36C24223Q0147 BX and NP.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24223Q0147 04-21-2023

Andres Cepeda andres.cepeda@va.gov 908-900-8915 05-05-2023

16:00 EDT

36C242

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

X 100

X

561210

$41.5 Million

N/A

X

Department of Veterans Affairs

James J. Peters VA Medical Center

Northport VA Medical Center

36C242

Department of Veterans Affairs

James J. Peters VA Medical Center

Network Contracting Office 2

130 West Kingsbridge Road

Bronx NY 10468-3904

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

This requirement is for Water Treatment Services at James J.

Peters VA Medical Center and Northport VA Medical Center.

Please review the Performance Work Statement for specific requirements information for each facility. Resultant award will be Firm-Fixed Price Type of Contract.

Interested Parties are advised to carefully review 52.212-1

Instructions to Offerors and 52.212-2 Evaluation. All questions must be submitted in writing via email to andres.cepeda@va.gov by 4/27/2023 at 4:00 PM EST.

See CONTINUATION Page

X X

X 1

ANDRES CEPEDA

36C24223Q0147

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (DEC 2022)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...39

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

C.6 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.215-70 (DEV) SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED

SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

C.8 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

C.9 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.10 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.11 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.12 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..43

C.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.14 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

C.15 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

C.16 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAR 2023)

E.2 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.3 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (OCT 2019)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242 Andres Cepeda

Department of Veterans Affairs

Network Contracting Office 2

James J. Peters VA Medical Center

130 West Kingsbridge Road

Bronx NY 10468-3904

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

Page 6 of 22 October 2022

DEPARTMENT OF VETERANS AFFAIRS

Northport VA Medical Center

79 Middleville Road, Northport NY 11768

Performance Work Statement for

HVAC System Water Treatment Chemicals, Operation, Maintenance, Monitoring, and Reporting at Northport VAMC

Background:

The Northport VA Medical Center (VAMC, or the Site) facilities include a Boiler Plant and several separate condenser water loops located in different Site buildings. VAMC intends to contract with one firm to perform needed equipment and instrument replacements, provide treatment chemicals, monitor the performance of the treatment systems, and report on operation, maintenance, and performance of the chemical treatment systems. The intent is for one service provider to be responsible for operation of the water treatment systems in compliance with federal, state, and local regulations, VA Directives, and standard industry practices. This work will include technical evaluation and monitoring of the water chemistries of the various water loops.

SUMMARY:

The Contractor shall provide designated utility water treatment systems including all equipment, labor, management, supervision, tools, materials, parts, and other incidentals necessary to ensure that the water continuously meets specified quality standards. Conduct testing of treated water, adjust chemical dosages, calibrate equipment, and render all other services necessary to ensure proper function of cooling tower and boiler water treatment systems and appropriate water quality control. The contractor shall submit monthly reports that indicate the current condition of the systems, provide a summary of analytical test results, and make recommendations to correct any conditions found to be unacceptable.

The goals of the program are:

• Minimize corrosion, fouling and biological growth, thereby reducing water consumption and energy use, minimizing maintenance and equipment replacement, and reducing the risk of waterborne pathogens.

• Monitor program results and make appropriate recommendations.

• Train VA plant personnel to familiarize them with the program. Note that implementation of the program is the responsibility of the contractor.

• Utilize state of the art water treatment programs at a competitive price.

The VA is requesting a price to provide the chemicals and services outlined in Attachment B.

The quote will be for “full service”. Full service means that all handling of chemicals, testing, Page 7 of 22 October 2022 dosage adjustment and pump and controller maintenance will be done by the Contractor. No testing or chemical handling will be performed by plant personnel other than the boiler steam plants.

It is the responsibility of the Contractor to gather necessary data and ask any questions to assure themselves that they have sufficient knowledge of the systems so that an accurate bid can be submitted. It is also the responsibility of the Contractor to consider the variations in water quality, temperature and minor problems that commonly occur during a treatment program.

These should be factored into the bid. This document was written in very specific terms to clearly outline the required minimum services expected from the Contractor. Additionally, the

Contractor must use up all water treatment chemicals on-site at the beginning of the contract, prior to initiating use of their own chemicals.

REQUIREMENTS:

Chemical treatment and testing, preventative maintenance (PM) in accordance with the contractor’s chemical water treatment program, industry standards and statutory requirements.

Additional requirements and information are listed as follows:

• The systems treated and pertinent operating data are listed below as Attachment A.

• The required services are listed below in Attachment B.

• A form for bidders to enter information on proposed chemicals and facility water operating and the current water quality data is provided in Attachment D.

• Attachment VHA Directive 1810, “Boiler and Boiler Plant Operations”

• Attachment VHA Directive 1060 – Appendix D – “Prevention of Legionella Disease from Cooling Towers at Department of Veterans Affairs Medical Facilities”

• Attachment VA Engineering Standard ES-20119-001 “Cooling Tower Water System”

REPORTING:

A written report shall be discussed with appropriate supervisory and management personnel at the end of each visit. The report shall contain the test data, inventories, meter readings and a discussion of conditions at the time. Also, any recommendations to improve the program shall be included in the report. Vendor will also maintain a log sheet supplied by the VA. It will be submitted right after the last visit of the month. A review of the program’s progress shall be presented to management quarterly. All correspondence and all service reports shall be sent to the VA consultant upon completion. Service reports must be signed by both service provider and

COR at completion of work. An electronic version of same shall be sent to the COR.

Laboratory reports shall be available within one week of the receipt of the sample.

INSPECTIONS:

The vendor shall be present for inspection of equipment as it becomes available.

Page 8 of 22 October 2022

COMPLIANCE:

The vendor will comply with all regulations pertaining to the sale and application of chemicals.

These include EPA, NIOSH, etc. In addition, MSD’s will be provided for each location where chemicals are contained as well as an office copy for each site.

HOURS OF WORK:

All work to be performed Monday thru Friday, 8:00 AM to 4:30 PM excluding Federal Holidays.

PLACE OF PERFORMANCE:

Department of Veterans Affairs

VA Medical Center Northport NY

79 Middleville Rd.

Northport, NY 11768

631 261 4400

OTHER RELATED SERVICES (NOT INCLUDED IN THE SCOPE OF WORK):

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor.

Any additional services performed that are not authorized by the contracting officer will be considered inclusive.

SCOPE OF WORK:

The contractor will furnish all labor, materials, chemicals, supplies, equipment, and fees necessary to accomplish the services required in this scope of work (SOW). This is a full service contract that requires the contractor to provide all handling of chemicals, testing, dosage adjustment and pump and controller maintenance. VA Boiler Operators will continue their daily testing and chemical addition. Detailed requirements are contained in Attachment B and include

Water Analysis, Corrosion Studies, Biological Studies, Test Equipment, Fluid analysis of glycol heating systems Feed and Control Equipment, Chemical Delivery and Storage, Training, Reporting, Inspections, use of on-Site Chemicals, Compliance and other assistance and studies as outlined in the Attachment. The Scope of Work is divided into 4 Tasks, which are described below.

Work Tasks:

Task 1: Annual Instrumentation and Materials to be Provided

Page 9 of 22 October 2022

For all equipment listed in Attachment A, furnish all labor and materials to install replacement process monitoring sensors, field test kits, and corrosion coupons within 30 days of the start of the contract period, and provide the following annually:

• 16 corrosion coupons and testing of same, in 4 quarterly events

• 1 in-line pH probes for the existing Advantage controller

• 1 in-line ORP probes for the existing Advantage controller

• 1 in-line PTSA inhibitor tracking probes for the existing Advantage controller

• 12 filter bags for chilled water loop in Main Plant in Bldg. 200

• 12 Chemical bypass feeders with filters for 12 closed loops

• 7 cases of 24-count 20 micrometer filter for feeders above

• Water Test kit for boiler plant and water softener

Exception: VAMC will install the bypass filter feeders that shall be provided by the contractor under this task.

Task 2: On-Site Monitoring, Maintaining, Repairing and Reporting

Furnish all labor and materials necessary to perform on-site monitoring maintaining, and repairing of the water treatment systems itemized in Attachment A, including all Technical

Services and Reports specified in Attachment B including, but not limited to:

• Site visits for inspection and monitoring of the condenser water system in Building 200 on a schedule of every two weeks. Provide written documentation of site visits.

• Monthly Site visits for inspecting and servicing of all water loops, including filter changes as needed, field measurements of pH, conductivity and other parameters as needed.

• Perform preventive maintenance and routine repairs to Contractor-supplied equipment and instrumentation.

• Bacteria dip slide analyzed for heterotrophic plate count (HPC) every two weeks.

• Cooling Tower Inspection and Report quarterly (every 90 days, in October, January, April, and July)

• Condenser Water disinfection quarterly

• Boiler Plant Site visits two times per month.

• Boiler Plant Site visit for a full-service event twice annually

• Annual review of operations and analytical data, including a complete review vs.

requirements of NY State, and written report of same.

• Respond to out-of-specification equipment operation or water chemistry within 24 hours of discovery of the condition.

• Provide on-call response to out-of-specification equipment operation or water chemistry within 24 hours of discovery of the condition, whether the condition is observed by the

Contractor, or upon notification from VA of such a condition.

Page 10 of 22 October 2022

Task 3: Chemicals and Expendables

Provide all chemicals and expendables necessary for operation of the water loops. Replenish chemical inventory as needed to maintain sufficient inventory for continuous operation of all systems. Provide all chemicals and expendables necessary for operation of the water loops at no additional cost to the VA.

Bidders shall provide a list of chemicals and expendable materials proposed to be used for each system, an estimated annual quantity of usage. Bidders shall include technical literature and

Safety Data Sheets for all chemicals and expendables as part of their proposal for review and approval by VA.

Performance Period:

This services are to be provided for a base period of one year, with up to 4 (four) option years.

Additional Notes:

• The Contractor shall coordinate installation locations and schedule with the VA contracting officer’s representative (COR) or their designated representative a minimum of 5 business days in advance of the planned work.

• Contractor to provide 1 Year Warranty on parts & labor for equipment provided.

• Note that this contract does not involve VA sensitive information or data.

• Contractor shall be responsible to plan and coordinate all work with the COR or their designated representative. Contractor is responsible for safety, record keeping, security monitoring, and inspection of work areas.

• Contractor shall provide the COR with a list of contractor staff participating in the work and shall submit in writing an VA approved security request.

• Contractor shall provide one person as primary point of contact for the contract, and at least one alternate point of contact. Contractor shall respond to telephone calls 24 hours per day, 7 day per week.

ATTACHMENT A: SYSTEMS

Building 200

Cooling Towers 4 Evapco 700 ton

Total of 2800 tons

Recirculation Rate, gallons per minute (gpm) 3,150

Volume, gallons 12,000

Operation, days 365

Chilled Water

Loop

Bldg.

Bldg.

200N

Bldg.

Bldg.

Bldg.

Bldg.

Number of

Loops 3 3 1 1 1 2

Volume, gallons 10,000 10,000 5,000 5,000 5,000 5,000

Makeup volume, gallons per day

500 500 250 250 250 250

STEAM SYSTEMS Building 203 – Boiler Plant

Daily Makeup

Water Volume

Boilers

3 56.0 MMBTU/hr. Dual Fired

1 28.0 MMBTU/hr. Dual Fired 30,000 gallons

ATTACHMENT B

TECHNICAL SERVICES

The VA realizes that an effective technical backup program is critical to the overall success of a cost effective water treatment program. The following services are required, but the Contractor is not limited to only these services.

COOLING SYSTEMS: Contractor shall provide the services of a qualified field engineer at a minimum frequency of twice per month to conduct testing of treated water, adjust chemical dosages, calibrate equipment, and render all other services necessary to ensure proper function of cooling tower water treatment systems and appropriate water quality control. The contractor shall submit monthly reports that indicate the current condition of the systems, provide a summary of analytical test results, and make recommendations to correct any condition found to need improvement.

The Contractor shall perform all cooling tower work in compliance with VA Engineering Standard ES-

2019-001 “Cooling Tower Water Systems”.

BOILER WATER SYSTEMS: Contractor shall provide the services of a qualified field engineer at a minimum frequency of twice per month to conduct testing of treated water, adjust chemical dosages, calibrate equipment, and render all other services necessary to ensure proper function of boiler water treatment systems and appropriate water quality control. The contractor shall submit monthly reports that indicate the current condition of the systems, provide a summary of analytical test results, and make recommendations to correct any condition found to be unacceptable.

WATER QUALITY TESTING AND REPORTING: The contractor shall perform water analyses at the frequencies indicated below. Field measurements by rapid test kits are acceptable for most parameters.

However, legionella and heterotrophic plate count (HPC) bacteria analyses must be performed by an independent laboratory certified by the New York State Department of Health Environmental

Laboratory Approval Program (ELAP). Methodology of alternative testing methods (i.e., rapid field kit type testing) must be submitted to the COR for approval prior to implementation.

The effectiveness of the treatment program shall be evaluated and reported by the Contractor via the water testing results remaining within established parameters, as well as the absence of fouling, scale buildup, and detectable algae/fungi in the water systems, including the cooling tower basins/tanks.

ROUTINE MONITORING PARAMETERS TO BE TESTED

(Rapid Field Kit Testing is Acceptable – Provide Methodology to COR for Approval)

Total

Hardness

Calcium

Hardness Alkalinity Conductivity pH Inhibitor SO3

Polymer/

PO4

Cl2

Bio

Count*

City Water v v v v

Towers m v v v v v

Closed

Systems m m m m m

Softener v v

Feedwater v

Boiler

Condensate v

NOTE: m = monthly, v = each visit

Each tower system will be tested twice a month. Boilers will be tested twice a month. The main chill loops shall be tested each visit. Other closed systems will be tested monthly until the proper residual is maintained and quarterly thereafter.

Corrosion Studies

Corrosion studies support a valid evaluation of system performance. Carbon steel and copper coupons will be used on each tower and main chill water system. Studies shall be twice a year on the towers and

BACTERIAL WATER QUALITY TESTING SCHEDULE

BY INDEPENDENT CERTIFIED LABORATORY

SOURCE PARAMETERS TO BE TESTED FREQUENCY

Cooling Towers Legionella (including serogroup identification)

Quarterly

Heterotrophic Plate Count (HPC) Bacteria

Every two weeks main chill loops. Corrosion study results shall be provided in the monthly report within 30 days of evaluation of coupons.

Test Equipment

The Contractor shall supply all equipment and reagents required to perform tests to control the programs.

This equipment should be the same as used by the Contractor.

Feed and Control Equipment

The Contractor will maintain all feed and control equipment and parts. For the cooling systems the

Contractor will be responsible for all repairs between the feed and control shut off valves on the circulating system. The Contractor will replace equipment which is no longer operable.

The Contractor shall supply controllers that can test for inhibitor and feed based on residual.

Alternatively, feed inhibitor based on required product level, rate of makeup and number of cycles.

Oxidizing biocide can be fed based on Oxidation-Reduction Potential (ORP), online biological tests or time intervals. The choice will be based on the cost effectiveness of the approach at each tower as determined by the Contractor and the VA. The non-oxidizing biocide will be fed based on time interval.

Continuous conductivity measurement will activate bleed/blowdown. The controller must be capable of graphing functions such as chemical residual ORP, conductivity, bleed/blowdown and chemical feed and chemical feed pump activation.

The controller must be wireless with capability of remotely notifying the Contractor and a minimum of three designated VA personnel if the system is running out of specification. The Contractor shall respond within one hour during normal work hours or the next morning by 8AM if a problem is noted during off hours. If the problem cannot be solved by phone contact or remotely, a site visit to solve the problem is required by the next calendar day. All equipment supplied will remain the property of the VA.

Cooling Tower Disinfection and Cleaning

Cooling tower basins shall be vacuum cleaned every three months during operation in compliance with

VA Engineering Standard ES-2019-001 “Cooling Tower Water Systems”. This can be done during cooling tower operation using equipment made specifically for the task.

All cooling towers will be cleaned and disinfected twice a year, in spring and fall, or as requested by the

COR. The Contractor will supply all chemical and labor to complete the process. Procedures shall adhere to the guidelines of the New York State Department of Health Cooling Tower Maintenance

Program. The procedures will consist of:

1. Pre-cleaning sterilization using bleach and bio-dispersant.

2. Mechanical cleaning of all internal and external tower surfaces using high pressure washers. All debris will be removed.

3. Post disinfection as described in the first step, followed by heavy bleed to reduce oxidizer load.

4. Immediate commencement of the standard treatment program.

5. Documentation of the process.

Health and Safety for Tower Cleaning: All work shall be performed per OSHA rules, regulations, and guidelines specific to this task. The working area should be cordoned off with barrier tape or equivalent and warning notices erected. It is essential that site personnel do not enter the vicinity of the working area unless suitable precautions to safeguard their health are taken. The Contractor shall comply with VA Fire

Department procedures for confined space entry and hot work permits. Individuals performing work on the system must have the following safety training:

• 10-Hour OSHA Construction Safety

• Respiratory protection and certification

• Fall protection

• Confined space entry

• Lock-out-tag-out

• Use of personal protective equipment

• Process-specific training

Chemical Delivery and Storage

Provide secondary containment spill pallets for chemical carboys/drums with a volume of at least 110% of total container capacity. Pallets shall be polyethylene composition or other suitable plastic. Remove all empty chemical treatment containers from the site promptly.

Place a laminated copy of all Safety Data Sheets (SDS) at the site near the automatic chemical injection equipment. Maintain sufficient chemical supplies on-site to prevent treatment interruption due to exhausting the supplies. The Contractor will be responsible for using all water treatment chemicals from the previous Contractor until they are depleted, or otherwise properly disposing of them.

TRAINING

Safety training for VA operating personnel is required. A manual containing theory on water treatment, testing and control procedures, product data sheets and emergency procedures shall be provided. Training will be repeated periodically as needed for new employees or when changes are made in the treatment program. Records of training shall be maintained on site.

REPORTING

A written report shall be submitted electronically documenting water quality and maintenance activities performed during each visit. The report shall contain the test data, inventories, meter readings and a discussion of conditions at the time. Contractor will also maintain a log sheet supplied by the VA. It will be submitted within three business days following each visit. A review of the program’s progress shall be presented to management quarterly. All correspondence and all service reports shall be sent to the VA

COR and designated consultant upon completion.

PERFORMANCE WORK STATEMENT FOR JAMES J. PETERS VA MEDICAL

CENTER.

I. GENERAL OBJECTIVES AND REQUIREMENTS:

A. TITLE: Comprehensive Water Treatment Services

B. PURPOSE: The resultant contract shall serve as a written water treatment program that satisfies the requirements of VHA Directive 1810(1) – Boiler and Boiler Plant Operations.

C. BACKGROUND:

The James J. Peters Veterans Affairs Medical Center Facilities Management Office requires a comprehensive water treatment plan that focuses on the Boiler/AC Plant of the main building and two domestic water systems located in the main building and in the Community Living

Center (CLC).

The Boiler/AC Plant includes a boiler plant with three boilers, softener, condensate, chilled water loop, and feedwater. The chiller plant contains eight cooling towers. The domestic water system contains an iChlor monochloramine testing mechanism at each of the two locations.

In Building 101 there are three boilers, eight cooling towers, and a chilled water loop that require chemistry in relation to controlling microbial growth, keeping the water soft, and keeping the heating/cooling units in use for as long as possible. The cooling towers must be cleaned at the start of each season (typically in April) and seasonal towers are to be cleaned at the end of the summer season (sometime between September and November), with an additional summer hyper-halogenation for each tower during the summer months.

The comprehensive plan shall include maintenance, replacement, and repairs to controllers, tubing, pumps, probes, chemical inventory, general recommendations, and helping perform tests with technicians. Examples of maintenance, replacement, and repairs includes, but is not limited to ensuring the controllers and tubes are connected to the pumps; probes that exist in the lines or in chemical drums are all the responsibility of the contractor to maintain.

The Contractor is responsible for the chemical upkeep, labor, equipment, service, and other maintenance of all proprietary equipment. The Contractor is responsible for maintaining any pumps on chemical drums, controllers on the cooling tower/boiler, tubing, and other parts. The

Contractor shall have two weeks to resolve any issues as it is brought to their attention by the

Boiler Plant staff. The Contractor shall remove from the site all replaced equipment and construction debris resulting from any installation within three days of completing installation.

D. OBJECTIVES:

1. Ensure a comprehensive water treatment plan in the Boiler/AC Plant.

2. Ensure a comprehensive water treatment plan for the domestic water supply in the main building, the CLC building, and the two Fisher Houses.

E. CONTRACT TYPE: Firm Fixed Price

F. APPLICABLE DOCUMENTS:

1. VHA Directive 1061 – Prevention of Healthcare-Associated Legionella Disease and Scald

Injury from Potable Water Distribution Systems

2. VHA Directive 1810(1) – Boiler and Boiler Plant Operations

3. Chapter 8 of Title 24 of the Rules of the City of New York

G. SCOPE:

1. GENERAL PERFORMANCE WORK INFORMATION:

Normal hours of work are defined as Monday through Friday from 8:00 a.m. to 4:00 p.m.

Eastern Time, excluding Federal holidays or as otherwise arranged with the Contracting

Officer’s Representative (COR).

There are ten Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four are set by date:

New Year's Day January 1

Juneteenth National Independence Day June 18

Independence Day July 4

Veterans Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

2. PLACE OF PERFORMANCE:

Department of Veterans Affairs

James J. Peters VA Medical Center

130 W. Kingsbridge Rd.

Bronx, NY 10468

The following buildings are involved in this requirement:

• Building 16 – Red brick building just south of Building 101

• Building 100 – Main hospital

• Building 101 – Boiler/AC Plant

• Building 106 – Community Living Center (CLC)

• Two Fisher House buildings (no building numbers)

Additional building support requirements at the James J. Peters VA Medical Center may be added via bilateral modification as requirements develop.

3. PERIOD OF PERFORMANCE:

The Contractor shall furnish supplies or services described in general terms, when requested by the Contracting Officer during a specified period and within a stipulated aggregate amount, if any.

Within 14 days of award, a water treatment technician shall conduct tests in the Boiler/AC Plant.

Testing shall include: boiler side (polymer, sulfur, pH, conductivity, animes, etc. cooling tower side (total and free chlorine, pH, conductivity, copper, iron, etc.)

Within 30 days of award, the Contractor shall collect water samples from the CLC, both Fisher

Houses, AC Plant, and the main building. Legionella tests are the only tests required for these domestic water samples, unless stated otherwise.

H. CONTRACTOR QUALIFICATIONS:

The New York State Department of Environmental Conservation (DEC) requires that the application of biocides to HVAC systems (cooling towers, evaporative condensers) requires commercial pesticide applicator certification in Category 7G - Cooling Towers, Pulp & Paper

Process issued by DEC. Please visit the Pesticide Applicator/Technician Certification webpage to view the eligibility requirements, training, and exam information.

II. TASKS AND ASSOCIATED DELIVERABLES:

A. REQUIREMENTS:

A.1 Comprehensive Water Treatment Plan:

The Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan in the Boiler/AC Plant. The Boiler/AC Plant’s comprehensive water treatment plan involves the Contractor coming on-site twice a month (once every 2 weeks) to check the water chemistry of the cooling towers, the boilers, and the chilled water loop. The

Contractor shall also include tests on domestic water, condensate water, feedwater, and softened water to ensure everything going into the boilers/cooling towers is sufficient.

https://www.dec.ny.gov/permits/45618.html

Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan for the potable water in Building 101 and a water treatment plan for the domestic water across the facilities identified in Section I, paragraph G.2 above.

The Comprehensive Water Treatment Plan shall address daily tests, records of the tests, the use of chemicals, and a monthly review by a technical representative of the chemical supplier by an independent water treatment consultant, or a qualified boiler operator. No chemical treatment systems are to be manual. The current controllers are owned by the previous contractor, and it is expected of a new contractor to provide their own controllers to be used in our facility. The New

York City (NYC) Department of Health and Mental Hygiene has amended rules concerning cooling towers in Chapter 8 of Title 24 of the Rules of the City of New York (Chapter 8). The amended rule requires that building owners perform a summertime hyperhalogenation of their cooling tower system(s). This is a one-time yearly dosing of higher-than-normal levels of chlorine- or bromine-based biocide between July 1 and August 31 aimed at preventing the growth of Legionella bacteria.

NOTE: Magnetic/Electronic water treatment systems are prohibited in VHA boiler plants.

Deliverable:

A. Provide Comprehensive Water Treatment Plans

A.2 Legionella Testing:

The domestic water shall be tested for the legionella bacterium, as follows:

• On a monthly basis, the cooling tower shall have one sample tested (the eight towers are all one “cell”, so only one monthly sample is required.

• On a quarterly basis, the following Legionella test samples are required:

o Main Hospital (building 100) monochloramine system: 20 samples o CLC (building 106) monochloramine system: 20 samples o Fisher Houses: 20 samples (10 per building) o Building 16: 8 samples

This will total 68 total samples to be collected on a quarterly basis (272 samples yearly).

Deliverable:

B. Provide a copy of the test sample results

A.3 Water Testing:

• The cooling tower chemistry shall include a direct biocide, a non-direct biocide (as shock), and an inhibitor chemical for automatic treatment. The cooling tower chemistry shall include an amine (non-oxidizing agent), an oxygen scavenger (to prevent rusting), and a polymer (to protect the walls of the cooling towers). The chilled water loop chemistry shall involve an inhibitor product to protect the walls of the system. No chemical treatment systems are to be manual.

On a Quarterly basis:

• The Contractor shall prepare written/electronic logs of the chemistry tests that will be emailed to the Boiler Technicians or Boiler Plant management and will be reviewed quarterly with the water treatment consultant to prepare any more ways to establish better monetization of the boiler plant and increase efficiency/decrease water usage. These tests will include, but are not limited to: hardness, calcium hardness, sulfite, copper, iron, polymer, pH, conductivity, and molybdenum (or other equivalent test for chilled water).

• The Contractor shall take a sample of the chilled water loop for laboratory testing for microbiological growth.

• The Contractor shall take samples of copper/iron coupons for analysis.

Deliverables:

B. Provide a copy of the test sample results

C. Prepare and review chemistry test written/electronic logs and provide recommendations

A.4 Water Treatment:

The Contractor shall supply the chemicals needed to supply the boilers, cooling towers, and the chilled water loop with enough chemistry to meet VHA Directive 1810(1) standards. The

Contractor must also supply the chemistry needed for the technicians to be able to test the boiler/cooling tower chemistry on a weekly basis.

Deliverable:

D. Provide the chemicals in appropriate measurements as necessary.

A.5 Monochloramine Service:

The Contractor shall provide a monochloramine service with use of the existing iChlor monochloramine systems located in the CLC building and the Main Building. The iChlor monochloramine systems are preferred to be used to provide a healthy amount of monochloramine into the domestic water of these respective facilities. The Contractor may use an alternative monochloramine system than the existing iChlor monochloramine systems given that the monochloramine systems provide an alternative that works in a similar way as the iChlor monochloramine systems. Specifically, the alternative system must be able to control microbiological growth in domestic water and control the legionella bacteria. Controlling legionella bacteria is of high importance, as it can cause harm to immunocompromised people and the hospital contains an in-patient elder care facility. Since the iChlor monochloramine systems are already installed and functional, any alternative implementation should come with its own installation and removal of the current system at no cost to the Government.

Quarterly: Within 90 days of award, the first quarterly preventive maintenance inspection shall be conducted on the already-installed iChlor monochloramine systems, and quarterly thereafter.

Monthly: Within 30 days of award, the first monthly preventive maintenance inspection shall be conducted on the already-installed iChlor monochloramine systems, and monthly thereafter.

The monochloramine systems shall be tested monthly to ensure a healthy amount of chemistry is in the systems. Monthly logs shall be provided to the boiler plant technicians and Safety Officer to ensure complete transparency within the monochloramine system. The amount of chemistry to be safe must be determined by the most current EPA regulated measurements.

Weekly: Any emergency alerts or abnormalities in the monochloramine system shall be reported to Safety/Boiler Plant Supervisor on a weekly basis.

Deliverables:

E. Provide monthly logs.

F. Report emergency alerts or abnormalities.

A.6 Water Testing: Temporary Critical Water Wash System:

This requirement involves containerized distilled water, located at the ground floor of

Building 100, which is manually poured into the final wash rinse of machines. On a monthly basis, the Contractor shall take a sample from the temporary critical water wash system to test for: Levels of endotoxins, HPC Bacteria, Coliform/E. coli Bacteria, Chlorine, Hardness, pH, and

Conductivity.

Deliverable:

B. Provide a copy of the test sample results

B. METHODS, SCHEDULE, AND DISTRIBUTION OF DELIVERABLES:

Task Deliverable Deliverable

Description Due Frequency To Whom Format File Type

A.1 A

Comprehensive

Water Treatment

Plan

Draft copy required in

Technical

Proposal.

Final copy due 2

Weeks from

Award

Date.

Once COR, CO Electronic

File

Current versions of

Adobe

Postscript

Data

Format

(PDF).

A.1 A

Cooling Tower

Cleaning and

Summertime

Hyperhalogenation

On-Going as

Designated

Seasonally, Yearly

COR

Hardcopy and/or

Electronic

Current versions of

Adobe

Postscript

Data

Format

(PDF).

A.2 B Legionella Testing

On-Going as

Designated

Monthly, Quarterly

COR

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.3 B Water Testing

On-Going as

Designated

Quarterly COR

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.3 C

Chemistry tests written/electronic logs

On-Going as

Designated

Quarterly

Boiler

Technicians or Boiler

Plant management

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.4 D Water Treatment On-Going As Needed

COR,

Technicians On-Site N/A

A.5 E Monochloramine

Service

On-Going as

Designated

Monthly, Quarterly

COR, Boiler

Plant

Technicians, Safety

Officer

On-Site, Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.5 F Monochloramine

Service

On-Going as

Designated

Weekly

COR, Safety

Officer/Boiler

Plant

Supervisor

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

A.6 B Water Testing

On-Going as

Designated

Monthly COR

Hardcopy and/or

Electronic

File

Current versions of

Microsoft

Word and/or

Adobe

Postscript

Data

Format

(PDF).

C. PRIVACY REQUIREMENTS:

1. This requirement was assessed for VA Privacy Training per Handbook 6500.6 Appendix A and no privacy training requirements are identified.

2. This requirement was assessed for Information Security per Handbook 6500.6 Appendix A and no IT Contract Security clauses, as found in VA Handbook 6500.6 Appendix C, are applicable.

3. This contract requirement does not require contractor personnel to review and sign the

Contractor Rules of Behavior language as found in Handbook 6500.6 Appendix D.

4. The C&A requirements do not apply, and a Security Accreditation Package is not required.

5. This contract requirement does not require a Business Associate Agreement.

A. QUALITY ASSURANCE:

The Government shall evaluate the Contractor’s performance under each PWS under the contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The Contracting Officer or his/her designee will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Water Treatment Services at the James J. Peters Veterans Affairs

Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

0001AA

12.00 MO __________________ __________________

Building 16

Contract Period: Base

0001AB

Building 100 - Main Hospital

Contract Period: Base

0001AC

Building 101 - Boiler/AC Plant

Contract Period: Base

0001AD

Building 106 – Community Living Center (CLC)

Contract Period: Base

0001AE

Two Fisher House buildings

Contract Period: Base

MO __________________ __________________

Water Treatment Services at the Northport Veterans Affairs Medical

Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Base

POP Begin: 05-27-2023 POP End: 05-26-2024

0002AA 12.00 MO __________________ __________________

Building 200 Northport VAMC Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

0002AB 12.00 MO __________________ __________________

Building 200N Northport VAMC Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

0002AC 12.00 MO __________________ __________________

Building 5 Northport VAMC Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

0002AD 12.00 MO __________________ __________________

Building 10 Northport VAMC Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

0002AE 12.00 MO __________________ __________________

Building 12 Northport VAMC Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

0002AF 12.00 MO __________________ __________________

Building 92 Northport VAMC Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

0002AG 12.00 MO __________________ __________________

Building 203 Boiler Plant Northport VAMC Contract Period: Base POP Begin: 05-27-2023 POP End: 05-26-2024

1001 __________________ __________________ Water Treatment Services at the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Option 1 POP Begin: 05-27-2024

POP End: 05-26-2025

1001AA

Contract Period: Option 1

1001AB

Building 100 – Main hospital

Contract Period: Option 1

1001AC

Building 101 – Boiler/AC Plant

Contract Period: Option 1

1001AD

Contract Period: Option 1

1001AE

Contract Period: Option 1

Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Option 1

1002AA

Building 200 Northport VAMC

Contract Period: Option 1

1002AB

Building 200N Northport VAMC

Contract Period: Option 1

1002AC 12.00 MO __________________ __________________

Building 5 Northport VAMC Contract Period: Option 1 POP Begin: 05-27-2024 POP End: 05-26-2025

1002AD 12.00 MO __________________ __________________

Building 10 Northport VAMC Contract Period: Option 1 POP Begin: 05-27-2024 POP End: 05-26-2025

1002AE 12.00 MO __________________ __________________

Building 12 Northport VAMC Contract Period: Option 1 POP Begin: 05-27-2024 POP End: 05-26-2025

1002AF 12.00 MO __________________ __________________

Building 92 Northport VAMC Contract Period: Option 1 POP Begin: 05-27-2024 POP End: 05-26-2025

1002AG 12.00 MO __________________ __________________

Building 203 Boiler Plant Northport VAMC Contract Period: Option 1 POP Begin: 05-27-2024 POP End: 05-26-2025

2001 __________________ __________________ Water Treatment Services at the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468. Contractor shall furnish all parts and labor to accomplish the task of setting up and managing a water treatment plan at James J Peters VA Medical Center.

Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2001AA 12.00 MO __________________ __________________

Building 16 Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2001AB 12.00 MO __________________ __________________

Building 100 – Main hospital Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2001AC 12.00 MO __________________ __________________

Building 101 – Boiler/AC Plant Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2001AD 12.00 MO __________________ __________________

Building 106 – Community Living Center (CLC) Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2001AE 12.00 MO __________________ __________________

Two Fisher House buildings Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2002 __________________ __________________ Water Treatment Services at the Northport Veterans Affairs Medical Center, 79 Middleville Road Northport NY 11768. Contractor shall furnish all parts, chemicals and labor to accomplish the task of setting up and managing a water treatment plan at Northport VA Medical Center.

Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2002AA 12.00 MO __________________ __________________

Building 200 Northport VAMC Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2002AB 12.00 MO __________________ __________________

Building 200N Northport VAMC Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2002AC 12.00 MO __________________ __________________

Building 5 Northport VAMC Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2002AD 12.00 MO __________________ __________________

Building 10 Northport VAMC Contract Period: Option 2 POP Begin: 05-27-2025 POP End: 05-26-2026

2002AE 12.00 MO __________________ __________________

Building 12 Northport VAMC Contract…