Attachment C - RFI_Response.pdf

36C24626B0009 Amendment 0004 Attachment C

REQUEST FOR INFORMATION (RFI)

36C24626B0009

RFI NO.: 008 DATE: 01/11/2026 REFERENCE:

REPLY NEEDED BY:

INFORMATION NEEDED: One form can contain multiple questions.

1. Site Visit / Site Visit Log

Could you please confirm whether bids will be accepted from offerors who were not present at the site visit, and whether being listed on the site visit log is required for responsiveness?

2. Scope Clarification – “Undiscovered Damage” The SOW requests unburdened hourly rates for Carpenter, Roofer, and Laborer plus a standard materials markup for undiscovered damage repairs.

• Please confirm how you would like the markup expressed (percentage, cost-plus, etc.).

• Please confirm whether there is any cap or not-to-exceed threshold expected for these potential repairs.

3. Roof Access / Staging / Work Restrictions

Please confirm any restrictions for staging materials, dumpster placement, roof access points, and working hours coordination for patient care areas.

4. Photos / Measurements If available, could the Government provide additional photos and any approximate quantities (flat roof square footage, linear feet of edge metal, and approximate area of standing seam panel replacement) to support consistent pricing?

REPLY:

1. Site Visit / Site Visit Log

Could you please confirm whether bids will be accepted from offerors who were not present at the site visit, and whether being listed on the site visit log is required for responsiveness?

VA: Being listed on the site visit log is not required. All offerors can submit bids until the proposal due date.

2. Scope Clarification – “Undiscovered Damage”

The SOW requests unburdened hourly rates for Carpenter, Roofer, and Laborer plus a standard materials markup for undiscovered damage repairs.

• Please confirm how you would like the markup expressed (percentage, cost-plus, etc.).

VA: Undiscovered Damages are handled by a submittal of actual receipts for the materials purchased and the actual wages paid to wages paid employee by certified wages. Then the total has a pre-disclosed standard markup applied.

Contractor receives a reasonable profit, and the VA pays only a reasonable sum. Please express a mark-up by percentage on top of actual costs.

• Please confirm whether there is any cap or not-to-exceed threshold expected for these potential repairs.

VA: If there is a differing site condition, this should be reported to the Contracting Office and COR immediately.

The differing site condition will be handled separately. A not-to-exceed CLIN will not be added.

3. Roof Access / Staging / Work Restrictions

Please confirm any restrictions for staging materials, dumpster placement, roof access points, and working hours coordination for patient care areas.

VA: Closure of the main entrance is permittable to give contractor access without endangering pedestrians. Please provide

PROJECT NUMBER: NA Please ensure that before submitting questions or requests for clarification that you thoroughly read the solicitation, specifications, drawings and other pertinent documents. When submitting questions on this project the Government requires contractors to specifically identify the specification and/or solicitation section(s) or drawing number(s) in reference to the question or request for clarification submitted. No question or request for clarification will be answered by the Government unless the above requirements are met. Failure to comply may prevent the Government from responding in a timely manner.

PROJECT TITLE: Bldg. 114 Roof Repair PROJECT LOCATION: Department of Veterans Affairs

Hampton VA Health Care System 100 Emancipation Drive Hampton, VA 23667 advance notice and duration of this closure. The entrance to the building up the ram from the left of the photo (highlighted in yellow) can NEVER be blocked during the project to allow entrance to the building as it is used as palliative care.

Pedestrian protection above this entrance must be kept in place at all times. Access to the patient area through the side ramp entrance can NEVER be blocked and the front access can be blocked with prior arrangements. See photo below.

4. Photos / Measurements

If available, could the Government provide additional photos and any approximate quantities (flat roof square footage, linear feet of edge metal, and approximate area of standing seam panel replacement) to support consistent pricing?

VA: Measurement can be obtained on this google earth site: https://earth.google.com/web/@37.01508297,- 76.33487196,7.77485395a,104.94555083d,35y,13.39444896h,0t,0r/data=CgRCAggBQgIIAEoNCP___________wEQAA

REPLY FROM: Todd Hagmaier DATE: 01/29/2026 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fearth.google.com%2Fweb%2F%4037.01508297%2C-76.33487196%2C7.77485395a%2C104.94555083d%2C35y%2C13.39444896h%2C0t%2C0r%2Fdata%3DCgRCAggBQgIIAEoNCP___________wEQAA&data=05%7C02%7C%7Cb14008168f0a4477a0cc08de5f405f43%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C639052927251968539%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=E89iNAMkT9vFqxWAlxfgdqajTsbAKG%2F%2Bt2iI7mYjeAs%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fearth.google.com%2Fweb%2F%4037.01508297%2C-76.33487196%2C7.77485395a%2C104.94555083d%2C35y%2C13.39444896h%2C0t%2C0r%2Fdata%3DCgRCAggBQgIIAEoNCP___________wEQAA&data=05%7C02%7C%7Cb14008168f0a4477a0cc08de5f405f43%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C639052927251968539%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=E89iNAMkT9vFqxWAlxfgdqajTsbAKG%2F%2Bt2iI7mYjeAs%3D&reserved=0

ATTACHMENTS: NA

COPY TO: Gina Moriarty