Attachment 2. Huntingdon CBOC Pre-Proposal Presentation REV 10-4-23.pdf

DEPARTMENT OF VETERANS AFFAIRS

Community-Based Outpatient Clinic RLP Review

Huntingdon, PA RLP No. 36C24423R0004

Virtual Pre-Bid Conference October 3, 2023

Conference Agenda

I. Welcome

Please note: this meeting is being recorded

II. Introductions

III. Procurement Overview

Review of RLP Package Overview of Design Concept Drawings Due Diligence & Other Key Elements of the Lease

IV. Questions and Comments

Huntingdon, PA Community Based Outpatient Clinic

RLP 36C24423R0004

Questions

- Questions received in writing prior to this conference will be addressed at the end of the presentation

- Official Responses will be posted on SAM.GOV

INTRODUCTIONS

Department of Veterans Affairs (VA) Project Team

Ms. Maricela Everitt, Lease Contract Specialist, NCO4

Ms. Roberta Smiley, Lease Contracting Officer, NCO4

Real Estate Advisors

Carpenter/Robbins Commercial Real Estate, Inc.

Tim Pavek

John Friel

PROJECT OVERVIEW

Full and Open Competition

Size and configuration Up to 14,935 NUSF Contiguous space on no more than two contiguous floors

Minimum of 100 parking spaces, reserved for the exclusive use of the Government Must be secured and lit in accordance with the Security Requirements set forth in RLP

Exhibit A (Lease)

Site must be controlled by the successful Offeror

VA to lease premises for a term of 15 years

Offeror finances the project through completion of construction

MANDATORY OFFER REQUIREMENTS

1. Offers Due: October 23, 2023 – 3:00 PM ET / 12:00 PM PT

2. Submit only electronic offers(No Hardcopy submittals)

To Carpenter/Robbins:

• Volumes I & II – Technical Proposal: 1 or more Folders No Pricing

Information!

• Volume III – Price Proposal: 1 Folder

• Label files in each volume in the following fashion: “Offeror NAME_Description”. For Example, “ACE_V3.A-Form 1364 Initial”

3. Email subject line to read “VA-Huntingdon Email 1 of X_RLP#36C24423R0004_Offeror NAME”

4. Items must be provided in correct order per RLP Paragraph 3.02C table

5. Offers that do not comply specifically and correctly with RLP directions are at risk of being determined non-responsive

COMMUNICATIONS AND AWARD

VA may award based on initial offers

VA may elect to establish a competitive range

Negotiations may be conducted with only the most highly qualified bidders

Price may be evaluated using price analysis, cost analysis, or present value price evaluation. Any combination of these or any other price evaluation method or combination of methods considered reasonable by the LCO. (RLP Paragraph 4.04,G)

Award occurs only upon execution of the Lease by the Contracting

Officer

REQUIRED SUBMITTALS

RLP-Section 3.02 Technical and Price Proposal Requirements A. Receipt of Proposals (submittal due date/location) B. Three Volumes: I and II are your technical response; III is your price proposal C. Must follow Submittal Checklist D. Timely Delivery

RLP-Section 3.06 Ensure response addresses all items listed (subparagraphs A-AE)

HIGHLIGHTS

D. Site Control F. Signatory Authority I. SAM Registration O. PDF and AutoCAD version S/T. LEED-NC Checklist U/V. Due Diligence

RLP-Section 3.07 TIA Turnkey Pricing to deliver the space as described in the RLP package

RLP Exhibit – labor standard provision, wage provision (Davis-Bacon Act applies) Lessor’s responsibility to update and use current wage rates throughout the project

Conceptual Plans – Provide both CAD and PDF versions for VA review

PROCUREMENT OVERVIEW:

Agency Specific Requirements Typical Building Layout

Base Building Shell PACT Model Design

BUILDING CODES AND STANDARDS

The Lessor shall design and construct the building and site work in accordance with this solicitation, all applicable Federal regulations, local Building and Zoning Codes and ordinances, and applicable utility company requirements. The term "local building and zoning codes and ordinances," or similar text, shall be understood to mean the current codes and regulations as approved and administered by Authorities Having Jurisdiction (AHJ) at the project location at the time of permitting. Where there is a conflict between the various codes or standards, the most stringent shall apply.

List below not comprehensive:

Criteria for VA leased facilities Applicable state and local building codes The Joint Commission (TJC) NFPA standards LEED-NC Silver

ABAAS

VA Guidelines

OSHA

ASHRAE

ANSI/AIHA

DESIGN CONCEPT

“Show” us – submit detailed drawings and design graphics, site design

“Tell” us – submit concise narrative descriptions detailing design benefits to VA

Stick with the plan – plans and specifications not in accordance with the Government’s requirements may be deemed unacceptable and rejected

Line 27 = Total Estimated cost of

Services & Utilities

Items below line 27 are built into the shell rental rate.

GSA Form 1217 – Operating Expenses

SAM REGISTRATION

Demonstrate an active registration

PDF of Offeror’s Representations & Certifications

Registration is for offering entity

Registration is for NAICS 531120

Past Performance Questionnaire

1. Reference to Submit directly to VA as per RLP instructions

2. Reference to Submit PRIOR to due date for Initial Offers

3. Submittal must include the Offering Entity for whom the reference is being made, in addition to information on the PPQ

DAVIS-BACON ACT

The wages to be paid during performance under this lease contract must conform to the Department of Labor’s General Wage Decision No. PA 20230054, dated 09/15/2023, and as may be amended during the procurement and period of construction of the leased premises. It is the Lessor’s responsibility to obtain and maintain the most current rates.

The contractor shall submit within 10 calendar days of receipt of the award any class of laborers or mechanics which is not listed in the wage determination and which is to be employed under the contract to the Contracting Officer for approval. Including any additional classifications and wage rates.

RLP Paragraphs 2.11 DUE DILIGENCE AND NATIONAL ENVIRONMENTAL POLICY ACT REQUIREMENTS A. Environmental Due Diligence

1. Offeror must provide, at the Offeror’s sole cost and expense, a current Phase I Environmental Site Assessment (ESA), using the American Society for Testing and Materials (ASTM) Standard E1527-13 and timeline, as such standard may be revised from time to time. In accordance with ASTM standards, the study must be performed by an environmental professional with qualifications that meet ASTM standards. This Phase I ESA must be prepared with a focus on the Government being the “user” of the Phase I, as the term “user” is defined in E1527-13. Failure to submit the required study may result in dismissal from consideration.

RLP Paragraph 3.04 BUDGET SCOREKEEPING; OPERATING LEASE TREATMENT

The Government will award a Lease pursuant to this RLP only if the Lease will score as an operating lease under Office of Management and Budget Circular A-11, Appendix B. Only offers that are compliant with operating lease limitations will be eligible for award.

OFF SITE-IMPROVEMENTS

The cost of off-site improvements will be borne by the Lessor. The Lessor is responsible for determining the cost of off-site improvements prior to lease award, and including the costs of off-site improvements in the proposed rent.

Development Requirements

DUE DILIGENCE

The Lessor acknowledges its duty to conduct reasonable site inspections for the proposed site. The Lessor warrants that it has considered all factors which a prudent, experienced bidder customarily uses in making judgments about site conditions, quantity, quality and methods of performing the particular work.

APPLICABLE LAW

Any provision in this Lease that purports to assign liability or require expenditure of funds to the Lessor shall be governed by the provisions of the Contract Disputes Act of 1978, 41 USC 601-613, Anti-Deficiency Act, 31 USC 1341, and the Federal Tort Claims Act, 28 USC 2671 et seq.

Offers must be in compliance with local zoning and other codes and applicable laws, as well.

Development Requirements

A few important points:

• Read all parts of the RLP in their entirety.

• Make certain all documents that require signature(s) have been signed by the authorized signatory for the Offering Entity.

• The Offering Entity with the Offering Entity’s Unique Entity Identifier (UEI) must be registered in SAM and must be registered under the NAICS code for this procurement which is 531120. All documentation must be named consistently.

• VA will not accept conditional offers.

• Evidence of Capability to Perform – Financial Resources. You MUST submit the required information. ALL financial information MUST be included in the Technical Proposal. Materials sent separately will not be considered.

• Submit a timely offer. Late submittals will not be considered.

• Questions and answers will be published to SAM.GOV in the near future.

SUMMATION

THANK YOU

FOR ATTENDING