36C24426R0008_1.docx

36C24426R0008

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24426R0008 X 10-17-2025 595-26-201 00244 Department of Veterans Affairs Network Contracting Office 4

See attached delivery schedule

Amanda Murphy 717-821-1396 595-26-201 Campus Wide Fire Alarm Replacement - Design Build

This is a design build solicitation under FAR Part 36.301. All qualified offerors may submit for Phase I. After Phase I evaluation is completed, the Government will notify only the top offerors via email with instructions for Phase II submission; however, Phase II information is also included in this solicitation. Non-Selected Phase I offerors shall be notified that their offer was not selected for the Phase II of the solicitation.

Set-Aside: 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB). SDVOSB status must be verified at both SAM.gov (https://sam.gov/content/home) and VetCert (https://veterans.certify.sba.gov/).

NAICS: The North American Industry Classification System (NAICS) code is 236220 with a size standard of $45.0 Million.

The magnitude of construction is between $1,000,000.00 and $2,000,000.00

Wage Determination PA20250093 dated 10/03/2025 applies to this solicitation and any resultant contract. The Contractor shall be responsible for the correct title and classification of workers and compliance with applicable wage/hour laws.

The Period of Performance is 280 calendar days from the Notice to Proceed. The awarded contractor will have 90 calendar days to complete the design portion and 190 calendar days to complete the construction portion.

A site visit will be held on 10/29/2025 at 10:00 AM. All parties will meet outside Building 19 at the Lebanon VAMC:

1700 South Lincoln Ave, Lebanon, PA 17042.

RFI's must be submitted to Amanda.Murphy5@va.gov by 11/04/2025 at 4:00 PM Eastern Time. RFI's for Phase 1 will not be accepted after this date and time.

Bid bond, payment bond, and performance bond are required.

Proposals for Phase 1 are due by 11/18/2025 at 4:00 PM Eastern Time. Proposals must be submitted via email to:

Amanda.Murphy5@va.gov. Offerors MUST sign and submit VAAR Clause 852.219-75 with their Phase I proposal.

X 52.211-10 X 16:00

EST

11-18-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Base Proposal:

00244

Network Contracting Office 4

Austin Payment Center

PO Box 149971 Austin

TX

78714-9971

(877) 353-9791

(512) 460-5429 CLIN 01: Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of Project No. 595-26-201 Campus Wide Fire Alarm Replacement. The project shall replace the existing EST-3 fire alarm and mass notification panels with new fire alarm and mass notification panels that are EST-4 or approved equal, campus wide. The resultant contract of this procurement is to provide required design and perform construction of completed design work.

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of project No. 595-26-201 Campus Wide Fire Alarm Replacement. The project shall replace the existing EST-3 fire alarm and mass notification panels with new fire alarm and mass notification panels that are EST-4 or approved equal, campus wide. Project shall be designed and completed in accordance with VA Criteria, NFPA (National Fire Protection Association), EPA (Environmental Protection Agency) requirements, and VA Specifications developed for the project.

PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

A.4 DELIVERY SCHEDULE

1700 South Lincoln Avenue Lebanon, PA 17042

USA

Page 1 of Page 1 of

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. Proposal materials consisting of drawings, specifications and contract forms are provided within the attached documents. Request for Proposal number 36C24426R0008 will contain plans, specifications, and amendments.

2. An Offer Guarantee is required for this solicitation. An offer guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000.00. The Offer Guarantee is to be executed on a SF 24. Failure to furnish the required offer guarantee on the proper form and amount, by the time set for the proposal due date, will require rejection of the offer in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

3. The offeror to whom award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the SF 25A and a Performance Bond to be executed on the proper SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and SF 25A can be obtained upon application to the issuing office.

4. Disclosure of the magnitude of construction: $1,000,000.00 to $2,000,000.00.

5. Offers shall be valid for 180 calendar days for acceptance. Any offer fewer than 180 calendar days will not be considered and will be rejected as non-responsive.

6. Site Visit: A formal site visit is scheduled for this solicitation for 10/29/25 at 10:00 AM.

7. Technical Questions: Questions of a technical nature must be provided in writing and shall be submitted by prospective offerors to attention: Amanda Murphy. Questions shall be submitted only via e-mail to: Amanda.Murphy5@va.gov. The subject line must read: 36C24426R0008 - Technical Questions. Oral questions of a technical nature are not acceptable, due to the possibility of misunderstanding or misinterpretation. Furthermore, only timely questions received from Prime/General contractors will receive a response. All questions must be received no later than 11/04/2025 at 4:00 PM. No telephone request will be honored. Any questions received after this time will NOT be considered and a response will NOT be given. All technical questions and Government responses will be posted on SAM – Contracting Opportunities in an amendment to the solicitation.

8. All offerors must be registered in the System Award Management System (SAM) data base at time of proposal submittal. Offerors must also be certified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) by the Small Business Administration (SBA) at https://veterans.certify.sba.gov/. Any offeror not SBA or SAM verified at time of bid submittal will be disqualified and proposal will be rejected.

9. Proposals shall contain the following information in addition to those outlined in the Instruction to Offerors:

· Completed Standard Form 1442 and any amendments.

· Offer Guarantee

· All completed Representation and Certifications

· Signed VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction

All proposals shall be emailed to the following:

Atten: Amanda Murphy Email: Amanda.Murphy5@va.gov

36C24426R0008

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

Page 1 of

Page 1 of

PART I – General A Scope

1. This Request for Proposal (RFP) is issued as a Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum of three (3) offerors will proceed to Phase II unless the contracting officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this Two-Phase Design Build Project. The Phase II RFP, in the form of an amendment to this original solicitation, will be issued only to those successful offerors determined to be most highly qualified from Phase I. One (1) contract will be awarded using competitive negotiation procedures.

2. This is a Design-Build project for Campus Wide Fire Alarm Replacement, which is located on the Lebanon VAMC Campus at 1700 South Lincoln Avenue, Lebanon, PA 17042. The attached Scope of Work (SOW) fully describes the requirement.

B Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and sub-factors specified in the solicitation. Evaluations may be conducted using any rating method or combination of methods, including color or adjectival ratings, numerical weights, and ordinal rankings. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. Those deemed less than satisfactory will be eliminated. Relative information at Lebanon VAMC, including previous final CPARS ratings and/or personal working knowledge that is relative, shall also be considered. Relative information at Lebanon VAMC, including previous (within the past 5 years) final CPARS ratings and/or personal working knowledge considered relative by the VA’s, shall also be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are to be performed by the Source Selection Evaluation Board, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

C Source Selection for this procurement:

1. Phase I:

a Phase I of this procurement will result in a narrowing of offerors to a maximum of three (3) firms (unless the contracting officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project) based on the following technical evaluation factors listed in Equal order of importance:

1. Technical Experience

(a) Sub-factor 1A: Project Experience

(b) Sub-factor 1B: Personnel Experience

2. Technical Approach

3. Past Performance

2. Phase II:

a The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). During Phase II, a pre-proposal conference and site visit will be held at Lebanon VAMC. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 6) are listed below in Equal order of importance. The Phase I and Phase II technical evaluation factors, when combined, are weighted greater than price.

4. Technical Solution

5. Construction Management:

(a) Sub-factor 5A: Ability to Staff Project

(b) Sub-factor 5B: Management Approach

(c) Sub-factor 5C: Capability to Perform

6. Schedule

7. Price

3. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

PART IA – Site Visit

· A site walk through will be conducted. Please be advised that there will only be one site visit per phase I offerors. Offerors are highly encouraged to attend the site visit. There may be a second site visit available for Phase II offerors, as determined by the Contracting Officer.

PART IB – Selection Criteria A General: Phase I Proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. A responsibility determination will be made in accordance with FAR Part 9.1, Responsible Prospective Contractors. Phase II Proposals will be evaluated, and award will be made on the basis of both price and technical considerations most advantageous to the VA as per FAR Part 15.101(a), tradeoff, as the Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

B TECHNICAL EVALUATION FACTORS, PHASE I & PHASE II: The basis of evaluation for the Phase I & Phase II technical evaluation factors is located within Part III, Section C with each evaluation factor. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is greater in importance to Phase II, Factors 4-6 for proposal evaluation. Phase II evaluation technical factors (Factors 4 – 6) are listed below in equal order of importance. The Phase I and Phase II technical evaluation factors, when combined, are weighted greater than price. Offerors are advised the Best Value Tradeoff process is determined to be in the best interest of the Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror (Reference FAR 15.101-1).

C Phase II Non-Technical Factor 7, Price

1. Offerors are advised the Tradeoff process (Reference FAR 15.101-1) is determined to be in the best interest of the Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror a The Government reserves the right to make price/technical trade-offs that are in the best interest and advantageous to the Government in accordance with FAR 15.101, Tradeoff.

b Price will be evaluated on the basis of its realism, and/or reasonableness, and acceptability to the Government subject to availability of funds. Pricing shall be entered onto the Offer Schedule located within the SF1442.

c Price analysis will be conducted in accordance with FAR 15.404-1(b).

PART II – RESPONSIBILITIES

A Design-Build (DB)Team:

1. The DB team includes all Joint Ventures (J/V) partners (if applicable), consultants and subcontractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project. When submitting proposal qualifications, it is important to include information for the DB team

2. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

PART III – PROPOSAL REQUIREMENTS

A General

1. Phase I proposals shall be based on solicitation documents issued for RFP Solicitation Number 36C24426R0008. Proposals will be in the format stipulated in Part III, C 1.

a Phase I proposals shall be received by 11/18/2025 at 4:00 PM eastern time. Proposals that are received after this time shall be late and may not be considered. There will be no public opening of the proposals.

b In accordance with FAR 15.208(b)(1); “Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals is "late" and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and-

(i) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(ii) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or

(iii) It was the only proposal received.

c Phase I proposals shall be submitted via email to Amanda.Murphy5@va.gov. The emailed proposal should be in PDF format with the subject line “Phase 1 Technical Proposal – 36C24425R0153 Fire Alarm Replacement”. VAAR Clause 852.219-75 MUST be signed and returned with the Phase I proposal.

d Phase I will be evaluated for technical qualifications only. Offerors shall provide a cover sheet clearly labeled with the information outlined in Part III, C.

Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified ONLY. Proposals will be in the format stipulated in Phase II, Section A.

The due date, time, and submission address of Phase II proposals will be given within the Phase II RFP.

Note: Phase II evaluation will request technical and price proposals. Offeror shall submit two (2) separate PDF documents labelled “Price Proposal” and “Technical Proposal”. No pricing information shall be included in the Technical Proposal.

B Proposal Revisions (FAR 52.215-1)

1. If determined to be necessary, proposal revisions may be requested from the offerors determined to be in the competitive range. The Contracting Officer will identify those offerors in accordance with the selection criteria identified in the request for proposal. Revised proposals will be due at a time and place to be determined.

2. Please be advised that the Government intends to evaluate Phase I & Phase II and award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C PHASE I – TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS

1. The Phase I proposal shall address the evaluation factors listed at Part III, C 2-4. Pay close attention to page limitations set within the technical factors as submission beyond the limit will not be accepted. Offeror is required to prepare and submit their proposal to the listed Contract Specialist/Contracting Officer via email. The proposal should be in PDF format and the subject line should read “Phase 1 Technical Proposal – 36C24426R0008 Fire Alarm Replacement”. Evaluation will be based upon the criteria in Part I, Section B. Table 1 provides a checklist that should be included in the front of the technical proposal

PHASE I TECHNICAL PROPOSAL SUBMITTAL CHECKLIST

(PDF)

RFP: 36C24426R0008

Project Title: Campus Wide Fire Alarm Replacement, Project #595-26-201

Name and Address of Offeror Business Arrangement (Joint Venture or Teaming Arrangements clearly identified) must include copy of small business joint venture agreement.

Contact Name and Phone Number Email Address

SAM UEI

Signed VAAR Clause 852.219-75

(with supporting documentation per the RFP)

Table 1: Phase I Technical Proposal Submittal Checklist

2. Phase I, Factor 1, Technical Experience – Factor 1 consists of two sub-factors: 1A, Project Experience and 1B, Personnel Experience. The evaluation of sub-factors 1A and 1B are in equal order of importance to the determination of Factor 1 rating.

a Sub-factor 1A: Project Experience:

1. Submission Requirements: Submit a maximum of five (5) completed construction projects within the last five (5) years by a Design Build contract and/or contract similar in size and scope to this project. (Design Build as defined by the VA, see article A1.2). The offeror shall demonstrate their experience on Design/Build and projects that are similar in size, scope, and complexity to the RFP. Scoring will be more favorable if all criteria are met. Indicate the number of design/build projects construction contractor and AE have completed together. Page limitation: One page (in 12-point Times New Roman font) for each project. In describing project design and construction experience, provide the following information:

· Project title and location including the building use (Medical Facility, Major Building Renovation, etc.) and contracting method (design build, design bid construct, CM at risk etc.).

· Brief description of the work performed

· Project owner, owner’s point of contact and telephone number of owner’s contact person.

· Project Design Architect and Engineers (consultants if utilized) and name and telephone number of contact person(s).

· Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superintendent/foreman as the case may be) also proposed for this solicitation.

· Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (original vs. actual with brief explanation of what is included in the cost); square footage; foundation type; number of levels; and any awards (prizes) received.

b Sub-factor 1B: Project Personnel Experience (Specialized experience and technical competence)

1. Submission Requirements: The offeror shall demonstrate the relevant experience of key project personnel who will be assigned to this project. Page limitation: One page (in 12-point Times New Roman font) for each person.

· Biographical data shall include the following:

· Name of individual.

· Company of employment.

· Company position title.

· Years with the company.

· Describe work experience with projects that were completed by the design build process, where medical facilities and the company (by name) they worked for when involved in the project.

· An indication of which (if any) projects submitted under Technical Experience (above) the individual participated in and what the individual’s responsibility was for that project.

· Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

· Overall Senior Project Manager

· Design Project Manager

· Construction Project Manager.

· Architect/Engineer Field Representative.

· Construction Superintendent

· Quality Control Manager c Basis of evaluation: The basis of evaluation will include the offeror’s experience in performing construction projects of similar size and scope as defined in the solicitation submittal requirements. The assessment of the offeror’s experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the RFP. Proposals that fail to provide required and complete information will be rated lower. Projects where the Prime and Sub-contractors have previously worked together will receive a higher rating. Projects that demonstrate design build experience will receive a higher rating. Offerors providing more projects (maximum 10) of similar size and scope will be more favorably rated.

3. Phase I, Factor 2, Technical Approach a Submission Requirements: Provide a brief narrative (page limitation: two pages (in 12-point Times New Roman font) for brief narrative) describing the offeror’s method to manage the project to achieve design and construction objectives as described in the RFP. Include at a minimum all aspects covered in the scope of work. The following shall be included in the narrative:

1. Design Approach: Describe the means and methods to be implemented for an efficient, effective design to replace the existing fire alarms campus wide.

2. Construction Approach: Describe the techniques and methods for this Construction Project to include coordination with the design packages, projected project timelines, and coordination of work.

b Basis of Evaluation: The basis of evaluation will include the offeror’s proposed technical approach for this design build project as defined in the solicitation submittal requirements. The assessment of the offeror’s method to manage the project shall be used as a means of evaluating the offeror’s ability to successfully meet the requirements of the RFP

4. Phase I, Factor 3, Past Performance a Submission Requirements: Offerors shall provide up to three (3) references from current/past clients of the contractor (within the past five (5) years) for projects similar in size and scope. References shall complete the attached past performance questionnaire and return directly to the Contract Specialist as indicated in the questionnaire. Unless offeror obtains confirmation of submission of past performance questionnaires from his/her clients, offerors should ensure their quote contains full contact information for at least two (2) references. Past performance questionnaires shall be received by the due date/time stated in the RFP. The contact's responses will be scored based on the following elements with projects participated in by the Prime (Construction Contractor and Architect firm) being weighted more heavily than projects participated in by consultants, sub-contractors and individuals. If offeror has CPARS reports, copies of these reports shall be submitted for this factor.

1. In addition to the above, the VA may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through CPARS, using all SAM UEI numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/ affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror. The VA may use personal knowledge of projects, as well. While the VA may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

2. The Source Selection Evaluation Board will also review any and all projects submitted in Factor 1: Technical Experience subfactor 1A: Project Experience to determine relevancy. Projects of a similar size and scope to the work outlined in this Request for Proposal will be scored more favorably towards the overall Past Performance rating.

b Basis of Evaluation: The basis of evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., CPARS, performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering 1) a pattern of successful completion of tasks; 2) a pattern of deliverables that are timely and of good quality; 3) a pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.); 4) tasks that are identical to, similar to, or related to the task at hand; and 5) fiscal responsibility of Government funds. If the offeror lacks a record of relevant or available past performance history or there is no expectation of either successful or unsuccessful performance based on the offeror’s past performance record, the past performance evaluation will be given a neutral rating.

PHASE II

FOR SUCCESSFUL OFFERORS FROM PHASE I

Successful Phase I offers will be notified to submit the Phase II Technical and Price Proposals. An amendment will be issued from this solicitation ONLY to those three (3) (or otherwise noted) successful offerors from phase I to submit phase II information.

DO NOT SUBMIT PHASE II FACTORS WITH PHASE I!!

PHASE II – TECHNICAL AND PRICE SUBMISSION REQUIREMENTS - FOR SUCCESSFUL OFFERORS FROM PHASE I ONLY A Phase II, Technical Proposal Requirements: The Phase II Proposal shall address the evaluation factors listed C4.A.1 - 4. Offeror is required to prepare and submit their proposal to the listed Contract Specialist/Contracting Officer via email. The proposal should be in PDF format and the file name should read “Phase II Technical Proposal – 36C24426R0008 Fire Alarm Replacement”. Evaluation scores will be based upon the criteria in Part IA, section B.

Table 2 provides a checklist that should be included in the front of the technical proposal.

PHASE II, TECHNICAL PROPOSAL SUBMITTAL CHECKLIST

RFP: 36C24426R0008

Name and Address of Offeror Business Arrangement (Joint Venture or Teaming Arrangements clearly identified) must include copy of small business joint venture agreement.

Contact Name and Phone Number

NO PRICING INFORMATION SHALL BE SUBMITTED IN THE TECHNICAL PROPOSAL

Table 2: Phase II Technical Proposal Submittal Checklist

1. Phase II, Factor 4, Technical Solution:

a Submission Requirements: Provide detailed narrative not to exceed 40 pages of conceptual design addressing requirements of the RFP (12-pt Times New Roman font, Single spaced). The evaluation of the conceptual facilities design will be based on the criteria set forth in the project program contained in the RFP. Complying with and exceeding project program requirements by providing HVAC, plumbing, electrical, mechanical, and architectural systems that provide quality of life, energy savings, and sustainability will be most highly rated. Include in the discussion, but do not limit to the following:

1. Conceptual drawings shall be provided to supplement the narrative.

2. Design approach, with emphasis on efficient and sustainable operation, electrical and mechanical equipment, and EST-4 or approved equal components.

3. HAZMAT identification, abatement, and physical building modifications.

(a) Indicate how disruptions to occupants will be minimized and how process will work to correct.

4. Training for VAMC engineering personnel

5. Warranties b Basis of Evaluation: Phase II, Factor 4, Technical Solution: The basis of evaluation will include the narrative and conceptual drawings considering the extent to which the Offeror demonstrates a clear understanding of the architectural and engineering requirements of the project. The Government will evaluate the effectiveness of the construction and design team’s technical solution to determine the likelihood that the work will be performed in accordance with the technical requirements of the RFP.

2. Phase II, Factor 5, Construction Management: Factor 5 consists of three Sub factors: 5A: Ability to Staff Project; 5B: Management Approach; and 5C, Capability to Perform. The evaluation of sub factors 5A, 5B, & 5C are of equal importance to the determination of Factor 5 rating.

a Sub factor 5A: Ability to Staff Project:

1. Submission Requirements:

Demonstrate the ability to staff the project for the scope of work required; describe how the Design-Build Team will be structured, i.e., how many firms are involved and the responsibility of each firm for this Project. Indicate the extent to which resources and personnel will be drawn from various sources: in-house, subcontractor, and/or separate consultant firms. Describe D/B management approach, including but not limited to management of multiple designers and subs/trades working in parallel on several different facilities at one time.

Project Personnel Experience (Specialized experience and technical competence proposed in Phase I). The offeror shall demonstrate the relevant experience of Phase I proposed key project personnel who will be assigned to this Project.

Position that the individual will hold in regard to this Contract/Project team, description of duties and what percentage of the individual’s time would be committed to the project during both the design and construction phases.

Describe job related educational experience including degrees, certificates, etc., and granting institutions.

2. Sub-factor 5B, Management Approach:

(a) Submission Requirements: The offeror shall demonstrate the following, relevant to the subject procurement.

· Project Delivery Approach - Include statements concerning:

· Elements for Successful Partnering: Communication, Commitment and Conflict Resolution.

· Proposed Design Period Peer Review technical/administrative by VA & RFP AE)

· Project Organizational Chart and Narrative - Include team members submitted under Project Personnel Experience above. Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

· Offeror shall clarify its intended uses of the portions of the site indicated to be available to the contractor elsewhere in this RFP for materials staging, temporary trailer offices, employee parking, and other activities as shown in the design solution material.

3. Sub factor 5C, Capability to Perform:

(a) Submission Requirements:

i Provide the offeror's total bonding capacity (from offeror’s surety), current available bonding capacity and expected available capacity in 2026.

ii Provide the offeror's current workload and availability of staff proposed in Phase I, Factor 2 Project Personnel Experience to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this Project on those schedules and staffing plans.

(b) Basis of Evaluation: The basis of evaluation will include the assessment of the offeror’s ability to staff, offeror’s management approach, and offeror’s capability to perform the project as defined in the solicitation submittal requirements. The assessment of the firm and proposed personnel’s experience will be used as a means of evaluating the relative capability of the offeror’s personnel to successfully meet the requirements of the RFP.

3. Phase II, Factor 6, Schedule:

a Submission Requirements:

1. The progress schedule will be in a time scaled bar graph format. The horizontal axis will be scaled for time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and major portions of the contract work. All schedule items will show a start date and a completion date. The detailed schedule, will indicate specific tasks with dates for each step of the process including, refer to Specification Section 01 32 16.17 Bar Chart Design Period: The design period sub periods (i.e., first and second reviews, other meetings, internal QUALITY ASSURANCE /QUALITY CONTROL plan reviews, etc.).

Construction Period: Mobilization; Demolition method and sequencing; Demolition; Preparing areas for construction; Utility installation; Procurement and installation of equipment; Timing of relocation of existing equipment; Site utilities, Tests and final inspection. Indicate each Phase.

General Project Delivery Schedule and Narrative - Show relationships between construction document development/completion (including required review activities) and construction activities for (at a minimum, utility relocation, excavation, substructure, structure, exterior façade, interior finishes, building systems, and site development.

2. Schedule shall indicate all elements of the design and construction timeline, from notice to proceed (NTP) (in order to establish a common baseline among all offerors, assume NTP date of February 6th, 2026) to contract completion, including but not limited to preconstruction meetings and submittals, design, and any SHPO permits and approvals, utilities, demolition, material lead times, utility installations, abatement, testing/adjusting/balancing, commissioning, construction and post-construction submittals, close-out.

3. The offeror shall specify how much allowance has been made for bad weather in the schedule, the days of the week and the hours of construction operations during each phase of the work, and the percentage of contract completion that will be achieved at the end of each month of the contract.

4. Short Schedules - The offeror will provide a written commitment as to the time frame (number of days after receipt of the notice to proceed) within which the offeror will guarantee completion. The maximum anticipated completion of this project (including design and construction of the entire project) is indicated in the Scope of Work. Shorter schedules (must include required Government review times), if obtainable, may receive more favorable scoring. The offeror’s schedule will establish the contract completion date and will be incorporated into the award. The assessment of liquidated damages will be based on that date.

b Basis of Evaluation: The basis of evaluation will include the bar graph detailed schedule considering the extent to which the offeror demonstrates a clear understanding of the architectural and engineering requirements for the construction period and general project delivery. The Government will evaluate the likelihood that the work will be performed in accordance with the stated schedule given the technical requirements of the RFP.

4. Phase II, Non-Technical Factor 7, Price a Submission Requirements: The offeror is required to prepare and submit the following price documents via email in a separate PDF file from the Technical proposal. The file name should read “Phase 2 – Price Proposal 36C24426R0008 Fire Alarm Replacement”. Price should be clearly listed in the 1442 and Price Schedule. Table 3 provides a checklist that should be included in the front of the price proposal.

PRICE PROPOSAL BINDER SUBMITTAL CHECKLIST

RFP: 36C24426R0008

Business Arrangement (Joint Venture or Teaming Arrangements clearly identified) must include copy of small business joint venture agreement.

Contact Name and Phone Number

Executed Solicitation, Offer and Award Forms (SF1442) including supplemental pages with pricing complete on the Offer Schedule. Offeror shall complete Blocks 14 – 20C. Signed acknowledgement of all solicitation amendments.

Executed Bid Guarantee (SF-24)

Printed copy of “Representations and Certifications” as submitted on https://www.sam.gov/portal/public/SAM of the offeror

Table 3: Phase II Price Proposal Binder Submittal Checklist b Basis of Evaluation: Phase II, Factor 7, Price: Price will be evaluated on the basis of its realism, and/or reasonableness, and acceptability to the Government subject to availability of funds. Pricing shall be entered onto the Offer Schedule located within the SF1442. Analysis will be performed using one or more of the below techniques to ensure a fair and reasonable price:

1. Comparison of proposed prices received in response to the RFP.

2. Comparison of proposed prices with the Independent Government Cost Estimate.

3. Comparison of proposed prices with available historical information.

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

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