36C24426R0056 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0002 04-29-2026

595-23-104

00244

Department of Veterans Affairs Network Contracting Office 4

00244

Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24426R0056

04-29-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-14-2026 1:00 pm EDT

This amendment is issued to provide responses to questions, provide Business Hours and extend the proposal due date.

The proposal due date is extended until May 14, 2026 at 1:00 pm EST.

All other Terms and Conditions remain unchange.

1. Regarding the Brand Name Only requirement (discussed on pg 7 of the solicitation document), can you confirm what that item is? Distech Controls HVAC Controls, this is listed on page 65 under VAAR 852.236-90 additionally the justification is attached at the end of the RFP document.

2. Regarding the past performance evaluation requirement, instead of utilizing the questionnaire form provided, are we able to provide CPARS instead? The past performance questionnaire is required per the instructions to offerors, the government will always pull CPARS ourselves as part of the evaluation.

3. Will CPARS evaluations alone satisfy the Past Performance requirement in lieu of Exhibit C?

No failure to submit exhibit C will result in an incomplete proposal. We require at least a transmittal copy of the PPQ to be sent with the proposal. We understand that there is no guarantee that a PPQ request may not be sent in on your behalf.

4. Is there a preference weighting for project references? (ie. general federal projects) Federal hospital experience is preferred, but not a requirement. There is no specific weight outline with in the ITO we will based all projects submitted based off the relevant nature of the project submitted.

5. In order for our past performance projects to be considered within compliance, we must determine the project’s classifications. Can you provide those classifications the project must meet to be within compliance? Please Clarify

6. Can the VA confirm what qualifies as “similar in size and scope” in Evaluation Factor 1? Size refers to project size both dollar value and square foot, scope would be projects with similar requirement ie mechanical, electrical, sterile processing, med gas etc). We are looking for demonstration of completion of project that have a similar value, size and complexity. This is to ensure that we are confident in your ability to handle this project if awarded.

7. Wage Determination: Can you please provide PA20260093 dated 1/9/26 and its meaning?

Davis-Bacon wage determination is the official listing of prevailing wage rates and fringe benefits set by the U.S. Department of Labor (DOL) for each classification of laborers and mechanics in a given locality and type of construction U.S. Department of Labor+1. Under the Davis-Bacon Act (DBA), federal and federally assisted construction contracts must include the correct wage determination to ensure workers are paid at least the prevailing local rate. The document provided is the most up to date version for Lebanon these documents can be obtained on Sam.gov

8. Key Personnel: Can you please confirm if there is a specific project team or information (ie.

Resumes) we have to provide with our response, or is this at contractor’s discretion?

Resumes of the key personnel are preferred

a. Please confirm whether a dedicated full time Site Safety and Health Officer is required onsite during all active work operations, and whether an alternate SSHO is required for any off hours or weekend work?. Yes a dedicated full time SSHO is required per the specs https://www.dol.gov/agencies/whd/government-contracts/prevailing-wage-resource-book/db-wage-determinations

9. Proposal Requirements: Please clarify if we are to include a: safety plan, safety & infection control plan, Sample of Corporate plans, Site Specific Plans, etc) with our proposal response? No, there are no proposal requirements on what to include as it relates to plans, samples plans, or other similar supporting type documentation.

a. Please clarify which safety and infection control documents, if any, are required as part of the proposal submission versus after award as preconstruction submittals, including but not limited to the safety plan, accident prevention plan, site specific plans, infection control documentation, and related supporting information.

b. If any safety or infection control documents are required with the proposal, what level of detail is expected in the submission.

10. Please confirm if there are any proposal format requirements we need to meet with our response (ie. Page limit, use of graphics, margins, font, etc) Generally 25 pages for the proposal exhibits do not count standard margin, font should be times new roman, arial, or similar 12 pt font .

11. Please identify the exact manufacturer and compatibility requirements for the HVAC controls system, including whether partial substitution or open integration is allowed with the existing BAS. Please refer to the J&A document attached to the solicitation

12. Is there a file size limit per email for Folder I and Folder II submissions? Government system cap at 30MB per email we recommend staying around 20MB per email to ensure the system doesn’t give any issues/

13. Should pricing (Exhibit E) be submitted in Excel format, PDF, or both? Either format is fine PDF is preferred.

14. Can the VA clarify how “projects within 50 miles” are evaluated relative to overall past performance? Similar economic area, conditions, and environmental factors (weather). This factor holds little weight in the overall evaluation it would be a tie breaker situation if everything else were exactly equal between the two highest rated offeror.

15. Can the Government provide existing BAS system details (as-builts, network architecture, sequences of operation)? At this time the Government cannot provide any existing BAS system details such as network architecture, as-builts, or sequences of operation

16. Who is the current incumbent? Please clarify what you mean

17. Can you provide the proposal from the last solicitations winning vendor? This is a construction requirement the service contract will not be affected they will maintain system service per their contract after construction is complete if that contract is still active at that point.

18. Please identify the exact manufacturer and compatibility requirements for the HVAC controls system, including whether partial substitution or open integration is allowed with the existing BAS. Please refer to the justification document provided with the solicitation. Distech controls only.

19. Recommendation on which questions to remove from their list Please clarify what you mean

20. Are any components of the controls system open to integration or partial substitution, or must all controls be strictly Distech-compatible? Distech controls only.

21. Can Offerors propose innovative cost-saving approaches, or is strict compliance expected?

Offerors can offer “betterments” as long as they are fully developed and are able to clearly identify how they would save cost and be a benefit to the hospital.

22. Please reconcile the contract duration requirements. The solicitation indicates 365 days after NTP, while the specifications indicate a project schedule duration of approximately 702 calendar days. Please confirm the required contract duration for bidding purposes. Period of performance/contract duration will be 702 calendar days.

23. Can the VA provide detailed phasing drawings or sequencing requirements by building/area? There are no detailed phasing drawings or sequencing requirements. Please see attached “Business hours per Bldg & departments” for requirements for of hours and some area limitations.

24. Please confirm whether the VA has prescribed allowable work hours by building or area, and whether night or weekend work is anticipated or required for outages, barriers, and work in occupied spaces. The VA anticipates standard working hours in most areas, there maybe occurrences of night or weekend work especially if an outage to a critical system needs to occur this would likely be off hours or weekend work to minimize impact.

25. For Part 1, Item D2, please confirm if the subcontractors listed should be limited strictly to those that performed work on the referenced project, even if they are not part of our proposed team for this solicitation? Part 1 is past project the subcontractors that worked on those project should be listed the overlap between then and now would be where that sub could fill out the part 2 documentation

26. If subcontractors listed in D2 differ from those proposed in Part 2, will this negatively impact evaluation, or is variation expected based on project-specific teaming? Variation is expected we understand some primes have a group of dedicated subcontractors and some do not.

27. Can you clarify how the Government defines “major subcontractor” for purposes of Exhibit B (e.g., percentage of contract value, critical trade, or other criteria)? Typically this will be defined as any subcontractor that will receive a subcontract at or greater than 10% of the primes contract value or a subcontract in excess of 55 million.

28. Is there a recommended or expected number of subcontractors for which Exhibit B should be submitted? There is not some primes perform more work themselves than other. Usually we see at least a mechanical and electrical sub.

29. Will tying into main lines need to be done off time? It will depend on location, duration, and service is being tied in.

See attached document: Business Hours per Bldg and Departments.

End of Document