Attachment E - SOW_Roof Repair-114_Rev1_20Jan2026.pdf

Statement of Work Repair of Building 114 Roof (partial) (see photos)

The Hampton VA Medical Center 100 Emancipation Drive Hampton Virginia 23667 has identified leaks coming from the roof of (BLDG 114). We will need to have these leaks addressed for repair. The Contractor shall furnish all labor, materials, travel, and equipment to complete repairs to the flat roof over the sunroom and office, the second-floor cornice work, and the standing seam roofing in the areas shown in the picture in this document on the roof of building 114 in accordance with the Statement of Work (SOW).

I. Statement of Work

1. Remove metal roofing and metal valley as seen on attached Photo 2 as (REM 1) & (REM 2).

2. Remove the membrane system including flashings and insulation down to the metal deck.

3. Report any deteriorated wood nailers to superintendent. (Provide unburdened hourly rates for Carpenter, Roofer, and Laborer to repair undiscovered damages. Include standard markup of materials to complete repair of undiscovered damages.)

4. Furnish and install new tapered ISO (polyiso) insulation. (see area “replace” on Photo 1)

5. Install new mechanically fastened .060 white TPO (Thermoplastic Polyolefin) membrane over the entire flat roof area. (see area “replace” on Photo 1)

6. Fully adhere membrane at walls and curbs.

7. Flash all penetrations, curbs, drains, and terminations to manufacturer’s standards using pre-molded TPO accessories and heat-weld all seams.

8. Fabricate and install new 24-gauge white polyvinylidene fluoride finished drip edge, flashings, and counterflashing metals and seal to membrane.

9. Remove and replace existing pilaster caps, ledge metal, and all pieces of deteriorated fascia wrap metal at adjacent brick wall construction with new white polyvinylidene fluoride coated metal. (see REM 3)

10. Fabricate and install new standing seam roof panels to match existing as closely as possible, valley, and trim metals in Slate Gray color to replace (REM 1 and REM 2 on Photo 2) removed panels.

11. Fasten and seal two (2) pieces of hip cap at eastern-most hip on existing standing seam roof. (see photo 3)

12. Remove all demolished materials and construction waste from property.

13. Furnish membrane manufacturer’s 20-year weathertightness warranty, and two (2) year installer’s warranty.

14. CAUTION: Ensure temporary rain protection to prevent interior damage and disruption of patient care inside of building while replacement is underway.

36C24626B0009 Amendment 0002 Attachment E

Explanation: The replacement of the metal valley and metal panels (REM 1 on Photo 2) is to ensure that the membrane goes under the metal roof far enough to ensure a watertight installation. The opposite side of the ridge (REM 2 in Photo 2) is being replaced because the valley metal has a continuous leak hidden leak problem.

PHOTO 1

PHOTO 2

PHOTO 3

The requirements above are hereafter referenced as “Building 114 Roof Repairs (BLDG 114)” The Contractor shall perform to the standards in this contract. This SOW requires the work to be performed by qualified Contract Professionals, and they will hereafter be referred to as “Contractors.” The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for services at the Hampton VA Medical Center to the Contracting Officer and/or the COR within 10 days after contract award. Contractor shall revise this documentation whenever service personnel are assigned or re-assigned to the Hampton VA Medical Center. The Contracting Officer or COR reserve the right to request authentication of factory training certificates or credentials from the Contractor at any time for any personnel who are servicing Hampton VA Medical Center equipment. The contractor will not require access to VA sensitive information, therefore the “Certification and Accreditation” (C&A) requirement in accordance with (IAW) VA Handbook 6500.6 Contract Security does not apply. All roof measurements/numbers are approximate and will be verified during the walk through by the contractor.

Definitions/Acronyms/Abbreviations:

a) Contracting Officer (CO) – VA official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

b) Contracting Officer's Representative (COR) – VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. Responsibilities include certification of invoices, placing orders for service, providing technical guidance, and overseeing technical aspects of the contract. All administrative functions remain with the Contracting Officer.

c) Contractor –refers to both the prime Contractor and his/her employees, and any sub-contractor and their employees.

d) E.O. – Executive Order

e) FSE – Field service engineer

f) Fixed-price contract- is a type of contract that provides for a price that is not subject to any adjustment based on the contractor's cost experience in performing the contract.

g) FAR, Federal Acquisition Regulation

h) NICET – National Institute for Certification in Engineering Technology

i) National Fire Protection Association (NFPA) - is a United States trade association, albeit with some international members, that creates and maintains private, copyrighted standards and codes for usage and adoption by local governments.

j) Out-Patient Clinic (OPC) - the part of our VA hospital system designed for the treatment of veteran’s outpatients with health problems who visit the VA for diagnosis or treatment out in their local community.

k) Preventative Maintenance (PM)

l) Performance Work Statement (PWS) - is a statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes

36C24626B0009 Amendment 0002 https://en.wikipedia.org/wiki/United_States

m) Quality Assurance Surveillance Plan (QASP) – an organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the Contractors continuous performance.

n) Quality Control and Quality Control Plan (QCP) – Those actions taken by the Contractor to control the production of goods or services, so they will meet the requirements of the contract.

o) Solar Reflectance Index (SRI) -- The measure of constructed surface's ability to reflect solar heat, as shown by a small temperature rise

p) VAAR, Veteran Affairs Acquisition Regulation

q) Weekends, Holidays, Evenings and Nights Hours – WHEN

References:

a) E.O., 12902, 13514, 13693, 13834

b) FAR 23 & 36, Sustainable Acquisitions

c) VAAR 823, Sustainable Acquisition Policy

d) NFPA 10, Portable Fire Extinguisher

e) NFPA 30, Flammable Combustible liquids

f) NFPA 70E, Standard for Electrical Safety in the Workplace

g) NFPA 99, Health Care Facilities Code, Latest Edition

h) NFPA 101, Life Safety Code, Latest Edition

i) NFPA 203, Guide on Roof Coverings and Roof Deck Constructions

j) ASHRE, American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual

k) ICC, International Building Code, Latest Edition

l) The Joint Commission Accreditation Manual for Hospitals, Latest Edition.

m) OSHA Standard 29 CFR Part 1910, Subparts: D, H, I, J, K, L, P & Z.

n) OSHA - Safety and Health Regulations for Construction Part 1926 Subpart E

II. SCOPE

The contractor shall provide all supervision, labor, material, and equipment necessary to perform the specified work requirements. The roofing contractor installing performing the repairs will also provide a two (2) year labor warranty for installation. The contractor will provide a detailed proposal outlining all steps needed to complete each part of the service, specifically this SOW. Roofing contractors will provide the COR with applicator certificates for the roofing product selected.

A. CONTRACT AWARD MEETING:

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a Pre-construction meeting or advised the contractor that a pre-construction meeting is waived.

B. PERIOD OF PERFORMANCE:

This shall be a firm-fixed price contract. The period of performance will be 60 calendar days from notice to proceed (NTP).

C. CHANGES TO THE STATEMENT OF WORK (SOW):

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a service folder with all other products of the services. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

D. PERFORMANCE REQUIREMENTS:

1. Contractor shall provide the necessary personnel and equipment to meet or exceed required service. The contractor shall have the following responsibilities:

a) Have technical training and evident track records of working experience in Maintenance and Testing of Roofing and related components in healthcare, industrial, educational, or commercial facilities for a minimum of five (5) years.

b) Survey the Roof System Requirement, List building requirements with specific roof system restoration to be applied. (Alpha/numerically)

c) Determine/Provide Federal/State/EPA requirements for construction processes and secure all required permits to complete all requirements described in this SOW. Permits shall be the sole responsibility of the Contractor and copies will be maintained on site.

d) During the site walk if the contractor or COR annotate an area of concern, the membrane can be removed to inspect the roof deck. The new roof system will not be installed until the deck is properly inspected and/or repaired.

e) Survey the roof and determine all systems that will be isolated, removed and re-installed.

Examples: HVAC, power lines, conduit, condensate lines, fencing, security cameras, poles/brackets, roof stacks, vents and exhaust fans. The contractor shall work with the COR to annotate each requirement during the site-walk.

f) Seal all roof penetrations using applicable roof system applications. Examples: Rubber boots around stacks, sealants, membrane systems, flashing, etc., to ensure weather tight roofing envelope. Polyester fabric sheets shall be double or tripled up around penetrations, curbs, transitions, drains and equipment as required by roofing manufacture recommendations

g) Ensure all flashing is secured to the building and sealed into the new seamless roof system. Rubber membranes will be applied 2-3 inches past the flashing termination to provide a self-flashing seam along the wall or parapet designs, where building design allows the application.

h) Be responsible for delivery, off-loading, uncrating and disposal of all materials. All recyclable materials and debris shall be disposed of off-site. The contractor shall be responsible for inspecting shipments and replacing any damaged items during shipping.

The COR shall also be made aware of issues and document discrepancies. If onsite recycling bins are available any materials will be coordinated with the COR prior to adding any recycling bins or dumpsters.

i) Determine power requirements for site work, while maintaining power at facilities to support 24/7 operations. Normal electrical power will be provided onsite as will water for pressure washing. Government Furnished Material (GFM). Any additional electrical loads will require the contractor to secure generators for supporting any excess power usage. This will be coordinated with the COR during the site walk. Any temporary shut-down of equipment will be coordinated with the COR prior to shutting down any systems.

j) Provide safety plans for site specific roofing applications, Site Safety Officer, Weekly safety briefings, Ground Safety reviews daily--following OSHA-30 style self-inspections.

The contractor shall follow Lock-Out Tag-Out procedures for all utility systems that require temporary shut-off. Site safety plans should be provided to the COR for review prior to Notice to Proceed (NTP). Safety plans should remain on site during all working hours for reference by the COR, site safety and employees.

k) Provide as needed for each building specific site layout: temporary fencing, orange cones, safety delineators, tarps to collect debris, Construction Warning Signs, Work Area Keep Out, Flaggers, etc.... The contractor should provide First-Aid kits and eye-wash bottles for employees. If the contractor uses generators or equipment requiring fuel, fire extinguishers will be readily available where the equipment is being utilized. Any forklifts used on site will have a contracted employee spot the movements around the construction site and wear applicable safety vests and provide overwatch for pedestrians and vehicles as the forklift is driven on Federal property.

l) Provide, possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910 and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable

m) Be responsible for any injury to their employees as well as for any damage to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

n) The Contractor Safety Officer and contractor employees shall conduct daily site clean-up and ground safety walks should be conducted by the GC Superintendent on site. The sites have constant vehicle traffic 24 hours a day. The debris left onsite will pose a safety hazard and shall be addressed immediately to ensure the safety of site personnel. The COR will work with Contractor to ensure safety is paramount.

o) Any materials brought onto Federal property must be approved and have SDS sheets on site for those products. The contractor will always maintain a binder with SDS sheets on site to verify what items are used and for safety reference. All contractor employees should have direct access to the binder to reference safety concerns. This binder is an inspection item if sites are visited by Environmental, OSHA or County inspectors.

p) Provide product details/specifications, warranties and owner’s manuals to the COR. The warranty will detail preventative maintenance requirements and checklist items required by the owner for the warranty period. The warranty will also explain the three (3) year manufacture representative clause for roof inspections. A copy of all materials will be provided to the COR; one (1) electronic copy and one (1) hard copy. Hard copy information shall be provided in a 3-ring binder format with tabs specific to the roofing systems, hatch safety rail, vents, walkway systems, product specifications and warranty type.

2. Contractor’s Minimum Requirement

a) The contractor shall provide a dedicated Account Manager to supervise all delivery of services per scope.

b) The contractor shall always be escorted by a VA employee during Maintenance at all facilities.

E. DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place and time that the VA has set aside, and all in accordance with the SOW.

The contractor shall provide a copy of the inspection document used (field report) on the day of each inspection performed.

F. PERFORMANCE HOURS

Normal workdays are Monday through Friday, First Shift: 7:00am to 3:30pm /Second Shift:

3:00pm to 11:30pm to include weekends and Federal Holidays. The contractor shall perform all work during the first & second shifts to include weekends when possible but shall perform any work that will affect patient care systems during times that will be the least disruptive; when required by the COR. The contractor shall remove all parts and debris daily from the Hampton VA Medical Center work site, and the contractor is responsible for a complete daily clean-up and debris removals until inspections are completed. The contractor shall submit a daily report on progress on the service to the COR or authorized personnel.

1. Government normal duty hours are from 0700-1630, Monday through Friday, excluding Federal holidays. There are ten Federal Holidays as follows:

New Year’s Day January 1

Martin Luther King Day 3rd Monday in January

President’s Day 3rd Monday in February

Memorial Day Last Monday in May

Juneteenth June 19

Independence Day July 4

Labor Day 1st Monday in September

Columbus Day 2nd Monday in October

Veterans Day November 11

Thanksgiving Day Last Thursday in November

Christmas Day December 25

2. If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also, included would be any day specifically declared by the President of the United States of America as a National Holiday.