36C24419R0047-056.pdf

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format <SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (<SAT)

Acquisition Plan Action ID: 503-314 – Expand for Specialty Clinic on 3rd Floor

1. Contracting Activity: Department of Veterans Affairs, VISN 4, James E. Van Zandt VA Medical Center, Altoona PA. Station 503. “Justification for Other Than Full and Open Competition.”

Construction Project Number 503-314 – Expand for Specialty Clinic on 3rd Floor.

2. Nature and/or Description of the Action Being Processed: This facility has a requirement to expand the outpatient clinics to meet the VA’s Patient Alinged Care Team (PACT) model. As part of the expansion, an additional stop will be added to an existing elevator. All hoistway entrance frames and door panels shall match existing Canton Elevator Inc. All hoistway entrance hardware shall match existing GAL Manufacturing Corporation. All operation and signaling fixtures shall match existing Innovation Industries Inc. Jack unit shall be Canton Elevator Inc. Control system shall match existing Motion Control Engineering Inc. All equipment referenced must match existing for existing equipment to function properly. The solicitation for this procurement shall be advertised for a minimum of 30 calendar days in order to obtain competition from qualified Service Disabled Veteran Owned Small Business (SDVOSB) concerns. This Sole Source Product is for the Elevator Equipment, this action will be awarded as part of the new contract requirement as described above “Expand for Specialty Clinic on 3rd Floor”.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Elevator panels and doors (Canton Elevator Inc), hardware (GAL Manufacturing Corporation), signaling (Innovation Industries Inc), jack unit (Canton Elevator Inc) and controls (Motion Control Engineering Inc). The existing elevator installed currently has two stops with a third to be added per this contract. Equipment referenced is considered “Sole Proprietor” and other systems are not compatible. Therefore any other equipment would not work as a substitute as it would not permit proper function of existing elevator and be substantial duplication of cost.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format <SAT

OFOC SOP Revision 08 Page 2 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The equipment referenced and provided by listed manufacturers is currently in use for the existing elevator. To utilize other equipment would require the hospital to replace an elevator less than one year old. Cost to replace the elevator would be substantial. Duplication of cost would not be recovered by the government.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The entire solicitation package to include the specification and drawings which include language for each Sole Source Item(s) include in the procurement of these item(s). The solicitation will be posted for a minimum of thirty (30) calendar days.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No independent Market Research was conducted. The solicitation and all applicable documents have been advertised and posted full and open on FBO.gov to solicit bids for all work as detail in the solicitation package. This procedure will permit adequate competition from those perspective contractors who will be submitting bids.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: Not applicable.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: See Section VI above.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No action is planned.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Andrew Walbeck Date Assistant Chief, Facilities Service James E. Van Zandt VA Medical Center

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Mark Ryan Andrews Date Contracting Specialist NCO 4 – Construction West

04/10/2019

4/10/2019

Andrew C.

Walbeck 1124978

Digitally signed by Andrew C. Walbeck 1124978 Date: 2019.04.10 07:35:13 -04'00'

MARK R.

ANDREWS

1629541

Digitally signed by MARK

R. ANDREWS 1629541

Date: 2019.04.10 07:43:49 -04'00'

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format <SAT

OFOC SOP Revision 08 Page 3 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

Michelle Lappen Date Branch Chief, Construction - West

NCO 4

4/11/2019