36C24419R0047-049.pdf

OFOC SOP Revision 08 Page 1 of 2 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format <SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (<SAT)

Acquisition Plan Action ID: 503-314 – Expand for Specialty Clinic on 3rd Floor

1. Contracting Activity: Department of Veterans Affairs, VISN 4, James E. Van Zandt VA Medical Center, Altoona PA. Station 503. “Justification for Other Than Full and Open Competition.”

Construction Project Number 503-314 – Expand for Specialty Clinic on 3rd Floor.

2. Nature and/or Description of the Action Being Processed: This facility has a requirement to expand the outpatient clinics to meet the VA’s Patient Alinged Care Team (PACT) model. As part of the expansion, new fire alarm devices will be integrated into the existing fire alarm system. The system warranty is currently held by Bettwy Systems. The solicitation for this procurement shall be advertised for a minimum of 30 calendar days in order to obtain competition from qualified Service Disabled Veteran Owned Small Business (SDVOSB) concerns. This Sole Source service is for the Bettwy Systems, this action will be awarded as part of the new contract requirement as described above “Expand Outpatient Clinics for Patient Aligned Care Team”.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Fire Alarm System currently installed throughout the hospital is provided and maintained by Bettwy Systems which is considered “Sole Proprietor” and any other installer would void all current warranties. Therefore any other installer would not work as a substitute and be substantial duplication of cost.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The fire alarm system installed and maintained by Bettwy Systems is currently the system utilized throughout the hospital campus.

To utilize another installer would void all current and active warranties for the system. Also, it would cost the government more to maintain the fire alarm system with no warranty. The “duplication of cost” to maintain an unwarrantied system would not be recovered by the government.

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 08 Page 2 of 2 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Language for each Sole Source Item(s) is included in the solicitation (plans and specifications), to ensure procurement of these item(s). The solicitation will be posted for a minimum of thirty (30) calendar days.

7. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No independent Market Research was conducted. The solicitation and all applicable documents have been advertised and posted full and open on FBO.gov to solicit bids for all work as detail in the solicitation package. This procedure will permit adequate competition from those perspective contractors who will be submitting bids.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: Not applicable.

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: See Section VI above.

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No action is planned.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Andrew Walbeck Date Assistant Chief, Facilities Service James E. Van Zandt VA Medical Center

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date

Shawn Smith Contracting Officer

NCO 4

12/13/2018Andrew C.

Walbeck 1124978

Digitally signed by Andrew C. Walbeck 1124978 Date: 2018.12.13 08:17:33 -05'00'

VHAPTHSmithS1 Typewritten Text 2/7/2019