VAMHCS SOW_AST SUPPORT 2025 Final R1 03202025.pdf

SCOPE OF WORK (SOW), Revision 1 – Updates 3/20/25 Tank and ICP Regulatory; Training; and Tank Closure Support for Baltimore VAMC; Loch Raven VAMC and Perry

Point VAMC Integrated Contingency Plans (ICPs)

36C245-25-AP-1618

512-25-2-637-0059

I. INTRODUCTION

To comply with The Joint Commission Emergency Power Systems requirements in EC.02.0.07 and the Joint Commission Emergency Management requirement, EM.02.01.01, the VAMHCS currently has 43 aboveground fuel sources for emergency power systems (Aboveground Storage Tanks, ASTs)1. There is also other oil-filled equipment such as wet transformers and elevator hydraulic reservoirs. ASTs and USTs fall under several environmental regulatory requirements: Section 112.7(e) of the Clean Water Act and Maryland Department of the Environment Oil Operations Permit, Code of Maryland Regulations (COMAR) 26.10.01-.18 and all associated standards and references within the regulations such as NFPA 30; PEI RP 1700; STI SP001; etc; as well as the latest COMAR regulations that pertain to ASTs. This base plus four-year best value contract will provide AST subject matter expert support to accomplish the following for the Baltimore; Loch Raven; and Perry Point VAMCs:

CLIN 1.0 Update Integrated Contingency Plans (ICPs)

CLIN 2.0 Modify/Update and present ICP training to VAMHCS Personnel

CLIN 3.0 Update VAMHCS AST/UST policies; fuel system SOPs and other tank-related documentation based on latest MDE AST/UST regulations and all associated standards and references within the regulations such as those from NFPA; PEI; STI SP001; etc.

CLIN 4.0 AST Closure support for VAMHCS tanks based on latest MDE AST/UST regulations and all associated standards and references within the regulations such as NFPA 30; PEI RP 1700; STI SP001, etc. as well as with the Resource Conservation and Recovery Act (RCRA) – NOT to include additional activities in CLIN 4.1 – See below and refer to Table 1

CLIN 4.1 AST Closure support for VAMHCS tanks based on latest MDE AST/UST regulations and all associated standards and references within the regulations such as NFPA 30; PEI RP 1700; STI SP001, etc. as well as with the Resource Conservation and Recovery Act (RCRA) - to include any or all of the following:

• Removal of electrical; concrete pads; aboveground piping; earthen berm (if applicable)

• Contaminated soils management

• Post Removal Activities (e.g., Backfilling ; Compacting; Clean Top soil; fine finished graded, seeded, strawed).

• Please refer to Table 1.

1 Please see Attachment A for a list of VAMHCS ASTs and USTs. This list will change as tanks are added and removed.

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All updates, support, and training shall be conducted in accordance with the following regulations:

1. 40 CFR 112 (Clean Water Act SPCC requirements)

2. 40 CFR 262.34 and 40 CFR 265.52 (RCRA Contingency Plan)

3. Code of Maryland Regulations (COMAR) 26.13.05.04 (Maryland Contingency Plan Requirements)

4. COMAR 26.10.01-.18 (MDE Oil Pollution Control and Storage Tank Management) and all associated standards and references within the regulations such as those from NFPA; PEI; STI; etc.

5. COMAR 26.10.17.13 (Closure of shop-fabricated aboveground storage tank (AST) systems

6. COMAR 26.10.18.12 (Closure of field-erected AST systems)

7. National Fire Protection Association sections NFPA 30, Flammable and Combustible Liquids Code;

8. Petroleum Equipment Institute (PEI) RP 1700;

9. All applicable state and local regulations, Executive Orders, VA Directives, and Facility Policies.

II. DESCRIPTION OF WORK

1.0 CLIN 1.0 ICP UPDATES

The contractor shall update the Baltimore; Loch Raven; and Perry Point VAMC ICPs as identified below and as needed each year due to technical changes from construction contracts.

VISN Facility RCRA

LQG

Required Plan Update Date of last update

5 Baltimore VAMC Yes ICP 2020 5 Perry Point VAMC Yes ICP 2021 5 Loch Raven VAMC Yes ICP 2020

At a minimum the creation, updates and revisions for ICPs shall:

1. Describe the actions facility personnel must take to response to fires, explosions, or any unplanned sudden or non-sudden release of hazardous waste or hazardous waste constituents to air, soil, or surface water at the facility.

2. Describe arrangements agreed to by local police departments, fire departments, hospitals, contractors, and State and local emergency response teams to coordinate emergency services.

3. List names, addresses, and phone numbers (office and home) of all persons qualified to act as emergency coordinator, and this list must be kept up to date. Where more than one person is listed, one must be named as primary emergency coordinator and others must be listed in the order in which they will assume responsibility as alternates.

4. Include a list of all emergency equipment at the facility (such as fire extinguishing systems, spill control equipment, communications and alarm systems (internal and external), and decontamination equipment), where this equipment is required. This list must be kept up to date. In addition, the plan must include the location and a physical description of each item on the list, and a brief outline of its capabilities.

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5. Include an evacuation plan for facility personnel where there is a possibility that evacuation could be necessary. This plan must describe signal(s) to be used to begin evacuation, evacuation routes, and alternate evacuation routes (in cases where the primary routes could be blocked by releases of hazardous waste or fires).

6. Describe the physical layout of the facility and include a facility diagram, which must mark the location and contents of each fixed oil storage container and the storage area where mobile or portable containers are located. Including:

a. Type of oil in each fixed container and its storage capacity for all containers over 55 gallons. For mobile or portable containers, either provide the type of oil and storage capacity for each container or provide an estimate of the potential number of mobile or portable containers, the types of oil, and anticipated storage capacities;

b. Discharge prevention measures including procedures for routine handling of products (loading, unloading, and facility transfers, etc.);

c. Discharge or drainage controls such as secondary containment around containers and other structures, equipment, and procedures for the control of a discharge;

d. Countermeasures for discharge discovery, response, and cleanup (both the facility's capability and those that might be required of a contractor);

e. Methods of disposal of recovered materials in accordance with applicable legal requirements;

and

f. Contact list and phone numbers for the facility response coordinator, National Response Center, cleanup contractors with whom you have an agreement for response, and all appropriate Federal, State, and local agencies who must be contacted in case of a discharge.

7. Provide information and procedures to enable a person reporting a discharge to relate information on the exact address or location and phone number of the facility; the date and time of the discharge, the type of material discharged; estimates of the total quantity discharged; the source of the discharge; a description of all affected media; the cause of the discharge; any damages or injuries caused by the discharge; actions being used to stop, remove, and mitigate the effects of the discharge; whether an evacuation may be needed; and, the names of individuals and/or organizations who have also been contacted.

8. Include a prediction of the direction, rate of flow, and total quantity of oil which could be discharged from the facility as a result of each type of major equipment failure using AutoCAD or approved software.

9. Recommend, if needed, appropriate containment and/or diversionary structures or equipment to prevent a discharge.

10. Be certified by a Professional Engineer licensed in the state of Maryland

11. Identify written procedures for inspection, tests, and record keeping requirements.

12. Include requirements for personnel, training, and discharge prevention procedures related to:

a. Operation and maintenance of equipment to prevent discharges; discharge procedure protocols; applicable pollution control laws, rules, and regulations; general facility operations;

and, the contents of the facility ICP.

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b. Key personnel who are accountable for discharge prevention.

13. Describe how the facility will secure and control access to the oil handling, processing and storage areas; secure master flow and drain valves; prevent unauthorized access to starter controls on oil pumps; secure out-of-service and loading/unloading connections of oil pipelines; and address the appropriateness of security lighting to both prevent acts of vandalism and assist in the discovery of oil discharges.

14. Describe procedures for filling and dispensing oil at the facility and recommend methods for preventing releases.

15. Include a complete discussion of conformance with the applicable requirements and other effective discharge prevention and containment procedures required by federal, state and local guidelines.

16. Include a Quick Reference Guide (QRG).

1.1 CLIN 1.0 Milestones, Time Lines and Project Submittals

CLIN 1.0 Milestone CLIN 1.0 Time Line Site visits and investigations for all sites Completed within 60 days of Notice to Proceed

(NTP) and within 60 days of each Option Year start date

Draft submission of ICPs for all sites 90 Days after NTP and within 90 days of each Option Year start date

COR review period 3 weeks after receiving drafts Final Submission 2 weeks after receiving COR comments

CLIN 1.0 PROJECT SUBMITTALS:

1. Draft ICP: One electronic copy should be sent to the COR. The COR will then review and provide comments to both the contractor and the site staff. Estimate two rounds of comment resolution for each draft.

2. Final ICP: Six hardcopies (with electronic deliverable) will be delivered to the COR and VAMHCS Point of Contact for each VAMHCS facility (Perry Point, Baltimore, and Loch Raven VAMCs).

3. ICP Documents: The contractor shall provide electronic access to all ICP documents.

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2.0 CLIN 2.0 Training

To comply with the requirements under the Clean Water Act and the Resource Conservation and Recovery Act, the VAMHCS Facilities of Baltimore, Perry Point, and Loch Raven will also require initial training on all new and updated ICPs.

After the first ICP update, the contractor must provide up to two-hours of facility-specific, initial training to each individually identified VAMHCS facility for up to 50 employees per site (Maximum of 200 total, total 6 hours and can be done virtually, in-person or a combination of both. Some sites may only require a 30 minute refresher). The training should provide detailed requirements related to the entire ICP; not just specific to the most recent revisions. This training will include monthly inspections; spill response and instruction on completion of documentation and recordkeeping requirements of the plan. The training shall include the submission of an electronic copy of the training for future facility training use. Contractor shall also provide updates to ICP training each year following the base year according to site condition changes such as removal of tanks and equipment and addition of new tanks and other oil-filled equipment.

2.1 CLIN 2.0 Milestones, Time Lines and Project Submittals

CLIN 2.0 Milestone CLIN 2.0 Time Line Draft submission of Initial ICP Training for each of the three sites – Base Year (electronic submission via programs such as Microsoft Power Point)

90 Days after NTP with CLIN 1 and within 90 days of each Option Year start date

COR review period – Initial ICP Training 2 weeks after receiving draft training slide deck Final Submission – Initial ICP Training 2 weeks after receiving COR comments Provide Annual Initial ICP Training (Can be virtual via platform such as MS Teams)

Within 30 days after final submission

Draft Submission of ICP training updates to the initial training as needed for Option years 1-4

90 days after NTP with CLIN 1 updates to ICPs

COR Review Period of ICP training updates 2 weeks after receiving draft training slide deck Final Submission of ICP training updates 2 weeks after receiving COR comments

CLIN 2.0 PROJECT SUBMITTALS:

1. Draft ICP Training: One electronic copy should be sent to the COR for each VAMHCS facility. The COR will then review and provide comments to both the contractor and the site staff. Estimate two rounds of comment resolution for each draft. Electronic file format shall be agreed upon with COR prior to submission (one example, Microsoft Power Point).

2. Final ICP Training: Electronic file will be delivered to the COR and point of contact for each VAMHCS facility (Perry Point, Baltimore, and Loch Raven VAMCs). Electronic file format shall be agreed upon with COR prior to submission.

3. ICP Training: The contractor shall provide initial ICP training either in-person or via MS Teams (or other compatible virtual platform) for real-time training to each VAMHCS facility (Perry Point, Baltimore, and Loch Raven VAMCs).

4. All Training Documents: The contractor shall provide electronic access to all training documents. Electronic file format shall be agreed upon with COR prior to submission.

5. ICP Training Updates will follow project submittals 1, 2, and 4 above. ICP Training updates may be required to be given by the Contractor (#3 above) if needed and agreed to by COR and Contractor ahead of time.

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CLIN 3.0 VAMHCS AST/UST Document Reviews and Updates Review all VAMHCS AST/UST policies; fuel system SOPs and other related documentation such as Technical Information Library tank-related specifications and update all documentation based on latest MDE AST/UST regulations and all associated standards and references within the regulations such as those from NFPA; PEI; STI SP001; etc. Documents will be provided to contractor in editable electronic formats.

Estimated Document lengths (please note these may vary):

• VAMHCS AST/UST Policy: Approximately 21 pages

• VAMHCS Fuel Systems SOP: approximately 18 pages

• Perry Point ICP: approximately 351 pages

• Loch Raven ICP: approximately 138 pages

• Baltimore VAMC ICP: approximately 114 pages

3.1 CLIN 3.0 Milestones, Time Lines and Project Submittals

CLIN 3.0 Milestone CLIN 3.0 Time Line Review of all VAMHCS AST and UST-related Documentation (Including related policies; SOPs;

ICPs; Inspection Checklists; reports etc.) Assume review of 4-6 documents each year of the contract with most extensive review the first year of the contract.

Concurrently with ICP Updates and within 90 days of each Option Year start date

Track Change updates to all documents reviewed with suggestions for improvement, efficiencies, etc.2

Within 180 days of Base year start date and within 180 days of each Option year start date

COR review period 2 weeks after receiving draft changes Final Submission - Two versions delivered electronically in editable format to COR: 1)Version with all track changes in the document 2)Version with all track changes accepted.

2 weeks after receiving final COR comments

CLIN 3.0 PROJECT SUBMITTALS:

1. Track Change Updates: One electronic copy (in editable format) shall be sent to the COR for each VAMHCS document reviewed. The COR will then review and provide comments to the contractor. Estimate two rounds of comment resolution for each document reviewed.

2. Final Documentation Updates (Track Change and Clean Versions): Electronic files (in editable format) of Final Track changes version and final clean versions will be delivered to the COR for each document reviewed.

2 Please note, the latest VAMHCS document templates must be utilized. Please refer to VAMHCS COR for latest document templates.

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CLINS 4.0 and 4.1 Tank Closure Support:

The contractor shall also complete and/or oversee and review tank closure activities at the VAMHCS sites as needed, to include any tank closures as required by the following to ensure all regulatory items are completed. This will include documentation; sampling; and testing as well as removal and disposal of tank and tank contents.

CLIN 4.0 activities will include all of the following. CLIN 4.1 will include all of the activities in CLIN 4.0 plus any or all of the additional activities per Table 1. For specific CLIN 4.1 activities, see Table 1 .

CLIN 4.0 Activities:

1. MDE does not prescribe a set number of samples per tank type or size. Assume number of samples based on worst case scenarios. For example 5-10 soil samples/AST for sizes 55 gallons to 700 gallons; 6-10 soil samples/AST for each of the 15,000-gallon tanks; and 12 shallow soil samples for the 150,000-gallon AST.

Sample analyses include VOCs, MTBE, TBA, naphthalene, TPH-GRO, and TPH-DRO. Please note, this could be increased depending upon MDE requirements.

2. Closures per COMAR 26.10 (or most recent version of MDE regulations) and

a. COMAR 26.10.17.13 (Closure of shop-fabricated aboveground storage tank (AST) systems)

b. COMAR 26.10.18.12 (Closure of field-erected AST systems)

c. Petroleum Equipment Institute (PEI) RP 1700

d. STI SP001

e. Resource Conservation and Recovery Act (RCRA)

f. All other applicable laws or standards

3. All Closure documentation; Sampling and testing; Removal and disposal of tank and tank contents in accordance with all EPA; MDE; and local laws; submittal to MDE and any related onsite support will be required by the Contractor. Please note, lab must be accredited to analyze for methods required for analyses per MDE closure regulations (to include but is not limited to EPA Methods 8260 and EPA Method 8015 at a minimum) as well as any additional analyses that could be required by MDE. Please provide a Level IV data package for laboratory reporting with data validation.

4. AST Closure for VAMHCS tanks shall be based on latest MDE AST/UST regulations and all associated standards and references within the regulations such as NFPA 30; PEI RP 1700; STI SP001, etc. This will include permanent and temporary closure per the following or latest COMAR regulations and MDE fact sheet (this one or latest version). All steps in this fact sheet (or latest version) and latest version of MDE AST closure regulations must be followed:

https://mde.maryland.gov/programs/land/OilControl/Documents/AST_Closure_Fact_Sheet_6.9.23_6p gs.pdf:

Please follow all required steps on the MDE AST closure fact sheet (latest version) in the link provided as well as in the latest version of MDE AST closure regulations. Several steps are included in the fact sheet that may not be written out in this SOW.

(1). At least 30 days before beginning the permanent closure of the AST system:

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmde.maryland.gov%2Fprograms%2Fland%2FOilControl%2FDocuments%2FAST_Closure_Fact_Sheet_6.9.23_6pgs.pdf&data=05%7C02%7C%7Cbc96051c27ec475b432008dc8639fdad%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638532830866453799%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=xqOtRgIoIALZ3hbJzVcVFiUUPb%2FPJB%2Fwoaez1p1Wa9s%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmde.maryland.gov%2Fprograms%2Fland%2FOilControl%2FDocuments%2FAST_Closure_Fact_Sheet_6.9.23_6pgs.pdf&data=05%7C02%7C%7Cbc96051c27ec475b432008dc8639fdad%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638532830866453799%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=xqOtRgIoIALZ3hbJzVcVFiUUPb%2FPJB%2Fwoaez1p1Wa9s%3D&reserved=0

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(a) Notify MDE Oil AST & Permits Section, Oil Control Program Land and Materials Administration in writing of the planned AST system permanent closure; and

(b) Submit to the Department for approval a proposed sampling plan for a site assessment to determine if there is evidence of a spill, release, or discharge where contamination is most likely to be present, which includes the sampling of, at a minimum, the following areas of the AST site:

(i) Within and immediately outside of the secondary containment dike, if present;

(ii) Within the footprint of the removed AST; and

(iii) Beneath underground piping associated with the removed AST (if applicable);

Please follow all required steps on the MDE AST closure fact sheet in the link provided.

Several steps are included in the fact sheet that may not be written out in this SOW such as coordinating site visits with MDE to review sampling, etc.

(2). Place the AST system out-of-service in accordance with §B of this regulation:

B. Out-of-Service. An owner, an operator, and a person in charge of an AST system with a shop-fabricated AST shall complete each of the following steps to place the AST system out-of-service:

(1) Remove all oil from the AST system;

(2) Isolate all piping connected to the AST;

(3) Remove all waste materials from the AST system, including storage tank-bottom sludge, and dispose of these materials in compliance with applicable federal, State, and local laws;

(4) Purge all petroleum vapors and maintain the AST system vapor free;

(5) Secure the AST system to prevent unauthorized entrance or tampering;

(6) Protect the AST system from flotation;

(7) Continue the operation and maintenance of corrosion protection on the AST system in accordance with Regulation .10 of this chapter;

(8) Lock the fill port;

(9) Label the AST using lettering at least 3 inches high, in a readily visible location on the AST, with the following information:

(a) Date the AST was placed out-of-service;

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(b) Name of product last stored; and

(c) The words "OUT-OF-SERVICE" or "EMPTY"; and

(10) Notify the Department in writing 30 days before placing the AST system out-of-service.

(3) Comply with PEI RP 1700 "Recommended Practices for the Closure of Underground Storage Tank and Shop-Fabricated Aboveground Storage Tank Systems";

(4) Disconnect and remove all aboveground piping associated with the AST system;

(5) Disconnect and remove all underground piping associated with the AST system (if applicable):

(a) Under the continuous on-site presence and direction of a certified UST system technician or remover; and

(b) In accordance with the UST system permanent closure procedures in COMAR 26.10.10.02D;

(6) Remove the AST and associated piping from the site; and

(7) Within 45 days of completing the permanent closure and approved site assessment, submit a closure report to the Department detailing:

(a) The AST closure activities; and

(b) The results of the sampling event, including a map identifying sample locations, laboratory results, summary of findings, and conclusions.

https://www.cyberregs.com/cgi-exe/cpage.dll?pg=x&rp=/pseudo.htm&sid=2024062013563658718&aph=1&Hi=4&qy=14+days&hlc=00FF00&srchm=1&cid=dva&uid=dva0002&clrA=007ECC&clrV=007ECC&clrX=007ECC&ref=/indx/ST/md/st/r/26/10/st_md_st_r_26_10_17.htm&pseudo=UN1%2C%2CST%2CSTF2002042311334583875%2Cd=2%2C(D)#d=2%7E(D) https://www.cyberregs.com/cgi-exe/cpage.dll?pg=x&rp=/pseudo.htm&sid=2024062013563658718&aph=1&Hi=4&qy=14+days&hlc=00FF00&srchm=1&cid=dva&uid=dva0002&clrA=007ECC&clrV=007ECC&clrX=007ECC&ref=/indx/ST/md/st/r/26/10/st_md_st_r_26_10_17.htm&pseudo=UN1%2C%2CST%2CSTF2002042311334583875%2Cd=2%2C(D)#d=2%7E(D)

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Table 1 – CLIN 4 TANK CLOSURES AND COST ESTIMATE REQUESTS1, 1a, 1b, 1c, 1d

NOTES:

1 For tanks where there are roofs and fences, roofs and fences will remain. However, fence can be removed by contractor for ease of access to the tank.

Must verify with COR if fence needs to be replaced.

1a If using cranes, coordination for crane placement and a lift plan will be required to be reviewed and approved by the COR. See VA TIL SPEC 01 35 26, Safety

1b If hot work is required (e.g., cutting tank onsite), a hot work permit will be required to be reviewed and approved by the Perry Point Fire Department before work is started and must be closed when work is completed each day. This shall be coordinated by the contractor with the COR.

See VA TIL SPEC 01 35 26, Safety

1c All tank closure activities will require an internal Pre-Construction Risk Assessment (PCRA). Contractor shall coordinate this with COR.

1d For tanks with Tank monitoring equipment, electric controls and pumps etc., these items will be powered off but would require coordination with our

Perry Point VA Electrical Shop.

AST INFORMATION CLIN 4.0 CLIN 4.1

(includes all CLIN 4.0 Activities plus any or all items below) Tank # (All located at Perry Point)

Fuel Type

Total Gallons

Shop Fabricated or Field Erected?

Estimated Closure Date

MDE

CLOSURE,

CLIN 4.0

Activities Above

Aboveground

PIPING

REMOVAL

Estimate (up to building)2

Contaminated Soils management

Tank Contents

REMOVAL

Estimate

CONCRETE

PAD

REMOVAL

Estimate3

Electrical Removal4

Earthen Berm Removal (D315 only)

Post- Removal Activities5 (Backfilling ;

Compacting;

Clean Top soil; fine finished graded, seeded, strawed)

Tank D315A

Diesel 500 Shop-Fab 11/2025 N/A

Day Tank

DT

315A

Diesel 75 Shop-Fab 11/2025 N/A

Tank D321A

Diesel 15,000 Shop-Fab 11/2025 N/A

Tank D321B

Diesel 15,000 Shop-Fab 11/2025 N/A

Day Tank D321A

Diesel 700 Shop-Fab 11/2025 N/A

Day Tank 321B

Diesel 700 Shop-Fab 11/2025 N/A

Tank D-344

Diesel 550 Shop-Fab 10/2025- 9/2026

N/A

Day Tank D-344

Diesel 25 Shop-Fab 10/2025- 9/2026

N/A

Tank D315

#2 Fuel Oil

150,000 Field- Erected

5/1/2026

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2 Remote fill piping associated with D-315 will not be removed. It will be capped and abandoned as part of a separate project. Only aboveground piping up to the nearest building would need to be removed. This would include supports if applicable.

3 Please note, for tanks that are located inside buildings, those concrete foundations would remain. Assume at least an 8” concrete slab below all tanks if unknown.

4 Electrical for the tank sites is to be removed to the nearest junction box at the building that is feeding the tank site.

5 For the final grade after removing the tanks, please use certified clean fill and compact to 95 percent of the maximum standard proctor density (ASTM D698) and test for density. Please refer to VA specs for backfilling: TIL SPEC 31 20 11 (Earthwork: Compaction and Backfilling); 31 23 19 Dewatering (if depth requires this); and TIL SPEC 01 45 29, Materials Testing.

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4.1 CLIN 4.0 Milestones, Time Lines and Project Submittals

CLIN 4.0 Milestone CLIN 4.0 Time Line

Draft submission of all required items within latest MDE Closure regulations (see paragraphs above) such as sampling plans; drawings; etc.

10 Days after Notification of tank closure and within 10 days of each required MDE closure item listed in the latest MDE closure regulations.

COR review period 1 week after receiving draft submission Final Submission 1 week after receiving COR comments Submittal to MDE 2-3 Business days after Final Submission of the items above to COR Provide tank closure reports, sampling plans, testing and all related closure documentation, photos, etc. into a final report

Within 30 days after final submission of last closure item for each tank that is closed.

Provide all required onsite support required (for tasks such as sampling; tank and tank contents removal and disposal etc.)

2-4 onsite visits as required per tank closure

CLIN 4.0 PROJECT SUBMITTALS:

1. Draft Closure items required by latest MDE regulations: One electronic copy should be sent to the COR for each VAMHCS facility. The COR will then review and provide comments to both the contractor and the site staff. Estimate two rounds of comment resolution for each draft.

2. Final Closure items required by latest MDE regulations: Electronic file will be delivered to the COR and point of contact for each VAMHCS facility (Perry Point, Baltimore, and Loch Raven VAMCs)

3. Draft Tank Closure Report with all regulatory elements required: One electronic copy should be sent to the COR and point of contact for each VAMHCS facility. The COR will then review and provide comments to both the contractor and the site staff. Estimate two rounds of comment resolution for each draft.

4. Final Tank Closure Report with all regulatory elements required: One electronic copy should be sent to the COR and point of contact for each VAMHCS facility within two weeks of receipt of COR comments.

5. Onsite Support Schedule for reconnaissance; sampling; and tank removal/disposal: Contractor to provide at least 30 days prior to each AST closure.

4.2 CLIN 4.1 Milestones, Time Lines and Project Submittals

CLIN 4.1 Milestone CLIN 4.1 Time Line

All of the CLIN 4.0 Milestones All of the CLIN 4.0 Time lines (see CLIN 4.0 Milestone and Timeline table above

Contractor Determine CLIN 4.1 Activities Required 5 Days after Notification of tank closure COR Determine CLIN 4.1 Activities that will be completed by Contractor

10 days after Notification of tank closure

Contractor to provide schedule for CLIN 4.1 activities as determined and agreed upon by COR

15 days after Notification of tank closure

Closeout and final paperwork Within 30 days after final submission of last

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CLIN 4.1 Milestone CLIN 4.1 Time Line closure item for each tank that is closed.

Provide all required onsite support required for CLIN 4.1 Activities

2-4 onsite visits as required per tank closure

5.0 TECHNICAL QUALIFICATIONS:

1. Prime or Sub-Contractor personnel must perform the work in this SOW and all work shall be managed by a currently licensed MD Professional Engineer (P.E.) and STI SP001 Inspector(s).

2. Prime or Sub-Contractor must show expertise working with COMAR 26.10, Chapters 1-18 (or latest edition of MD Oil Pollution Control and Storage Tank Management regulations) as well as expertise in the following areas:

a. COMAR 26.10.17.13 (Closure of shop-fabricated aboveground storage tank (AST) systems

b. COMAR 26.10.18.12 (Closure of field-erected AST systems)

c. PEI RP 1700.

d. NFPA 30

e. STI SP001

3. Preferred Prime Contractor have an office within 200 miles of the Perry Point VA Medical Center within the area of Maryland, Delaware, Pennsylvania or Virginia/Washington, D.C. If prime contractor does not have an office within 200 miles of the Perry Point VA Medical Center, provide a plan of how Prime Contractor will complete the work in this SOW.

6.0 PAST PERFORMANCE:

1. Prime or Sub-Contractor personnel who will be performing the work on this contract must show recent (within the past three years) past performance successfully completing SPCC/Integrated Contingency Plans and/or plan updates and associated training.

2. Prime or Sub-Contractor personnel who will be performing the work on this contract must show recent (within the past three years) past performance working with Maryland Oil Pollution Control regulations for ASTs and USTs and industry standards referenced within. This may include but is not limited to:

a. COMAR 26.10, Chapters 1-18 (or latest edition of MD Oil Pollution Control and Storage Tank Management regulations)

b. Steel Tank Institute (STI) SP001

c. Petroleum Equipment Institute (PEI) RP 1700.

d. National Fire Protection Association (NFPA) 30

Tank and ICP Regulatory; Training; and Tank Closure Support for Baltimore VAMC; Loch Raven VAMC and Perry

Point VAMC Integrated Contingency Plans (ICPs)

3. Prime or Sub-Contractor personnel who will be performing the work on this contract must show recent (within the past three years) past performance successfully completing AST permanent closures per MDE regulations and industry references within the regulations, particularly:

a. COMAR 26.10.17.13 (Closure of shop-fabricated aboveground storage tank (AST) systems

b. COMAR 26.10.18.12 (Closure of field-erected AST systems)

c. PEI RP 1700.

d. NFPA 30

e. STI SP001

7.0 - Evaluation and Basis of Award

(a) The Government will award a best value Blanket Purchase Agreement for five ordering periods resulting from this solicitation to the technically acceptable responsible offeror(s) whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following technical factors IN ORDER OF WEIGHTED PREFERENCE shall be used to evaluate offers based on Qualifications requirements 1-5 in Section 5.0 of this

SOW:

1. Past Performance

2. Expertise/Technical Capability

3. Price

4. Management Approach (organizational chart of Prime and Subcontractor tasks) with subcontracting plan, if applicable

8.0 ASSUMPTIONS

1. VAMHCS personnel will provide timely access to all tanks and tank areas, including unlocking of gates and fill ports as needed.

2. Contractor will be able to work onsite each day for 8-hours as needed.

3. A total of 8 days onsite is assumed for completing Perry Point VAMC ICP updates and review of tanks for all CLINS in this SOW.

4. A total of 1 day onsite is assumed for completing Baltimore VAMC ICP updates and review of tanks for all CLINS in

5. A total of 1 day onsite is assumed for completing Loch Raven VAMC ICP updates and review of tanks for all CLINS in

Tank and ICP Regulatory; Training; and Tank Closure Support for Baltimore VAMC; Loch Raven VAMC and Perry

Point VAMC Integrated Contingency Plans (ICPs)

6. A total of 2-4 days onsite is assumed for completing each tank closure at the Loch Raven; Baltimore; and Perry Point VAMCs.

7. Contractor will supply appropriate personnel and monitoring during the confined space entries, when needed per OSHA standards (One vaulted tank at Perry Point VAMC is located within a confined space).

8. The contractor will supply an 8-foot, A-frame ladder to access tank tops. For tanks taller than that for which a catwalk, access platform, stairs, or other safe means of access are not present, contractor will provide required safety equipment per latest OSHA standards.

9. Contractor will supply an OSHA Health and Safety Plan for review by COR if requested.

10. Please note, for tank D-344, the wooden roof does not need to be removed. However, it does contain Asbestos Containing Material (ACM). Contractor must sign the asbestos acknowledgment form. This represents contractor understanding of asbestos locations and a chance to review our sampling results. Contractor will be instructed to stop work if they uncover any suspicious material and await further sampling and analysis.

11. The VA COR will need to review and approve of the disposal facilities identified by the contractor prior to disposal. All waste manifests must be signed by an approved VAMHCS employee.

9.0 BACKGROUND

As required by the Clean Water Act and in accordance with the Code of Federal Regulations 40 CFR Section 112, facilities with an aggregate aboveground oil storage capacity greater than 1,320 gallons or an underground oil storage capacity greater than 42,000 gallons must develop, implement, and maintain an integrated Contingency Plan (ICP), which will meet the requirements for a Spill Prevention Control and Countermeasures Plan (SPCCP) and Resource Conservation and Recovery Act (RCRA) hazardous waste contingency plan. The ICP is required for facilities to prevent discharges to waters of the United States and respond to spills should they occur.

Per 40 CFR 112.5, an ICP shall be amended by a 3rd party Professional Engineer (P.E.) when there is a change in facility design, construction, operation, or maintenance that affects its potential for discharge, or every five years. To do this, a 3rd party Professional Engineer licensed in the state of Maryland must certify the changes and update the associated ICP, including drawings and an update of the Quick Reference Guide (QRG). The following VA facilities are subject to this requirement: Baltimore VA Medical Center (VAMC), Perry Point VAMC, and Loch Raven VAMC.

Additionally, as required by the Resource Conservation and Recovery Act (RCRA) and in accordance with 40 CFR 262.34, generators of hazardous waste must develop, implement, and maintain a hazardous waste contingency plan.

Specifically, large quantity generators must maintain a current, written contingency plan which should be updated as needed. The following VA facilities require written hazardous waste contingency plan updates: Baltimore VAMC, Perry Point VAMC, and Loch Raven VAMC.

Tank and ICP Regulatory; Training; and Tank Closure Support for Baltimore VAMC; Loch Raven VAMC and Perry

Point VAMC Integrated Contingency Plans (ICPs)

ATTACHMENT A - This list may be updated as tanks are added/removed and will be provided by the VAMHCS COR to the contractor (Tanks highlighted in yellow are planned for closure and removal depending on funding and priorities)

I. PERRY POINT VAMC ABOVEGROUND STORAGE TANKS (above 55gal):

Table A-1. Aboveground Storage Tank Inventory – Perry Point VAMC

TANK

NO.

LOCATION CAPACITY

(gallons)

PRODUCT HI-

LEVEL

ALARM

CONTAINMENT AND

SPILL CONTROL

FEATURES

D-17H Kitchen, Bldg. 17H 3,000 Diesel Fuel Yes Double-walled tank, overfill prevention device DT-17H Emergency Generator, Bldg.

17H

100 Diesel Fuel Yes Integral Secondary Containment

D-19H Medical Ward, Bldg. 19H 2,000 Diesel Fuel No Double-walled tank

D-20 Raw Water Pumping Station, Bldg. 20

605 Diesel Fuel No Double-walled tank, Secondary containment

D-20H/D-333 Generator Bldg.333, adjacent to Bldg. 20H

2,000 Diesel Fuel Yes Double-walled tank, overfill prevention device, spill bucket

DT-20H/DT-

Generator Bldg.

150 Diesel Fuel No Double-walled tank

D-23H/D- 361G

Hospital Clinic, Bldg. 23 (Outside

Building 23H)

2,500 Diesel Fuel Yes Double-walled tank, spill bucket

DT-23H/DT-

361G

Emergency Generator, Bldg.361 G

(Outside Building 23H

75 Diesel Fuel Yes Double-walled tank

DT‐

23H/GG106

Room GG‐106, Bldg. 23H (Inside

Building 23H)

75 Diesel Fuel Yes Double‐walled tank

D‐103 Water Filter Plant, Bldg.

4000 Diesel Fuel No Vaulted, double‐walled tank with double-walled underground piping, Secondary containment DT‐103A Water Filter

Plant, Bldg.

242 Diesel Fuel No Double‐walled tank, Secondary containment DT‐103B Water Filter

Plant, Bldg. 103 242 Diesel Fuel No Double‐walled tank, Secondary containment

Table A-1. Aboveground Storage Tank Inventory – Perry Point VAMC

TANK NO. LOCATION CAPACITY

(gallons)

PRODUCT HI-

LEVEL

ALARM

CONTAINMENT AND SPILL

CONTROL FEATURES

D‐311 Wastewater Pumping Station, Bldg. 311

1,000 Diesel Fuel Yes Double‐walled tank, spill bucket

DT‐311 Emergency Generator, Bldg.

75 Diesel Fuel Yes Single‐walled tank; secondary containment partially provided by building in conjunction with active measures

D‐315 Boiler Plant, Bldg.

150,000 Heating Oil No 164,000‐gallon engineered berm consisting of soil and concrete with a PVC liner

D‐315A Chiller Plant, Bldg.

500 Diesel Fuel No Double‐walled tank, spill bucket

DT‐315A Emergency Generator, Bldg.

75 Diesel Fuel Yes Double‐walled tank

D‐321A Chiller Plant, Bldg.

15,000 Diesel Fuel Yes Double‐walled tank

DT‐321A Chiller Plant, Bldg.

700 Diesel Fuel Yes Integral Secondary Containment

D‐321B Chiller Plant, Bldg.

15,000 Diesel Fuel Yes Double‐walled tank

DT‐321B Chiller Plant, Bldg.

700 Diesel Fuel Yes Integral Secondary Containment

D‐324 Generator Bldg.

550 Diesel Fuel No Double‐walled tank, spill bucket

D‐325 Generator Bldg.

550 Diesel Fuel No Double‐walled tank, spill bucket

D‐326 Generator Bldg.

550 Diesel Fuel No Double‐walled tank, spill bucket

D‐327 Generator Bldg.

500 Diesel Fuel No Double‐walled tank, spill bucket

Table A-1. Aboveground Storage Tank Inventory – Perry Point VAMC

TANK NO. LOCATION CAPACITY

(gallons)

PRODUCT HI-

LEVEL

ALAR M

CONTAINMENT AND

SPILL CONTROL

FEATURES

D‐329 Generator Bldg.

550 Diesel Fuel No Double‐walled tank, spill bucket

D‐344 Generator Bldg.

550 Diesel Fuel Yes Double‐walled tank;

overfill prevention device DT‐344 Generator

Bldg.

25 Diesel Fuel Yes Single-walled tank;

secondary containment partially provided by building in conjunction with active measures D‐360G Filter Plant, Bldg. 360G 2,000 Diesel Fuel Yes Double‐walled tank, spill bucket D-365 Generator Bldg.

1,000 Diesel

Fuel Yes Double-walled tank, spill bucket

DT-365 Emergency Generator, Bldg.

75 Diesel Fuel

No Single-walled tank;

secondary containment partially provided by building in conjunction with active measures

D-507 Salt Shed, Bldg.

500 Diesel Fuel

No Double-walled tank

D-11.A Mobile Emergency

Generator (200 kw)

100 Diesel Fuel

No Double-walled tank

D-11.B Mobile Emergency

Generator (200 kw)

100 Diesel Fuel

No Double-walled tank

D-11.C Mobile Emergency

Generator (100 kw)

100 Diesel Fuel

No Double-walled tank

D-Mobile REMRO (Outside) Mobile Refueler

275 Diesel Fuel

N/A None

D- REMRO Automotive Repair Garage

500 Heating Oil

No Sec. containment basin

O-11 Garage, Bldg.

275 Used Oil No Sec. containment basin

Total # of Tanks – Perry Point

VAMC

II. BALTIMORE VAMC ABOVEGROUND STORAGE TANKS:

Table A-2. Baltimore VAMC Aboveground Storage Tank Inventory

Tank No.

Location Capacity (gallons)

Product High-Level Alarm

Containment and Spill Control Features

AST 1 8th floor, Room 8A-101

300 Diesel Fuel

No None

AST

8th floor, Room 8A-101

300 Diesel Fuel

No None

AST

8th floor, Room 8A-101

300 Diesel Fuel

No None

Total # of Tanks – Baltimore VAMC

III. LOCH RAVEN VAMC ABOVEGROUND STORAGE TANKS:

Table A-3. Loch Raven Aboveground Storage Tank Inventory

Tank No.

Location Capacity (gallons) Product Hi-Level

Alarm Containment and Spill

Control Features

AST-1 Building (exterior)

2,000 Diesel fuel

Yes Double-walled steel tank with double-walled underground piping

DT-1

Emergency generator day tank(exterior)

Diesel fuel

No

Double-walled

Mobile Generator

Building (exterior)

574 Diesel fuel

Yes Double-walled

Total # of Tanks – Loch Raven

VAMC

PLEASE NOTE: THE LOCH RAVEN TANKS WILL NOT BE CLOSING AS PART OF THIS

CONTRACT.