36C24624R0064.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24624R0064 X 05-23-2024

TBD

652-24-108 36C246 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Tonya Bradley (757) 722-9961 Ext. 8807 Project: 652-24-108 Replace Roofs and Flashing

Contractor shall provide all labor, material, equipment, and supervision necessary to perform all work required for the 652-24-108 Replace Roofs and Flashing project in accordance with the terms and conditions, statement of work, specifications, drawings, and all other attachments. This project is located at the H.H. McGuire VA Medical Center Broad Rock Blvd., Richmond, VA 23249.

In accordance with 38 U.S.C 8127 (Public Law 109-461), this project is a competitive Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside. SDVOSBs shall be certified in VetCert at the time of offer and award.

In accordance with VAAR 836.204, the magnitude of construction is between $10,000,000 and $20,000,000. The NAICS code is 238160 and the small business size standard is $19M.

See full solicitation text for information related to the site visit, requests for information, offer materials and offeror opening instruction.

A site visit will be held on 06/07/2024 at 10:00AM EDT. Participants shall meet the CO/CS T onya Bradley and the CORs Lionel Ndingwan and Richard Stiles, outside of the Engineering Department on the 2nd Floor.

Requests for Information of a technical nature must be provided in writing and shall be submitted by the prospective offerors only by email to Guy.Brooks@va.gov and Tonya.Bradley@va.gov. Oral questions are not acceptable. The subject line must read: 652-24-108 Replace Roofs and Flashing Technical Quest ions. Questions shall be received by 8:00AM EDT on 6/14/2024.

All offerors are responsible for monitoring and downloading any amendments from Contract Opportunities on https://sam.gov/content/opportunities.

The statement in block 13a on page 1 of the SF1442 does not apply to this Request. Offerors s hall submit their offer via email to Guy.Brooks@va.gov and Tonya.Bradley@va.gov by 6/24/2024 at 10:00AM EDT.

Only electronic offers will be accepted.

X 52.211-10 X n/a

10AM

EDT

06-24-2024 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b.

SIGNATURE

20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to s ign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C246 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221

Table of Contents

Richmond V.A. Medical Center 1201 Broad Rock Blvd.

Richmond, Virginia 23249

SCOPE OF WORK

Project #: 652-24-108 Project Title: Replace Roofs and Flashing

-- Scope of Work--

Statement of Work

The overall intent of this project is to demolish and reinstall roofing systems throughout building 500 and building 509 in accordance with contract drawings and specifications. The Contractor shall provide but is not limited to the following services associated with this project:

· Inspection of fall protection anchor points. Prior to beginning of work, the Contractor shall inspect and certify for use all fall protection anchors on the roof being replaced. All anchor points that fail inspection shall be replaced by the contractor in accordance with the contract offer item “Fall Protection Anchor Installation/Replacement”.

· Demolition.

· Demolition of existing roofing system including all gravel, stops, flashing bituminous built-up roof materials, and roof insulation and so forth, down to the concrete roof deck. During the construction process, the use of gasoline powered equipment on the roof is expressly prohibited. Only propane and electric powered equipment are allowed. During the demolition process, the outside air inlets (noted on drawings) will be wrapped with MERV 7 filter fabric to prevent introduction of dust into the building HVAC system.

· Demolition of existing lightning protection system on the roof. Ground connections points on the roof shall be maintained and reused.

· Installation.

· Replacement of all roof drains in accordance with drawing details and specifications.

· Installation of new roofing system, in accordance with contract specifications and drawings, to include but not limited profiled roof insulation, new roofing materials, flashing and all ancillary items as necessary to have a complete and usable roofing system.

· Installing of a new lightning protection system in accordance with contract drawings and specifications, to include, but not limited to all aerials, wiring, bonding to equipment and grounding in order to have a complete and certified lightning protection system.

· Installation of a ballasted safety railing system in accordance with the contract drawings and specifications. Railing system shall be bonded to the lightning protection system.

· Fall Protection Anchor Installation/Replacement: Installation/replacement of roof fall protection anchors in accordance with drawings and specifications at locations to be specified after award. Quantity: 10 anchors.

· Roofing system shall be warranted in accordance with the contract specifications.

Contract Specification/Drawings The following are contract drawings and specifications that are part of this contract:

Drawings

· GI001 COVERSHEET AND DRAWING INDEX

· A100 FIRST FLOOR ROOF PLAN - 1F AND 1D AREAS

· A101 FIRST FLOOR ROOF PLAN - 1B AREA

· A102 FIRST FLOOR ROOF PLAN - 1M, 1N, AND 1P AREAS

· A103 FIRST FLOOR ROOF PLAN - 1V AREA

· A104 FIRST FLOOR ROOF PLAN - 1Z AND 1Y AREAS

· A200 SECOND FLOOR ROOF PLAN - 2L AREA

· A300 THIRD FLOOR ROOF PLAN - 3A AREA

· A400 FOURTH FLOOR ROOF PLAN - 4A AREA

· A500 BUILDING 509 ROOF PLAN

Specifications

· 01 00 00 General Requirements

· 01 32 16_15 Project Schedule

· 01 33 23 Shop Drawings, Product Data and Samples

· 01 35 26 Safety Requirements

· 01 42 19 Reference Standards

· 01 45 00 Quality Control

· 07 01 50_19 Prep for Reroofing

· 07 22 00 Roof and Deck Insulation

· 07 40 00 Roofing and Siding Panels

· 07 52 16_11 Cold Adhesive SBS-MB Membrane Roofing

· 07 60 00 Flashing and Sheet Metal

· 07 92 00 Joint Sealants

· 22 14 00 Facility Storm Drainage

· 26 05 11 Requirements for Electrical Work

· 26 05 26 Grounding and Bonding

· 26 41 00 Lightning Protection

Period of Performance:

The contract period of performance is 550 days.

Work shall be completed in 550 days from NTP.

Holiday

Table 1

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

BASE OFFER: Contractor shall provide all labor, material, equipment, and supervision necessary to perform all work required to include demolition, general construction, and all ancillary work to replace roofs in accordance with the terms and conditions, statement of work, specifications, drawings, and all other attachments.

Period of Performance (POP): Completion 550 days from NTP.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238160 - Roofing Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

SIC CODE: 5039 - CONSTRUCTION MATERIALS, NEC

A.4 DELIVERY SCHEDULE

H.H. McGuire V.A. Medical Center (Richmond) 1201 Broad Rock Blvd Richmond, VA 23249 U.S.A.

Page 1 of

36C24624R0064

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Page 1 of

Page 1 of

SECTION I: INSTRUCTIONS TO OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. The price, technical response and past performance of each offeror will be evaluated independently. Offerors shall separately document each of the three factors. Each of the three offer sections shall therefore be labeled with the offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including these instructions, the terms and conditions, representations and certifications, and technical and past performance requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions, reference to the page where the term/condition in question is located, and provide complete accompanying rationale.

The offer shall consist of three (3) separate volumes:

· VOLUME I – TECHNICAL CAPABILITY

Sub-Factor 1 - Management Approach CRITERIA: Offerors must provide a description of the organization’s program management policies and procedures to include project planning approach(s) and management approach(s) for multi-discipline, phased projects.

i. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a brief narrative outlining the following:

1. The Offeror has clearly demonstrated that they have established project planning approaches, specifically the Offeror has identified the principal business concepts used and principle technologies deployed.

CRITERIA: Offerors must provide a minimum of three (3) and a maximum of five (5) references of their choice of completed projects, similar in size and scope (minimum threshold: Projects where the principle objective was multi-phase construction replacing built-up roofing systems on hospital facilities of the United States, with a total contract value exceeding $500,000) to the requirement being solicited. Experience of subcontractors may be used to fulfill this requirement, but future unavailability of the subcontractor to perform work may result in contract termination.

3.2.1 MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress of similar contracts in size and scope (minimum threshold: Projects where the principle objective was multi-phase construction replacing built-up roofing systems on hospital facilities within the United States, with a total contract value exceeding $500,000). In describing the multi-phase construction, provide the following information:

3.2.1.1 Project title, location and brief description of the project and contracting method (design build, CM at risk, Turnkey, etc.).

3.2.1.2 Project owner and name and telephone number of owner’s contact person.

3.2.1.3 Indicate your firm’s role as a prime contractor or

subcontractor, etc.

3.2.1.4 Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s).

3.2.1.5 Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; linear footage; or cubic yardage; and any awards (prizes) received.

3.2.1.6 Please use the Corporate Experience Form (Solicitation

3.2.1.7 Confirmation that the prime contractor and subcontractors are licensed for the work being performed in the state where the project is located, where specified, or otherwise in the state from which the contractor or subcontractor originates. Work requiring license in the State of Virginia includes all Contractors, Roofing, HVAC, Plumbing, Electrical work, and Asbestos/lead Project Monitoring.

3.3 Sub-Factor 3 – Key Personnel Qualifications

CRITERIA: Offeror must provide an organizational chart identifying key on-site personnel with a description of their work experience relating to projects similar in size and scope (multidiscipline construction projects including construction that replaces built-up roofing system with a minimum threshold value of $500,000) to the requirement being solicited. The key personnel required for this contract are identified in Attachment I Statement of Requirements.

3.3.1 MINIMUM STANDARD OF ACCEPTABILITY: The

minimum standard of acceptability is met when the Offeror provides:

3.3.1.1 An organizational block identifying on-site key

personnel associated with this requirement to include:

3.3.1.1.1 Each individual’s name, title, duty, years of

Experience and experience level relating to similar contracts including construction that replaces built-up roofing system on Government facilities in both size and scope (multidiscipline construction projects with a minimum threshold value of $500,000)

3.3.1.1.2 Narratives for the key personnel identified in the

SOR experience for projects of similar size and scope (multidiscipline construction projects with a minimum threshold value of $500,000), showing project history with these key personnel in relations to the project’s description. The Quality Control Manager and the Safety Manager may be the same individual if they meet both specifications requirements.

3.4 Sub-Factor 4 – Quality Control Plan

CRITERIA: Offeror must provide a plan to implement the requirements of Contract Clause entitled “Inspection of Construction” FAR 52.246-12 and section 01 45 00 “Quality Control”. The plan shall identify personnel, procedures, control, and instructions. A finalized, more detailed Quality Control Plan (QCP) will be required to be submitted and approved after contract award, which include the identification of all contract submittals, tests, records, and forms.

3.5 Sub-Factor 5 – Contractor Responsibility Items

CRITERIA and SUBMISSION REQUIREMENTS: In accordance with VHA Directive 7715, Safety and Health During Construction, the offeror shall have no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years, and a current Experience Modification Rate (EMR) equal to or less than 1.0. Offeror shall provide (1.) completed OSHA Form 300A for the three (3) year period, (2.) a memorandum statement regarding OSHA and EPA violations, and a (3.) letter from their worker’s compensation insurer disclosing their Experience Modification Rate (EMR) rating. Documentation submitted with the offer must be complete and must demonstrate compliance to be considered acceptable.

B. Work under this Section shall be performed by organizations which have successfully performed at least three (3) projects of similar size and type, in a similar climate within the past five (5) years.”

· VOLUME II – PAST PERFORMANCE

1.0 CRITERIA: Offerors must provide a minimum of three (3) and a maximum of five (5) references of their choice of completed projects, similar in size and scope (minimum threshold: Projects where the principle objective was multi-phase construction that replaces built-up roofing system on hospitals within the United States, with a total contract value exceeding $500,000). The Offeror must provide for each reference, the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. SEE NOTE BELOW, regarding the past performance questionnaire. Past Performance of subcontractors may be used, but future unavailability of the subcontractor to perform work may result in contract termination.

NOTE: The contractor shall send out the attached past performance questionnaires (Solicitation Attachment C) to each of their references listed under the Experience technical factor or any other references that the Offeror deems necessary. The Government will evaluate the quality and extent of Offeror’s performance deemed relevant and recent to the requirements of this solicitation.

The references must return the survey directly to the Government Contracting Officer identified on the survey, via email, by the due date for proposals.

· VOLUME III – PRICE PROPOSAL

1.0 CRITERIA: Offerors must provide a price proposal in a separate volume. No price information is to be included in the technical sections of the proposal.

NOTE: The contractor shall submit the attached Cost Breakdown with SOV format (Solicitation Attachment F) directly and exclusively to the Contracting Officer (CO) named on this solicitation. No other government personnel shall be privy to Part III – Price Proposal of the contractor’s offer, until Parts I and II evaluations are completed AND the CO makes it available to the Government’s Source Selection Board.

(b) SPECIFIC INSTRUCTIONS

1. VOLUME I - TECHNICAL CAPABILITY – Submit electronic PDF document(s) by email.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: UEI Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, principle points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL FACTOR

a. Management Approach – Technical Subfactor 1

b. Corporate Experience – Technical Subfactor 2, see Attachment B

c. Key Personnel Qualifications – Technical Subfactor 3

d. Quality Control Plan – Technical Subfactor 4

e. Contractor Responsibility Items - Technical Subfactor 5

2. VOLUME II – PAST PERFORMANCE - Submit electronic PDF document(s) by email.

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: UEI Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, principle points of contact with addresses, phone numbers and email addresses.

3. VOLUME III - PRICE PROPOSAL - Submit electronic PDF document(s) by email.

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: UEI Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, principle points of contact with addresses, phone numbers and email addresses.

TAB B: Offer, Guarantee, and Certifications

a. Complete the SF 1442, Blocks 14, 15, 16 (if applicable), 17, 19, 20 a-c and 30 a-c. An official having the authority to bind your company contractually must sign and date the SF 1442 Block 30b. One copy of the SF 1442 must bear an original, authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP. All sections of the RFP, excluding Instructions to Offerors and Evaluation Procedures Sections, constitute the model contract.

b. Complete the PRICE/COST SCHEDULE on page 9.

c. Provide an estimate showing the detailed breakdown of labor, material, equipment, overhead and profit using the Cost Breakdown and Schedule of Values (Solicitation Attachment F) attached to this solicitation.

d. Complete 52.204-8 Annual Representations and Certifications, paragraph (d) applies to this contract, 52.204-24, 52.209-7, 52.209-13, and VAAR 852.219-75. Print out these provisions in their entirety and submit it with the proposal. Offerors shall submit only those pages that require fill-in or signature.

e. Offer Guarantee (electronic pdf. file) and Surety point of contact information.

f. Acknowledgement of Amendments

g. Provide a printout of your company’s SBA Veteran registration https://veterans.certify.sba.gov showing your firm as a CVE-verified SDVOSB.

h. Complete the EMR Certification, see Solicitation Attachment D.

(c) GENERAL INFORMATION

1. Format for proposal Volumes I & II shall be as follows:

· A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

· Typing shall not be less than font size 11.

2. Offers shall be submitted via email to the Contract Specialist, Tonya Bradley at tonya.bradley@va.gov and Contracting Officer, Guy Brooks at guy.brooks@va.gov prior to the due date (06/24/2024) and time (10:00AM) identified in the solicitation. Multiple emails will likely be required to submit all attachments. Server capacity is 10MB for all file attachments, per email.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

5. Failure to provide limitations on subcontracting requirement certification will result in offer not being considered.

6. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by the Contracting Office and Hampton VA Medical Center:

· New Year’s Day – 1 January

· Martin Luther King’s Birthday – Third Monday in January

· Presidents Day – Third Monday in February

· Memorial Day – Last Monday in May

· Juneteenth Day – 19 June

· Independence Day – 4 July

· Labor Day – First Monday in September

· Columbus Day – Second Monday in October

· Veterans Day – 11 November

· Thanksgiving Day – Fourth Thursday in November

· Christmas Day – 25 December

· Any other Federal Holiday granted by the President of the United States

SECTION M—EVALUATION FACTORS FOR AWARD

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

1. The Government intends to award one (1) contract to the responsible Offeror whose proposal is acceptable to the solicitation and determined to be the best value to the Government, price and other factors considered. However, the Government reserves the right to make any number of awards, or no award, if considered to be in the Government's best interest to do so. The following factors shall be used to evaluate offers:

Part I – TECHNICAL CAPABILITY Part II – PAST PERFORMANCE Part III – PRICE PROPOSAL

2. BASIS FOR CONTRACT AWARD: This is a competitive Best Value Tradeoff (Tradeoff) source selection in which all evaluation factors other than price, when combined, are significantly more important than price alone. Technically acceptable competing Offerors will be assigned a Past Performance Confidence Assessment Rating and will then be evaluated for Price fairness and reasonableness. Award may be made on other than the lowest priced offer(s) where higher priced offers received better Technical and Past Performance ratings than the lower priced offer(s). In that event, the Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR 15.406.

3. Regarding the below process, the terms strength, weakness, and deficiency are defined as follows:

3.1. The term strength means an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

3.2. The term weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

3.3. The term deficiency means a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

4. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a solicitation requirement may result in an offer being determined nonacceptable (see below). The offers shall be limited to 35 pages, not including Past Performance CPARs. The evaluation process shall proceed as follows:

5. ACCEPTABILITY OF OFFERS

5.1. Offers will first be evaluated for acceptability to the solicitation requirements without regard to evaluation of specific technical capability, past performance, or price factors. Clarifications may be conducted to identify/confirm missing documentation and a determination will be made regarding whether the offeror should/can be allowed to submit any missing/deficient documentation without adverse effect to other offerors or the timeliness of award. Acceptable offers will be provided to the Evaluation Team for the next evaluation stage.

PART I – TECHNICAL CAPABILITY

Offers will first be evaluated for acceptability to the solicitation requirements, by the Contracting Officer, without regard to evaluation of specific technical capability, past performance, or price factors. Exchanges may occur to identify/confirm missing documentation and a determination will be made regarding whether the Offeror should/can be allowed to submit any missing/deficient documentation. Acceptable offers will be provided to the Technical Evaluation Board (TEB) for the next evaluation stage. The technical capability of all offers will be evaluated on strengths and weaknesses. Management Approach, Corporate Experience, Key Personnel Qualifications, and Quality Control Plan sub-factors will be evaluated equally.

NOTE: Those offers not meeting the minimum standard for acceptability will not be considered for award (i.e., fail to meet minimum as defined by attached Specifications). Management Approach, Corporate Experience, Key Personnel Qualifications, and Quality Control Plan sub-factors will be weighted equally, and all areas must have SATISFACTORY rating or better. The Technical capability sub-factors ratings of SATISFACTORY or better will be required in order to be considered for award.

Evaluators shall assign a rating based on the minimum requirements stated below.

Sub-Factor 1 - Management Approach

Types of Rating Methods

Rating Descriptors

Adjectival

Sub-Factor 2 – Corporate Experience

Types of Rating Methods

Adjectival

Sub-Factor 3 – Key Personnel Qualifications

Types of Rating Methods

Adjectival

of this project. Risk of unsuccessful performance is extremely low.

low.

project.

Sub-Factor 4 – Quality Control Plan

Types of Rating Methods

Adjectival

Sub-Factor 5 – Contractor Responsibility Items

See section 3.5 above.

PART II – PAST PERFORMANCE

Next, the Government will evaluate the Offeror’s demonstrated past performance of recent and relevant projects, in order to determine the Offeror’s ability to perform the contract successfully and help determine responsibility. Past performance information shall include, but not limited to evaluation of past performance of the firm having experience in construction or renovation of hospitals, quality, timely performance, management effectiveness, and safety. An overall Past Performance Confidence Assessment Rating will be assigned, but each past performance reference will first be evaluated for “recency” and “relevancy”. Therefore, the following ratings tables will be used. “Recent” past performance is defined as projects completed within the last five (5) years, from the date of issuance of solicitation. Past Performance references meeting the “minimum threshold” criteria, but not related to hospital renovations, will be rated “Somewhat Relevant”. Past Performance references meeting the “minimum threshold” criteria, which included hospital renovations will be assigned a relevancy rating based on the below rating definitions, with regard to the tasks outlined in the Specification of similar scope and complexity.

Past Performance Relevancy Rating Method:

complexities this solicitation requires.

Performance Confidence Assessment Rating Method:

record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

A. EVALUATION AND PERFORMANCE CONFIDENCE ASSESSMENT RATING: The Government will consider and evaluate the Offeror's past performance information, to include the references and completed surveys, which are deemed recent and relevant for the requirements of this RFP, including evaluation of the Offeror’s adherence to period of performance/time of construction and construction according to contract specifications and design without deficiencies. The Government may also use information submitted by the Offeror and other sources such as other Federal Government offices to include the Past Performance Information Retrieval System (PPIRS), and commercial sources, to assess performance. “Recent” past performance is defined as projects completed within the last five (5) years, from the date of issuance of solicitation.

B. Relevance ratings and Performance Confidence Assessment ratings will be assigned, as defined in the above tables.

PART III – PRICE PROPOSAL

Finally, offers that are deemed technically acceptable and assigned a Performance Confidence Assessment rating will be evaluated for fairness and reasonableness of price. The Offeror’s price proposal will be submitted in a separate volume. No price information is to be included in the technical sections of the proposal. Price will not receive a technical rating.

A. The Government will evaluate offers for award purposes by reviewing the total price offered for Proposal Item 1 (Base Proposal Item). The Government will use the committed funds amount as the control amount for price evaluation. The control amount will not be made publicly available during evaluation and selection, due to the use of FAR Part 15 procedures, as it represents both the committed funds amount and the Government Estimate. The Government Estimate is source selection sensitive information and its release during evaluation and selection would negatively affect later negotiations, if held (see FAR 36.203(c)).

B. If evaluation results and comparison with the control amount (available funds) shows that a best value award decision cannot be issued from Proposal Item 1 (Base Proposal Item) offers, pricing for Proposal Item 2 (Deduct Alternate No. 1) will be evaluated; and so on.

C. The Government intends to evaluate proposals and award a contract without discussions with offerors (Ref: FAR 52.215-1 and Exchange clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and past performance. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.