Replace Roof B7 - SOW Rev1.docx

Edward P. Boland VAMC, Central Western Massachusetts Healthcare System 421 N Main Street Leeds, MA 01053 April 28, 2023

Construction Statement of Work for Replace Roof Building 7 Project Number: 631-23-014 Location(s):Building (Lake) 7- Edward P Boland Campus VAMC CWM Overview General Intent The Contractor provides professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work. The contractor shall replace the structural roof of Building (Lake) 7.

All work must meet VHA, OSHA, EPA, and Mass DEP standards.

Project Specific Scope of Work - Replace Roof Building 7 After award, but prior to the start of any field work, the contractor shall contact the Project Engineer/Manager (i.e. COR) to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits and hot permits. Field work may not commence until these plans have been approved as detailed below.

The work on Building 7 (approx. 7231 Sqft) shall include replacement of roof, snow guards, abatement of lead and asbestos, rafters, framing, gutters, downspouts, eaves, fascia, vents, flashing, beams, sheathing, expansion joint, ridge caps, vent pipes, underlayment, and other roofing components and repair.

Downspouts will be existing to remain.

Asbestos containing material may be present in some areas.

The work on Building 5 (approx. 100 Sqft) shall include replacement of roof, abatement of lead and asbestos, flashing, soffit, underlayment, ice shield, and other roofing components and repair.

Asbestos containing material may be present in some areas.

Sole-Source Services/Contractors The following are contracting or subcontracting constraints for this project:

1. Northeast Integrated Systems – Fire alarm programing

2. BEST Locks

3. CCURE 9000 compliance for security devices/systems Note this list is not necessarily exhaustive.

General Scope Items The following is a list of general scope considerations:

1. Meet with VA Facilities staff, review existing drawings and estimates, and perform field work necessary to determine required materials and equipment

2. When conflict exist between documents the order of precedence shall be specifications then drawings. Any conflicts shall be identified to the COR and be resolved using the RFI process to allow for proper documentation and correction as necessary.

3. Permitting (external to VA):

a. City of Northampton permits, and waivers are the responsibility of the contractor. The contractor must be prepared to attend City of Northampton committee meetings as required.

b. All Massachusetts Department of Environmental Protection permits, and waivers are the responsibility of the contractor. This includes, but not limited to all environmental and hazardous material permits.

4. All field work shall be scheduled at least 72 hours in advance with VA Facilities Management.

5. The site shall be left clean of all construction debris and hazardous materials.

6. Coordinate with VA CWM HCS GEMS coordinator Rob Michalik at 413-584-4040 x 2330 for the signing of the waste manifests.

7. Design and installation to meet latest edition of the NEC, NFPA, and all applicable building codes.

8. Submit product data and shop drawings for all materials prior to installation. Submittals and shop drawings shall be approved by COR.

9. All work shall be performed in accordance with Massachusetts DLS regulations and OSHA codes.

Site Access and Management Requirements The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

1. Contractor badge must be obtained and visibly worn by contractor or representative at all times while on campus

2. Negative TB Test, within the past calendar year

3. Clear Face Shield or Safety Glasses in patient care areas

4. Annual influenza shot is required to perform work on campus.

These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Questions or concerns may be addressed by the COR.

List of Attachments The following list of documents are attached to this SOW for Contractor use and incorporation into the project documents:

1. Statement of Understanding

2. RFI Form

3. Infection Control Risk Assessment and Permit

4. Hot Work Permit

5. Life Safety Risk Assessment

6. Above Ceiling Work Permit

7. Confined Space Permit

8. Submittal Register

9. Daily Construction Log (Sample Form)

10. Mechanical System Valve Chart (Sample Form)

11. Electrical Panel Schedule (Sample Form)

12. Equipment Data Record (Sample Form)

13. Plumbing System Valve Chart (Sample Form)

14. Construction Safety Guidebook | Healthcare Environment and Facilities Programs (va.gov)

Note list is not necessarily exhaustive of necessarily exhaustive.

Submittals Submittals may be sent after the administrative notice to proceed (Admin NTP) is received by the contractor. Submittals, meeting minutes and all contractor record keeping shall utilize management software such as Procore ©, Outlook excel and other manual management systems are NOT acceptable. The general contractor is responsible for reviewing and confirm submittals adhere to contract requirements and quality standards.

The contractor shall provide the following submittals as soon as they are available or by the required date(s) communicated by the COR:

· Certification from the Contractor/Installer that the system(s) specified meets all applicable codes as well as manufacturer, designer, and insurance requirements as required by the Government.

· Safety Data Sheets (SDS)

· Operation and Maintenance Manuals for new equipment

· As-built drawings

· Coordination Drawing Checklist

Proposed Schedule All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:

07:00-16:30h Monday through Friday Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the Project COR.

This project includes 60 calendar days of administrative time to complete preconstruction submissions and other preparation prior to the start of the period of performance and additional 60 calendar days of closeout, i.e., site restoration, inspection, final clean, etc. for a total of 120 calendar days. Work shall commence upon receipt of a Notice to Proceed (NTP) from the government and shall be completed within 240 calendar days (i.e. Period of Performance) after receipt of NTP.

Code Requirements and Specifications The VA master specification PG-18-1 can be found here VA Master Specifications (PG-18-1) | WBDG - Whole Building Design Guide. The Technical Information Library is a standard source for VA guidance found here TIL Catalog - Office of Construction & Facilities Management (va.gov).

Warranties See FAR clause 52.246-21.

Work Location and Restrictions The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System. The contract work is intended to be limited to Building (Lake) 7- Edward P Boland Campus VAMC CWM.

When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

Project Safety Contractor shall comply with the Construction Safety Guide of the site and other applicable standards as noted in the sections 1 and 4 and their subsections.

FAR Clause 52.236-13 subparagraph (f) is invoked:

Penetrations of Fire and Smoke Barriers Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the site specific Facilities Management Service (FMS) via the COR. An above ceiling/penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by FMS.

Interim Life Safety Protection Measures Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

· Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish and mark alternate means of egress for all building occupants.

· Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

· Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

· Ensure that means of egress and existing fire alarm, detection, and suppression systems are not impaired by contractor’s operations.

· When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

· Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

· Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

· All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

Contractor shall comply with the requirements and ensure efforts to prevent false fire alarms.

Parking Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the COR.

Storage of Equipment and Materials The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

Debris Removal The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

Site Utilities The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

Infection Control All work shall be performed in accordance with the Construction Specifications for Infection Control of the Edward P Boland VA Medical Center. For purposes of this project, the work shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.

Material and Workmanship Quality All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

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