36C24225B0039 0001 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 9

0001 09-04-2025 632-12-106

36C242

Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

36C242

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904

To all Offerors/Bidders

36C24225B0039

08-13-2025

X

X X

X 1

Amendment #0001 to IFB # 36C24225B0039 - Renovate Sterile Processing Service at Northport VA Medical Center, located at 79 Middleville Road, Northport, NY 11678.

The purpose of this amendment to provide responses to Request for Information (RFI), questions and clarifications. It also provides an updated Wage Determination for Suffolk County, New York dated 08/22/2025. Prospective bidders are encou raged to read FAR 52.229-3: Federal, State, and Local Taxes included in "Instructions to Bidders" on the Solicitation.

Please refer to Continuation Sheet for detailed information.

________________________________SEE BELOW________________________________

Jean M. Paul Contracting Officer

CONTINUATION OF SF30 AMENDMENT TO IFB NO. 36C24225B0039

RENOVATE STERILE PROCESSING AT NORTHPORT

Request For Information

1. Will the sign-in sheet from site visit be available in addendum?

VA Response: Yes. A copy is included in this amendment

2. Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO?

VA Response: – No. Per Specification 01 35 26 1.9 “SITE SAFETY AND HEALTH OFFICER” (SSHO) and “COMPETENT PERSON” (CP):

A. The Prime Contractor shall provide a Safety oversight team that includes a minimum of one (1) person at each project site, for each shift, to function as the Site Safety and Health Officer (SSHO). The Prime Contractor shall provide a minimum of one “Full-Time” SSHO at each project site, for each shift (with no other duties) that holds as current, a professional safety certification with at least 3 years of dedicated construction safety related experience.

3. If no to the question above, will the SSHO need to be full-time for this project?

VA Response: Yes. See Response to Question 2) above.

4. Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC?

VA Response: - Section 01 45 00 of the specifications outlines the education and experience requirements for a CQC System Manager who may, under certain circumstances, serve as the Superintendent. Those circumstances are primarily related to the volume and complexity of work being performed. The prime contractor must maintain a directly employed designated responsible individual onsite for any work to be performed to coordinate and control that work. This requirement cannot be subcontracted or delegated to a subcontractor. To maintain project continuity and to avoid work stoppages due to the lack of the Prime Contractors required personnel being onsite, the VA recommends that there be two designated qualified and responsible individuals onsite as onsite work increases beyond a single trade crew. Per the specification requirements, the experience and education requirements for the designated alternate CQC manager are the same as the Primary designated CGC Manager.

5. If no to the question above, will the QA/QC need to be full time for this project?

VA Response: See Response to Question 4) above.

6. Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC?

VA Response: No – See Response to Question 2) above.

7. Please confirm if tax should be included in our proposal?

VA Response: Please see Instructions to Bidders.

8. Please provide the latest wage determination for this project’s county.

VA Response: Wage Determination is included and is current as of today September 4, 2025, which is the date of this amendment posting. See Attachment # 1

9. Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation?

VA Response: The Wage Determination is valid for the duration of the project unless changes are made to the contract.

10. Please confirm the current design documents meet current VA TIL guidelines.

VA Response: Yes, design meets current VA TIL guidelines.

11. Please confirm any minority business participation requirements.

VA Response: This project is 100% set-aside for Service-Disabled Veterans Owned Small Business.

12. Please identify that type of construction is applicable to this project for VAAR 852.219-75.

VA Response: General Construction

13. Please consider using the updated wage determination General Decision Number: NY20250012

08/22/2025 VA Response: Yes. See Attachment # 1

14. Specification 01 32 16 .13 -2 Section 1.3 Contractor’s Consultant Please validate is not a requirement to engage in an independent CPM it an option of the prime contractor.

VA Response: The contractor may utilize In-house scheduling personnel subject to the requirements of presenting qualifying project scheduling experience outlined in Specification 01 32

16.13 sections 1.2 Contractors Representative part c. and section 1.2 Contractor’s consultant parts A., B. and C.

15. In the specifications, please identify what the yellow highlights and red letters mean?

VA Response: No changes made to specification other than to remove highlights and red font coloration.

16. Who is responsible for contracting the commissioning agent?

VA Response: Northport VA.

17. Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements?

VA Response: Yes. Only if they are not used as a Fire wall, in which case Fire rated sheetrock will be required.

18. Will shutdowns be required to be done during off hours or weekends?

VA Response: It depends on where the shut-down occurs and the length of time. If the shut-down is required for the entire Facility, kitchen, or other critical Hospital areas such as the surgical suite or ICU will require the contractor to provide a shutdown during off-hours or the weekend.

19. Will any work activities in the area below existing SPS be required to be done during off hours or weekends? This appears to be a kitchen on the plans.

VA Response: Yes.

20. Referencing plan sheet A-112 Equipment Schedule. Please clarify what specifically is the GC responsibility for VA furnished equipment.

VA Response: Utility hook ups: power, water, air, etc. All shown on MEPT drawings.

21. Will hydrostatic testing be sufficient on all pipe welds or will x-ray be required?

VA Response: Hydrostatic pressure testing at 1.5 X the design pressure is required in addition to non-destructive testing. See spec section 23 22 13 Par. H, Non-destructive testing of Piping Welds.

22. If X-ray is required, what percentage of welds and who will be responsible for the cost of testing?

VA Response: See spec section 23 22 13 Par. H, Non-destructive testing of Piping Welds.

23. Please confirm if there is assumed asbestos on any piping that is to be removed?

VA Response: A/E Specification 02 82 11 calls for abatement of mudd fittings and concealed pipe insulation.

24. Who is the current building security vendor for the card access system?

VA Response: VIRSIG, Contact: Glenn Taylor, 718-819-6410, 917-364-5905 (Cell), or via email at gtaylor@virsig.com

25. Who is the current building security vendor for the CCTV system?

VA Response: The existing CCTV system does not have a service contract. The camera manufacturers are Axis Communications.

26. Will the GC be responsible for furnishing and installing all Speakers / audio visual system?

VA Response: That should be on the Low Voltage Contractor to furnish and install.

27. Please indicate where the existing IT/TR room is in order to properly estimate cable lengths.

VA Response: The main data room is C1-50, which is on the first floor in the middle of the building envelope. That was the location given to us as point or origin. Based on the drawings we have, this would be approximately 125-150 feet from the scope of work.

28. Are all Racks and Vertical Managers existing?

VA Response: Correct; we should only be adding new devices and associated cabling.

Internal Northport VA Request for Information

1. Question: Critical submittals do not appear to be identified in the Submittal Register. Where are they located?

Answer: Critical submittals are in a list shown on Drawing GI001. The Temporary Sterile Processing Trailers and the Project Schedule are also considered critical submittals.

2. Question: Who provides the temporary Sterile Processing trailers and what is the Basis of Design?

Answer: The contractor is responsible for the procurement and rental of the trailers for the duration of construction as outlined in the SOW Phasing (Phase 2 through 5).

See attached Addendum 01 Documents from A/E for Basis of Design Drawings and Specs.

3. Question: Are the temporary Sterile Processing Trailers considered a Critical submittal?

Answer: Yes, the temporary Sterile Processing Trailers are a critical submittal and need to be approved prior to the contractor being allowed to mobilize on site.

4. Question: What status reports are the contractor to provide to meet specification requirements?

Answer: The Contractor shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice to Proceed. After the Error! Reference source not found. is held, Status Meetings will commence. The contents of status reports shall include but are not limited to the following information/topics:

Summary and Current Status of Project Progress Accomplished (for the previous period) Progress Anticipated (for the next period and long term) Updated Interim Schedule Project Schedule Narrative Submittal Status (approved and rejected) RFI Status (open and resolved) Problems Encountered and Anticipated / Risk Mitigation Strategy Safety Observations and Planning Record of Open Discussions Record of Action Items (new and completed) Financial Status (invoicing status and updated Schedule of Values)

5. Question: What is the frequency of construction meetings and who shall be required to attend?

Answer: Minimum once per week should be anticipated for construction progress meetings.

Attendance is required by the PM, superintendent and the Site Safety Officer. Monthly meetings are scheduled meetings. All meetings identified within the SOW are to be coordinated and scheduled with the COR.

6. Question: Is the Project Schedule considered a critical submittal?

Answer: Yes, the Baseline schedule and Interim schedule are considered critical submittals like the list shown on Drawing GI001. They must be approved before the contractor is allowed to mobilize on site.

7. Question: Specification section References for a Submittal Register. Will one be provided to the contractor?

Answer: In accordance with the terms of PG-18-1 MASTER CONSTRUCTION

SPECIFICATIONS; SECTION 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

(632-12-106), the contractor shall provide submittals and shop drawings for review prior to starting work.

A submittal register template has been generated for this effort (see attached Master VA Submittal Register for this Project) and represents a list of the minimum required submittals based upon the current construction documents. Although every attempt has been made to ensure that this list is complete, additional submittals not listed may be required. An electronic copy shall be requested from the COR and status changes maintained by the Contractor. critical submittals will additionally include submission and approval of a Baseline construction schedule with cost loaded activities as required by project specification section 01 32 16.13 Network Analysis Schedules – Large VISN 2 Construction Project Design-Bid-Build.

8. Question: When does the pre-construction conference take place?

Answer: Once the critical submittals have been approved, the Contractor shall attend a Error! No text of specified style in document.. This meeting will be a follow-up to the Error! Reference source not found.. In preparation for this meeting the Contractor shall compile:

The final updated safety documents from the approval process are mandatory and this meeting will be canceled if not provided (to include any changes made to address ‘approved as noted’ status):

Construction work plan The site-specific safety plan All Activity Hazard Analysis (AHAs) with named (CPs)

A list of any remaining submittals to be provided with planned dates. The submittal log register is an acceptable format.

Any additional clarifying details about the work to be performed that has been updated based upon the site survey and approved submittals.

Refined Schedule of Values (SOV) showing a detailed breakdown of work to be invoiced by phase and individual schedule work activities.

Current baseline project schedule in accordance with Specification Section 01 32 16.13

List of all expected sub-contractors, their workers and their OSHA training records. The site safety briefing can be coordinated for the same day as this meeting, in accordance with SECTION 01 35 26 SAFETY REQUIREMENTS (632-12-106); Article 1.6 Preconstruction Conference.

Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

9. Question: What is the process for final acceptance of installed equipment?

Answer: Final functional verification of the installed equipment shall be conducted jointly before final acceptance of the constructed product. The groups that will participate in the verification process include:

Prime Contractor Subcontractor (as applicable) VA Engineering VA Commissioning Agent

VA COR

These functional tests will be based upon manufacturer data and will be checked against VA regulatory requirements as applicable.

All equipment installed will be subject to these tests. For any equipment that does not pass the functional verification test, the Contractor shall troubleshoot the issue and determine if the root cause of the problem.

If the root cause is the result of the construction work, the Contractor shall repair and/or replace the faulty construction work and any subsequently damaged equipment at no additional cost to the Government.

If the root cause is the result of faulty equipment (manufacturer defect), the Contractor shall coordinate with the fabricator to repair and/or replace the faulty equipment and any subsequently damaged equipment at no additional cost to the Government.

A commissioning agent will be retained by the VA to oversee this work. The contractor is responsible for coordination with and provides labor and equipment for the commissioning agent to perform pre-functional testing, functional testing and Boiler system performance period operational acceptance testing. Systems and equipment to be commissioned include but are not limited to:

Sterilizers Washers Clean steam Generator Controls systems, HVAC SCADA.

Air Handling Systems Water treatment equipment Fire alarm systems and equipment Security access control and video monitoring systems and equipment Electrical power distribution and motor control systems and equipment

10. Question: Drawings state that the contractor is responsible for maintenance of the temporary Sterile Processing Service trailers, Please Define Maintenance Responsibilities of the contractor for the Trailers and associated equipment within the trailers including response times, repair/replacement times, stocking spare parts to meet those response times.

Answer:

1. Maintenance repair response time: Within 4 hours of being notified. Repair to be corrected within 48 hours.

2. Spare parts to be provided on site to implement repairs to process equipment.

11. Question: What is the specific Water treatment equipment required to be supplied with the temporary trailers (A/E defines the specific water treatment equipment, including continuous monitoring instrumentation for hardness, PH, Turbidity, Conductivity, Temperature)

Answer: The trailers shall meet the requirements of AAMI TIR34 for critical water and any additional requirements of the trailer equipment. To produce the critical water, an R.O. water treatment system is expected to be provided as part of the MMIC’s “Mobile Water Solutions Package.” The contractor may submit an alternative R.O. system as a substitution for the engineer and owner to approve. Continuous monitoring is not required for the temporary facility, but operators shall have a means to test the water according to the schedule below.

Water quality requirements:

Type of Water Utility Water Critical Water

Water Use Flushing/Washing/Rinsing Final Rinse/Steam

Specifications:

Units

Hardness mg/L < 150 < 1 Conductivity (mg/L = ppm) μS/cm < 500 < 10 pH 6 – 9 5 – 7 Chlorides mg/L < 250 < 1 Bacteria cfu/mL n/a < 10 < 10 Endotoxin EU/mL n/a < 20 < 10

Testing schedule:

Bacteria Monthly

Endotoxins On installation, modification, or repair of the critical water treatment system or when persistent increased microbial levels are detected by heterotrophic plate count

Total organic carbon (TOC) Monthly or quarterly pH Monthly

Water Hardness Annually

Resistivity Meter Daily

Ionic Contaminants Annually

Color or Turbidity Daily

Temperature Daily

Filters Daily

12. Question: Water Quality Performance standards are provided. (tables provided) (A/E to provide updated specifications for Water Treatment water quality performance for both utility water and critical water).

Answer: In the SPS, the utility and critical water samples are to meet the AAMI ST108 requirements below. This information will be added to the construction documents as an addendum.

13. Question: Is the Contractor responsible for periodic testing of the temporary trailers water used for washing and steam supply.

Answer: Yes

14. Question: Is the Contractor responsible for the Elevator system’s maintenance, testing and repair during the construction period.

Answer: Yes

***For additional information please see attachments herein *** See attached document: Attachment 1__Wage Determination__NY20250012 08.22.2025.

See attached document: Attachment 2 __ Large Project Design Bid Build Scheduling Specs.

See attached document: Attachment 3__01 52 13-Field Offices and Sheds.

See attached document: Attachment 4__COMMON WORK RESULTS FOR PLUMBING.

See attached document: Attachment 5__WATER SOFTENERS.

See attached document: Attachment 6__-REVERSE-OSMOSIS WATER EQUIPMENT.

See attached document: Attahment 7__ Northport VAMC SPD Renovation-addendum.

See attached document: Attachment 8__0123025 - Northport SPS - E Add 1.

See attached document: Attachment 9__0123025 - Northport SPS - P__Add_1.

See attached document: Attachment 10__Addendum Summary.