36C24626R0039- SALEM VA MEDICAL CENTER

1. On sheet E-506, shows layout of additional conduit required for the Hybrid OR. Should there also be similar layouts for OR’s 1-6?? There are none shown on the electrical drawings.

See Drawing E-503, E-504 & E-505 for additional conduit requirements for the other operating rooms. These ORs are more typical and the Hybrid OR is a unique room, hence the additional documentation on E-506.

2. Amendment 4 has files showing OR equipment provided plus layouts of the OR’s. Are the conduit requirements shown on these medical drawings in addition to those shown on the electrical drawing OR details or are they the same?

Contractor is responsible for all conduits required for a complete operating room per the medical equipment manufacturer’s documentation and the electrical drawings.

3. The Sign-In list was not included in Amendment 0005, please provide.

Sign-in sheet will be uploaded with Amendment 0007.

4. Please confirm the 14-day activation period between phases is to be included in the contractor’s POP?

Confirmed. The activation period has been included in the overall project duration.

5. Based on the detail provide for the integrated OR ceiling system, we are to utilize detail 2 on S-502 for all 6 ORs are we are to include the all components associated with this system including the beams, hanger rod, and the “pre-engineered HVAC system”

The contractor is responsible for providing all components for the support of the pre-engineered HVAC system including but not limited to hanger rods, braces, beams, structural members, plates, and anchors. Detail 2/S-502 is to be used in the Hybrid OR as shown on P1-SF121, but it is a typical detail that is to be used where the hangers for the pre-engineered HVAC system cannot be directly attached to the ceiling because of conflicts.

6. Please confirm what type of support member is required as listed for the “pre-engineered HVAC system”

See response to #5 above.

7. Bid Alternate No. 1 / Phase 4 Deletion Scope The solicitation price schedule includes Bid Alternate No. 1: Base Bid, except delete all work associated with Construction Phase 4. Please provide a clear written description, drawing list, and specification scope identifying all work to be deleted under Bid Alternate No. 1, including any associated impacts to temporary work, infection control, utilities, commissioning, testing, tie-ins, phasing, closeout, and turnover requirements.

Refer to AE110 in lieu of base bid phase 4 architectural drawings Refer to Phase 4 contract documents for the scope of work to be constructed under the base contract, and therefore omitted, under the alternate. Also refer to response to #8 below.

8. Phase 4 Infrastructure Impacts on Earlier Phases If Bid Alternate No. 1 is accepted and Phase 4 work is deleted, please confirm whether any infrastructure installed in earlier phases must still be sized, roughed in, capped, extended, or otherwise installed to support the deleted Phase 4 area for future work.

If Bid Alternate No. 1 is accepted, the Phase 4 work will not be completed at this time.

Infrastructure installed in earlier phases must still be sized, roughed in, capped, extended, or otherwise installed to support the deleted Phase 4 area for future work.

9. Pricing Format for Bid Alternate No. 1 Please confirm whether offerors should provide pricing for Bid Alternate No. 1 as a single deductive/additive line item on the price schedule only, or whether the Government requires a detailed breakout identifying labor, material, subcontractor, equipment, general conditions, overhead, profit, and bond impacts.

Provide single deductive/additive line item.

10. Infection Control Class by Phase / Area Prior responses confirm that temporary infection control measures are required and that infection control walls shown on A-011, A-012, A-013, and A-014 should be followed. Please provide the required ICRA classification, including Class III or Class IV designation, for each phase/work area so bidders can price the proper level of barriers, anterooms, HEPA filtration, negative air, cleaning, and monitoring.

Level IV ICRA.

11. Negative Air, Waste Routes, Material Routes, and Elevator Routes Please identify any owner-mandated negative air discharge locations, waste/debris removal routes, material delivery routes, approved elevators, loading docks, corridors, entrances, and exits that the contractor must use during each phase. If these routes are to be proposed by the contractor after award, please confirm.

Contractor routes are identified on phasing plans. See sheets A-011, A-012, A-013, and A-

104. Means and methods of negative air discharge location is to be determined by the contractor.

12. Temporary Generator Capacity and Operating Requirements

Please confirm the required temporary generator capacity, voltage, fuel source, connection points, location, expected duration, refueling requirements, maintenance responsibility, load-bank testing requirements, and whether the temporary generator must support full OR/surgical suite operations during construction.

Temporary generator electrical information is found on Drawing E-601. Generator is intended to back up the current emergency system until generator building work, new generator testing and commissioning is completed and the new generators are ready to be re-connected back into the existing system. Contractor shall coordinate all cutovers and shutdowns with VA at least 30 days in advance. The temporary generator shall be treated and maintained per the requirements of Spec 263213. The Contractor is responsible for maintaining this generator in fully operational condition with periodic testing and refueling as required. Generator shall come with a sub-base fuel tank with a 96-hour full load run time per VA standards.

13. VA-Furnished Equipment Receiving, Storage, and Movement Prior responses indicate certain equipment is VA-furnished and either VA-installed or contractor-installed, depending on the equipment schedule. Please confirm who is responsible for receiving, unloading, inspecting, storing, protecting, transporting from storage, and moving VA-furnished equipment into final installation locations.

Any equipment identified as VA furnished contractor installed equipment will be delivered to VA loading dock. Contractor is responsible for transporting from loading dock to site and installing.

14. Low-Voltage Software, Licensing, and Programming Costs Prior responses identify existing systems, including Ascom nurse call, Lenel access control, Avigilon video surveillance, and Valcom overhead paging. Please confirm whether the contractor is responsible for any software licenses, head-end expansion, programming, owner-held license coordination, manufacturer/vendor service fees, or integration costs for nurse call, access control, video surveillance, overhead paging, intercom, fire alarm, BAS, lighting controls, or other low-voltage systems.

Contractor is responsible for any software licenses, head-end expansion, programming, owner-held license coordination, manufacturer/vendor service fees, or integration costs for nurse call, access control, video surveillance, overhead paging, intercom, fire alarm, BAS, lighting controls, or other low-voltage systems.

15. TAB Requirements by Phase Please confirm whether Testing, Adjusting, and Balancing must be completed and accepted for each phased turnover before the VA occupies or uses that phase. Please also confirm whether interim TAB reports are required for temporary conditions or partial system operation.

Testing, Adjusting, and Balancing and commissioning must be completed and accepted for each phased turnover before the VA occupies or uses that phase.

16. Temporary Weather Protection for Exterior Shafts and Roof Openings The project includes exterior shafts and rooftop/mechanical work. Please confirm the temporary weather protection requirements for exterior wall openings, roof penetrations, shaft openings, temporary duct openings, and other building envelope impacts during construction.

Contractor is responsible for providing adequate protection of existing structures IAW specification section 01 00 00.

17. Existing Fire Alarm Manufacturer / Vendor Please identify the manufacturer of the existing fire alarm system and the current service/programming vendor for the affected buildings. Please confirm whether the contractor must use the VA’s existing fire alarm vendor for programming, tie-in, testing, certification, and final acceptance.

Johnson Controls

18. Badging, Background Checks, Escorts, and Access Timing Please confirm the required badging, background check, fingerprinting, PIV, escort, parking, and access requirements for contractor and subcontractor personnel. Please also identify the anticipated processing duration so that offerors can include appropriate schedule assumptions.

All contractor and subcontractor employees must comply with VA badging requirements.

Contractors and subcontractors will be issued temp badges while permanent badges are being processed.

19. Owner Training Requirements Please confirm the required number of owner training sessions, the duration of each session, the required attendees, the recording requirements, the training documentation requirements, and whether training must be provided by phase for systems turned over before final project completion.

Contractor shall comply with owner training requirements for each division of work as outlined in the project specifications.

20. Warranty Start Date for Phased Turnovers Please confirm whether warranties begin at substantial completion/acceptance of each individual phase or at final completion and acceptance of the entire project.

Substantial completion will be issued following VA acceptance of each phase of work.

21. Critical Submittal Review Durations For proposal schedule development, please provide the Government’s anticipated review duration for critical submittals, including generator, fuel oil system, switchgear, electrical gear, AHUs, chillers, BAS/DDC controls, fire alarm, medical gas, fire protection, structural steel, doors/hardware, integrated OR ceiling system, infection control plan, phasing plan, TAB plan, and commissioning-related submittals.

Reference specification section 01 33 23 paragraph 1.10.D.

22. Early Release of Long-Lead Equipment Please confirm whether the Government will allow early review and release of long-lead equipment submittals immediately after award, including generator, switchgear, electrical gear, AHUs, chillers, controls, fire alarm components, doors/hardware, medical gas equipment, integrated OR ceiling system components, and other long-lead items.

Yes, VA will review all submittals IAW project specification section 01 33 23 following

NTP.

23. Liquidated Damages / Interim Milestones Please confirm whether liquidated damages apply only to final contract completion or also to interim-phase milestones, phased turnover dates, or VA activation periods. If applicable, please identify the daily rate and applicable milestone dates.

Liquidated damages are not included in this contract.

24. Proposal Schedule Level of Detail Please confirm the required level of detail for the proposal schedule. Specifically, should offerors include phase durations, submittal periods, procurement durations, VA activation periods, shutdowns, infection control barrier installation/removal, commissioning, TAB, training, inspections, and phased turnover activities?

Follow instructions to offerors and evaluation criteria.

25. Subcontractor Substitution / TBD Subcontractors The proposal requirements request that intended subcontractors be included in the project management plan. Please confirm whether offerors may list certain subcontractors as “TBD” at the proposal stage and whether substitution of listed subcontractors after award will require Contracting Officer approval.

Failure to list subcontractors necessary to complete the work may adversely affect the technical evaluation rating assigned for the proposal. Designation of "To Be Determined" for a certain trade/subcontractor may adversely affect the technical evaluation rating assigned for the proposal. Yes, substitution of a subcontractor after award will require Government review and Contracting Officer approval as the Government will have materially relied upon the list of subcontractors during evaluation of the project management plan.

26. VA Activation Period Between Phases The Additional RFI response states the contractor shall assume a 14-calendar-day VA activation period between phases. Please confirm whether this 14-calendar-day period applies between all construction phases, whether contractor work is prohibited during this period, and whether the 14 days are included within the overall contract duration.

The 14-day activation period applies to all phases. Work cannot begin in the next phase until after the 14-day activation period as the previous phase must be activated and the VA must vacate the next phase.

27. Temporary Fire Protection and Fire Alarm During Phasing Prior responses confirm that temporary life safety measures are required. Please confirm whether the contractor must provide engineered temporary fire protection and temporary fire alarm plans for each phase, including temporary sprinkler coverage, temporary fire alarm devices, fire watch, temporary egress signage, and AHJ/VA approval before each phase begins.

Reference specification section 01 35 26 paragraph 1.14 for fire safety during construction.

28. Responsibility for Owner-Retained Vendors

Please identify any owner-retained vendors or separate VA contractors that must perform work, inspections, certifications, programming, tie-ins, startup, commissioning support, training, or acceptance testing for any project system. If none are owner-retained, please confirm all such costs are to be included by the contractor.

Commissioning Agent will be owner retained. Contractor responsibilities for CxA is outlined in specification section 01 91 00.

29. Existing Above-Ceiling Conditions and Conflict Resolution Prior responses state that BIM coordination was not performed and that the contractor remains responsible for coordination drawings. Please confirm that concealed above-ceiling conflicts with undocumented existing utilities, structural conditions, or existing systems that could not reasonably be identified from the solicitation documents or site visit will be handled under the Differing Site Conditions and Changes clauses.

Yes, differing site conditions would likely be handled under the differing site conditions and changes clauses.

30. Temporary Environmental Conditions for Adjacent Active Surgical Areas Prior responses refer bidders to Specification Section 01 00 00 for temporary utilities and environmental controls. Please confirm the minimum required temperature, humidity, and pressure relationships, as well as filtration and ventilation conditions, that must be maintained in adjacent active surgical/support areas during each phase.

For new active spaces, contractor to refer to HVAC Design Data schedule on M-701 for temperature and humidity requirements. All non-surgical spaces to be minimum of MERV 14 and surgical spaces are to be HEPA. Provide ventilation at 2 air changes for non-surgical spaces and 4 air changes for surgical spaces. Refer to M-601-M-603 for pressure relationships between spaces.

Existing active spaces must maintain existing conditions for temperature, humidity, pressurization, filtration, and ventilation.

31. Medical Gas Shutdown and Interim Certification Requirements Please confirm whether medical gas, medical vacuum, and WAGD systems require third-party verification after each phase, after each shutdown/tie-in, or only at final completion. Please also confirm whether any interim certifications are required before VA occupancy/use of each phase.

Reference specification sections 22 62 00 and 22 63 00.

32. Permits and AHJ Approval for Fuel Oil Tank Work Prior responses identify the fuel tank scope and existing UST size. Please confirm which permits, inspections, environmental approvals, fire marshal reviews, testing, and AHJ sign-offs are required for the underground fuel oil tank work, and whether these are the contractor’s responsibility.

Reference specification section 23 10 00 paragraph 1.7 regarding permits. VA serves as AHJ for final acceptance.

33. Temporary UPS / Electrical Cutover Requirements

The Additional RFI response states the UPS will be purchased by VA, delivered to the VA warehouse, and moved/connected by the contractor. Please confirm whether any temporary UPS, temporary power, bypass, after-hours cutover, or load testing is required during installation and connection.

This UPS is for the new Hybrid OR equipment that will be activated at the completion of phase 1. Contractor shall coordinate with VA to ensure UPS is installed prior to equipment startup.

34. Contractor Work During VA Activation Periods Please confirm whether the contractor may perform punch list, commissioning support, training, documentation, inspections, TAB adjustments, or non-disruptive work during the 14-calendar-day VA activation period between phases, or whether each activation period is to be treated as a no-work period in the affected area.

All punch list, commissioning support, training, documentation, inspections, TAB adjustments, or non-disruptive work shall be completed before 14-day activation period.

35. Phase-Specific Turnover Requirements Please identify the documentation and acceptance requirements for each phased turnover, including punch list status, life-safety acceptance, infection-control clearance, medical gas certification, TAB report, commissioning checklist, fire alarm/fire protection testing, owner training, attic stock, O&M manuals, and as-built updates required before VA use.

All contractual requirements to include but not limited to final acceptance testing, punch list, certifications, commissioning, etc must be completed prior to turn over of each phase with exception of attic stock, O&M manuals, and as-builts.

36. Allowable Shutdown Notice Periods Prior responses state that shutdowns are to be coordinated with the COR. For bidding and scheduling purposes, please confirm the minimum advance notice required for shutdowns of electrical normal power, emergency power, fire alarm, fire protection, BAS/DDC, medical gas, medical vacuum, WAGD, domestic water, sanitary, HVAC, nurse call, access control, video surveillance, paging, and other critical systems.

Reference specification section 01 00 00 1.6.N.2

See attached document: S04- Renovate Surgical Suite Ph 2- Site Visit Sign In Sheet.