Attachment 6_Security Requirements Cover Page.pdf

SECURITY REQUIREMENTS

All contractor employees who have access to Federal facility and/or VA sensitive information are subject to the same level of investigation as VA employees.

Where this guidance refers to “contractor employees” it is inclusive of all “subcontractor employees” performing under this contract as well.

The level of background investigation commensurate with the level of access needed to perform the statement of work for the Construction requirement(s).

The Contractor is responsible for bearing the expense of all employee background investigations initiated, regardless of the final adjudication determination. The VA facility will pay for investigations conducted by the Office of Personnel Management (OPM); however, the General/Prime Contractor is responsible for reimbursing the VA.

PIV Badge o Security Request Packet o OF‐306 o VA 0710 o Self‐

Certification

PIV‐I (old Non‐PIV) o Security Request Packet o OF‐306

Steps

1. Send Forms: 1, & 2, as well as OF‐306, 710 release, and Self‐Certification to contractor for completion.

2. Form Submission: Forms are received from contractor to responsible government official and submitted to WMC‐HROO Security.

3. Fingerprint Screening: Fingerprints are screening by Personnel Security staffer for the contractors fitness determination.

4. E‐QIP Initiation/Investigation Contractors are initiated in e‐QIP to be completed in 7 days, if required.

E‐QIP’s are reviewed and released to

DCSA/OPM.

Once the investigation is scheduled by

DSCA/OPM an NCHC document is sent to 3POC – CO, COR, and Company POC.

5. Badging The receipt of the NCHC triggers the COR to request network access (if required) to sponsor contractor in PIV system and notifies the assigned Personnel Security POC.

Personnel Security will adjudicate the contractor in the PIV system and notify the assigned COR.

The COR will communicate to the contractor (and schedule if necessary) to the contractor to complete the badging at their local facility.

If a contractor employee has a background investigation from another federal agency, it may be reciprocated as long as the background investigation meets the appropriate level designated in the current statement of work and has occurred within the last five years with a favorable adjudication and no break in service. Please be aware that any public trust case that is older than two years and does not have a favorable adjudication cannot be reciprocated unless it was a no issue case.

VSC Personnel Security Office staff will coordinate with the VA Security and Investigations Center (SIC) staff to verify reciprocity. If the contractor employee receives the automated email from the VA SIC CRD and believes he/she may be eligible for reciprocity, please contact the VA SIC using the contact information in the e‐mail received. Reciprocity is NOT automatic. If a background investigation can be reciprocated, the VA SIC will send an email notification to the contractor.

Note: If contract personnel need to be added to perform work under this contract after the original

Background Investigation Request Worksheet (Form #1) has been submitted, Contractor must update and submit another Background Investigation Request Worksheet (Form #1) to the VSC Personnel

Security Office so that a background investigation can be initiated on each contract personnel added.

When completing Form #1 for the additional contract employee, indicate next to the purchase order number field on Form #1 that this is an ADDITION.

The additional contract employee cannot start work until all security requirements outlined in this guidance are completed.

Security badges can and should be obtained at any VA Facility. Contact your Contracting Officer for a listing of all of the VA facility locations for fingerprinting and issuance of security badges.

Your security badge must be displayed in accordance with the local VA directives (must be visible at all times while working at any VA facility).

In the event of a lost badge, contract employees must immediately contact their supervisor who in turn shall contact the Contracting Officer Representative (COR). They must also contact the VHA Service

Center (VSC), Personnel Security Service, and the local PIV office to report the loss.

These security badges are the Property of the United States Government; Contractor is REQUIRED to turn in all security badges at the last campus where work has been performed. After completion of the project, Contractor shall complete the Contractor Turn‐In Inventory Report to verify that all badges have been collected and turned in to be destroyed. Any failure to collect, record and return security badges at the end of the contract performance period could result in a Poor Contractor Performance Rating in the

Contractor Performance Assessment Rating System (CPARS).