James J. Peters Responses.docx

James J. Peters VA Medical Center

What volume of water per year are you estimating to treat with the monochloramine disinfection generators? On average since 2020, yearly: Main iChlor system goes through 98 million gallons a year; the CLC iChlor goes through 3 million gallons a year.

For Northport, how do we separate costs per building? There are 7 locations listed but it does not say which have cooling towers or steam boilers which would obviously be a much higher cost than buildings with just a single closed loop for instance. N/A

Is, for example, 4002 Item the cost for all locations total for Northport and 4002AA-AG the costs broken up per building? N/A

How do you want the equipment that was required (pot feeder, filter bags, coupons, probes) allotted to the individual buildings? Please provide necessary equipment to the facility. It will be stored on-site if needed.

Are there any potable water legionella sampling for Northport? N/A

When are you anticipating awarding the contract when it appears start date is end of May? Once we received all proposal responses we will have an idea, but no set date has been determined.

Is the equipment at both locations the property of the VA except for the iChlor and the chemical tanks? The vendor will supply new tanks and controllers at the Bronx facility.

Under the department of labor wage requirements, the cooling tower cleanings are done by company employees hired for general labor. We would like to confirm that Mechanical Maintenance and Repair Laborer 23470 is an acceptable choice of category for the tower cleaning wage category. We are expecting the contractor to comply with the wage determination of each facility location.

As a fixed rate contract, we can calculate chemical usage under normal conditions and allow a percentage overage. However, facility issues that could cause excessive chemical need could occur if the cooling tower overflows for an extended period, softener fails and is not repaired in a timely manner, closed loop has excessive water loss, etc. Is it safe to assume the facility understands we cannot account for these issues in our pricing and will have to sell the overages in chemical off contract if they occur? This is a firm fixed price contract for the specific requirement within the solicitation. We expect the contractor to estimate an overage in chemical usage based on an average of chemical usage for a similarly sized facility. You will not be allowed to charge for more chemicals if there is an overage. However, there is an understanding that chemical levels might not be maintainable if there is water leakage such as a tower overflow.

The reporting requirements seem to require service reports quarterly and not per visit. What is the actual service reporting requirements? The requirements of each report are classified in the chart in the SoW. These are found under “Water Analysis”. Everything labeled with a “v” means it should be reported upon each visit. In short, there should be a report for every visit from the contractor, in addition to quarterly reports for chilled water and monthly reports for towers.

The quarterly written electronic log seems redundant. If we supply a service report each visit instead of quarterly will this satisfy the requirement? Can we give operator access to the facility and/or consultant to be able to trend data the information as they choose? The point of the quarterly report would be to confirm the data with our water treatment consultant, to see if chemical usage or water usage has changed over time.

For the domestic water treatment is there a licensing requirement to add chemical to the drinking water? Yes, contractors must carry a NYS 7G Pesticide license