36C24522R0056 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 26

NONE

Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg WV 26301-4199

Department of Veterans Affairs Louis A Johnson, VAMC Contracting Office (90C) 1 Med Center DR Clarksburg WV 26301-4199

To all Offerors/Bidders

36C24522R0056

10-13-2022

X x x

10/25/2022 12:00pm ET x 1

The purpose of this amendment is:

1) Incorporate responses to received RFIs.

2) Post sign in sheets from site visits.

3) Extend proposal due date from October 18, 2022 at 3PM ET to October 25, 2022 at 12PM ET.

4) All other terms and conditions remain unchanged

ALISON KLEIN

CONTRACTING OFFICER

1. Would the Government consider lowering the $20 million single bonding capacity requirement? Lowering it to $5 million or $10 million?

• No

2. Would the Gov’t consider removing the two (2) projects greater than $ 5 M requirement for the previous experience?

• No

3. We did not notice any specific page count. Will there be a page count for this proposal on Volumes I, II or III?

• No, just pay attention to file sizes listed in the solicitation i.e. 10 MB (email size).

4. Subfactor 2.1 Key Personnel mentions we are to include evidence for employment.

What kind of specific documentation are you requesting to show this?

• An employer and employee agreement or contract.

5. You are requesting we submit a pricing breakdown using attachment 4. Will you allow for us to use our own pricing breakdown sheet if it meets this requirement?

• No

6. Would it be possible for the government to either remove clause 52.207-6 or allow for small/large business teaming agreements?

• No

7. Factor 3: Past Performance does not specify a certain number of projects to submit.

Can you confirm that we may use any projects for this factor regardless of what we are submitting for our Previous Experience in Factor 1 Technical?

• Correct, there is no specific number of projects for Factor 3. Projects can be the same or different than submitted for Factor 1.

Projects are to be awarded within the last 5 years involve general hospital construction (completed or ongoing) with a similar scope, magnitude and complexity to the Seed Project for the geographical region that the proposal is for. Note: The magnitude of construction for the seed projects are listed as follows:

West Virginia Geographic Area: Between $1,000,000 and $2,000,000 MD/DC Geographic Area: Between $2,000,000 and $5,000,000.

8. Can you provide the bidder’s list sign in sheet from the 8/22/2022 site visit in Perry Point, MD?

• Yes will be attached to amendment to solicitation with responses to received RFIs.

9. Do the projects we are providing information on need to be completed?

• No, they can be ongoing.

10. Please confirm if the information required under Subfactor 2.5 Bonding is to be provided on Attachment 5.

• Yes

11. Attachment 8 is included with the solicitation package but is not included in the instructions in the Evaluation Factors, Subfactors, Elements section. In which volume should Attachment 8 be provided?

• Attachment 8 Geographic Location and the Representation & Certifications are to be included in Volume III

12. Provide sign-in sheets for the pre-bid site walk/meeting.

• All site visit sign ins will be provided with amendment and responses to

RFIs.

13. Are offerors required to submit the completed Representations & Certifications? If so, in which volume these should these be provided?

• Attachment 8 Geographic Location and the Representation & Certifications are to be included in Volume III

14. For Factor 3 – Past Performance, for projects that do not have a CPARS, would a completed PPQ submitted for a previous proposal be acceptable in lieu of the provided Past Performance Evaluation form?

• Yes

15. For Subfactor 2.2 Quality Control, is a full Quality Control plan required? Or would a narrative addressing each of the required categories (submittal review, construction management, closeout processes, etc.) be sufficient?

• Provide a Quality Control plan for the “Seed Project”. No, narratives.

16. Confirm that the Government will allow proposers a minimum of seven (7) days to respond to the RFP starting from the date that the Government responds to 100% of the RFIs received.

• Will allow for 7 calendar days.

17. By structuring the Factor 1 - Previous Experience to utilize award dates within 5 years, this may result in more projects being in progress instead of complete. If tracking the award date, please consider allowing for incomplete projects at 50% (or above a certain percentage) to be submitted.

• Firms are allowed to submit incomplete projects.

18. For Factor 1 – Previous Experience, the requirement for project experience is usually based on the project’s construction completion date, not the award date as indicated in the RFP (i.e. projects completed within 5 years of RFP issuance date).

Would the Government consider modifying this requirement so that relevant projects are completed within the last 5 years?

• No

19. We understand that the Government intends to award a lump sum contract for this

Task Order. The construction industry continues to experience significant cost volatility in nearly all commodities that cannot be anticipated. Subcontractors are receiving unforeseen increases in material costs from their suppliers, sometimes on a weekly basis, that can be as high as 10% or more. How is the Government going to accommodate the current price escalation being experienced in the marketplace with regards to commodities such as wood, steel, plastics, etc? Can an Equitable

Price Adjustment (EPA) per contract length as one of the Defense FAR Supplement (DFARS) 216.203-4(1)(ii) clause be added to the RFP?

• Department of Veteran Affairs is a civilian agency and cannot utilize

DFARS.

• All task orders will be firm fixed price, wage rates are determined at task order solicitation and will not utilize Equitable Price Adjustment.

20. The construction industry continues to experience significant volatility, resulting in material lead time delays, in nearly all commodities that cannot be anticipated.

Subcontractors are receiving unforeseen increases in material delivery durations from their suppliers.

How is the Government going to accommodate the current extended lead times and material manufacturing and delivery delays that are occurring in the construction industry?

• Projects will be individually awarded on task orders which will have their own Performance periods.

21. The SF1442 says that the proposal due date is October 18 but SAM.gov says that the offer response date is October 3. Please confirm that the proposal due by October 18.

• Proposals were due October 3, 2022 and then October 18, 2022. See SF30 for new date.

22. Would the VA [permit a 2nd site visit for the DC/Maryland seed project? The scheduled site visit was very close to the solicitation issue date and did not provide firms an opportunity to attend.

• A 2nd site visit was granted and conducted on 9/22/2022.

23. Do we need to provide a bonding letter in addition to Attachment 5 Surety Information, or would a letter from our bonding agent be sufficient? If Attachment 5 Surety Information is required, is out surety supposed to submit it directly to the VA or are we supposed to include it in our proposal?

• Attachment 5 is required. Firms may do either i.e. submit it in their proposal or have it emailed to alison.klein@va.gov.

24. Do the projects we include in Factor 1 Previous Experience need to be 100% complete or can we submit projects that are in progress? Also should they have been performed within 5 years from the solicitation issue date or from the proposal submission date?

• Firms can submit projects that are in -progress. The 5 years is from the solicitation issue date.

25. Will experience other than hospital; related projects to be considered if the proposer can provide sufficient detail regarding past performance on multi-trade projects that are similar to the seed project and/or potential Task orders issued under solicited JOC and meeting additional requirements under Subfactor 2.1 Key personnel, Subfactor 2.2 Quality Control, Subfactor 2.3 Risk Assessment and Subfactor 2.4 Safety & Infection Control that would demonstrate the ability to properly execute such projects.

• No, previous experience under Factor 1 submitted must be hospital experience performed either as a prime or subcontractor within the last 5 years where at least 3, no more than 5 construction projects where mailto:alison.klein@va.gov multiple trades were involved. Project magnitude shall be the price range of $ 1 million and $20 million, where a minimum of two (2) project should be equal or greater than $5 million. The 5 year timeframe is from award date of the project.

• Past performance under Factor III only requires demonstrating recent i.e.

in the last 5 years of general hospital construction that is similar in size and scope of the Seed Projects.

26. The RFP states that the contractor must have sufficient bonding capability to meet the maximum per Task Order amount of $20,000,000. This is a very large bond for the majority of SDVOSB contractors. Even if a surety provides proof of obtaining bonds at this level, there is no guarantee that a bond would be provided at any time as it would reflect over 50% of the small business size limit and depends on current on-going workload. How many projects does the VAMC expect to solicited under the JOC that reach this size? Would the VAMC consider creating two pools of contractors to reflect standard and elevated bonding levels? A base tier of binding capacity of $5-$10 million would promote more competition for the overall JOC award and allow for more localized contractors to submit an RFP response.

• This is not for a single VAMC, but two regions within the VISN i.e. MD/DC & WV for a total of 8 Medical Centers, 4 Medical Centers per region. This is not a Job order contract (JOC), but for Multiple Award Task Order Contract(s). A sources sought and market research were performed prior to solicitation. The Government at this time is not changing the bonding capability for a single project from $20,000,000.00 or creating two pools. It is unknown at this time how many projects over the 5 year period would be between $10,000,000.00 and $20,000,000.00.

27. Can experience from an ongoing current IDIQ be utilized in it’s entirety to demonstrate sufficient detail for past performance on multiple trades as well as project magnitude greater than 1 million? Such would also meet additional requirements under Subfactor

2.1 Key Personnel, Subfactor2.2 Quality Control, Subfactor 2.3 Risk Assessment and Subfactor 2.5 Safety & Infection Control and would also demonstrate the ability to properly execute such projects.

• Not for Technical Factors I, II and their subfactors, it states construction projects. Each project will be considered separate, not to be consolidated under a single contract like an IDIQ. Firms may utilize individual projects that were awarded under an IDIQ, but only if individual project is between $1 million and $20 million, where a minimum of two (2) project should be equal or greater than $5 million.

28. In which Volume (Technical, Past Performance or Price) should a copy of the Bid Bond be placed?

• None, Bid Bond is to be hard copy while the rest of the proposal is to be electronic and emailed to alison.klein@va.gov. The bid bond for the Seed Project(s) shall be hard copy and original and sent to Louis A. Johnson VAMC, Attn: Alison Klein (90C), 1 Med Center Drive, Clarksburg, WV 26301. Failure to receive the original hard copy of the Bid Bond(s) prior to solicitation closure will consider the offer(s)/proposal(s) to be non-responsive.

mailto:alison.klein@va.gov

29. RFP page 66, Section 4.33 contains “Contractor Certification: Immigration and Nationality Act of 1952, As Amended”. Is this section required to be included with the proposal submission? If so, in which Volume (Technical, Past Performance or Price) should it be placed?

• Yes, place it in the Price Volume III.

30. Building Automation System , spec section 22 05 11, 22 63 00 Page 1 note 10, Page 9 section 2.4: The specification for Division 22 05 11 for plumbing on page 1 note 10 has note listed for BAS definition as Building Automation System. In Plumbing Division 22 63 00 section for Gas Systems and Laboratory and Healthcare Facilities on page 9 section 2.4 Alarms section A indicates “Provide all low voltage control wiring including wiring from alarm relay interface control cabinet to BAS, required from complete, proper functioning system.” Please confirm there is no requirement for the medical gases Alarm panels provided by Plumbing Division 22 and installed by Electrical Division 26 to provide any points relayed to the site wide Andover Continuum System Building Automation System onsite? If there is any integration requirements, please confirm what points would need to be relayed to Existing Andover Continuum DDC system onsite?

VAMC Response: Project scope does not include interconnection between the master alarm panels and BAS system (Andover).

31. Is there an environmental report available for Perry Point MD project? If ACM is discovered in the work area for penetrations, will the Government provide 3rd part air monitoring during the abatement process?

VAMC Response: Latest facility ACM survey to be provided. Areas and types of ACM expected to be encountered and abatement details are noted in the bid documents (sheet HA101 – HA107, and specification sections 028211 and 028213).

Contractor is wholly responsible for procurement of licensed abatement contractor as well as 3rd-party CPIH air monitoring services for their employees per OSHA requirements. VA will separately procure 3rd-party VPIH inspection and monitoring services to satisfy their own requirements, but this will not relieve the contractor of their 3rd-party CPIH requirements.

32. On drawing P-100.14 sheet note 5 states that a new pressure switch is to be provided for the 2" O2 source line. We have reviewed the specifications and the drawings and find no information beyond the referenced sheet note defining the manufacture, voltage, and termination point for this device to communicate to.

Please ask the engineer to provide: Basis of design for this pressure sensor?

Alarm panel that this sensor is to be connected to?

VAMC Response: Basis of design is “Powerex PX-PSB-24”. The switches are dry contact type. No power is required only low voltage wiring back to master alarm panels.

33. On drawing P-101.14 along column line 32 there is a note indicating a (N)MGA-1-2.

We understand this to be a new medical gas alarm panel. We have reviewed the specification and the drawings and are unable to locate the name of the manufacturers for the existing medical alarm panels at the facility. Can you please provide the name of the existing panel manufacturer?

VAMC Response: Existing master alarm panels are Amico Model A2M. Existing area alarm panels are Amico Model A2A.

34. On the SOW, Item 1.2: It describes the work being conducted in specific buildings, that is, Buildings 13H, 14H, 19H, 23H, 24H, 25H, 364. However, in the Specifications book, on Page 11, it describes work as being done on Buildings 14H, 19H, 23H, 24H, and 25H as well as alarm and monitoring upgrades for Buildings 361 and 364. These two descriptions are not the same. Building 361 is missing from the SOW, and Building 13H is missing from the Specifications. Can you clarify the specific buildings involved in this project? Are all buildings referenced in the drawings?

VAMC Response: There is no new work in Building 361 except work at the connection point of 361 to Building 23H. Alarm/piping work within Building 361 is not part of the bid documents. Building 13H is referenced in the bid documents as work occurs in the basement hallway to run new alarm wiring between 24H/25H and 14H. Other buildings include 14H, 19H, 23H, 24H, 25H, 364. All buildings are referenced in the bid drawings.

35. What are the specs for the lab air compressor listed on P-701 (23H-LA-1)? The lab air compressor is the only system that does not have specs listed. Please provide SCFM, discharge pressure, receiver size, number of motors, horsepower of each motor, and voltage requirements for this compressor package.

VAMC Response: Basis of Design is “Powerex LabAir System Model# LSD05A3”, which has specifications of 25 SCFM @ 145 PSIG, 80 gal receiver, 2x5 HP motors, 460V.

36. Will the facility be handling and coordinating the medical gas shutdowns? There will be many of these shutdowns for each gas throughout this project, and we’re curious who will be responsible for the coordination and facilitation of each one.

VAMC Response: VA COR will be assigned at project Notice to Proceed, and will be responsible for all facility-level coordination required by this project’s shutdowns. Shutdown requests and plans must be submitted at least 2 weeks prior to intended shutdown date to allow time for coordination.

37. Provide as-builts for the building(s) and surrounding site (utilities).

VAMC Response: Existing site building/utility drawings may be available depending on location of work. Offeror who is awarded contract should coordinate with assigned COR for access to available as-built information prior to start of construction.

38. Provide current geotechnical report.

VAMC Response: This request is too broad. This project does not include site/civil work. Some site information may be available depending on what information is needed. Coordinate with project COR after award.

39. Provide the firm and point of contact for the controls system.

VAMC Response: Medical Gas Alarms are not tied into the BAS (Andover) control system. Any other need for this information should be coordinated with project COR after award.

40. Verify that the Owner will be responsible for removing ALL equipment, unbolted furniture, personal effects, etc from the affected areas prior to construction.

VAMC Response: The majority of new work occurs in hallways and mechanical spaces. In office/patient care areas, local VAMC staff will be responsible for relocation of personal effects and service equipment in the immediate work area.

Contractor staff may need to temporarily relocate small movable furniture (tables, chairs, etc.) to allow safe access for contractor operations/equipment and required ICRA containment measures. Furniture bolted down or fixed in place will not be relocated. Coordinate needs with assigned COR.

41. Provide Hazardous Material Report for this project.

VAMC Response: Most recent facility Asbestos and Lead Survey Reports are attached.

42. Has the facilities ICRA team assigned classifications to the affected and adjacent spaces to set the level of ICRA measures to be put in place by the general contractor?

VAMC Response: ICRA permits will be finalized prior to construction proceeding in each area. See sheet AS-002 for work classifications and risk matrix. Preliminary ICRA notes majority of work is expected to require Class II ICRA, with some Class III ICRA containment measures in patient care areas. Class I & IV will not apply to this project’s scope.

43. Who does inspection and permitting of Infection Control? Is there an Infection

Control Permit fee?

VAMC Response: Local VAMC Infection Control staff is responsible for assigning project ICRA permits, and assigned COR will coordinate ICRA requirements and obtain permit prior to work beginning in each area. There is no fee.

44. Confirm standard / permissible work hours during construction.

VAMC Response: Medical Center hours 7a-4:30p.

45. HA101, HA102, HA103, HA104: Asbestos is referenced on HA101, HA102, HA103, HA104 multiple sheets at pipe penetrations for floor tile and ceiling tiles. But the statement of work says no ACM should be encountered? The Drawings say to submit unit pricing for abatement, should this be included in our overall number or submitted separately with-in our proposal, if so under what area.

VAMC Response: Offerors’ bid shall provide a lump-sum allowance for ACM abatement within their proposal, as well as noting a unit cost for additional abatement services during construction (if required). For bidding purposes offerors shall assume 50% of all new floor penetration areas noted on bid drawings HA101 thru HA107 will encounter ACMs that require ICRA containment, abatement, and 3rd- party monitoring prior to coring of new penetrations. Each floor penetration area shall be assumed to remove 2.0 SF of ACM floor tile and mastic. Contractor shall note the quantities of abatement allowance assumed within their bid proposal, and shall coordinate exact penetration locations and abatement activities with project COR. Contractor shall keep a detailed record of abatement quantities actually abated, and any overages to noted allowance/bid quantities will be compensated by change order directive during construction.

46. P100.13 Sheet Keynotes 1. EXISITING CORRIDOR CEILING SPACE IS CONGESTED

CONTRACTOR TO MAKE ALLOWANCES FOR EXTRA MATERIALS THAT MAY BE

REQUIRED TO AVOID EXISITING UTILIES AND COORDINATE WITH ACTUAL FIELD

CONSITIONS. Can the VA provide an estimate or quantities of suspected location this will be a factor?

VAMC Response: Cannot provide estimate. Bidders shall account for a reasonable quantity of additional piping/fittings and labor estimated to be required to install each run of new piping within the noted ceiling areas (ie. do not assume a continuous straight length of pipe in bid). No additional compensation will provided for avoiding existing utility conflicts – exact piping layout is contractor means and methods.

47. P-001 plumbing Note 24. POSTIVIE SHUT-OFF OF EXISITING VALVES CANNOT BE

GUARANTEED VA WILL PROVIDE REASONABLE EFFORT TO CLOSE OFF PIPING

WITH EXISITING VALVES. IF EXISITING VALVES FAIL TO HOLD. CONTRACTOR IS

RESPONSIBLE FOR COST AND EFFORT REQUIRED TO FREEZE PIPE AS NEEDED.

Can VA provide an estimated number of valves that should be expected to fail?

VAMC Response: This note does not apply to gaseous piping, and is not expected to be required under this project scope.

48. Room Finish Schedule A701 Patient Toilet Floor: Room finish schedule specifies epoxy floors in the patient toilet rooms, however drawings 1-A701 show ceramic on floors. Please clarify.

• The legend shows Porcelain Tile on 1-A701, but the Schedule shows

Epoxy. The correct application is Porcelain Tile.

49. Wall Protection pages A401 & A701 Detail 9: Under the Basis of Design – Finishes 2 wall protections are listed as same material, but 2 different colors. Could only find one on the plan, page A401 detail 9. This only shows a portion of the room on one wall. Are there any other locations or colors of the wall protection being used anywhere else? Please clarify.

• See Attached drawing #1. -

50. Finishes page A701: Armstrong LVT specs are discontinued. Please clarify alternate.

• All discontinued specifications should be resubmitted by the contractor with an acceptable, close alternate that shares the same salient characteristics as the discontinued item and also meets VA/project specifications.

51. Service Elevator: Service elevator was inoperable at time of site visit. Should it be in the same condition at any point of construction, what are the alternate means of transporting materials and debris from the site?

• For bid purposes, it should be assumed the service will be in operation for construction.

52. Furniture/Décor/TV: Is contractor installing new seating and décor for the new work area or the VA? Are the current TVs in the waiting area being reused?

• VA will install seating and décor, including TV’s (which are to be reused).

53. Page A701 Wall Tile: CT is discontinued. Please clarify alternative. CT1 – The color biscuit K775 is not in the cascading waters collection. Please clarify alternative.

CT2- color shimmer shore is not a color in the modern dimensions collection.

Please clarify alternative.

• All discontinued specifications should be resubmitted by the contractor with an acceptable, close alternate that shares the same salient characteristics as the discontinued item and also meets VA/project specifications.

54. Work Hours: Are there any work restrictive hours.

• Work should be completed during normal business hours Monday through

Friday (0700 – 1630). Exceptions can be made for weekend, evening, or night work, at the desecration of the VA. Any and all exceptions should be coordinated at least 2 weeks prior and the VA reserves the right to cancel at any time. No work will be completed on Federal Holidays, in which the facility is closed, without coordination for an exception by the VA.

55. Architectural Note G002: Is there a list of materials that is to be turned over to the VA upon demolition stage and where would it be relocated to?

• Items will be marked during current conditions walkthrough.

56. Demolition AD101 General Notes B & C: Note B states “ceiling finishes are to be disposed of.” Notes C states “ACT ceiling and gypsum bd. Are to be turned over to VA” Please clarify which one to be turned over to VA or disposed in landfill.

• Note C is referencing the electrical and fixtured in the ACT ceiling and behind walls; the actual ACT and gyps bd. Will be the responsibility of the contractor to dispose of.

57. Will the owner accept the use of Procore Project Management software as the primary submittal and data tracking tool for this project?

• Procore is acceptable.

58. Is this project tax exempt, and will the CO/COR provide the necessary tax exempt certificates?

• Project is not tax exempt. Contract price will include all applicable Federal, State and local taxes and duties.

59. What is the approximate duration between issuing the award and issuing the NTP?

• Unknown, it varies from project to project.

60. For planning the preliminary project schedule, can you please provide an anticipated award date?

• Award of the Multiple Award Task Order Contract(s) approximately will be awarded within 120 days from the close of the solicitation 36C24522R0056.

• The Seed Project at each geographic area is subject to the availability of funds, if funded, a Task Order will be awarded to the highest qualified offeror for the geographic area selected and offered on by the offeror post-award of the MATOC(s).

61. Can the contractor's onsite superintendent also have duties of SSHO (site safety) and QACQ (quality control)?

• This is allowed.

62. Where is the designated parking & laydown area be for workers accessing the construction site?

• Contractors can park in the parking garage; laydown will be located near the Conex’s by Building 14/15 as shown during the walkthrough.

63. Will the contractor be authorized to build a temporary office inside the space in lieu of no available space on t VA Campus?

• An office trailer can be placed in the vicinity of the laydown area referenced above; tables, etc., for drawings are acceptable in the construction space.

64. Please confirm that the owner will provide fire watch during the period of time that the fire suppression system is not in service.

• Div 21 13 13 Specifications, §3.1.K Installation, “Interruption of Service:

There shall be no interruption of the existing sprinkler protection, water, electric, or fire alarm services without prior permission of the Contraction Officer. Contractor shall develop an interim fire protection program where interruptions involve occupied spaces. Request in writing at least one week prior to the planned interruption.”

Contract drawings FP101 General note A for Fire Alarm interruption associated with fire sprinkler system:

65. Will the owner provide the duration that the owner will allow for the AHU to be offline? The specifications indicate the work hours and not the allowable time for service interruptions to the air handlers.

• It is anticipated that a 4-5 hour shutdown will be acceptable.

66. Can you confirm there is not work required for adding or altering of an existing nurse call system?

• Work associated with the nurse call system is indicated on EY101.

67. Contractor requests a copy of the site visit sign-in sheet. Will the VA provide a sign-in sheet copy in an amendment?

• Yes, will be published with responses to the RFIs.

68. The RFP requires submission for detailed division breakdown on VA attachment 4 spreadsheet. Can contractor use own divisional formatted detailed breakdown spreadsheet lieu of VA breakdown form?

• No

69. Will the VA provide a copy of RFI questions and responses submitted from all contractors on this solicitation?

• Yes

70. If RFI question VA response doesn't quit answer the contractor need for understanding and elicits a follow-up question, will an additional RFI submission period be allowed?

• No

71. Who is the owner's service provider for the BAS controls contractor and system?

Can you please provide contract information?

• Siemens.

72. Who is the owner's service provider for the fire alarm service and system? Can you please provide contract information?

• Contract documents indicate main Fire Alarm Control Unit is located in Room CE113A. VA uses Simplex for Fire Alarm System.

73. Who is the owner's service provider for the physical access controls and security?

Can you please provide contact information?

• Simplex

74. Scope of work note #4 on page 1 states 'construction will be coordinated and designed to accommodate alterations required for structural fire protection, plumbing, mechanical, and electrical systems included in the project." Does 'design' mean GC is to design build the alternations in structural fire protection, MEP systems as shown on the drawings?

• The contractor is responsible for the means and methods of the construction to accomplish the design shown on the plans and specifications

75. Scope of work pg. 5 of 6 states "All outage details should be submitted to COR in writing 72 hours in advance. No unplanned outages, that deviate from the approved planned outage submittal, will be conducted without approval from the VA." and drawing G002 states 48 hrs. Is the time 72 or 48 hrs.?

• 72 hrs

76. Demolition drawings do not show route for debris removal. Will you provide debris route for 2nd floor and building.

• Debris shall exit through the service elevator and directly out the service hallway to the dumpster location shown in the walkthrough. All debris shall be adequately covered during transportation through the hospital.

77. Demolition drawings do not provide time when work is to be done. Are there time limitations for demolition work and phase new work?

• Work should be completed during normal business hours Monday through Friday (0700 – 1630). Exceptions can be made for weekend, evening, or night work, at the desecration of the VA. Any and all exceptions should be coordinated at least 2 weeks prior and the VA reserves the right to cancel at any time. No work will be completed on Federal Holidays, in which the facility is closed, without coordination for an exception by the VA.

78. What is the location for contractor jobsite office and storage trailers?

• Laydown and office trailers are to be located near the Conex’s by Building

14/15 as shown during the walkthrough.

79. What specific times will materials be allowed to be staged on the project location and inside the limits of construction?

• Material can be stored at anytime within the limits of the construction area or in laydown area.

80. Drawing A401 shows owner furnished material for contractor installation. Is the material in-stock? Will delivery impact the schedule?

• For bid purposes, assume material is in stock on site.

81. Drawing MH101 demolition and new construction plan for the HVAC duct do not conform to the phasing plan. Phase 1 duct is supplied upstream from phase 2.

Further, phase 2 changes existing duct sizes that will cause phase 1 new construction to be down during phase 2. Will phase 1 are be in operation during phase 2? How will phase 1 system being down for phase 2 work impact phase 1 operations?

• Ductwork demolition and installation shall be scheduled to limit the downtime for Phase 1. Phase 1 shall remain in operation during occupied hours. Contractor shall provide temporary ductwork as required. All downtime shall be coordinated with the COR.

82. Drawing MH102 demolition and new construction plan for the HVAC fan coil unit piping do not conform to the phasing plan. Phase 1 is supplied from phase 2. Will phase 1 be in operation during phase 2? How will phase 1 system being down for phase 2 work impact phase 1 operations?

• Piping demolition and installation shall be scheduled to limit the downtime for Phase 1. Phase 1 shall remain in operation during occupied hours.

Contractor shall provide temporary piping as required. All downtime shall be coordinated with the COR.

83. Drawing PL101 shows sanitary piping required for phase 2 2nd floor work with access from the 1st floor in and around the treatment rooms 1A-15B & 1A-161 and supply room 1A-159. What are the existing conditions of these areas including the ceiling plan and owner furnishings? What are the hours allowed for this work to be completed?

• These spaces are set up as treatment rooms (some with recliners and others with exam tables/equipment). Supply room is that of a typical supply closet with shelving. Work in the Oncology area is to only be done afterhours/on weekends and coordinated with the COR.

84. Drawing PD101 sanitary piping demolition required for 2nd floor impacts 1st floor existing space ceilings. The drawings show 1st floor plan; however, existing conditions and content for these spaces are not provided, including ceilings and owner furnishings. What are the existing ceiling conditions and content for the spaces?

• Area is Acoustical Ceiling Tile and standard lighting and electrical systems; see question 36 for furnishing.

85. Drawing EY101 calls for new fire alarm and devices for phasing tie-in at existing comm room 2AB-115, note #1. What are the existing conditions at this room, including ceilings, existing equipment, locations of panels, etc. phase 1 & 2 tie into the existing panels, will the existing panels accommodate the new system, considering age and compatibility?

• Exposed ceiling. Use existing patch panel in existing telecommunications rack for horizontal cabling. New fire alarm devices shall be compatible with existing system. Fire alarm system is Simplex.

86. Security cameras are required per the phasing plan. What is the existing PACS system name and who is the provider?

• PACS: C-Cure 9000

• Camera System: Gentec Security Center

• Simplex is provider

87. Drawing EY101 shows a common wall between phase 1 and 2 where security and fire alarm systems devices are to be installed. Since this is a common wall, does the owner have preference with devices for which phase are installed? Is there a sequence plan for these devices?

• No preference, but devices shall be installed to be consistent with the appropriate phase of work.

88. The RFP drawings do not indicate the existing floor to floor height from 2nd floor to the bottom of 3rd floor. Same applies to 1st floor to 2nd floor where overhead work is required to support 2nd floor new work. Will you provide as-built information regarding the building floor heights? Along with wider footprint of 1st and 2nd floor for view of new work in relation to existing building?

• Attached is the original building drawings showing floor heights, contractor is responsible for verification prior to the start of work.

• Attached is the 1st and 2nd floor layouts, contractor is responsible for verification prior to the start of work.

89. Can you confirm that the owner will provide fire watch during the period of time that the fire suppression system is not in service?

• Div 21 13 13 Specifications, §3.1.K Installation, “Interruption of Service:

There shall be no interruption of the existing sprinkler protection, water, electric, or fire alarm services without prior permission of the Contraction Officer. Contractor shall develop an interim fire protection program where interruptions involve occupied spaces. Request in writing at least one week prior to the planned interruption.”

• Contract drawings FP101 General note A for Fire Alarm interruption associated with fire sprinkler system:

90. Can you confirm that the owner will be contracting directly with a third-party commissioning agent for commissioning the project and that the Contractor is only to include participation/coordination with the Commissioning Agent?

• If commissioning happens, it will be provided by a third party through the

VA.

91. Note 5 on drawing A101 says replace existing expansion joint. There is no spec section or requirements. Will you provide a spec section and requirement for metal floor expansion joints?

• Yes. See attachments.

92. Is phase 1 construction to be fully completed with owner taking possession of space before phase 2 can begin?

93. Is there a requirement for owner acceptance of completed phase 1 to be included in schedule before phase 2 can begin? If so, how much time is allowed for the schedule?

• Yes, allow for 2 weeks.

94. Prior to demolition, will the owner remove all furnishing and equipment before contractor begins work? Will owner be moving equipment and furnishings before or after notice to proceed? If after NTP, how much time should we allow on our project schedule.

• The VA will remove furnishings and equipment before NTP.

95. Will phase 1 be occupied and in operation during phase 2 construction?

96. Is there an environmental report available for Beckley WV project? If ACM is discovered in the work area for penetrations, will the Government provide 3rd part air monitoring during the abatement process?

• For bid purposes, assume no abatement is needed.

97. The plans callout Armstrong, Premium Excelon Raffia, pearl 55803 as a welded sheet vinyl. However, Armstrong Premium Excelon Raffia, Pearl 55803 is a tile.

Please clarify the VA’s intent for the flooring.

• Please use Armstrong MedinPure w/ Diamond 10 Technology which is Homogenous Sheet Flooring. The color is Lamb’s Wool H6003. -TMM

98. On site walk a location was shown for dumpsters. The drawings do not include a site plan with grading contours. We are requesting a site plan for the facility with contours. Will you provide for bidding purposes?

• There is no site plan with contours encompassing this area; this will not be provided.

99. Can construction personnel use the existing VA restrooms in the facility near work locations, phases, and areas related to new construction work requirements?

• Yes, public restrooms can be used.

100. What are the days & times of operation for the oncology unit?

• Monday – Friday 0700-1630

101. Can we work on the floor space above the oncology unit while it is in operation?

102. Will the service elevator be available and functional during this construction project?

• Assume the service elevator will be functional for bidding purposes.

103. What are the service elevator existing finishes and interior dimensions?

• 7’ 4½” x 6’ 9” wide and 7’ 3” high

104. Will sticky mats be allowed to be placed in public space at proximity of our construction entrances to phase 1 and 2 space in keeping with infectious controls?

105. At site walk we walked the path for removal of debris to the basement. We request drawings that show the pathway to the basement and location - layout. Will you provide to view for bidding purposes?

• Attached are layout drawings for the Basement through 2nd floor; route is simply down the service elevator and straight down the hallway to exit where the dumpsters are.

106. The finish schedule on drawing A701 list Acrovyn wall protection types WP1 and

WP2, but there is no key found on the drawings where it occurs. Is wall protection required? If so, please list the walls where it is scheduled.

• See Attached drawing #1.

107. Drawing P-001 shows a floor drain schedule, however the drawings do not indicate the locations floor drains. Question: Can the location of the floor drains be provided for this project?

• No floor drains are required.

108. There are multiple discrepancies on the finish schedule on drawing A701 in comparison to other details on the drawings. A few of the discrepancies are listed below.

i. Rooms 2AB-103 and 2AB-104 show to receive epoxy flooring on the finish schedule (drawing A701) and porcelain tile on the finish plan (A701) See 2AB-103 and 2AB-104; Should be Porcelain Tile (Not shown on drawings, should not be Epoxy); Use:PT-1 Dal-Tile Style: Median / Color: Beige MN41 / Finish: Matte / Size: 12x14

ii. Rooms 2AB-103 and 2AB-104 show to receive WP1 (identified as CS Acrovyn) on 3 walls and CT-1 on 1 wall on the finish schedule (drawing A701), but note states these rooms are to receive ceramic tile wainscot @42” except on wet walls and those receive CT1 to ceiling. Do not use Acrovyn (WP1) in Rooms 2AB- 103 and 2AB-104; in 2AB-103 and 2AB-104 only ceramic tile wainscot (CT/CT1/CT2) per detail on sheet A401.

iii. Room 2AB-102 shows to receive GWB / P2 (which is depicted as no wainscot, just paint), however detail 9-A401 shows the wall with the sink (the west wall) receiving WP1 (CS Acrovyn) Refer to Drawing #1 in RFI.

iv. Room 2AB-100 shows the west and the south receive Blue Cruise paint and Ocean Gray Wall Protection. The north and west walls receive Crushed Ice paint and Oyster Gray wall protection Question: Can the room finish schedule be clarified for the exact finishes to be identified for each room? Refer to Drawing #1 in RFI.

109. The drawings do not identify ICRA barrier locations. Question: Can this be identified for this project?

• ICRA plan to be submitted by contractor for approval by VA.

110. The drawings for this project are dated 06/28/2019. Question: Have the floor styles and colors availability been verified? (On a previous project Sierra Crème and Durango Gold were discontinued. These colors are listed for this project).

• See question 3 for any discontinued items.

111. Drawing A101 (Detail 1/A101) shows chairs, TVs, kiosks, and patient queue boards. Question: Are these items a part of this project? If so, who provides and installs these items?

• No they are not part of the contractors scope.

112. Drawing EY101 shows cameras. Question: Who provides and installs these items?

• Provide backbox, conduit, and CAT6 cable only at camera locations.

113. Drawing EY501 Detail 6 states connection to existing CCTV Headend equipment.

Question: If the contractor is required to make this connection, where is the headend equipment located and how far of a cabling run would be needed to meet this requirement?

• Provide cabling to Communication Closet 2AB-115.

114. Drawing G002 Architectural General Note C states to provide fire retardant wood blocking for various items, then states to coordinate with COR for government provided items. Question: Can a complete list and location of the government provided items be provided?

• VA will provide items according to drawings and specs.

115. Drawing EY101 General notes E, F, G, and H reference the new materials are to be compatible with the existing system. Question: Can the below listed items be identified as to what the existing system is?

i. Note E: Nurse Call System – Ascom Telligence

ii. Note F: Duress Alarm System – Sara

iii. Note G: Overhead Speaker System –

iv. Note H: Fire Alarm System – Simplex

116. Drawing PL 101 General Note F states that work in this area will be done after hours. There is no note F located on this drawing. Question: If there are after hours work to be performed, can you please identify this work and location?

• The general note applies to the sheet, it is not a specific key note. Work above the 1st floor ceiling shall be performed after hours and for other work as required by the COR.

117. Door opening 2AB-100 shows to receive 2 magnetic holders in hardware set 12C.

The electrical drawings do not show this opening tying into any power. Question:

Network Audio Paging Equipment

(2) DS-10

Biamp Vocia Desktop Paging Station with 999 user-configurable audio page codes embedded DSP and on-board memory. System is configured to support 11 existing, active audio paging zones and more can be added by VAMC as needed.

(1) ANC-1

Biamp Ambient Noise Compensation Microphone Interface

(1) VO6

Biamp Network Audio Output Expansion device with 6-channels of analogue output, DSP and on-board memory

(2) VA8600

Biamp Multi-channel Amplifier each with up to 8 channels of modular amplification, CobraNet and on-board DSP

(12) AM-600 Biamp 100-600 Watt Amplifier Module Card for VA-8600

(2) VA-2060

Biamp 60-W 2-channel Amplifier with CobraNet, Local Analog Inputs and Dual (AC and DC)

(1) FB-S-R

Liberty Fiber Transmitter / Receiver for support for remote Adult Day Care building (existing fiber by others)

Do these magnetic holders get tied into a system for release such as the fire alarm system? If so, how and where does it get tied into this system.

• Power can be taken from where existing double doors (removed as part of project) received power; control wiring to be taken from fire panel where existing double doors (removed as part of project) received signal.

118. At the walk thru there was no access allowed in the first-floor treatment area due to patient presence. Question: Can above ceiling photographs be provided for this area (see screen shots below)?

• Additional information pertaining to the work above the Oncology ceiling will be posted at a later date.

119. The finish schedule on A701 shows different finishes on the various walls (North, South, East, West). There are several broken up walls dividing the work area.

Question: Can the below marked (N, S, E, W) walls be identified as to their finish designation

• No, but we will illustrate on a floor plan for clarity. See attached drawing #1.

Drawing #1

Drawing #2

See attached document: MATOC Site Visit Attendance_9-22-2022 - Copy.

See attached document: MATOC Site Visit Attendance_8-30-2022 - Copy.

See attached document: Lab Waiting Sign In - Copy.

See attached document: Perry Point Lead Survey Summary Report_Medgas - Copy.

See attached document: 15246 Perry Point ACM Summary Report_Medgas - Copy.

See attached document: Expansion Joint Spec - Copy.

See attached document: Drawing 32-01-A12, Main Building Elevations C _ D - Copy.

See attached document: Building 1 Basement-Layout1 - Copy.

See attached document: Building 1 first floor-Layout1 - Copy.

Color Scheme A

Paint: P1 - SW7606 Blue Cruise Acrovyn: WP2 – Color: 853 Ocean Gray Wall Base: PRB- 140 Fawn

Color Scheme B

Paint: P3 - SW7647 Crushed Ice Acrovyn: WP1 – Color: 929 Oyster Gray Wall Base: PRB- 140 Fawn

See attached document: Building 1 Second Floor-Layout1 - Copy.