36C24619R0057-0001014.docx

Project # 652-17-104 Upgrade Pharmacy to USP800

RFI: CONTRACTOR #1

Drawings show penetrations under floor in vicinity of column lines 17AA and 17BB. This lower level area appears to be in the Sterile Processing Service Clean/Dirty Storage area.

1. Drawing P-101 Sanitary Waste is noted to be in “interstitial bel(ow).” Please confirm there is no interstitial below 1st floor.

· There is no interstitial below 1st floor.

2. Please confirm lower level deck height is approximately 22ft from LL floor to 1st floor underdeck for pharmacy construction area?

· Per As-Built drawings the floor to floor height from Lower Level to Level 1 is 22’-0”.

3. What are infection control requirements/temporary construction partitions and working hours for Sterile Processing Service Sterile and Non-Sterile Storage area BG-137 to remove drop ceiling and grid to access underside of 1st floor deck for sanitary waste and mechanical work?

· Contractor should plan to perform work below first floor during nights and weekends. Contractor is to meet ICRA Class III requirements for the work below first floor.

4. Sanitary waste lines transit new BG-127 HAC and BG-124A lounge areas. MH101 Mechanical Taps are also required in these areas. Please confirm these areas can be temporarily closed to permit removal of drop ceilings/grid to permit access to 22ft underdeck penetrations. Can this area be closed for duration of sanitary waste work?

· Contractor should plan to perform work below first floor during nights and weekends. Contractor is to meet ICRA Class III requirements for the work below first floor.

RFI: CONTRACTOR #2

1. Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

· YES. Certificate of Exemption will be provided at the time of award.

2. Where will the designated parking area be for workers accessing the construction site?

· No. There will not be a designated parking area for the contractor.

3. Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

· Yes. VA will accept Procore Project Management software to primary submittal and data tracking tool for this project.

4. During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc.

· Refer to specification section 01 35 26 SAFETY REQUIREMENTS, para. 1.14 Fire Safety.

5. Has the work area been checked for asbestos or lead based materials?

· See attached reference drawing indicating the Asbestos test results.

6. Please confirm that the qualified Superintend cannot serve as the SSHO required to be onsite per specifications?

· VA have no objections for a qualified Superintendent to serve as the SSHO.

7. Solicitation has 365 and 270 performance days, is the shorter one just for Phase 1 then we would have another 95 days to complete phase 2?

· Period of Performance: Project Completion date will be 313 calendar days from the notice to proceed date of 4/5/2019. Construction and commissioning completion date of the Phase 1 to be 11/30/2019 (238 days from NTP). Including two-week downtime between phases, construction completion date of Phase 2 will be 2/13/2019 (Additional 75 days from completion of phase 1).

8. If so, does the VA expect any down time between phases?

· VA expect potential downtime of 2 weeks between Phase 1 construction completion and certification. Phase1 must be certified and fully operational before Phase2 demolition can start.

9. Is the VA open to explore Pre-engineered clean room solutions?

· No. VA is not open to explore Pre-engineered clean room solutions.

10. Who is the approved manufacturer of the ASD, telescopic doors?

· Basis of Design can be found in specification 09 06 00 Schedule for Finishes, (E. Section 08 42 49, Automatic Entrances.)

11. Will there be a need for a temporary Clean room to be provided by GC?

· No. A temporary Clean room is not required by GC. Existing Pharmacy IV Prep room to say in operating during phase I.

12. Please confirm that work will be done during normal working hours?

· Contractor should plan to perform work below first floor during nights and weekends.

13. What is the height of the deck underside?

· Per As Built drawings the floor to floor height from Lower Level to Level 1 is 22’-0”

· Per As Built drawings the floor to floor height from Level 1 to Interstitial Level 1 is 10’-3”

· Per As Built drawings the interstitial floor thickness is 3”

· Level 1 to underside of Interstitial Level 1 deck is 10’-0”

14. Will SSHO be required to be onsite for full time designated to only one project?

· VA Response: The SSHO or an equally-qualified designated representative will maintain a presence on the site during construction operations.

15. What is the anticipated NTP date for this project?

· The Anticipated Award Date / NTP Date is 4/5/2019.

16. Does the Government have a fire alarm servicer and DDC controls that they currently work with in other parts of the facility that this new building would have to tie in to?

Johnson Controls for DDC control LSSI for Fire Alarm Servicer

17. What is the name and contact information of the person or persons that will need to be coordinated with Tony Flora (Johnson Controls) (804)814-7898

Sam Metcalfe (Fire Alarm Servicer) LSSI – Richmond, VA 7400 Beaufont Springs Drive STE 321 Richmond, VA 23225 Phone: 804-672-4966 Cell: 703-887-2558 Email: smetcalfe@tlglss.com

18. Will government pay for any material testing that may be required?

· The contractor is responsible for any testing required to complete the project.

19. Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

· This is covered by Clause 52.229-3(c), which is included in the solicitation Titled Federal, State, and Local Taxes. It reads, “The contract price shall be increased by the amount of any after-imposed Federal tax, provided the Contractor warrants in writing that no amount for such newly imposed Federal excise tax or duty or rate increase was included in the contract price, as a contingency reserve or otherwise.”

RFI: CONTRACTOR #3

1. 01 00 00 General Conditions:

Item 1.18 indicates that the contractor shall not use the existing elevators for materials or personnel. Please confirm it is acceptable for the contractor to utilize the existing elevators for use by personnel only.

· Contractor to utilize the existing elevators for use by personnel only.

2. 01 91 00 General Conditions:

Please confirm all commissioning is to be performed by others.

· VA will engage the commissioning agent under a separate contract. Reference specification 01 91 00 Section 3.1 Commissioning Process roles and responsibilities.

3. 02 41 00 Demolition:

Section 02 41 00 references specification sections 02 82 11 Traditional Asbestos Abatement and 02 83 33.13 Lead-Based Paint Removal and Disposal. Are there any requirements for abatement of asbestos or lead? If yes, please provide specifications and details.

· Specifications are provided.

4. 09 96 59 High-Build Glazed Coatings:

The specifications show a requirement for specialty glazed coatings (RES-W1, RES-W2). These items are not indicated in the finish schedules in both phases. Please provide the locations requiring this trade.

· PNT#3 locations shown on Finish schedule will be RES-W1

5. 13 21 13 Clean Room Pass Thru Cabinets:

Item 2.1 A indicates the basis of design for the pass thru cabinet is in the schedule for finishes, but it is not indicated. Please provide the basis of design information.

· Manufacturer: Clean Air Products, Model: CAP18W

6. 28 05 00 Electronic Safety and Security:

Item 1.4 C requires 4 past performance references from the subcontractor. Does this need to be included in the proposal or is it to be submitted after award?

· Please include the requested documentation in the proposal.

7. 28 23 00 Video Surveillance Item 1.4 F requires 4 past performance references from the subcontractor. Does this need to be included in the proposal or is it to be submitted after award?

· Please include the requested documentation in the proposal.

8. 28 23 00 Video Surveillance Will the new surveillance system integrate with the existing system? Is yes, please provide the basis of design of the existing surveillance system the new system is to connect to. What is the location of the security system to be tied into?

· New security cameras will not be integrated with the existing system. New surveillance system is to be monitored within the Pharmacy area.

9. 28 31 00 Fire Alarm Is there an approved contractor required to perform the fire alarm work? If so, please provide contact information.

· Johnson Controls for DDC control

· LSSI for Fire Alarm Servicer

10. 28 31 00 Fire Alarm Please provide the basis of design information for the existing fire alarm system to be matched.

· Existing system is Edwards type EST3 fire alarm system.

11. Drawing AE102 Item A5025 Bench. Please confirm the bench is to be provided by others. If not, please provide specifications.

· Equipment Mark A5025, Bench to be VA provided VA installed.

12. Drawing AE103 Per the general demolition notes on drawing AE103 "See the s700 series for photographs of demolition work required". No photos were provided. Please provide. Also, as general photos were not allowed at the site visit, can the client provide site photographs of the existing conditions in an addendum?

· Site photos are provided as an attachment to Amendment 1. Disregard reference note on drawing AE103. No structural demolition is expected around columns or footings.

13. Drawing M106 Is there an existing roof warranty? If yes, please provide contact information. Also, are there any specifications for roofing work?

· Existing roof does not have warranty. Roofing work to match existing. Attached is the reference for existing system.

14. Drawing M501 Detail 5 note 9 indicates structural steel beams (W6x25). There are no specifications. Please advise.

· It shall be ASTM A36 or ASTM A992, Grade 50

15. Drawing M501 Detail 2 indicates galvanized angle iron. Please provide specifications and details for these items.

· It shall be ASTM A36

16. General Where and how many employees will be allowed to park their personal vehicles?

· There is no designated parking space for the contractor and employees can park their personal vehicles in available parking spaces. .

17. General Can previously received past performance questionnaires from our clients or CPARS ratings be submitted in lieu of requesting the questionnaire again from the client?

· NO. A completed CPARS may not be submitted in lieu of the Past Performance Questionnaire. HOWEVER, a recently completed past performance questionnaire will suffice, if it was completed within the last five years.

18. General What are the standard hours of work? What work, if any, is required to be performed off hours, and what requirements are there?

· Standard working hours will be 0730 to 1600 Monday through Friday. However, the work below the 1st floor shall be done during nights and weekends and contractor is to coordinate with COR for those work outside of the standard working hours.

19. General What temporary floor protections will be required if any for transporting materials to and from the loading dock to the jobsite? Will it have to be lifted and replace at the end of each working day?

· Ram Board shall be used for the temporary floor protection and it shall be lifted and replaced at the end of each working day.

20. General What is procedure for badging and how long will the process take?

· Safety Office conducts safety training (approximately 30min) every morning at 08:00 prior to issuing the badges. Documents required for the badges are state or government issued Identification Card and OHSA certifications.

21. General Will the contractor be able to gain a photo permit for documenting the progress of work?

· Contractor is permitted to take photos to document the process of work within the construction site.

22. General Please confirm utilities will be provided by the client at no cost to the contractor.

· Reference specification 1.21 Availability and use of utility services.

23. General Are there any restrictions on use of the loading dock?

· Use of the loading dock shall be coordinated with COR.

24. General Will the contractor be permitted to place a dumpster on the VA grounds? If yes, where? If not, will the contractor require a permit from the City of Richmond to place a dumpster on the street?

· Contractor is permitted to place a dumpster on a designated VA ground. Exact location will be coordinate with COR.

25. General Will the client consider moving the bid date 7 calendar days?

· The proposal due date has been extended to 3/8/2019 by 4:00 pm local time. This change has been added to page 1 of the SF1442 as a part of Amendment 1.

26. General To ensure the best value/accurate pricing from subcontractors, can a second site visit be scheduled to allow for subcontractors to view the site?

· Unfortunately, there will NOT be another site visit for this project because time is of the essence. However, please see attached site photos that are provided as an attachment to Amendment 1

RFI: CONTRACTOR #4

Past Performance, Page 30 of 74: The contractor shall send out the attached past performance questionnaires (Exhibit B) to each of their references listed under the Experience technical factor or any other references that the offeror deems necessary. The Government will evaluate the quality and extent of offeror’s performance deemed relevant and recent to the requirements of this solicitation. The references must return the survey directly to the Government Contracting Officer listed on the past performance questionnaire request letter (Exhibit B), via e-mail.

Question 1: Instead of exhibit B, can the general contractor include completed CPARS with the proposal.

· The correct name of the attachment titled Past Performance Questionnaire is Exhibit A. And that attachment is due via email NLT March 8, 2019. Page 30 of the solicitation has been corrected and the Exhibit A attachment has been revised with the correct due date.

· NO. A completed CPARS may not be submitted in lieu of the Past Performance Questionnaire.

My company has been approved by the U.S. Small Business Administration for the Mentor-Protégé program.

Question 2: Can my partner include their projects into the proposal and should we include our teaming agreement under Part I – Technical Capability.

· 13 CFR 125.8(e) requires that the parties form a joint venture for the experience of both parties to the Mentor-Protégé relationship to have the mentor’s past performance attribute to the joint venture. See:

(e) Past performance and experience. When evaluating the past performance and experience of an entity submitting an offer for a contract set aside or reserved for small business as a joint venture established pursuant to this section, a procuring activity must consider work done individually by each partner to the joint venture as well as any work done by the joint venture itself previously.

On Page 1 and 9 of 74 states all questions are due February 8, 2019, however on page 21 of 74: NOTE: ALL QUESTIONS OR REQUESTS FOR INFORMATION (RFI’S) REGARDING THIS SOLICITATION MUST BE SUBMITTED VIA E-MAIL TO THE CONTRACTING OFFICER: (mark.harville@va.gov); NO TELEPHONE QUESTIONS WILL BE RESPONDED TO. ALSO, DO NOT CONTACT THE ARCHITECT-ENGINEER OR VA RICHMOND ENGINEERING DIRECTLY. DEADLINE FOR RECEIPT OF BIDDER QUESTIONS IS 4:00 PM (EST), June 28, 2018. RESPONSES TO RFI’S RECEIVED BY THE DEADLINE WILL BE ISSUED AS PART OF AMENDMENTS TO THE ORIGINAL SOLICITATION.

Question 3: Please confirm that the RFP documents are correct? Please consider extending the proposal for another week.

· Corrections have been made to the solicitation. Please note that the correct email address of darren.taliaferro@va.gov has been added and the correct RFI due date of 2/8/2019 has been added.

· The proposal due date has been extended to 3/8/2019 by 4:00 pm local time. This change has been added to page 1 of the SF1442 as a part of Amendment 1.

Page 1 of the SF1442 states on Section a: Original and 1 CD.

On Page 11 of 74 states: PART I - TECHNICAL PROPOSAL - Submit original and two (2) copies and 1 CD and PART III - PRICE PROPOSAL - Submit 1 original and 1 CD.

Question 4: Please confirm how many copies are required for the technical and price proposal.

· For Technical Proposal please submit one (1) original and two (2) copies and 1 CD. For Price Proposal, please submit one (1) original and two (2) copies and 1 CD. Corrections have been made to the solicitation.

Page 1 of the SF-1442 states that the contractor will begin performance within 10 calendar days and complete it within 365 calendar days after receiving award. However, on page 6 states: Period of Performance: Construction completion date to be 270 calendar days from the notice to proceed. Construction and commissioning completion date of the Phase1 to be 11/30/2019.

Question 5: Please clarify which calendar days is correct?

· Period of Performance: Project Completion date will be 313 calendar days from the notice to proceed date of 4/5/2019. Construction and commissioning completion date of the Phase 1 to be 11/30/2019 (238 days from NTP). Including two-week downtime between phases, construction completion date of Phase 2 will be 2/13/2019 (Additional 75 days from completion of phase 1).

Question 6: Will there be another site visit scheduled?

· Unfortunately, there will NOT be another site visit for this project because time is of the essence.

Contractor #2 Question #5: Referenced Drawing Asbestos Test results provided by VA Safety Office on 2/12/2019 image1.png