EXHIBIT D - Sample Transmittal Letter for Past Performance Evaluation Questionnaire Don.docx

This is a sample transmittal letter template and past performance evaluation questionnaire for contractors submitting proposals to the Department of Veterans Affairs. The document serves as a cover letter that firms should send to past project references, explaining that the firm has submitted a proposal for the Sterile Storage Improvements Construction project (Solicitation Number 36C24426R0056) and requesting that the reference complete the attached performance evaluation questionnaire. The letter instructs references to return completed questionnaires via email to Donald.Kalivoda@va.gov and Elijah.McIntosh@va.gov with the subject line "Sterile Storage Improvements 36C24426R0056" by a specified deadline. The letter emphasizes that responses will be kept confidential, with respondent names withheld from the offeror in compliance with FAR 15.306(e)(4), and that only one response per office is required.

The associated solicitation is a Request for Proposal issued by Veterans Integrated Service Network #4 at the Lebanon VA Medical Center for firm fixed-price construction services related to sterile storage improvements at 1700 South Lincoln Avenue, Lebanon, PA 17042. The contract is a 100 percent Service Disabled Veteran-Owned Small Business (SDVOSB) set-aside with NAICS Code 236220, a small business size standard of $45 million in annual receipts, and a construction cost magnitude between $2 million and $5 million. Proposals are due May 7, 2026, at 1:00 pm EST, with a mandatory site visit scheduled for April 15, 2026, at 10:00 am EST. The period of performance is 300 calendar days from the Notice to Proceed, and all solicitation documents are available through SAM.gov.