36C24626B0009_2.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24626B0009 X 12-17-2025

NA

36C246 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Gina Moriarty 757-315-3956 Project Title: Bldg. 114 Roof Repair NAICS Code: 238160 | Size Standard: $19M

Project Description: The Hampton VA Medical Center located at 100 Emancipation Drive, Hampton, Virginia has identified leaks coming from the roof of building 114. The Contractor shall furnish all labor, materials, travel, and equipment to complete repairs to the flat roof over the sunroom and office, the second-floor cornice work, and the standing seam roofing areas of building 114 in accordance with the statement of work (SOW).

THIS IS A 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE in accordance with (IAW)

38. U.S.C. 8127 (d).

This contract will be awarded IAW FAR Part 14 - Sealed Bidding

IAW established public law, all bids are required to be registered and current in System for Award Management (SAM) at at the time of award. SAM is the official Government point of entry located at www.sam.gov.

Site Visit: A site visit has been scheduled for January 7, 2026, at 1000 Eastern Standard Time (EST). Interested parties shall meet at the ramp door on the side of building 114 (see Attachment B – Map) at the Hampton VA Health Care System in Hampton, Virginia.

Bid Due Date: Bids are due no later than 1600 EST January 26, 2026. Bids must be submitted via email to Gina Moriarty at gina.moriarty@va.gov.

A bid opening ceremony will be conducted via Microsoft (MS) Teams at 1330 EST on January 27, 2026. See Instructions to Bidders for details.

Please remember to read the solicitation in its entirety and follow all instructions.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.211-10 X 16:00

EST

01-26-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 Gina Moriarty

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

The contractor shall provide all labor, materials, tools, equipment, and supervision to perform all operations necessary to perform roof repairs on building 114 at the Hampton VA Health Care System.

All work shall be in accordance with the Statement of Work (SOW) and will include final clean up and completion of any punch list items.

PRINCIPAL NAICS CODE: 238160 - Roofing Contractors PRODUCT/SERVICE CODE: Z2DA - Repair or Alteration of Hospitals and Infirmaries UNSPSC: 72121403 - Hospital construction service

SIC CODE: 1542 - NONRESIDENTIAL CONSTRUCTION, NEC

MANUFACTURER PART NUMBER (MPN): NA

NATIONAL STOCK NUMBER: NA

LOCAL STOCK NUMBER: NA

Statement of Work Repair of Building 114 Roof (partial) (see photos) The Hampton VA Medical Center 100 Emancipation Drive Hampton Virginia 23667 has identified leaks coming from the roof of (BLDG 114). We will need to have these leaks addressed for repair. The Contractor shall furnish all labor, materials, travel, and equipment to complete repairs to the flat roof over the sunroom and office, the second-floor cornice work, and the standing seam roofing in the areas shown in the picture in this document on the roof of building 114 in accordance with the Statement of Work (SOW).

I. Statement of Work

1. Remove metal roofing and metal valley as seen on attached Photo 2 as (REM 1) & (REM 2).

2. Remove the membrane system including flashings and insulation down to the metal deck.

3. Report any deteriorated wood nailers to superintendent. (Provide unburdened hourly rates for Carpenter, Roofer, and Laborer to repair undiscovered damages. Include standard markup of materials to complete repair of undiscovered damages.)

4. Furnish and install new tapered ISO (polyiso) insulation. (see area “replace” on Photo 1)

5. Install new mechanically fastened .060 white TPO (Thermoplastic Polyolefin) membrane over the entire flat roof area. (see area “replace” on Photo 1)

6. Fully adhere membrane at walls and curbs.

7. Flash all penetrations, curbs, drains, and terminations to manufacturer’s standards using pre-molded TPO accessories and heat-weld all seams.

8. Fabricate and install new 24-gauge white polyvinylidene fluoride finished drip edge, flashings, and counterflashing metals and seal to membrane.

9. Remove and replace existing pilaster caps, ledge metal, and all pieces of deteriorated fascia wrap metal at adjacent brick wall construction with new white polyvinylidene fluoride coated metal. (see REM 3)

10. Fabricate and install new standing seam roof panels to match existing as closely as possible, valley, and trim metals in Slate Gray color to replace (REM 1 and REM 2 on Photo 2) removed panels.

11. Fasten and seal two (2) pieces of hip cap at eastern-most hip on existing standing seam roof. (see photo 3)

12. Remove all demolished materials and construction waste from property.

13. Furnish membrane manufacturer’s 20-year weathertightness warranty, and two-year installer’s warranty.

14. CAUTION: Ensure temporary rain protection to prevent interior damage and disruption of patient care inside of building while replacement is underway.

Explanation: The replacement of the metal valley and metal panels (REM 1 on Photo 2) is to ensure that the membrane goes under the metal roof far enough to ensure a watertight installation. The opposite side of the ridge (REM 2 in Photo 2) is being replaced because the valley metal has a continuous leak hidden leak problem.

PHOTO 1

PHOTO 2

PHOTO 3

The requirements above are hereafter referenced as “Building 114 Roof Repairs (BLDG 114)” The Contractor shall perform to the standards in this contract. This SOW requires the work to be performed by qualified Contract Professionals, and they will hereafter be referred to as “Contractors.” The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for services at the Hampton VA Medical Center to the Contracting Officer and/or the COR within 10 days after contract award. Contractor shall revise this documentation whenever service personnel are assigned or re-assigned to the Hampton VA Medical Center. The Contracting Officer or COR reserve the right to request authentication of factory training certificates or credentials from the Contractor at any time for any personnel who are servicing Hampton VA Medical Center equipment. The contractor will not require access to VA sensitive information, therefore the “Certification and Accreditation” (C&A) requirement in accordance with (IAW) VA Handbook 6500.6 Contract Security does not apply. All roof measurements/numbers are approximate and will be verified during the walk through by the contractor.

Definitions/Acronyms/Abbreviations:

a) Contracting Officer (CO) – VA official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

b) Contracting Officer's Representative (COR) – VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. Responsibilities include certification of invoices, placing orders for service, providing technical guidance, and overseeing technical aspects of the contract. All administrative functions remain with the Contracting Officer.

c) Contractor –refers to both the prime Contractor and his/her employees, and any sub-contractor and their employees.

d) E.O. – Executive Order

e) FSE – Field service engineer

f) Fixed-price contract- is a type of contract that provides for a price that is not subject to any adjustment based on the contractor's cost experience in performing the contract.

g) FAR, Federal Acquisition Regulation

h) NICET – National Institute for Certification in Engineering Technology

i) National Fire Protection Association (NFPA) - is a United States trade association, albeit with some international members, that creates and maintains private, copyrighted standards and codes for usage and adoption by local governments.

j) Out-Patient Clinic (OPC) - the part of our VA hospital system designed for the treatment of veteran’s outpatients with health problems who visit the VA for diagnosis or treatment out in their local community.

k) Preventative Maintenance (PM)

l) Performance Work Statement (PWS) - is a statement of work for performance-based acquisitions that describes the required results in clear, specific and objective terms with measurable outcomes

m) Quality Assurance Surveillance Plan (QASP) – an organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the Contractors continuous performance.

n) Quality Control and Quality Control Plan (QCP) – Those actions taken by the Contractor to control the production of goods or services, so they will meet the requirements of the contract.

o) Solar Reflectance Index (SRI) -- The measure of constructed surface's ability to reflect solar heat, as shown by a small temperature rise

p) VAAR, Veteran Affairs Acquisition Regulation

q) Weekends, Holidays, Evenings and Nights Hours – WHEN References:

a) E.O., 12902, 13514, 13693, 13834

b) FAR 23 & 36, Sustainable Acquisitions

c) VAAR 823, Sustainable Acquisition Policy

d) NFPA 10, Portable Fire Extinguisher

e) NFPA 30, Flammable Combustible liquids

f) NFPA 70E, Standard for Electrical Safety in the Workplace

g) NFPA 99, Health Care Facilities Code, Latest Edition

h) NFPA 101, Life Safety Code, Latest Edition

i) NFPA 203, Guide on Roof Coverings and Roof Deck Constructions

j) ASHRE, American Society of Heating, Refrigerating and Air-Conditioning Engineers Manual

k) ICC, International Building Code, Latest Edition

l) The Joint Commission Accreditation Manual for Hospitals, Latest Edition.

m) OSHA Standard 29 CFR Part 1910, Subparts: D, H, I, J, K, L, P & Z.

n) OSHA - Safety and Health Regulations for Construction Part 1926 Subpart E

II. SCOPE

The contractor shall provide all supervision, labor, material, and equipment necessary to perform the specified work requirements. The roofing contractor installing performing the repairs will also provide a one (1) year labor warranty for installation. The contractor will provide a detailed proposal outlining all steps needed to complete each part of the service, specifically this SOW. Roofing contractors will provide the COR with applicator certificates for the roofing product selected.

A. CONTRACT AWARD MEETING:

The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a Pre-construction meeting or advised the contractor that a pre-construction meeting is waived.

B. PERIOD OF PERFORMANCE:

This shall be a firm-fixed price contract. The period of performance will be from the date of award through six (6) weeks.

C. CHANGES TO THE STATEMENT OF WORK (SOW):

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a service folder with all other products of the services. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

D. PERFORMANCE REQUIREMENTS:

1. Contractor shall provide the necessary personnel and equipment to meet or exceed required service. The contractor shall have the following responsibilities:

a) Have technical training and evident track records of working experience in Maintenance and Testing of Roofing and related components in healthcare, industrial, educational, or commercial facilities for a minimum of five (5) years.

b) Survey the Roof System Requirement, List building requirements with specific roof system restoration to be applied. (Alpha/numerically)

c) Determine/Provide Federal/State/EPA requirements for construction processes and secure all required permits to complete all requirements described in this SOW. Permits shall be the sole responsibility of the Contractor and copies will be maintained on site.

d) During the site walk if the contractor or COR annotate an area of concern, the membrane can be removed to inspect the roof deck. The new roof system will not be installed until the deck is properly inspected and/or repaired.

e) Survey the roof and determine all systems that will be isolated, removed and re-installed. Examples: HVAC, power lines, conduit, condensate lines, fencing, security cameras, poles/brackets, roof stacks, vents and exhaust fans. The contractor shall work with the COR to annotate each requirement during the site-walk.

f) Seal all roof penetrations using applicable roof system applications. Examples: Rubber boots around stacks, sealants, membrane systems, flashing, etc., to ensure weather tight roofing envelope. Polyester fabric sheets shall be double or tripled up around penetrations, curbs, transitions, drains and equipment as required by roofing manufacture recommendations

g) Ensure all flashing is secured to the building and sealed into the new seamless roof system. Rubber membranes will be applied 2-3 inches past the flashing termination to provide a self-flashing seam along the wall or parapet designs, where building design allows the application.

h) Be responsible for delivery, off-loading, uncrating and disposal of all materials. All recyclable materials and debris shall be disposed of off-site. The contractor shall be responsible for inspecting shipments and replacing any damaged items during shipping. The COR shall also be made aware of issues and document discrepancies. If onsite recycling bins are available any materials will be coordinated with the COR prior to adding any recycling bins or dumpsters.

i) Determine power requirements for site work, while maintaining power at facilities to support 24/7 operations. Normal electrical power will be provided onsite as will water for pressure washing. Government Furnished Material (GFM). Any additional electrical loads will require the contractor to secure generators for supporting any excess power usage. This will be coordinated with the COR during the site walk. Any temporary shut-down of equipment will be coordinated with the COR prior to shutting down any systems.

j) Provide safety plans for site specific roofing applications, Site Safety Officer, Weekly safety briefings, Ground Safety reviews daily--following OSHA-30 style self-inspections. The contractor shall follow Lock-Out Tag-Out procedures for all utility systems that require temporary shut-off. Site safety plans should be provided to the COR for review prior to Notice to Proceed (NTP). Safety plans should remain on site during all working hours for reference by the COR, site safety and employees.

k) Provide as needed for each building specific site layout: temporary fencing, orange cones, safety delineators, tarps to collect debris, Construction Warning Signs, Work Area Keep Out, Flaggers, etc.... The contractor should provide First-Aid kits and eye-wash bottles for employees. If the contractor uses generators or equipment requiring fuel, fire extinguishers will be readily available where the equipment is being utilized. Any forklifts used on site will have a contracted employee spot the movements around the construction site and wear applicable safety vests and provide overwatch for pedestrians and vehicles as the forklift is driven on Federal property.

l) Provide, possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910 and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable

m) Be responsible for any injury to their employees as well as for any damage to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

n) The Contractor Safety Officer and contractor employees shall conduct daily site clean-up and ground safety walks should be conducted by the GC Superintendent on site. The sites have constant vehicle traffic 24 hours a day. The debris left onsite will pose a safety hazard and shall be addressed immediately to ensure the safety of site personnel. The COR will work with Contractor to ensure safety is paramount.

o) Any materials brought onto Federal property must be approved and have SDS sheets on site for those products. The contractor will always maintain a binder with SDS sheets on site to verify what items are used and for safety reference. All contractor employees should have direct access to the binder to reference safety concerns. This binder is an inspection item if sites are visited by Environmental, OSHA or County inspectors.

p) Provide product details/specifications, warranties and owner’s manuals to the COR. The warranty will detail preventative maintenance requirements and checklist items required by the owner for the warranty period. The warranty will also explain the three (3) year manufacture representative clause for roof inspections. A copy of all materials will be provided to the COR; one (1) electronic copy and one (1) hard copy. Hard copy information shall be provided in a 3-ring binder format with tabs specific to the roofing systems, hatch safety rail, vents, walkway systems, product specifications and warranty type.

2. Contractor’s Minimum Requirement

a) The contractor shall provide a dedicated Account Manager to supervise all delivery of services per scope.

b) The contractor shall always be escorted by a VA employee during Maintenance at all facilities.

E. DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place and time that the VA has set aside, and all in accordance with the SOW.

The contractor shall provide a copy of the inspection document used (field report) on the day of each inspection performed.

F. PERFORMANCE HOURS

Normal workdays are Monday through Friday, First Shift: 7:00am to 3:30pm /Second Shift: 3:00pm to 11:30pm to include weekends and Federal Holidays. The contractor shall perform all work during the first & second shifts to include weekends when possible but shall perform any work that will affect patient care systems during times that will be the least disruptive; when required by the COR. The contractor shall remove all parts and debris daily from the Hampton VA Medical Center work site, and the contractor is responsible for a complete daily clean-up and debris removals until inspections are completed. The contractor shall submit a daily report on progress on the service to the COR or authorized personnel.

1. Government normal duty hours are from 0700-1630, Monday through Friday, excluding Federal holidays. There are ten Federal Holidays as follows:

2. If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also, included would be any day specifically declared by the President of the United States of America as a National Holiday.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

1. SUBMISSION OF BIDS:

The bidder shall submit the following in response to this Invitation for Bid (IFB):

(a) A completed and signed Standard Form 1442. Contractor must acknowledge all amendments in block 19 at the time of the bid opening.

(b) A completed copy of the Representations and Certifications.

(c) Documentation of safety record.

(d) Itemized Schedule of Values Cost breakdown.

(e) Signed 52.219-28

(f) Signed 852-219-75

NOTE 1: Bidders must submit an Itemized Schedule of Values Cost breakdown in their bid in sufficient detail to permit a complete analysis of labor, materials, equipment, transportation, supervision, disposal costs, overhead, and profit. This breakdown shall cover all work involved IAW the SOW. If an Itemized Schedule of Values Cost breakdown is not provided, the bidder’s or offeror’s bid will be deemed non-responsive.

NOTE 2: Copies of all subcontractor quotes are required.

2. SITE VISIT: A site visit has been scheduled for January 7, 2026, at 1000 Eastern Standard Time (EST). Interested parties shall meet at the ramp door on the side of building 114 (Attachment B – Map) at the Hampton VA Health Care System in Hampton, Virginia. This site visit will be the only opportunity for potential bidders to visit the site.

Park in designated areas only while attending the site visit. Parking in “no parking” areas or “reserved” spots could result in a ticket being issued and/or vehicle being towed away.

REQUEST FOR INFORMATION (RFI): Submit using RFI form (Attachment B – RFI Form) via email to Gina Moriarty at gina.moriarty@va.gov; NO TELEPHONE QUESTIONS WILL BE ACCEPTED. RFI’s must be submitted no later than 1400 EST on January 13, 2026.

3. BID SUBMISSION & OPENING: All bids shall be submitted by the prime contractor. Bids must be submitted electronically via email to Gina Moriarty at gina.moriarty@va.gov. Submit bids via email to the Contracting Officer ONLY. All bids submitted electronically are due no later than 1600 EST on January 26, 2026. Please do NOT submit bids through the mail or attempt to hand deliver bids in person. LATE BIDS WILL NOT BE ACCEPTED.

NOTE: To be considered and accepted as timely the bid must be submitted in its entirety prior to the deadline. Failure to provide a bid in its entirety prior to the deadline will render the bid noncompliant.

A PUBLIC BID OPENING WILL BE CONDUCTED ONLINE VIA MS TEAMS. BIDS WILL BE OPENED AND READ ON JANUARY 27, 2025, AT 1330 EST.

Bidders who have submitted timely bids will be sent invitations links to the bid opening. Interested members of the public may listen via the link below:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_OWJhNDFjMzYtYzdjNy00YThlLTgwMjEtZjY3N2Q4Yzk3ZGI5%40thread.v2/0?context=%7b%22Tid%22%3a%22e95f1b23-abaf-45ee-821d-b7ab251ab3bf%22%2c%22Oid%22%3a%22d9401088-431b-4f3b-a380-e9aa380e39c4%22%7d

SUMMARY OF DATES:

· Site Visit: January 7, 2026 at 1000 EST

· RFI’s Due: January 13, 2026 at 1400 EST

· Bids Due: January 26, 2026 at 1600 EST

· Bid Opening: January 27, 2026 at 1330 EST

4. BASIS FOR AWARD: The Government intends to award a contract to the responsible offeror with the lowest evaluated price. Offerors must submit a cost breakdown in sufficient detail to permit a complete analysis of labor, burden, materials, equipment, transportation, supervision, and disposal. When price is the only factor considered, award will be based on the lowest reasonable price received. Award will be made to the responsible bidder (see FAR 9.1) whose bid is responsive to the terms of the invitation for bids and is most advantageous to the Government, considering only price and price relate factors included in the invitation, as provided in FAR 14.307.

5. EVALUATION OVERVIEW: Bids will be evaluated and ranked according to price and price alone, from lowest to highest. Bids unreasonably high or unrealistically low in price, when compared to the Government estimate, and market conditions evidenced by other competitive bids received, may be indicative of an inherent lack of understanding of the solicitation requirements and may result in bid rejection without discussion.

6. SAFETY AND ENVIRONMENTAL RECORD: In accordance with VHA Directive 7715 the Contracting Officer will review the offeror’s safety and environmental record as part of their standard responsibility determinations in accordance with FAR 9.105. In order to be eligible for consideration and award, the contractor shall have no more than two serious, one repeat, or one willful OSHA or EPA Violation(s) in the past 5 years. Should the offeror not meet the standard of having no more than two serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 5 years and an Experience Modification Rate of equal to or less the 1.0, the Contracting Officer will follow the procedures from FAR 19.2 and refer the matter to the cognizant SBA Government Contracting Office.

Upon the conclusion of the bid opening, the Government may request any or all of the following:

1. A self-certification on company letterhead that the bidder has no more than two (2) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past five years along with copies of their OSHA logs (OSHA Form 300A) for the past three years. If the firm has been in business for less than three years, they shall submit copies of their OSHA logs for the period of time they have been in business.

2. Information regarding their current Experience Modification Rate (EMR) equal to or less than 1.0. This information shall be obtained from the bidder's/offeror's insurance company and be furnished on the insurance carrier's letterhead. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker's compensation insurance rating bureau.

7. TRAINING: All employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

8. MAGNITUDE OF CONSTRUCTION: Magnitude is between $100,000 and $250,000.

9. DESCRIPTION OF WORK: Contractor shall provide all administration, supervision, labor, materials, tools, and equipment, and perform all operations necessary to repair roofs in building 114 at the Hampton VA Health Care System in Hampton, Virginia in accordance with the SOW. A security Accreditation Package is not required.

10. COMPLETION TIME: All work shall be completed within 60 calendar days after award.

11. SDVOSB SET-ASIDE: This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). Bids are solicited only from SDVOSB concerns. Bids received from non-SDVOSB concerns will be rejected. In order to be considered, the firm must be registered in the SBA’s Veteran Small Business Certification database as a certified SDVOSB at the time of bid submission (https://search.certifications.sba.gov/).

12. CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

13. PREPARATION OF BIDS/OFFERS/BIDS: The Government will not pay for any costs incurred in preparation and/or submission of bids.

14. PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil/criminal penalties, including fines and/or imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer.

15. VETS 4212: Title 38, USC Section 4212(d), and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 4212 reporting information can be done electronically at: https://vets4212.dol.gov/. Award cannot be made unless the awardee has filed their VETS 4212 report. Therefore, all bidders/offerors are encouraged to file every year.

16. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor is registered in SAM. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

17. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM:

(a) FAR 42.1101 provides policies and establishes responsibilities for recording and maintaining contractor performance information. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.1101(b).

(b) Please furnish the Contracting Officer with the name, position, title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 15 calendar days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (MAY 2014) (a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND CERTIFICATIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this provision— Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not…