RFI Responses.pdf

BUILDING 47 Renovate and Expand Operating Rooms

VA #637-315

Charles George VA Medical Center, Asheville,NJ

# Question/Comment Miller-Remick Response

I am not clear on who is buying the stainless steel cabinets. One GC has told me it is not in their scope but when I review the plans it appears that the cabinets would be in the GC’s scope.

Would you mind confirming for me?

Contractor to provide. On sheet A102.1A, A102.1B and A102.2 Equipment

Schedule SSC delete the marks in the VAFOIC column. See elevations and

Specification section 12 31 00. Refer to revised drawings.

We cannot locate the sign type or graphic standards on the drawings. Additionally, the signage section references section 09 06 00 ‘Schedule for Finishes’ but there is no signage information contained within that spec section.

Delete signage spec section and reference in 09 06 00 "Schedule of

Finishes" spec. Coordinate with VA graphic and type standards for the hospital.

Drawing S10PB shows four (4) existing footings to be Compaction Grouted to 7000 PSF. Please provide spec section for the grout.

Refer to provided missing VA standard Specification section 31 32 23, Pressure Grouting Soil Stabilization.

Is there a Geotech Report available for the area around the footings? Contractor will need load information and soils report to determine depth of grouting.

There is no geotechnical report directly related to this project. All foundation information was obtained from the existing structural drawings. Original drawings are titled "500 Bed G M & S Hospital," Dated

Mar 17, 1964, and are available from the VA COR for review. Existing soil conditions shall be verified by Contractor.

Will the Government accept alternate methods of reinforcing the foundations due to space constraints in the Pipe Basement such as helical piers?

Alternative soil strengthening and/or foundation designs are acceptable provided they are designed by a licensed professional engineer in the project jurisdiction. Any alternate soil-strengthening method shall include analysis of the existing foundations and design of soil-strengthening and foundation reinforcing to achieve specified allowable bearing pressure.

For the purposes of bidding, the Contractor should not assume that an alternate is approved and should bid using compaction grouting as specified. Alternate proposals shall be in accordance with the general conditions/specifications.

Drawing A300 – General New Work Notes. Please provide the existing roof brand and type of

Roof Warranty.

Vertico 60 mil TPO - warranted material labor until 2030.

Spec Section 01 00 00-2. B Alternate 1: Should Anesthesia Work Room 2130 be changed to

Anesthesia Work Room 2140?

Refer to revised drawing and spec section

Spec Section 01 00 00-2. B Alternate 1/ Sheet A102.2: Spec section call to delete all work in

Storage 2140 but Sheet A102.2 shows Room 2140 as Anesthesia Work Room. Please clarify.

Refer to revised drawing and spec section.

9 Please provide Physicist’s Report for lead requirements. Lead requirements are detailed in the wall schedule - Dwg A102-1A

Sheet A102.1A New Work Notes #8 calls for a 24”x72” Walk Thru Access Door none Shown on floor plan. Please advise.

Delete Note 8. Refer to revised drawing.

Can the Contractor Quality Control System Manager and the Health and Safety Manager positions be filled by the same person?

No

No requirements for the “Phase Planning” document and the “Construction Security Plan” were given. Will the government, please, offer required elements for these documents?

Both detailed in Spec 01 00 00 Security Plan 1.5; Phasing Plan 1.6

The due date for the Construction Security Plan says, “Prior to the start of any works,” but the submission method says, “Email at the time of submission.” This is typically a post-award document. Please, confirm that is what is desired for this project.

This is a post award document.

The due date for the Area Use Plan says, “Prior to the start of any works,” but the submission method says, “Email at the time of submission.” This is typically a post-award document. Please, confirm that is what is desired for this project.

This is a post award document.

The due date for the quality Contractor Quality Control Plan says, “Prior to Issuance of NTP,” but the submission method says, “Email at the time of offer submission.” This is typically a post-award document. Please, confirm that is what is desired for this project.

Quality control plan is part of technical evaluation. Must be submitted as part of the Proposal.

The due date for the quality Accident Prevention Plan says, “Prior to Issuance of NTP & 15 days prior to Entering Subsequent Project Phases,” but the submission method says, “Email at the time of offer submission.” This is typically a post-award document. Please, confirm that is what is desired for this project.

This is a post award document.

17 Should the original bid guarantee be mailed as a hardcopy?

The bid guarantee can be emailed with your submission. However, the original will be needed at IAW FAR 52.228-1, Bid Guarantee, upon award.

As we are still missing Drawings AD102-ALT, A102-ALT, A202-ALT and all Owner Equipment drawings, will the government extend the proposal due date to 30 days from the date the full drawing set is issued?

Refer to provided missing Architectural "-ALT" drawings. VA to provide direction regarding extension.

Please, provide the number of days that the VA will need for inspection and turnover of space between phases?

60 days

Can you please provide the drawings in Revit (preferred) or CAD (less preferred) for coordination purposes?

Contractor can be given AutoCAd set after award of contract.

BIDDER QUESTION FORM - Bid Document Submission - 2019-03-22

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The following drawings are listed in the drawings index, but missing from the drawing set:

AD102 – ALT Second floor demolition plan, A102 – ALT Second floor work plan, A202 – ALT

Second floor reflected ceiling plan, and EQ-1 to EQ28 Owner-provided equipment drawings.

Refer to provided missing Architectural "-ALT" drawings. VA to provide

Basis of Design equipment reference drawings EQ-1 to EQ-28.

The following specification is listed in the specification index, but missing from the specification documents: 12 32 00 Manufactured casework Refer to provided missing spec section.

23 For planning and scheduling purposes, can you provide the expected date of award? Award is anticipated in August/September 2020.

Frame F calls for leaded glass, what lead equilivat is it and the max size i can get quoted is 96 x

48. can you resize the frame?

Refer to revised drawing.

25 On the glazing, do you want air or argon filled? argon is about a $2.00sqft upcharge Either can be used, but they must meet the performance characteristics.

26 What finish is required for the storefronts? anodized or painted?

Anodized bronze to match existing. Specification Section 08 41 13

Section 2.5; Delete item C.

What systems are needed for the storefronts? a 2 x 4 1/2 thermal for exterior and 1 3/4 x 4 1/2 for interior?

Yes. 2 x 4 1/2 thermal for exterior and 1 3/4 x 4 1/2 for interior.

A SDVOSB company, would like the opportunity to assist in the removal and de-installations of the surplus FDA Regulated medical equipment in the Operating Wing of the Asheville VA

Medical Center in VISN 6. Does this project include the removal of any medical equipment?

Refer to spec section 01 00 00.

29 Does this project include any Lead Abatement? No

A bid sheet was included to be used in the proposal. The sheet does not include sections for the option pricing. Are we to place all of the CLIN pricing in section 17 of the 1442 and then show the break out of the base CLIN in the break out?

Because the magnitude of this project is $10 million to $20 million, would the government consider raising the minimum contract value of references to $3 million?

Yes.

Are items labeled “email at time of offer submission” on pages 18-26 intended to be separate documents from the proposal?

Please include in appropriate section identified in Instruction to Offerors.

See questions 13-16 above.

Will the government, please, indicate where in the submission the documents labeled “shall be present with proposal” should be placed in the proposal?

Please include in appropriate section identified in Instruction to Offerors.

See questions 13-16 above.

The RFP requires “original” signatures, but as this is an emailed proposal, will signed copies suffice?

Signed copies sent via email will suffice.

The fireproofing specifications indicate to apply fireproofing to all interior structural steel members. Please confirm this requirement.

All interior structural steel shall be fireproofed to the hourly ratings listed in the Building Regulation Data.

Alternate 1 indicates to delete the build-out of several spaces as indicated in drawings indicated by “ALT” within the drawing number. We have the following questions regarding this as follows:

36.1

· Please define build-out. Does this mean that we are to demo everything and then not build it back? Please clarify.

Refer to provided missing Architectural "-ALT" drawings.

36.2

· The Architectural Drawings do not have any drawings with an ALT. Please provide coordinated Architectural drawings with the MEP’s. Scope of Architectural work is unknown without drawings depicting the work.

Refer to provided missing Architectural "-ALT" drawings.

36.3

· Please provide alternate demolition drawings that are coordinated with the MEP’s and ALT asbestos abatement plan.

Refer to provided missing Architectural "-ALT" drawings.

36.4

· Sheet MD102.2A indicates that only a portion of the ductwork and piping is to be removed but it is unclear as to how this plan sheet coordinates with the description of alternate 1 that indicates to delete the “build-out” of the existing spaces. This is also evident on the other MEP disciplines plan sheets.

Refer to provided missing Architectural "-ALT" drawings.

Alternate 2 & 3 indicates to delete the build-out of the new general OR’s 2010 and 2020, respectively, and construct in the same manner as other new storage rooms within the project.

Just to confirm we should follow the finish schedule for room 2100 Storage for all finish requirements.

Yes.

Specification Section 01 00 00 1.6 Operations and Storage Areas, Item H call for construction fencing around the construction site. Please advise on where this fencing is to be installed.

Means and methods. Contractor to coordinate with VA for access.

Specification Section 01 00 00 1.18 Availability and Use of Utility Services indicates that the

Contractor will pay for electrical usage. It also states that the Contractor shall install a meter and record the monthly usage. In previous experience with the VA, this has not been required.

Please advise whether this is required or not.

As stated in Spec Section 01 00 00, the contractor can use VA provided electrical service except for large usage devices such as lifts or cranes.

Contractor at contractor's expense would install meter and pay for electric for those large pieces of equipment.

Specification 01 35 26 1.9 Inspections, Item B indicates that a Certified Safety Professional is required to randomly conduct monthly site safety inspections. Is this service to be provided and paid for by the Contractor?

Yes

Specification Section 01 45 00 1.5 QC Organization, Item 1.5.1 indicates that the a 3 rd party (not an employee of the contractor) is required at the work site to implement and manage the QC program and report directly to the VA. Just to confirm, this is required and it is to be provided for and paid for by the Contractor. This will become a conflict of interest and could result in issues with who is responsible for timely submittal transmissions, considering these individual reports directly to the VA.

Remove 1st sentence of Spec Section 01 45 00 item 1.5.1.1. The contractor is required to manage his own Quality Control program. All other wording in that section is valid. Contractor's QC will be required to be on site but will answer to the general contract. General Contractor will submit/report QC requirements to the VA.

Are the occupants of the 3 rd floor perimeter offices going to vacate for the entire construction period?

No, only when direct work is associate with that room . To be coordinated between the contractor and the VA.

On plan sheet A202.1A, Ceiling Note 4 states to provide unistrut system as specified. We cannot locate a specification for this system or an anticipated layout for the equipment.

Relocate and modify exisitng as required.

The evaluation criteria listed in the RFP will be utilized.

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On plan sheet S10PB, there are 4 foundations (along Column line N on plan sheet S10PB) that require compaction grouting of the soil to 7000 psf. In order to price this scope of work, please provide a geotechnical report and a specification for the compaction grouting.

Refer to questions #3, #4, and #5 above.

Please provide pictures of the columns on plan sheet S10PB along column line N and column lines 13 through 16 as they were not visible during the site visit nor are they shown on in the pictures within the drawings.

Photos not available.

Please provide the elevations of the floors and beams above (connection point at the top of the columns) that are being supported by the columns and foundations that are scheduled for expansion or modification on sheet S10PB. This information will be needed to determine the height of the columns that require modifications (to quantify how much concrete will be necessary) and the amount of existing vertical headroom space for working.

Top of existing footings is shown on sheet S10PB. Top of First Floor slab is elevation 226'-0". First Floor slab is approximately 9.5" thick with 3.5" drop panels (13" total) at columns. Top of Second floor slab is 238'-10

5/8". Second Floor beams are approximately 24" deep. All dimensions are from the original structural drawings which can be provided by the COR for reference.

The basement level will need to be accessed to make the required modifications per plan sheet

S10PB. We have the following questions and requests as it pertains to this required work:

47.1

· Please provide a scaled drawing to identify the ingress/ egress paths and construction route to access the basement level to make the required modifications. On this drawing, please provide the location that the contractor may set-up the pump on the exterior of the building and the route of the pump piping.

Means and methods. Contractor to coordinate with VA for access.

47.2

· Will all of the columns and foundations be able to be accessed from one entry point into the basement?

Means and methods. Contractor to coordinate with VA for access.

Based on the picture of column 17k, it appears that the column runs through a block wall. Are we only increasing the size of the column from the foundation to the beam shown in the picture

(detail 3 on sheet S704) or are we supposed to demolish the cmu and increase the size of the column through the block wall?

Column 17K is to be reinforced from the top of footing to the underside of the Second Floor structure (roof beam). The CMU wall is to be partially demolished as required to reinforce the column then rebuilt back to weathertight condition.

If we are to remove the CMU per the question above, we will need more information on how this is to be accomplished. For instance, how much block will be allowed to be removed and what is on the other side of this block wall?

Remove the quantity of block required to access and form the column reinforcing (16" minimum each side, floor to underside of structure). Per

AD100B, a corridor is on the other side of the CMU wall.

Based on the picture on sheet S705, column 18j appears to be integrated into a concrete wall or this is not the correct picture. How will this column be accessed to make the required modifications? Will the concrete wall require demolition? What is on the other side of the concrete wall shown in the picture?

Column reinforcing is to occur on the backside of the wall in the occupied space from grade to the underside of First Floor. Concrete wall will not need demolition.

Plan Sheet AD100B shows demolition and new work in the basement. Is this the pipe basement as shown on sheet S10PB?

Yes.

Please provide the location on a drawing indicating the area that we will be allowed to set-up a crane and access to the roof for the new addition.

Means and methods. Contractor to coordinate with VA for access.

Will a laydown yard be made available next to the crane set-up location? If so, how large of a laydown yard will be permitted?

Means and methods. Contractor to coordinate with VA for access.

# Question/Comment VA Response

54 When will a purchase order be issued for the equipment? No date at this time.

55 What date will rough-ins (mounting plates, gas manifolds, J boxes) be required to be on-site? To be coordinated with the General Contractor.

56 When is the expected install date for the equipment? No date at this time.

57 When is the expected go-live date?

At the end of each phase of construction. Date depends on construction schedule.

58 Do you need HD in-light camera prep for the Hybrid and Cardiovascular OR’s?

Future cameras will be installed on some booms. Infrastructure shall be installed during this project as noted on detail sheets E-503 and E-504.

Will you be taking any existing equipment (surgical lights and booms) into the new renovated 5

OR’s or 2 new OR’s that will be considered a hybrid and cardiovascular room?

Hybrid OR equipment shall be relocated per arch drawings and details on

E-503 and keynote 8 on EP102.1A.

60 Will there be an opportunity for a mock OR with hanging equipment?

Note on A800 indicates Room 2020 to be used for mock-up. Intent was to provide below ceiling mock-up.

Will there be an opportunity to present a virtual 3D mock up to surgeons and OR staff before

PO’s are issued?

Scope of work will be provided when equipment solicitation goes out.

62 Will there be a surgical light trial setup to evaluate equipment? Scope of work will be provided when equipment solicitations goes out.

63 What type of light handles, sterilizable or disposable (screw-ins or slip on)? Scope of work will be provided when equipment solicitation goes out.

64 Will surgical tables be part of this bid? Surgical tables are NOT part the general construction contract.

65 Will you accept an anesthesia boom that has articulating arms or do you need just a column? Yes, either but prefer articulating.

66 Who is the video and integration vendor selected for this project?

Integration infrastructure shall be installed in this project. Integration equipment to be installed in the future. Present system is Karl Storz.

67 Who is the imaging vendor for the hybrid room? Phillips

Equipment Questions - The equipment is not being procured under this solicitation. Equipment will be procured at a later time.

68 What size monitors for video in OR’s? To be determined post award.

69 Will CO2 and Nitrogen be plummed into these rooms? A piped nitrogen system is indicated on drawings but CO2 is NOT.

70 Does the equipment boom require vertical articulation? Not required but acceptable.