S05 RFI Solicitation questions for Renovate Patient Privacy Phase II.pdf

Solicitation Questions for Renovate Patient Privacy Phase II Project # 658-21-101

Solicitation # 36C24623R0033

1. Please provide the location of the communications closet(s) where we are to run all new telecom wiring. This does not appear on the drawings.

a. Existing IT Room 4H-102 is where all new telecom wiring will be run. The room number in detail on EY501 was an oversight. EHRM project requires the OIT closet to be 100SF so a modification to the current room will be made part of this project.

2. Please provide the conduit size required for the nurse call system devices.

a. Provide 1" conduits for nurse call and telecom devices.

3. Please provide a description for the nurse call stations with the letter "B" adjacent to it.

a. Devices with the 'B' are Code Blue pull stations.

4. Is there a purpose for the room marked L-01 in AE 101 as no finishes were shown?

a. Room marked L-01in drawing AE101 will be used for an office so will require utilities, flooring, and paint for that room. Utilities are in associated drawings other than lighting which will be added to the solicitation. Flooring to be LVT-01 which is Tarkett, Adaptt Woodlot, Hiroki Oak 7-13/64x48”SF Updated finish schedule in additional information in the solicitation.

5. Two rooms are marked as bariatric. What items will be required?

a. Bariatric requirements are found in the architectural design manual.

6. Will Room 4H-118 Nourishment Room require an ice machine with a base to be included in proposals?

a. Yes, Ice maker is required in the nourishment room and will be provided by the VA.

Layout of space and utilities will be responsibility of CONTRACTOR. New drawings for layout and utilities to come.

7. Drawings show reusing some med gas piping and zone valve boxes. Is this correct?

a. All Med Gas piping and devices to be replaced with new.

8. In accordance with the plumbing design manual, Master Thermostatic Water Mixing Valves

(MTMV) are required due to thermal eradication processes used at the Salem VAMC.

a. Yes, water mixing valves are required for domestic water lines on sinks and showers.

9. Is there a purpose for the room marked L-01 in AE 101 as no finishes were shown?

a. Room marked L-01in drawing AE101 will be used for an office. a finish schedule and utilities layout in solicitation

10. For the exhaust room, do we need a fan/motor unit for each room as I see only 2 for 3 rooms?

a. Each isolation room will require a separate fan with appropriate electrical and filtration pieces.

11. Scheduling Software – The solicitation (page 21 of 85) requires the schedule to be submitted in the Microsoft Project format, but the project specification 01 32 16.13 requires using Primavera P6 software. Please confirm the requirements and which, if perhaps both/either, program can be utilized.

a. Submittal Exchange is required

12. Phasing - The phasing plan GI004 shows 3 separate Phases. Are any of these Phases able to be completed simultaneous of one another or are they required to have a finish-start relationship between Phase 1 and Phase 2, as well as Phase 2 and Phase 3.

a. The plan will be for have phases as a finish-start relationship.

13. Moving Users from Phase 2 - For scheduling purposes, what would be the appropriate duration to set aside for the users out of Phase 2? Where will these users be moved?

a. The contractor will coordinate with the COR as phase 1 is ending to begin relocation of phase 2 staff. Duration of phase 2 will be part of the period of performance and project schedule provided by the KTR. The VA will relocate staff from areas to new locations.

14. Moving Users from Phase 3 - For scheduling purposes, what would be the appropriate duration to set aside for the users out of Phase 3? Where will these users be moved?

a. See Above

15. Finish Material Schedule – Resinous Floor Spec – The specification listed on the schedule 09 67

25 was not provided, please provide or confirm this should read 09 67 23.20

a. 09 67 23.20 is the correct specification

16. Finish Material Schedule – Solid Surface Spec – The specification listed on the schedule 06 61 16 was not provided, please provide or confirm this should read 12 36 00

a. 12 36 00 is the correct specification.

17. Finish Material Schedule – PLAM – The specification listed on the schedule 06 40 00 was not provided, please provide or confirm this should read 12 32 00

a. 12 32 00 is the correct specification

18. Cubicle Curtain Track: There is no CCT shown on the reflected ceiling plan, nor is a specification provided yet this material appears on the finish schedule and shows a specification 10 12 23. Please confirm the cubicle curtain track scope, and if this is to be installed provide locations and a specification.

a. The curtain tracks are shown on the drawings.

19. Window Shades: Please confirm there is no scope for window shades at the exterior windows.

a. That is correct.

20. Is basis of design is given for the Mechanical equipment, please provide?

a. Specifications and requirements for the Air handling equipment are given. No specific manufacturer is sourced for this project therefore equipment meeting the specifications and design levels are acceptable.

21. Is basis of design is given for the Mechanical controls , please provide?

a. This was a generic specification. Siemens is the BAS for Salem and all controls must integrate into the Siemens system.

22. Plans Sheet G1002, Infectious Controls Procedures, Note 1 states to contact the Resident Engineer for the full requirements. These requirements are needed for bidding purposes to assure all costs are covered and all bidders have the same information. Are there any requirements other than what is listed?

a. Infection Control Requirements of the construction area in addendum marked ICRA.

23. Plans Sheet G1002, Infectious Controls Procedures, Note 4 states For each construction area, the contractor shall utilize a 120v HEPA Filter equipped Air Scrubber. Are the CONTRACTOR’s to only provide one machine per area?

a. The contractor will provide equipment as needed to maintain the required infection control measures including negative pressure relationship between the space and areas outside the construction zone.

24. Plans Sheet G1002, Infectious Controls Procedures, Note 7 states all furniture and equipment shall be protected during demolition and construction. Can the VA give a list of what furniture and equipment will need protection?

a. During phase 1, no furniture will remain or need protecting. The AHU, electrical panels, and IT closet are examples of equipment that will need to protect.

25. Plan Sheet G1002 under Environmental Control states to maintain negative air pressure at all times. Negative Air machines exhaust to the outside. Is it the intention for the CONTRACTOR’s to provide both negative air machines and Hepa Air scrubbers?

a. The contractor will provide equipment as needed to maintain the required infection control measures.

26. If the answer to question above is to provide negative air machines, where is the contractor to anticipate where to provide an exhaust to the outside of the construction areas? There is a lover in Phase 1, but no place is shown where to exhaust in Phases 2 and 3. Can the VA state where there are places to provide for exhaust to the outside?

a. Contractor will be able to vent to outside through windows throughout the unit. For phase 2 and 3, either outside windows or the use of air scrubbers will suffice for that work.

27. During work in Phase 2, the public and staff will only be able to use the elevators in Phase 3 to access the 4th floor. The same for Phase 3 with only using the elevators in Phase 2. Will it be the responsibility of the CONTRACTOR to provide means and methods to alert the staff and public to not use certain elevators or will the VA provide a way to prevent disruption by unauthorized use of the elevators to the work areas?

a. The Salem VAMC will distribute to patients, visitors, and staff about accessibility and alternate paths to gain access to the 4th floor. Contractor will coordinate with COR to ensure no disruption of work areas by unauthorized persons occurs.

28. Sheet G1004 states to provide a “Fire Watch” during phases 2 and 3 when the exit stairs are blocked. Will this need to be a dedicated person provided by the CONTRACTOR during construction activities preventing access to the stairs?

a. As stated in the note, contractor will coordinate with the COR for any required fire watches as required by the VA Interim Life Safety Measure. If a fire watch is required, the contractor will be required to provide.

29. Will the CONTRACTOR be required to provide Engineered shop drawings for the Cold Metal framing?

a. Yes

30. Note 2 on Sheet EP101 states to core drill the floor and route circuit above ceiling to existing electrical room. The 3rd floor electrical drawings are not provided to show CONTRACTOR the location of the electrical room.

a. Electrical conduit cored through to 3rd floor will be cored back to electrical rooms on 4th floor. Panel schedule shows where electrical circuits are to be landed.

31. Note 2 on ET101 states to core drill and run communications conduit to existing Communications room. Can the VA provide the location of the Communications room.

a. 4H-102 in new work drawings

32. Note 2 on Sheet EY101 states to core drill to 3rd floor and route Nurse Call conduit to Existing Nurse Call Cabinet. Can the VA provide drawings showing where the existing Nurse Call Cabinet is located?

a. Cabinet is in room 4H-102 as shown on the new drawings.

33. Note 1 on Sheet PL101 states to refer to Directive 1061 for the policy on Legionella Mitigation.

CONTRACTOR has not been able to find this directive. Can this be provided by the VA?

a. Directives are on the VA publications website.

34. Construction Notes on Sheet PL101 states all work on the 3rd floor is to be performed after hours and weekends. Can this be confirmed by the VA?

a. 3rd floor is used for the treatment of veterans during normal working hours. Work that goes into the 3rd floor will be required to be coordinated through the COR after normal hours (7:30am-5:00pm Mon-Fri).

35. Spec Section 01 00 00 Page 2 Note B lists “Deductive Alternates. Please confirm this project only requires a Base Bid Amount and no alternative pricing is required.

a. There is NO Deductive Alternates

36. Spec section 01 00 00 Page 8 Note K-1 states to refer to Section 28 05 00 for additional requirements for Safety and Security. This spec is not in the bid documents. Can the VA provide this Specification Section?

a. Yes, see attachment 28 05 00

37. Section 01 00 00 Page 14 Para 1.13 states for the CONTRACTOR to maintain 2 sets of “As-Bult drawings and deliver 2 sets of Electronic As-Bults within 15 days of completion of each phase.

Is this correct?

38. Alternate Deduct No. 1N – Unclear what the intent of the bid deduct is, spec section 01 00 00

– Para. 1.3Ba. Please clarify.

a. There are no deducts for this project

39. Per spec 01 00 00, Para. 1.6K spec section 28 05 00 isn’t provided in spec book, please provide.

a. Yes, see attachment 28 05 00

40. Per Spec 01 00 00, Para. 1.18D states, to “obtain heat by connecting to Medical Center

Cemetery heating distribution system.” – Is this accurate?

a. The contractor may make appropriate connections to the existing steam distribution system at contractor’s expense to provide temporary space conditioning. Contractor is responsible for maintaining appropriate climate controls regardless of means used.

Any temporary heating method must meet facility safety guidelines.

41. Commissioning –

a. There’s no specific spec for CX on Div 21 and/or Div 28 specs. IS Commissioning required of those systems. If so, provide specs.

CX services will be a 3rd party company contracted by the VA as part of this project.

Contractor will be involved in the commissioning process.

b. Per spec 01 91 00 the following spec sections were referenced in para 1.3, but not provided in specs:

i. 01 32 16.01 – N/A

ii. 01 81 13 – N/A

iii. 07 08 00 – N/A

iv. 21 08 00 – N/A

42. Submittals – per spec section 01 33 23, Para. 1.9 – submittals are to be shipped prepaid, with quantity of 4 per submittal. Further into the spec it states to use SUBMITTAL EXCHANGE (para. 1.9Ea/1.12). Please confirm how we are to manage the submittal process. If electronic submittals is preferred is Submittal exchange the only approved third-party site or can Procore be used?

a. Submittal Exchange is the approved site for the submissions on the project. Submittal Exchange is controlled by the VA.

43. Testing Lab Services – There are some conflicts in this section. Para. 3.6 says site work concrete testing is required, 3.18 states otherwise. Para. 3.14 states structural steel testing is required, 3.18 states otherwise. Please confirm and clarify requirements.

a. Steel testing for new installations will be required. Site work concrete will be required as needed.

44. Please confirm the requirement for an EPP required - Spec 01 57 19.

a. Per spec 01 57 19 an Environmental Protection Plan will be required as part of this project.

45. Please confirm the Govt will supply new nurse stations and they are not to be salvaged from the existing?

a. Correct. Existing nurse station will not be salvaged.

46. Please provide timeline of installation for the patient lift contractor so this information can be incorporated into the project schedule.

a. Patient lift systems are the responsibility of the Contractor and coordination of that installation will be part of the Contractor schedule

47. Please provide existing plumbing drawings for third floor below.

a. See attach plumbing drawings

48. Sheet SF-103 shows above ceiling structural support for the patient lift system track but does not note that this is to be provided by others. AE201 states that the Government Vendor will furnish and install the patient lift system INCLUDING the above ceiling supports. Please confirm that the scope for the Contractor is only to salvage the existing lift motors and all other associated work, including verification of utilities in slab will be performed by the Government Vendor

a. It is the intent of this project to be turn-key. The above ceiling structural support and lift rail system is the responsibility of the contractor. Contactor will need to provide coordination between the patient lifts and other below ceiling system such as sprinklers.

49. Please provide spec for Hill Rom headwall

a. See attached headwall for information

50. Sheet IN101 “Elevation of Elevator Wall and Bulkhead” shows new lighted down arrows at the elevator banks. The elevators are not part of the scope, and it seems these would need to be tied into the elevators, and also do not appear on the electrical drawings. Please clarify scope.

a. Elevators are not within this scope. Elevators have been updated under a different project.

51. AD101 shows notes 2, 8, and 10 in all of the “L” rooms in Phase 2 and 3 rooms which indicate to remove the flooring and prep for new floor, remove the base and wall covering (if tile) and remove the ceilings. However, these rooms do not appear on the finish schedule, only the corridors. New ceilings are shown on AE201 but no new wall coverings (tile) and these rooms are excluded/not in scope on the IN101 floor finish plan. Please confirm the demolition and renovation scope in these rooms in terms of finishes.

a. New drawing to show corrected finish schedule. All of these rooms are part of the scope and will receive new flooring, ceiling, and paint per the updated finish schedule.

See attached finish schedule.

52. Will we be able to use the service elevators for material deliveries

a. Yes, per coordination with COR. Debris removal is not allowed via the elevators.

Elevators are recently upgraded so use of elevators will require flooring protection.

53. Will we be able to erect a scaffold and have a dumpster with a trash chute outside the louver in the mechanical room of 4H. Between buildings 4 and 143

a. As long as scaffolding and chute are engineered and path between 143 and 4 remains open, then this would be an acceptable path.

54. Can the superintendent and SSHO have collateral duties

a. No, the superintendent, SSHO and Quality Control shall be separate.

55. Confirm the patient lift and overhead steel supports are provided and installed by VA

a. No, patient lift and overhead steal support shall be contractor provide and installed.

56. RFP section 4.3 Liquidated Damages states $1,800 per calendar day damages. Confirm is this correct.

a. Yes that is correct

57. We are in receipt of a letter from Jeron, the manufacturer of the existing campus nurse call system, which states that Jeron has "Jeron has partnered with Standard Communications, Inc.

exclusively to provide our solutions to all VHA facilities across the country". Division 27 52 23, Section 1.5.B states "The Contractor shall submit certified documentation that they have been an authorized distributor and service organization for the OEM for a minimum of three (3) years." We are also in receipt of another prior memo from Jeron dated May 18, 2021 announcing the newly formed partnership with the above mentioned distributor/service provider. As a result of Jeron's acknowledged exclusive partnership, it appears that there is not a valid supplier of the Provider 790 that can fully meet the tenure requirements of this specification as written. (Both memos attached).

a. Jeron is the current nurse call provider and equipment for 4H must be compatible with Jeron systems. If contractor provides a system that meets specs and confirmed compatibility, then it is acceptable.

58. Specifications: Division 27 52 23 does not sole source or name Jeron, however the plans as demonstrated by the riser diagram on sheet EY501 does. Which should take precedence?

a. See above for answer

59. Considering the above, would the VA consider an alternate nurse call system meeting the performance specs outlined in Division 27 52 23 on the basis that existing areas of the hospital currently have dissimilar systems from the Provider 790. Such an alternate system could be integrated for common staff workflow via the Vocera platform currently employed by the Salem VAMC and would provide contractors with other sources improving competitiveness of project pricing. If an alternate system is acceptable, please confirm any elements that must be provided outside of the project area for acceptance such as annunciation points parallel to the Jeron 790 in the switchboard and police department, integration to the Vocera system, a reporting engine, etc.

a. Jeron is the current nurse call provider and equipment for 4H must be compatible with

60. If an alternative system is not acceptable, and in light of the lack of a qualified authorized distributor under Section 1.5.B, could the contractor elect to maintain/protect the existing Provider 790 equipment during construction? Given that the rooms are moving from multiple occupancy to single occupancy, the existing equipment within the rooms is sufficient in type and design as to the new work plans.

a. Jeron is the current nurse call provider and equipment for 4H must be compatible with

61. There are no drawings showing location of the ESWBD-C3 and ESWBD-E3, which are located in the basement. Panels 4EMCPD and 4ECLB are fed from these switchboards. Need drawing with switchboard locations.

a. Locations of switchboards can be shown by the VA. During the site visit opportunity was given to look at the locations for these panels

62. Regarding Volume II Past Performance Factor, can you clarify what are the submission requirements for this Volume and how they differ from Volume I, Subfactor 2 Experience?

63. Will the VA be pulling CPARS ratings based on the information submitted in Volume I, Subfactor 2 or is the VA looking for vendors to pull our CPARS and submit in Volume II Past Performance Factor? If it’s the former, what information does the VA want the vendor to submit in Volume II?

a. Past Performance will be obtained from CPARS through the Past Performance Information Retrieval System

64. Will the VA be providing a Past Performance Questionnaire for use in Volume II Past Performance?

a. No Past Performance Questionnaire (PPQ) will not be provided

65. The existing ACT ceiling in the elevator corridor drops before entering the space; showing there are two levels of ceiling heights. If the step-down condition is expected to remain, please provide a detail for this condition. If it is not expected to remain, please confirm the lower of the two ceiling heights is to be maintained and not the 8’-6” height shown on plan since we are assuming there is a reason for this drop ceiling condition.

a. Unless otherwise indicated on the drawings, ceiling heights shall match existing.

66. In order to provide the best possible pricing will the government extend the proposal due date by 2-weeks?

a. No extend will be provide for this solicitation

67. Are there page limits to any of the volumes? If so, how many pages per volume?

a. No restricted to 10MB files

68. Are there any formatting requirements (fonts, margins, page size, etc.) for the proposal volumes?

a. None specified

69. On page 22 of the solicitation, the submission requirements for Sub-Factor 2 Experience state a minimum threshold value of $1M. However, the minimum standard of acceptability for this sub-factor states a minimum threshold value of $500k. Can you please confirm which value is the minimum threshold value for experience?

a. $1,000,000.00

70. Can the government provide more detail on the submission requirements for the Past Performance Volume? As currently written, it is unclear whether the Past Performance is a separate volume or is the Experience section of the Technical Volume.

a. Past Performance will be obtained from CPARS through the Past Performance Information Retrieval System

71. How many projects would the government like the contractor to submit for Past

Performance?

a. None

72. Can Past Performance Projects be the same projects as the Experience projects?

a. Past performance will be obtained from CPARS

73. What details would you like submitted for each past performance example (scope, contract value, etc.)?

a. N/A

74. The “Criteria and Submission Requirements” for the Past Performance Confidence Assessment are unclear. Can you clarify if contractors are required to submit PPQs or CPARs for the past performance projects that we submit? Are there any other submission requirements for this section?

75. Will the Past Performance Volume be scored as two subfactors (Relevancy Rating & Confidence Rating) or will it be a combined score?

a. Relevancy and Confidence

76. In which volume would you like the EMR letter?

a. Price

77. In which volume would you like the OSHA and EPA violation(s) letter?

a. Technical

78. In which volume would you like the Reps and Certs?

a. Pricing

79. In which volume would you like a signed acknowledgement of the limitations on subcontracting certificate?

a. Pricing

80. On page 25 of the solicitation, paragraph A., it states that “offers that are deemed technically acceptable shall be ranked according to price”. In Paragraph E. it states that “offers that are not technically acceptable cannot be selected, regardless of price”. Can you provide clarification on what adjectival rating of the Technical Volume is considered “technically acceptable”? This language also suggests that offers will come down to price if deemed technically acceptable which contradicts the best value trade-off language found on page 20.

Can you clarify if this is a best value trade-off or a lowest price technically acceptable award decision?

a. Best Value

81. On page 25 of the solicitation, paragraph B., it states that the “price proposal shall include the completed BASE BID ITEM I only”. Can you confirm that the SF-1442, acknowledged amendments, and any other contract documents should not be included in this volume?

a. Include in pricing

82. The plans advise that ACM’s are assumed to be present and refers to the specifications. The specifications do not appear to include hazardous material abatement. Please provide a copy of the Hazardous Material Survey and associated specification sections so that this work can be quantified.

a. Survey was performed and no ACM’s were found. See attach survey

83. Please provide the manufacturer and current service provider for the existing Campus Energy Control Management System.

a. Siemens

84. Please provide the system manufacturer and current service provider for the existing building fire alarm system.

a. Johnson Controls is the service provider.

85. Please provide the location for an office trailer and the staging area onsite.

a. Behind lot T is the contractor laydown area for an office trailer. Equipment laydown will coordination with COR

86. Please confirm that the existing elevators and stairwells can be used primary means of egress.

If not, please advise on primary means of egress and material deliveries.

a. Egress for personnel will be existing stairwells and elevators. All materials will not fit on the elevator, but what will fit will be allowed to use stairs and elevators. Elevators to be protected by the contractor and coordinated use with the COR.

87. The project footprint seems to be surrounded by low roofs, and it was mentioned during the site walk that during the demolition phase, the elevators cannot be used for a disposal route.

Please confirm the elevator cannot be used as a disposal route. If confirmed, please acknowledge that a means of egress will need to be provided by the contractor by utilizing the means of a window/louver temporarily being removed and access across the low roof to the dumpster placed on the ground below the low roofs.

a. Elevators are not to be used for construction demolition materials. Means of egress for debris removal will be the responsibility of the contractor with approval of the VA

88. Please advise of Dumpster location to plan egress and disposal routes.

a. Dumpster location will be requested by the contractor and coordinated with the COR.

89. It was mentioned at the site walk that the VA staff may have an example of a QA/QC or closeout checklist. Can an example be provided?

a. Yes, See attach closeout checklist

90. Please advise on the requirements for access to the floor below for under slab work such as plumbing and new riser work. How many rooms can be shut down at a time? How many ceiling tiles can be open at a time without ICRA carts, and please advise on lower-level ceiling types with proper specifications to consider any repair or rework for existing conditions.

a. 3rd floor is an active and operational unit for outpatient veteran care. Services typically finish by 5:00pm Mon-Fri. There is a sleep clinic below as well so coordination of work on the 3rd floor will be required. 3rd floor is mostly to all acoustical ceiling.

Ceiling tiles damaged will be replaced by the contractor. Nightly cleaning of work area on 3rd floor will be responsibility of contractor.

91. Per the Specifications (Table of Contents – Page 3), it states "not used" for division 12. Please clarify/confirm and advise if division 12 should be included in the pricing.

a. Division 12 shall be included in the pricing.

92. Please advise who the building manufacturers are for the following systems: Access C, Security, Fire Alarm, CCTV and PA systems?

a. Lenel-Access Control & Pelco/Avigilon-CCTV. PA systems is analog & can be integrated with various analog & digital systems. The preferred manufacturer is Valcom.

93. Please confirm that the Project Superintendent can act as the Commissioning Manager.

a. This is allowed

94. The Finish Key (sheet AE-603) calls for Inpro corner guards, crash rails, and wall caps while the

Equipment plan (sheet AE-102) states Acrovyn corner guards, crash rails, and wall caps. Please clarify which manufacturer is to be used on this project.

a. Inpro. Color to match existing handrail and wall protection on 4J.

95. Please advise who the building manufacturer or which company holds the certification for medical gas and vacuum systems.

a. Evergreen Medical services

96. Per sheets AE-603 and IN-101, room 4H-104 calls for LVT-01 but LVT-01 is not provided on finish floor legend or finishes key. Please advise.

a. 4H-104 will have the same flooring material as the corridor in front of it. LVT-01 will be used in areas such as offices, locker room, and lounge.

97. Per sheet AE-601, PE door type has two hardware sets shown on the door schedule. Please confirm the first set is for the active leaf and the second is for the inactive leaf.

a. That is correct. 1H is for the inactive leaf.

98. The Door Hardware Specification (Section 08.71.00) and the hardware sets on the door schedule (sheet AE601) appear to both be missing hardware sets. The following sets are shown on the door schedule but not indicated in the door specifications: 1H, 2, 3E, 5E, and 5J.

Please provide clarification.

HW-4F Use when schedule say 5J Each Door to Have: RATED

1 Continuous Hinge x INTEGRAL HINGE GUARD CHANNEL

X ADJUSTA-SCREWS

1 Utility Lock F09

1 Closer C02011/C02021

1 Armor Plate J101 x 1.275 MM (0.050 INCH) THICKNESS

1 Edge Guard (@ Wood Doors) J208M / J211 (VERIFY), CUT: HARDWARE

1 Floor Stop (@ Outswing Doors) L02121 x 3 FASTENERS

1 Wall Stop (@ Inswing Doors) L02101 CONVEX

1 Set Self-Adhesive Seals R0Y154

HW-4J Use when schedule say 3E Each Door to Have: RATED/NON-RATED

Hinges QUANTITY & TYPE AS REQUIRED

1 Utility Lock F09

1 Closer (@ Rated Doors) C02011/C02021

1 Kick Plate J102

1 Floor Stop L02121 x 3 FASTENERS

1 Threshold J32300 x 57 MM WIDTH (2-1/4 INCHES)

1 Auto Door Bottom R0Y346 – HEAVY DUTY

2 Sets Self-Adhesive Seals R0Y154

HW-SH-3C Use when schedule say 5E Each [PB] Door to Have: NON-RATED/RATED

1 Continuous Hinge x INTEGRAL HINGE GUARD CHANNEL

X ADJUSTA-SCREWS

1 Push-button Combination Lock N3 – A156.13 F07 G1 E06

1 Closer C02011/C02021

1 Armor Plate J101 x 1.275 MM (0.050 INCH) THICKNESS

1 Edge Guard (@ Wood Doors) J208M / J211 (VERIFY), CUT: HARDWARE

1 Floor Stop L02121 x 3 FASTENERS

1 Set Self-Adhesive Seals R0Y154

HW-4B Use when schedule say 2 Each Door to Have: NON-RATED/RATED

1 Continuous Hinge

1 Public Restroom Lock F09

1 Closer C02011/C02021

1 Closer CO2051/CO2061

1 Kick Plate J102

1 Mop Plate (@ Inswing Doors) J103

1 Floor Stop (@ Outswing Doors) L02121 x 3 FASTENERS

1 Wall Stop (@ Inswing Doors) L02101 CONVEX

1 Threshold J32300 x 57 MM WIDTH (2-1/4 INCHES)

1 Auto Door Bottom R0Y346 – HEAVY DUTY

2 Sets Self-Adhesive Seals R0Y154

PROVIDE NON-HOLD-OPEN CLOSER AT TOILET ROOMS.

STONE THRESHOLD BY OTHER TRADES.

99. The following hardware sets are in the hardware specifications but not on the door schedule:

HW-1K, HW-4B, HW-4G, HW-4J, HW-5D, HW-8Z, HW-10Z, HW-SC-3C, HW-SH-4, and HW-H- 10A. Please confirm these sets are not a part of the project or if so, please clarify.

a. Section 3.5.A reads to "disregard hardware sets listed in the specifications but not shown on the drawings"

100. Per specification 087100, hardware model numbers do not appear to be shown in the hardware specification. Please clarify if there are particular hardware models expected or if we are just required to meet performance specifications.

a. Hardware model numbers are not generally specified. What's shown is a general listing of the minimum hardware requirements. The specific model number purchased should meet or exceed the requirements listed.

101. Per specification 087100, it indicates hardware set HW-4E is to have an auto door bottom. However, the door schedule on sheet AE-601 indicates those with abbreviation A are to have auto door bottoms. Please confirm if door 118 is to have an auto door bottom even though it is not marked in the remarks on the door schedule.

a. Yes. Door 118 is to have an auto door bottom.

102. There is no specification section provided for access controls. Please provide proper specifications and basis of design.

a. See attach access controls

103. Please confirm there are no ACM's within the project space and please provide an existing Hazmat survey. If not available- should the contractor include a Hazmat survey in their proposal and if so, for what systems and/or applications.

a. See attach Hazmat Survey

104. Doors 135 and 135A are labeled on sheet AE-101 but are not on the door schedule indicated on sheet AE-601. Please advise if these are to be demolished and replaced.

a. That is correct. Doors to be demolished and replaced with new.

105. Door 119B is shown on the new work plan on sheet AE-101 but is not indicated in the door schedule on sheet AE-601. Also, Door 119A is on the door schedule but not on the new work plan. Please confirm if door 119B is meant to be door 119A.

a. 119B on the drawing is 119A on the door schedule.

106. Per sheet PL-001, General Plumbing Note 25 requires insulation on all potable water piping. Please confirm this requirement is for supply and return lines.

a. Insulation is required on both supply and return lines.

107. Room finish set schedule indicates NRST is to be WSF-1 but detail IN101/1 and finish floor plan (AE-602) show WSF-2. Please confirm.

a. WSF-2 is correct for the areas marked as NRST.

108. Per sheet AD-101, does demolition keynote 1 supersede the demolition general note 1.

And if so, is the framing and insulation to be demolished in areas that are denoted with demolition keynote 1?

a. Neither supersedes the other. General note 1 to be completed on perimeter walls as stated. Key note 1 to be completed on wall that are demolished as indicated on the drawing. All demolished walls will have insulation removed and disposed of.

109. Per sheet PD-103, Plumbing general demolition note 7 advises we must test the medical gas system and identify any potential issues or deficiencies. Please confirm this applies to the medical gas system for the wing in this project and not for the entire medical gas system in the building. Additionally, this note requires the contractor to identify and make all repairs found during testing. Please confirm this potential work will be handled as a separate cost from the bid since this work is currently unidentifiable.

a. Medical gas initially was to have some sections remain for re-use. Per note in questions above, all med gas piping will be replaced and is the responsibility of the contractor to ensure and correct any deficiencies within the new work. Scope is only for this work area and not the entire building.

110. Per the question above, if the work applies to the entire building, please provide as built’ s of entire building Med gas systems, as well as the current certifications.

111. Per sheet PD-103, Demolition keynote 5 states that piping to remain/be reused shall be capped, while the general plumbing note states that valves shall be installed on pipe to remain. Caps are more durable and cannot be accidentally opened. Please confirm that caps can be used as means of temporary caps and that valves are not required.

a. All med gas piping and control boxes to be replaced with new.

112. Per sheet PP-101 drawing keynote requires a shut off valve above the ceiling. This note is only shown once. Please advise if it’s a typical note- requiring valves at each tie- in point or if it is for only one set of valves required where the note is shown.

a. As all med gas piping is to be demolished and replaced, valves will be needed in more than the one area as listed. The intent of isolation valves is to prevent a single issue in the system requiring the entire floor to be without medical gasses. Not every tie-in point will require a valve, but more than the one in note 1 will be required.

113. The enlarged domestic water plan does not align with the new work plan PL-101, there are runs of pipe missing, the page label is in the center of the space covering some of the work, and the areas seem to be misaligned. Please provide an updated enlarged plan as there are items shown on the enlarged plan not shown on the new work plan.

a. PL401 is the enlarged plumbing (water) sheet. Since it is enlarged, we blow up the areas into 3 sections so the contractor could see the details at a greater scale. The area in the middle that is "missing" is on the next sheet (PL402).

114. Item I on the equipment key notes on sheet AE102 indicates two (2) door wall cabinets that are contractor provided/installed but are not on the equipment plan. Please advise on their location(s).

a. There is no Item I for this project

115. Per sheet AE-102, There are chairs that are numbered in rooms 4H-142, 4H-123, CH4-18B, CH4-18A, and CH4-18C, however there is no schedule related to these chairs. Please clarify.

a. Salem VA Medical Center will provide chairs for the units

116. Please provide specifications for patient bed service walls (10 25 13) as well as current manufacturer.

a. See attach headwall specifications

117. Please provide basis of design for the shower pan as detailed on 1/AE503.

a. CareProdx. 48” X 48” Roll-in Shower Pan.

118. The DDC Controls specification seems to be missing from the bid specifications. Please provide proper specification section.

a. The HVAC controls are open protocol and were designed with generic specifications.

Controls must operate equipment per the design.

119. What manufacturer of BAS/DDC controls currently serves this building? General Note #10, on MH-601 indicates that this project will integrate with the campus wide energy control management system.

a. Siemens BAS is used across the station and is what is required to be integrate with.

120. On drawing MH-101 (Detail 2) “AHU-1 ELEVATION” there are two separate outside air ducts, “MAXIMUM” and “MINIMUM”, and on the plan view in the MECHANICAL ROOM there indicates an air monitoring station in one of these ducts, per NOTE 8. Will two separate air monitoring stations be required?

a. Per drawing MH-601 two are required. Although not shown, AFMS for supply side of AHU will be required.

121. What is the clearance height from the vehicle road to the bottom of the pedestrian bridge to access the exterior louver into the mechanical room on the 4th floor?

a. 13’1”. Contractor to verify any trucks or deliveries will fit underneath.

122. Per sheet EL-101, should the bedside switches for rooms 4H135 and 4H-103 have a keynote 2 denotation? All other bedside switches in the patient rooms have this keynote.

Please advise.

a. Yes. All patient rooms should have bedside switches per note 2.

123. Per sheet AE-102, please provide a corner guard/wall protection product to be used for 135-degree edges.

a. Inpro corner guard

124. Per sheet Ae-201, will isolation rooms require gasketed grid?

a. No

125. What is the height of the deck from the floor?

a. All bidders shall review architectural drawings and field verify dimensions where necessary.

126. Per sheet EY-001, the drawings contain a Nurse Call icon with a N B in patient rooms and anterooms that is not listed in the Electrical Legend. Can the VA clarify what type of Nurse Call station is expected?

a. Jeron or an approved Nurse Call Station as previously answer

127. Will the VA confirm that the new Nurse Call system application software is to be installed on a single server housed/located within the hospital data center?

a. All Nurse Call End Equipment is located in the IT closet in our PCU area.

128. Network Connection: Can the VA confirm that the new nurse call must be networked together and connected for all buildings, and connected back to a central nurse call server or is each building a stand-alone system.

a. Each floor has a nurse call home run module where all code blue alarms go to. This module is tied into the building wide system.

129. Will we be required to include the nurse call master console to nurse call master console calling capability?

a. This is not a function used by staff in a normal or emergent nurse call situation.

130. Per VA TIL 27 52 23, the new Nurse Call pull stations in bathrooms must also provide full duplex audio. Should all bathroom areas be equipped with full duplex audio pull cord stations?

a. All patient bathroom areas must be equipped with pull stations with 2 way audio.

Which will allow staff & patient in the bathroom to communicate.

131. Please confirm that the new Nurse call system audio requirement is specifically requesting full duplex audio and that one way and/or two-way walkie talkie type voice functionality will NOT be accepted?

a. Only Full Duplex will be accepted

132. Are all audio devices in all bathroom locations required to be full duplex audio?

a. All patient bathroom areas must be equipped with pull stations with 2 way audio.

Which will allow staff & patient in the bathroom to communicate, and only full duplex will be accepted

133. Does the VA require that the patient room audio stations have the capability to call room to room and staff to staff?

a. It currently has the capability

134. Please advise who the manufacturer the existing nurse call system in the suite is.

a. Jeron

135. Department of Veterans Affairs (VA) Office of Information and Technology (OI&T)

Enterprise Risk Assessment (ERA) approvals can take 3 to 9 months depending on particular software coding by the nurse call manufacturer. Not having an ERA approved in advance of bidding could delay a project by 6 months or more. Will the Government confirm that the new nurse call system must already have an ERA approval in place before bidding?

a. No nurse call is not on the VA network. It will not require an ERA.

136. Will the VA confirm that the new Nurse Call Code Blue system must also be FDA 510K Class II listed as a medical device per the FAR and VAR references to FDA?

a. The new system must comply with our current nurse call FDA requirements.

137. Will the VA require nurse call devices to be FDA 510K registered as nurse call is identified by the FDA as a medical device?

138. Please clarify if the nurse call system needs to be FIPS 140-2 certified or validated.

139. Please confirm that nurse call manufacturer must provide firmware free of charge for a period of two (2) years from date of acceptance by the VA and can be completed remotely.

a. It must provide free firmware for the stated time, but must be done on site.

140. Other VA facilities have for nurse call integrate with the VA's Active Directory given the implications and need. Does the Nurse Call need to integrate with the VA's Active Directory?

141. Will the VA confirm that the new Nurse Call system shall be FCC Part 68 compliance for interface to the wireless phone switch as described in the TIL 27 52 23 and TIL referenced subparts references?

a. This is correct

142. Is complete HL7 integration in-scope for this project or just licensing and with future capability to be provided?

a. HL7 is not in this scope

143. Please confirm that the overhead paging system can integrate with a nurse call system for Code overhead paging.

a. PA system & Code blue does not need to integrate.

144. Please confirm if a RTLS Staff Duress nurse location system is already installed at the VA that must be integrated with immediately or is the VA asking that the nurse call just have the software include in the bid for a future RTLS nurse locator capability?

a. RTLS is not installed

145. Will the nurse call system be required to have a SIP interface for patient room call back?

146. TIL Section 2.1, Para L. states that when the System is approved to connect to LAN, WAN, Telephone, Public Address, radio paging, wireless systems, etc. that the System must meet UL 60950—1/2, FIPS 142 and FCC Part 14 and be approved by TVE-0050P2B prior to contract bid.

Is connection to LAN, WAN, Telephone, Public Address, radio paging, wireless systems, etc.

required for this project

147. Is the nurse call system required to have the capability to provide a Bi-Directional transfer of information interface for VistA CPRS or Cerner for ADT information, Patient Status, Positioning, Rounding, Wound Care, Pain Assessment, and Patient Data?

a. No integration is required as part of this project. Future capability is all that is needed.

148. Is integration with nurse Wireless Communicators such as Vocera to be included or is only the future capability of integration required?

a. No integration is required as part of this project. Future capability is all that is needed.

149. Please advise if the VA will require the nurse call SQL databases be hosted on existing OI&T infrastructure or will the expectation be to separately host it on the Nurse Call isolated network?

a. Nurse Call isolated network, existing or otherwise.

150. Does the VA have an existing firewall/Layer-3 switch between the isolated UL-1069 Nurse Call network and the OI&T network?

a. It is not connected to the VA network

151. Will nurse call pillow speakers be required to operate both the patient room lighting and televisions in all patient rooms?

a. Televisions only

152. Will the VA confirm that it is required that the nurse call Patient stations and Staff stations shall be hot swappable and not require system shutdown or removal of power prior to replacement?

a. Must be hot swappable

153. Does the contractor need to provide physical servers for the nurse call system? Does the contractor need to provide a UPS to support the physical servers? If the contractor needs to provide a UPS to support the physical servers, how long does the UPS need to maintain uptime?

a. If the vendor is not suppling a Jeron 790 system, them must provide all of the above.

The UPS must provide 30 minutes back up time, for the provided equipment.

154. Please confirm that the nurse call software, which provides unit level nurse to bed assignment controls and nursing reports, be installed on the existing VA PCs that are already running in the nursing units and that adding new standalone, single use PC’s for just the nurse call is NOT acceptable?

a. Single use PCs are acceptable.

155. Does each Staff Terminal Station require the capability to display up to 990 workflows configurations?

a. No, but must require an acceptable industry standard number of workflows to be displayed.

156. Will the VA require nurse calls and service calls to be displayed on a PC dashboard/whiteboard? (Set service reminders for staff tasks (i.e., RN needed is a set service).

If so, please identify location.

157. Are alarms from all patient bathrooms in public or private rooms required to illuminate a zone light in the immediate area or will it be required that a bathroom nurse call alarm illuminate the area zone light and send an alarm to a nurse console? If zone lights required -please identify zone light locations.

a. Not in this scope of work

158. Per sheet EY-101, Corridor C4-3A has two restrooms with pullcords. Each without accompanying dome lights. Should dome lights be provided outside of these restrooms?

159. In the patient locations where a Bed Connection to the Nurse Call System is listed as being required, what brand of beds will the facility have in the suite? This is needed to clarify specific parts and connections.

a. The connection is standard

160. Are all audio devices in all bathroom locations required to alarm in these immediate zoned areas or just the dome light outside of the single bathrooms?

a. An alarm triggered in the bathroom should also alarm dome light outside of room, zone alarm & at the master station.

161. Please advise if the approved use of middleware software to interconnect the new nurse call system to other systems such as Vocera, wireless nurse phones which connect to the VA Cisco PBX system, the VA Active Directory, and other VA systems such as the VA ADT system which is described in the TIL as being mandatory?

a. It maybe for the installed system, if the current phase of Vocera integration has been completed.

162. The ceiling-mounted patient lifts are shown on sheet SF-103 yet in the specifications manual, despite mentioning the need for lifts in the project, there is no information on lift specs, and it goes as far as saying “(Not Used)” on page 3 in the table of contents. In section 11 73 00 (1.2, Page 502), it mentions “Section 11 73 00, ceiling mounted patient lift system."

However, that section includes both bariatric and non-bariatric lifts with neither specified in this particular solicitation. Please clarify if ceiling-mounted patient lifts fall in the scope of work of the GC, or if they will be purchased and installed by the VA. If they are to be included in the GC scope, please provide proper specifications.

a. The patient lift system will be provided by the contractor. Specification added to the solicitation.