36C24625B0021_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24625B0021 X 04-24-2025 658-25-103 Taneil Crump Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Taneil Crump taneil.crump@va.gov Project Title: Renovate Radiology Floors Project Number: 658-25-103 NAICS Code: 236220 - Commercial And Institutional Building Construction IAW FAR 36.204 (e) Magnitude of construction is between $500,000 to $1,000,000.00 Project Description: Contractor shall provide all labor, material, equipment, and qualified supervision necessary to perform work as described in the drawings and specifications for Project #658-25-103 Reprocure Flooring Renovation Asbestos Abatement at the Salem VA Medical Center in Salem, VA.

See Bid Item List and Specifications for additional descriptions.

THIS IS A 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE IAW 38. U.S.C. 8127 (d).

The SDVOSB is required to perform a minimum of 25% of the construction work on the project with its own labor force.

work on the project with its own labor force. This does not include paperwork, submittals, and project management.

This contract will be awarded IAW FAR Part 14 - Sealed Bidding

IAW established public law, all bids are required to be registered and current in System for Award Management (SAM) at the time of award. The Official website of the U.S. Government at www.sam.gov.

Pre-Bid Conference / Site Visit: Wednesday, May 7th, 2025 at 9:00 AM ET. Location: Front-Side of Building 74

Cut-off Date for Questions: May 14, 2025 at 10:00 AM ET.

All question will be emailed to Taneil.Crump@va.gov No telephone calls will be accepted.

Bid Due Date: June 6th, 2025 at 10:00 AM ET.

Public Bid Opening Due Date: June 6th, 2025 at 1:00 PM ET.

This will be a Virtual Bid conducted on Microsoft Teams. See attach information to dial-in for Public bid opening.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. Contracting officers will not consider these representations when making decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

X 52.211-10 X

I PDF

10:00 AM

EDT

06-06-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Bid Item $___________________________ Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all labor, material, equipment, and qualified supervision necessary to perform work as described in the drawings and specifications for Project #658-25-103 Reprocure Flooring Renovation, Asbestos Abatement at the Salem VA Medical Center in Salem, VA. Work includes general construction, alterations, mitigation of Asbestos Containing Materials (ACM) that are slated to be removed, other necessary removal of existing structures and construction and certain other items, as is necessary to complete the scope of work.

Scope of work of the project includes the completion of flooring work begun by others, and completion of work that has been removed from the scope of another contractor WITHOUT being started by others.

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SCOPE OF WORK

Reprocure Flooring Renovation, Asbestos Abatement Project Number 658-25-103 Salem VAMC

Contractor shall provide all labor, material, equipment, and qualified supervision necessary to perform work as described in the drawings and specifications for Project #658-25-103 Reprocure Flooring Renovation, Asbestos Abatement at the Salem VA Medical Center in Salem, VA. Work includes general construction, alterations, mitigation of Asbestos Containing Materials (ACM) that are slated to be removed, other necessary removal of existing structures and construction and certain other items, as is necessary to complete the scope of work. Summary scope of work: The project includes the completion of flooring work begun by others, and completion of work that has been removed from the scope of another contractor WITHOUT being started by others. It includes the following scope elements:

1. Flooring scarifying (by grinding and removal of a minimum of ¼-inch of the bare concrete) and installation of new two part epoxy moisture barrier underlayment, flooring where ACM and flooring materials were removed, followed by installation of a cementitious leveling course and Welded Seam Flooring (WSF) with integral six-inch cove base (approximately 1,131 square feet of bare concrete for this portion, and 330 Lineal Feet of integrated cove base).

2. Removal of existing Vinyl Composition Tile (VCT) flooring, removal of ACM mastic beneath existing flooring and proper handling and mitigation of all ACM (approximately 2,002 square feet of existing VCT to be removed).

3. Removal of existing ceramic or porcelain tile flooring and wainscot in one restroom, removal of ACM mastic beneath tile and proper handling and mitigation of all ACM (approximately 130 square feet of flooring and 360 square feet of wainscot).

4. Flooring scarifying by grinding, installation of epoxy moisture barrier, and installation of a cementitious leveling course for a portion of the work performed in Item 2 above, followed by installation of WSF and integral six-inch cove base (approximately 1,542 square feet of new WSF flooring and 291 lineal feet of integral cove base).

5.

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6. Flooring scarifying by grinding, installation of epoxy moisture barrier, and installation of a cementitious level course for a portion of the work performed in Item 2 above, followed by installation of Luxury Vinyl Tile (LVT) and rubber cove base (approximately 460 square feet of LVT and 300 lineal feet of rubber cove base).

7. Flooring scarifying by grinding, installation of epoxy moisture barrier, and installation of a cementitious leveling course for the tile flooring area shown on the drawings (one restroom and one adjacent locker room). Followed by installation of porcelain tile wainscot and flooring as shown on the project drawings (approximately 130 square feet of flooring and 360 square feet of wainscot).

8. Repair and painting of walls above wainscot (restroom) and walls above ceramic base (locker room) bringing walls to a level 5 finish (approximately 1,000 square feet of wall repair and repainting).

9. Demolition and removal of ceramic tile wainscot with ACM mastic and backer board, for 257 lineal feet by 42-inch height (900 square feet of wainscot and ACM materials). Removal of substrate including a double layer of 5/8” gyp board is also required, exposing the existing structural steel studs in the wall beneath the wainscot.

10. Demolition and removal of a double layer of gyp board which also has some areas with handrail, wall protection sheets, and bumper guards. (300 lineal feet of gyp board with some areas also having handrail, wall protection and bumper – up to a 42 inch height for a total of 1,050 square feet).

11. Installation of steel stud backer blocking full length on the exposed studwall to serve as support for item 9 below, installation of handrail and bumper full length of walls (2 studs so 1,114 lineal feet of blocking behind the handrail and bumper).

12. Repair and restoration of the remaining gyp board from 42 inch height to ceiling, at BOTH areas of wainscot and gyp board, for a total of approximately 54 inches of restoration of the gyp board walls to level 5 finish. In addition to the work above wainscot and gyp board areas, there is a single 47 square foot restroom, 40 lineal feet of walls, to restore the walls and paint (full height walls at 9 feet). Total of approximately

13. Install handrail (557 lineal feet) and bumper and sheet wall protection for all walls – ceramic wainscot areas and gyp board areas shown on drawings.

14.

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15. Paint walls full height with two coats of paint matching existing color, for all walls being worked on (557 lineal feet x 8 feet high or 4,456 square feet of painting. In addition, approximately 40 lineal feet of wall in one 47 square foot restroom, to 9 foot height or 360 square feet of additional painting. Apply paint prior to installation of handrail and bumper and sheet wall protection.

GENERAL

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RECORDS MANAGEMENT

NOTE Contractor is not expected to handle or generate federal records as part of the work of this project.

1.0 Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2.0 In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3.0 In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4.0 Department of Veterans Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Department of Veterans Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veterans Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5.0 The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, 6.0 Page 1 of Page 1 of records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in solicitation #36C24625B021. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veterans Affairs control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in Solicitation #36C24625B021. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

7.0 The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Department of Veterans Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

8.0 The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veterans Affairs policy.

9.0 The Contractor shall not create or maintain any records containing any non-public Department of Veterans Affairs information that are not specifically tied to or authorized by the contract.

10.0 The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

11.0 The Department of Veterans Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Department of Veterans Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

12.0 Page 1 of Page 1 of

13.0 Training. (Not applicable as Contractor is not handling or creating records) All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veterans Affairs-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.] D. Flowdown of requirements to subcontractors

1.0. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under solicitation # 36C24625B021, and require written subcontractor acknowledgment of same.

2.0. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) If the bid/offer exceeds $150,000, an offer guarantee is required in an amount not less than twenty (20) percent of the bid/offer price or $3M, whichever is less.

(b) Offerors are reminded that an acceptable Offer Guarantee MUST be received with the bid/offer before the proposal opening. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of bids/offers, will require rejection of the bid/offer in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4, and may be cause for rejection even then. For guidance, Bidders/Offerors are referred to FAR provision 52.228-1, BID GUARANTEE (SEP 1996) in the solicitation, FAR Part 28.101 Bid Guarantees, and FAR Part 28.2 Sureties and Other Security for Bonds. Corporate sureties offered for bonds must appear on the list contained in the Department of Treasury Circular 570, “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies, ” See http://www.fms.treas.gov/c570/c570.html

(c) If the contract will exceed $30,000 but will not exceed $150,000, the bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A, or alternative payment protection.

(d) If the contract will exceed $150,000, the bidder/offeror to whom award is made shall be required to furnish a Payment Bond, Standard Form 25A, and a Performance Bond, Standard Form 25. Copies of the Standard Forms 25A and 25 may be obtained upon application to the Issuing Office.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS FOR BID PREPARATION

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

SUBMISSION OF BIDS: The bidder shall submit:

· A completed and signed Standard Form 1442.

· A completed copy of the Representations and Certifications (See FAR 52.204-8 Annual 3 Representations and Certifications (MAR 2012)).

· Documentation of their safety record.

· All forms and/or certifications as directed in the solicitation, including the specifications.

· A copy of VetBiz registration

· A copy of System Award Management (SAM) registration to include vendors Unique Entity Identifier (UEI)

· One (1) electronic/digital (pdf) copy of the Standard Form 1442 signed; copy shall include signed Standard Form 1442, Certificate copy of SAM registration, Certification copy VetBiz registration, copy of Standard Form 25 signed, copy of bid breakdown by divisions, signed copy of the VAAR 852.219-77 VA Notice of Limitations on Subcontracting. Email to Taneil.Crump@va.gov and Patrick.Stultz@va.gov

· Electronic/Digital shall be submitted one (1) day prior to bid opening IAW FAR 14.304

A. DESCRIPTION OF WORK: See STATEMENT OF WORK / BID ITEM LIST.

B. DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION 836.204: Between $500,000 and $1,000,000.

C. NAICS: The NAICS Code for this procurement is 236220 - Commercial and Institutional Building Construction

D. COMPLETION TIME: SEE BID ITEM LIST

E. SDVOSB SET-ASIDE: Effective June 20, 2007, Public Law 109-461, the Veterans Benefits, Health Care, and Information Technology Act of 2006 allow procurements to be set-aside for SDVOSBs and VOSBs. This procurement is 100% set-aside for Service-Disabled, Veteran-Owned Small Business (SDVOSB). Bids are solicited only from SDVOSB concerns and bids received from concerns that are not SDVOSB concerns shall be rejected. In order to be considered, the firm must be shown in the Center for Business Enterprise (VetBiz) website as verified at the time of submission of their bid. No award can be made unless the vendor is registered.

F. Plans/Drawings/Specifications: Drawings and specifications are attached in electronic format to this solicitation. Offerors are responsible for downloading and printing their own bid sets. The VA will not provide hard copies of the drawings and specifications to any offeror. Contractors are responsible for ensuring that any construction document package used for proposals or construction is complete and up to date.

G. RESIDENT PROJECT ENGINEER: All reference to "Resident Project Engineer" in the solicitation will be changed to "Contracting Officer’s Representative" or “COR.”

H. DEPARTMENT OF VETERANS AFFAIRS: All reference to "Veteran's Administration" or "VA" in the solicitation will be changed to Department of Veterans Affairs".

I. METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables and contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in inch-pound units, a request should be made to the Contracting Officer, in writing, to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

J. CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period. Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

K. TRAINING: Effective July 1, 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

L. TB TESTING: It is the responsibility of the contractor to provide TB training annually and a PPD test annually for any employee(s) providing services at Salem VAMC. The Government reserves the right to review the contractor’s records.

M. PRE-BID CONFERENCE / SITE VISIT: A pre-bid conference / site visit has been scheduled for Wednesday, May 7th , 2025, at 9:00 AM ET, at the Salem VA Medical Center Building 74(Front-Side), Salem VAMC, Salem, VA. This pre-bid conference will be the only opportunity for potential offerors to visit the site.

NOTE: CUT-OFF DATE FOR QUESTIONS IS Wednesday, May 7, 2025, BY 10:00AM EST REGARDING THIS SOLICITATION AND MUST BE SUBMITTED VIA E-MAIL (Taneil.Crump@va.gov); NO TELEPHONE QUESTIONS WILL BE ACCEPTED.

BID DUE DATE IS: FRIDAY, June 6th, 2025 @ 10:00AM ET.

***ALL ELECTRONIC BIDS SHALL BE SUBMITTED ONE (1) DAY PRIOR TO BID DUE DATE – THURSDAY, June 5th, 2025, BEFORE 5:00PM ET TO BE ACCEPTED***.

PUBLC BID OPENING IS: FRIDAY, June 6th, 2025 @ 1:00PM ET.

Note: Bid opening will be virtual via Microsoft Teams as follows:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 225 596 888 780 Passcode: aF3FE3Gq

Dial in by phone +1 205-235-3524,,442552796# United States, Dora Find a local number Phone conference ID: 442 552 796# For organizers: Meeting options | Reset dial-in PIN

N. KEYS: All keys provided the Contractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor. There shall be a charge of $25.00 for each key that is lost or not returned to the COR. Payment shall be made to the Salem VA Medical Center, Salem, VA upon receipt of a Bill of Collection.

O. PREPARATION OF BIDS/OFFERS/PROPOSALS: Neither the VAMC nor the VISN 6 NCO will pay for any costs incurred in preparation and submission of bids or proposals.

P. PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer. The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

Q. VETS 100: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 100 reporting information can be done electronically at: VETS 4212. Award cannot be made unless the awardee has filed their VETS 100 report; therefore, all bidders/offerors are encouraged to file every year.

R. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

U. LIMITATION ON SUBCONTRACTION (Reference Contract Clause FAR 52.219-14 (c) (4):

Construction by general trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

V. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by Salem VA Medical Center:

· New Year’s Day – 1 January

· Martin Luther King’s Birthday – Third Monday in January

· Presidents Day – Third Monday in February

· Memorial Day – Last Monday in May

· Juneteenth/Freedom Day – June 19

· Independence Day – 4 July

· Labor Day – First Monday in September

· Columbus Day – Second Monday in October

· Veterans Day – 11 November

· Thanksgiving Day – Fourth Thursday in November

· Christmas Day – 25 December

· Any other Federal Holiday granted by the President of the United States

52.204-8 Annual Representations and Certifications (JAN 2025) (DEVIATION FEB 2025)

ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(a) (1)The North American Industry Classification System (NAICS) code for this acquisition is 238350 .

(2)The small business size standard is $19 Million.

(3)The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519 if the acquisition— (i)Is set aside for small business and has a value above the simplified acquisition threshold;

(ii)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (iii)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) (1)If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2)If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

(i)X Paragraph (d) applies.

(ii)□ Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c) (1)The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i)52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless– (A)The acquisition is to be made under the simplified acquisition procedures in part 13;

(B)The solicitation is a request for technical proposals under two-step sealed bidding procedures; or (C)The solicitation is for utility services for which rates are set by law or regulation.

(ii)52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

Referenced Clauses Converted to Full Text (iii)52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. This provision applies to all solicitations.

(iv)52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v)52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that- (A)Are not set aside for small business concerns;

(B)Exceed the simplified acquisition threshold; and (C)Are for contracts that will be performed in the United States or its outlying areas.

(vi)52.204-26, Covered Telecommunications Equipment or Services-Representation. This provision applies to all solicitations.

(vii)52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation.

(viii)52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(ix)52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(x)52.214-14, Place of Performance-Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(xi)52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xii)52.219-1, Small Business Program Representations (Basic, Alternates I, and II). This provision applies to solicitations when the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(A)The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B)The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(C)The provision with its Alternate II applies to solicitations that will result in a multiple-award contract with more than one NAICS code assigned.

(xiii)52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii).

(xiv)52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xv)52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xvi)52.222-38, Compliance with Veterans’ Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial products or commercial services.

Referenced Clauses Converted to Full Text (xvii)52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of biobased products in USDA-designated product categories; or include the clause at 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

(xviii)52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA–designated items.

(xix)52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation. This provision applies to solicitations that include the provision at 52.204-7.

(xx)52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xxi)52.225-4, Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Basic, Alternates II and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A)If the acquisition value is less than $50,000, the basic provision applies.

(B)If the acquisition value is $50,000 or more but is less than $100,000, the provision with its Alternate II applies.

(C)If the acquisition value is $100,000 or more but is less than $102,280, the provision with its Alternate III applies.

(xxii)52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxiii)52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan-Certification. This provision applies to all solicitations.

(xxiv)52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. This provision applies to all solicitations.

(xxv)52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(2)The following representations or certifications are applicable as indicated by the Contracting Officer:

X (i)52.204-17, Ownership or Control of Offeror.

X (ii)52.204-20, Predecessor of Offeror.

__ (iii)52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

__ (iv)52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Certification.

__ (v)52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Certification.

__ (vi)52.227-6, Royalty Information.

__ (A)Basic.

__ (B)Alternate I.

__ (vii)52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

Referenced Clauses Converted to Full Text (d)The offeror has completed the annual representations and certifications electronically in SAM website accessed through https://www.sam.gov. After reviewing the SAM information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in paragraph (c) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by clause number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

FAR Clause # Title Date Change Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on SAM.

(End of provision) Alternate I (MAR 2023). As prescribed in 4.1202(a) , substitute the following paragraph (a) for paragraph (a) of the basic provision:

(a)(1) The North American Industry Classification System (NAICS) codes and corresponding size standards for this acquisition are as follows; the categories or portions these NAICS codes are assigned to are specified elsewhere in the solicitation:

NAICS Code

(2) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce, (i.e., nonmanufacturer), is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

Referenced Clauses Converted to Full Text 52.222-6 Construction Wage Rate Requirements (AUG 2018) (DEVIATION FEB 2025)

CONSTRUCTION WAGE RATE REQUIREMENTS (AUG 2018)

(a)Definition.—"Site of the work"— (1)Means— (i)The primary site of the work. The physical place or places where the construction called for in the contract will remain when work on it is completed; and (ii)The secondary site of the work, if any. Any other site where a significant portion of the building or work is constructed, provided that such site is- (A)Located in the United States; and (B)Established specifically for the performance of the contract or project;

(2)Except as provided in paragraph (3) of this definition, includes any fabrication plants, mobile factories, batch plants, borrow pits, job headquarters, tool yards, etc., provided- (i)They are dedicated exclusively, or nearly so, to performance of the contract or project; and (ii)They are adjacent or virtually adjacent to the "primary site of the work" as defined in paragraph (a)(1)(i), or the "secondary site of the work" as defined in paragraph (a)(1)(ii) of this definition;

(3)Does not include permanent home offices, branch plant establishments, fabrication plants, or tool yards of a Contractor or subcontractor whose locations and continuance in operation are determined wholly without regard to a particular Federal contract or project. In addition, fabrication plants, batch plants, borrow pits, job headquarters, yards, etc., of a commercial or material supplier which are established by a supplier of materials for the project before opening of bids and not on the Project site, are not included in the "site of the work." Such permanent, previously established facilities are not a part of the "site of the work" even if the operations for a period of time may be dedicated exclusively or nearly so, to the performance of a contract.

(b) (1)All laborers and mechanics employed or working upon the site of the work will be paid unconditionally…