Northport Responses.docx

Northport VA Medical Center:

1. Under the department of labor wage requirements, the cooling tower cleanings are done by company employees hired for general labor. We would like to confirm that Mechanical Maintenance and Repair Laborer 23470 is an acceptable choice of category for the tower cleaning wage category. We are expecting the contractor to comply with the wage determination of each facility location.

2. As a fixed rate contract, we can calculate chemical usage under normal conditions and allow a percentage overage. However, facility issues that could cause excessive chemical need could occur if the cooling tower overflows for an extended period, softener fails and is not repaired in a timely manner, closed loop has excessive water loss, etc. Is it safe to assume the facility understands we cannot account for these issues in our pricing and will have to sell the overages in chemical off contract if they occur? This is a firm fixed price contract for the specific requirement within the solicitation.

The facility understands bidders cannot account for these issues in their pricing. Adjustments based on actual water flows may have to be made such as a contract modification.

3. The reporting requirements seem to require service reports quarterly and not per visit. What is the actual service reporting requirements?

A written report is required to be sent electronically at the end of each visit, as described under REPORTING section on page 5 of the solicitation. Other specific reporting requirements are described in the SOW, and must be provided.

4. The quarterly written electronic log seems redundant. If we supply a service report each visit instead of quarterly will this satisfy the requirement?

An electronic written report is to be provided per visit and other quarterly reports is to be provided as per SOW.

5. For the domestic water treatment is there a licensing requirement to add chemical to the drinking water?

There is no domestic water sampling for Northport.

• What volume of water per year are you estimating to treat with the monochloramine disinfection generators?

There are no monochloramine disinfection generators domestic treatment for Northport.

• For Northport, how do we separate costs per building? There are 7 locations listed but it does not say which have cooling towers or steam boilers which would obviously be a much higher cost than buildings with just a single closed loop for instance.

Boilers are in Building 203 Cooling towers are in Building 200.

• Is, for example, 4002 Item the cost for all locations total for Northport and 4002AA-AG the costs broken up per building?

Yes.

• How do you want the equipment that was required (pot feeder, filter bags, coupons, probes) allotted to the individual buildings?

Breakdown of Items

Bldg.

200 and 200N (Split 50% each)

· 1 in-line pH probes for the existing Advantage controller

· 1 in-line ORP probes for the existing Advantage controller

· 1 in-line PTSA inhibitor tracking probes for the existing Advantage controller

· 12 filter bags for chilled water loop in Main Plant in Bldg. 200

Bldg.

· 3 Chemical bypass feeders with filters for 3 closed loops

· 2 cases of 24-count 20 micrometer filter for feeders above

· 4 corrosion coupons and testing of same, in 4 quarterly events

Bldg.

· 3 Chemical bypass feeders with filters for 3 closed loops

· 1 case of 24-count 20 micrometer filter for feeders above

· 4 corrosion coupons and testing of same, in 4 quarterly events

Bldg.

· 3 Chemical bypass feeders with filters for 3closed loops

· 2 cases of 24-count 20 micrometer filter for feeders above

· 4 corrosion coupons and testing of same, in 4 quarterly events

Bldg.

· 3 Chemical bypass feeders with filters for 3 closed loops

· 2 cases of 24-count 20 micrometer filter for feeders above

· 4 corrosion coupons and testing of same, in 4 quarterly events

• Are there any potable water legionella sampling for Northport?

There is no potable water sampling for Northport.

• When are you anticipating awarding the contract when it appears start date is end of May?

We are anticipating awarding this contract as soon we received proposal responses. No set date has been determined.

• Is the equipment at both locations the property of the VA except for the iChlor and the chemical tanks?

Yes.