010000 General Requirements Rev1.docx

Replace Roof Building 7 631-23-014 05-02-2023

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements. Contractor to submit the following as required:

Interim Life Safety Measures.

Infection Control Risk Assessments.

GENERAL INTENTION

Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform additions and interior renovation work for Replace Roof Building 7 at the Edward P. Boland campus of the Central Western Massachusetts Healthcare System.as required by the drawings and specifications.

All spaces are designed to meet ADA and ABAAS (including added VA requirements).

Work includes replaces the roof and other infrastructure as required by drawings and specifications.

Before placement and installation of work subject to tests by testing laboratory retained by the Contractor. The Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

All employees of the general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA Police, be identified by project and employer, and restricted from unauthorized access.

STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION (BASE BID): The General Contractor will be responsible for all facets of construction management and construction work and the management of subcontractors to facilitate a construction project to upgrade the facility infrastructure to support the Replace Roof in Building 7 and partial of Building 5 in accordance with Construction Drawings and Specification as well as other contractual documents.

B. ITEM II, ROOF REPLACEMENT: Work includes general construction, restoration, walks, roof drainage, hazardous material abatement and necessary removal of existing structures and construction of certain other items.

C. General Intent: The Contractor provides professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to in accordance with this design scope of work. The contractor shall replace the structural roofs of Building (Lake) 7 and partial of Building (Pine) 5. All work must meet VHA, OSHA, EPA, and Mass DEP standards.

D. Project Specific Scope of Work: After award, but prior to the start of any field work, the contractor shall contact the Project Engineer/Manager (i.e. COR) to review proposed methods and plans for completion of work and to review infection control procedures, interim life safety procedures, above ceiling and wall penetration permits and hot permits. Field work may not commence until these plans have been approved as detailed below.

E. The work on Building 7 shall include replacement of roof, snow guards, abatement of lead and asbestos, rafters, framing, gutters, downspouts, eaves, fascia, vents, flashing, ridge caps, vent pipes, underlayment, and other roofing components and repair. Asbestos containing material may be present in some areas.

F. The work on Building 5 shall include the replacement of roof, abatement of lead and asbestos, flashing, soffit, underlayment, ice shield, and other roofing components and repair. Asbestos containing material may be present in some areas.

G. Sole-Source Services/Contractors

1. The following are contracting or subcontracting constraints for this project:

a. Northeast Integrated Systems – Fire alarm programing

b. BEST Locks H. General Scope Items: The following is a list of general scope considerations:

1. Meet with VA Facilities staff, review existing drawings and estimates, and perform field work necessary to determine required materials and equipment.

2. When conflict exist between documents the order of precedence shall be specifications then drawings. Any conflicts shall be identified to the COR and be resolved using the RFI process to allow for proper documentation and correction as necessary.

3. Permitting (external to VA):

a. City of Northampton permits, and waivers are the responsibility of the contractor. The contractor must be prepared to attend City of Northampton committee meetings as required.

b. All Massachusetts Department of Environmental Protection permits, and waivers are the responsibility of the contractor. This includes, but not limited to all environmental and hazardous material permits.

4. All field work shall be scheduled at least 72 hours in advance with VA Facilities Management.

5. The site shall be left clean of all construction debris and hazardous materials.

6. Coordinate with VA CWM HCS GEMS coordinator Rob Michalik at 413-584-4040 x 2330 for the signing of the waste manifests.

7. Design and installation to meet latest edition of the NEC, NFPA, and all applicable building codes.

8. Submit product data and shop drawings for all materials prior to installation. Submittals and shop drawings shall be approved by COR.

9. All work shall be performed in accordance with Massachusetts DLS regulations and OSHA codes.

I. Site Access and Management Requirements

1. The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, mailing costs, and inspection, to meet the requirements of the project.

2. The contractor must have the following additional requirements before working on site:

a. Contractor badge must be obtained and visibly worn by contractor or representative at all times while on campus

b. Negative TB Test, within the past calendar year

c. Comply with CDC requirements/guidance for all COVID related PPE/precautions.

d. For local covid requirements, they will be provided before the bids to account for the latest information.

3. These requirements are applicable to all contractor employees and subcontractors working in and around campus building unless stated otherwise by COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

4. Questions or concerns may be addressed by the COR.

J. List of Attachments:

1. The following list of documents are attached to this SOW for Contractor use and incorporation into the project documents:

a. RFI Form

b. Infection Control Risk Assessment and Permit

c. Hot Work Permit

d. Life Safety Risk Assessment

e. Above Ceiling Work Permit

f. Confined Space Permit

g. Submittal Register

h. Daily Construction Log (Sample Form)

i. Equipment Data Record (Sample Form)

j. Construction Safety Guidebook | Healthcare Environment and Facilities Programs (va.gov) K. Proposed Schedule:

1. All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the COR:

a. 07:00-16:30h Monday through Friday

b. Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.

c. Holidays excepted unless other times are arranged in advance and approved in writing by the Project COR.

d. This project includes 60 calendar days of administrative time to complete preconstruction submissions and other preparation prior to the start of the period of performance and additional 60 calendar days of closeout, i.e., site restoration, inspection, final clean, etc. for a total of 120 calendar days. Work shall commence upon receipt of a Notice to Proceed (NTP) from the government and shall be completed within 240 calendar days (i.e. Period of Performance) after receipt of NTP.

L. Warranties:

1. See FAR clause 52.246-21 and applicable specifications.

M. Work Location and Restrictions:

1. The work site location is at the Edward P. Boland Campus- VA Central Western Massachusetts Healthcare System. The contract work is intended to be limited to Building (Lake) 7- Edward P Boland Campus VAMC CWM.

2. When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained within the area of work, the contractor shall schedule said work at other than normal hours and as directed by the COR.

N. Project Safety:

1. Contractor shall comply with the Construction Safety Guide of the site and other applicable standards as noted in the specifications.

2. FAR Clause 52.236-13 subparagraph (f) is invoked:

O. Penetrations of Fire and Smoke Barriers

1. Prior to any installation of equipment, cables, power connections, conduit, piping or other work that penetrates a smoke or fire barrier, all such work must be approved by the site specific Facilities Management Service (FMS) via the COR. An above ceiling/penetration permit must be secured from FMS prior to disturbing the integrity of the barrier. The permit must be available for inspection at the project location. After the work is completed, the penetration must be repaired (sealed) according to accepted practice and utilizing materials (including UL/FM-listed through penetration fire stopping materials) that meet the original barrier construction requirements in order to restore the designed specifications for smoke and fire compartmentalization. Upon completion of any penetration repair, a visual inspection for approval must be requested from, and completed by FMS.

P. Interim Life Safety Protection Measures:

a. Contractor shall participate with the VA in the preparation of an interim life safety measures and fire protection Plan that will be implemented during construction of this project. At a minimum, contractor shall comply with the following requirements of an interim life safety measures and fire protection plan:

i. Ensure exits provide free and unobstructed egress for all building occupants. If required by contractor’s operations, establish and mark alternate means of egress for all building occupants.

ii. Contractor shall maintain escape facilities from the work area for construction workers at all times. Means of egress in construction areas will be inspected daily.

iii. Ensure free and unobstructed access to all areas of the project site for emergency services and for emergency forces.

iv. Ensure that means of egress and existing fire alarm, detection, and suppression systems are not impaired by contractor’s operations.

v. When required, a fire watch shall be by a qualified person provided by the contractor who shall maintain constant observation of the affected area and have no other duties. The person providing the fire watch shall be trained in fire prevention and in the use of fire extinguishers, occupant hose lines, occupant fire protection system, in sounding the building fire alarm and in notifying the local fire department, and in understanding the particular fire safety situation for the project.

vi. Provide written procedures and guidelines for construction personnel and post in the immediate areas of construction detailing what to do and who to call in the event of fire or emergency.

vii. Maintain the construction area to minimize the potential for fire or safety hazards resulting from storage of construction material, construction waste and debris during construction operations.

viii. All temporary construction shall be built of noncombustible/fire retardant materials and shall be smoke tight.

ix. Contractor shall comply with the requirements and ensure efforts to prevent false fire alarms.

Q. Parking:

a. Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the COR.

R. Storage of Equipment and Materials:

a. The contractor shall arrange with the COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept or store deliveries.

S. Debris Removal:

a. The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

T. Site Utilities:

a. The Contractor/Installer should note this scope of work does not detail all existing structures, utilities, or components that may potentially interfere with the contract work required. The contractor shall note any obstruction, utility, or condition that may hinder or interfere with the execution of this contract and the contractor shall make provisions in their contract price to resolve such interferences and other conditions that may hinder the proper completion of the work. All proposed utility relocations, reallocations, and shutdowns shall be approved by the COR prior to commencing such work. The contractor shall verify all existing utility installations and take appropriate action prior to working around any potential utility installation.

b. In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA COR. All utility shutdowns must be reviewed and approved by the VA.

U. Infection Control:

a. All work shall be performed in accordance with the Construction Specifications for Infection Control of the Edward P Boland VA Medical Center. For purposes of this project, the work shall be accomplished using the controls indicated in the specifications and on the Infection Control Construction Permit attached. No work will be allowed to proceed until an Infection Control Construction Permit has been completed and signed and all protective measures required by the permit are in place.

V. Material and Workmanship Quality:

a. All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the COR. This includes work performed by subcontractors.

W. Progress Meetings:

a. A weekly meeting may be held between the Contractor, COR and Contracting Officer, if necessary, to discuss work progress, problems and potential change orders. Contractors shall attend these meetings at no additional cost to the Government and shall be responsible for publishing minutes for each meeting. Prior to specific work elements of a project, the Contractor shall confer with the COR and agree on a sequence of procedures and means of access to premise and buildings; space for storage of materials and equipment; delivery of materials and use of approaches, use of corridors, stairways and similar means of passage.

b. A three-week look ahead schedule shall be provided at a higher level of detail than the overall project schedule and reviewed in each progress meeting.

X. Site Logistics Plan:

a. Contractor to provide site plan that identifies at a minimum, but not limited to:

i. Limits of work

ii. Site entrance locations

iii. Delivery access points

iv. Site egress locations

v. Pedestrian passageways

vi. Phasing

vii. Temporary Signage

viii. Identify crane locations

ix. Safety requirements

x. Parking/laydown areas

xi. Dumpster locations specifications and drawings for contractor Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor’s expense.

CONSTRUCTION SECURITY REQUIREMENTS

Security Plan:

The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

Security Procedures:

General Contractor’s employees shall not enter the project site without an appropriate VA issued PIV badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

All General Contractor’s employees and their sub-contractors shall always have their issued PIV badge on their person and visible while on VA property. Contractors are to be familiar with the VA multi-step PIV badging process. The PIV badging process may require a minimum of two visits to a VA facility to be fingerprinted, sponsored, register for a background check, and to receive a badge. Two (2) forms of identification will be required. This approval process may take more then 3+ days to complete. It is the expectation of this project that each and every contractor be badged regardless of task or location. If working on site for one day only, the contractor’s employee is only required to register with the VA Police Department at building 25. A temporary badge will be provided.

No photography of VA premises is allowed without written permission of the COR. Patients and staff are not to be photographed at any time.

VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

Key Control:

The General Contractor shall provide duplicate keys and lock combinations to the COR for the purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

The VA will provide the General Contractor a defined number of keys as required to gain access to certain sensitive rooms. The General Contractor is responsible for the control of these keys. If at any time, a General Contractor’s key is lost, the General Contractor will be responsible for replacing ALL cores associated with the lost key at $45.00 per core. These keys are a controlled item, and their locations are inspectable by the VA at any time at a minimum, weekly. Unused keys are to be kept in a lockbox in a secure location approved by the COR and campus security.

The General Contractor will be responsible for the costs associated with the replacement of the cores and any damages suffered by the Government.

The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate. A transmittal sheet with be provided to the COR prior to transfer. This transmittal sheet will list each core by type and quantity.

Document Control:

Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the COR upon request.

These security documents shall not be removed or transmitted from the project site without the written approval of the COR.

All paper waste or electronic media such as CD’s shall be shredded and destroyed in a manner acceptable to the VA.

Notify the COR and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a) Security, access, and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b) “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

Motor Vehicle Restrictions Motor Vehicles belonging to any contractor must be registered at the Police HQ in Bldg 25 and attain a parking pass for employee lots. This includes personally owned and company vehicles. These passes must be visibly displayed at all times while parked on VAMC campus. Contractor parking will be limited to Lots N and P and by written permission of the COR at any other employee lot. There will be absolutely no parking in patient parking spaces or ADA spaces (unless the contractor has an applicable decal/tag).

OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, its officers, and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the COR, the buildings and utilities may be abandoned and need not be removed.

The Contractor shall, under regulations prescribed by the COR, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the COR. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

Working space and space available for storing materials shall be as shown on the drawings or as determined by the COR.

Workers are subject to rules of the Medical Center applicable to their conduct.

Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

Do not store materials and equipment in other than assigned areas.

Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.

Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR.

Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

1. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR 15 workdays in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to the COR and Contractor, as follows:

Building 7 will be occupied during the performance of work, but immediate areas of alterations will be vacated.

Noisy work must be done off hours. This includes work that causes significant vibration.

Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

Compressed man hour schedule will not be permitted for the durations.

Utility disruptions will take place during off hours. Any temporary power or data required to keep critical systems operational is required under this contract.

Construction Fence: Submit proposed construction fence on the Logistic Plan. All work and laydown areas are required to be fenced, and gates to be lockable. Before construction operations begin, Contractor shall provide a chain link construction fence, eight feet minimum height, around each construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Ensure the Fire Department has access to the Fire Department Connection (FDC) at each building at all times. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR. Provide the entire construction fence with an approved fabric privacy screening full height with wind cutouts. Opacity/shade percentage 85% lock-stitch strength 50 lbs. per ft consisting of a knitted high density polyethylene filament. Color and design to be approved by COR.

When a building construction site is turned over to the Contractor, the Contractor shall accept entire responsibility including upkeep and maintenance therefore:

Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for preinspection of site with Fire Department if and when deemed necessary by the COR.

Utilities Services: Maintain existing utility services for the Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

Contractor shall submit a request to interrupt any such services to COR, in writing, six (6) work days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes, vents, and the like, and their hangers or supports, shall be completely removed back to their source.

Those which are indicated to be abandoned but cannot be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from in an approved method and as accepted by the COR.

Abandoned raceways that cannot be fully removed shall have the cables removed in all of those abandoned raceways and duct banks. Where removal of conduit and duct banks is not feasible and if approved by COR, cut abandoned raceway at horizontal level (before turn up) and cap (do not use tape – use an approved existing style conduit type cap) and paint cap red. Indicate location on record documents.

The intent is that those systems listed above that are so embedded in existing concrete walls or floors that they cannot fully be removed without compromising the structure can be capped. These shall be fully investigated by the contractor and reviewed and accepted by the COR.

The lines shall not be capped in any finished or unfinished areas, but shall be removed and sealed, capped or plugged in only in masonry, CMU, concrete walls, concrete ceilings or concrete floors where they penetrate those materials or if accepted by the COR within walls or partitions; so that they are completely behind the finished surfaces.

To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

Review Fire Alarm System and Panels: General Contractor is required to review and document the conditions of the existing Fire Alarm System and Panels prior to beginning work. Determine existing state and sign-off that any troubles or other errors that occur are not an existing condition.

Noise and Vibration – see Specification 01 57 15 and Pre-Construction Risk Assessment (PCRA).

ALTERATIONS

Survey: Before any work is started, the Contractor shall make a thorough survey with the COR areas of Building 7 and areas which are anticipated routes of access, and furnish a report, signed by both, to the COR. This report shall list by rooms and spaces:

Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout the affected areas of the building.

Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, shades, etc., required by drawings to be either reused or relocated, or both.

Shall note any discrepancies between drawings and existing conditions at site.

Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4).

Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

Protection: Provide the following protective measures:

Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

DISPOSAL AND RETENTION

Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR.

Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS (FAR 52.236-9) The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the COR.

The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and "Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

Refer to FAR clause 52.236-7, "Permits and Responsibilities," which is included in General Conditions. A National Pollutant Discharge Elimination System (NPDES) permit is required for this project. The Contractor is considered an "operator" under the permit and has extensive responsibility for compliance with permit requirements. The contractor and affected subcontractors shall furnish all information and certifications that are required to comply with the permit process and permit requirements. Many of the permit requirements will be satisfied by completing construction as shown and specified. Some requirements involve the Contractor's method of operations and operations planning and the Contractor is responsible for employing best management practices. The affected activities often include, but are not limited to the following:

Designating areas for equipment maintenance and repair;

Providing waste receptacles at convenient locations and provide regular collection of wastes;

Locating equipment wash down areas on site, and provide appropriate control of wash-waters;

Providing protected storage areas for chemicals, paints, solvents, fertilizers, and other potentially toxic materials; and Providing adequately maintained sanitary facilities.

RESTORATION

Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

LAYOUT OF WORK

The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the COR. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the COR until authorized to remove them. If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the COR may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

Establish and plainly mark center lines for each building and corner of column lines and/or addition to each existing building and such other lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for each such structure and/or addition, roads, parking lots, are in accordance with lines and elevations shown on contract drawings.

Following completion of general mass excavation and before any other permanent work is performed, establish and plainly mark (through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper alignment, orientation, and grade of all major features of work. Survey shall include, but not be limited to, location of lines and grades of footings, exterior walls, center lines of columns in both directions, major utilities and elevations of floor slabs:

Such additional survey control points or system of points thus established shall be checked and certified by a registered land surveyor or registered civil engineer. Furnish such certification to the COR before any work (such as footings, floor slabs, columns, walls, utilities and other major controlling features) is placed.

During progress of work, and particularly as work progresses from floor to floor, Contractor shall have line grades and plumbness of all major form work checked and certified by a registered land surveyor or registered civil engineer as meeting requirements of contract drawings. Furnish such certification to the COR before any major items of concrete work are placed. In addition, Contractor shall also furnish to the COR certificates from a registered land surveyor or registered civil engineer that the following work is complete in every respect as required by contract drawings.

Lines of each building and/or addition.

Elevations of bottoms of footings and tops of floors of each building and/or addition.

Lines and elevations of sewers and of all outside distribution systems.

Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

Upon completion of the work, the Contractor shall furnish the COR one electronic copy and reproducible drawings at the scale of the contract drawings, showing the finished grade on the grid developed for constructing the work and fifty foot stationing along new road centerlines. These drawings shall bear the seal of the registered land surveyor or registered civil engineer.

The contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of article "professional surveying services".

As-built documentation The contractor shall maintain a full size set of Redline drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. A copy of this set must be provided monthly with application for payment.

The installing contractor shall maintain as-built drawings of each completed phase for verification; and, shall provide the complete set at the time of pre-final punch list. Provide record drawings as follows:

Red-lined, hand-marked drawings are to be provided, with one paper copy and a scanned PDF version of the hand-marked drawings provided on CD or DVD 15 workdays prior to Pre-final punch list. The pre-final punch list will not be scheduled until complete red-lines are received and approved.

AutoCAD as-built drawings to be submitted in the most current version of AutoCAD.

The as-built drawings shall indicate the location and type of all lockout/tagout points for all energy sources for all equipment and pumps to include breaker location and numbers, valve tag numbers, etc. Coordinate lockout/tagout procedures and practices with local VA requirements.

Record Specifications: The Contractor shall maintain a copy of the Project Specifications, including addenda and modifications issued, for Project Record Documents. The Contractor shall mark the Specifications to indicate the actual installation where the installation varies substantially from that indicated in the Contract Specifications and modifications issued. (Note related Project Record Drawing information where applicable). The Contractor shall pay particular attention to substitutions, selection of product options, and information on concealed installations that would be difficult to identify or measure and record later. Upon completion of the mark ups, the Contractor shall submit record Specifications to the COR. As with master relines, Contractor shall maintain record specifications for COR review and inspection at any time.

Certification documentation shall be provided to COR 21 working days prior to submitting the request for final inspection. The documentation shall include all test results, the names of individuals performing work for the testing agency on this project, detailed procedures followed for all tests, and provide documentation/certification that all results of tests were within limits specified. Test results shall contain a written sequence of test procedure with written test results annotated at each step along with the expected outcome or setpoint. The results shall include all readings, including but not limited to data on device (make, model and performance characteristics), normal pressures, switch ranges, trip points Submit manufacturer’s literature and data updated to include submittal review comments and any equipment substitutions.

Submit operation and maintenance data updated to include submittal review comments, VA approved substitutions and construction revisions shall be in electronic version on CD or DVD inserted into a three-ring binder. All aspects of system operation and maintenance procedures, including applicable piping isometrics, wiring diagrams of all circuits, a written description of system design, control logic, and sequence of operation shall be included in the operation and maintenance manual. The operations and maintenance manual shall include troubleshooting techniques and procedures for emergency situations. Notes on all special systems or devices shall be included. A List of recommended spare parts (manufacturer, model number, and quantity) shall be furnished. Information explaining any special knowledge or tools the owner will be required to employ shall be inserted into the As-Built documentation.

The installing contractor shall maintain as-built drawings of each completed phase for verification; and shall provide the complete set at the time of final systems certification testing. Should the installing contractor engage the testing company to provide as built or any portion thereof, it shall not deem a conflict of interest or breach of the ‘third party testing company’ requirement.

COORDINATION

Coordinate work and products meeting the requirements associated with all applicable specification sections and plans to produce a system complete, functional, and ready for the purpose intended.

Pre-worksite Re-visit Requirements: Before starting work in a particular area, visit the worksite and carefully examine the areas to verify complexity, existing conditions and difficulties that will affect work including all work done under various specification sections and the VA. Commencement of work shall be construed as acceptance of the existing conditions and difficulties. No change to the contract price or schedule shall be allowed for work caused by unfamiliarity with the site conditions that are visible or readily construed by an experienced observer.

Coordinate the location of all work, equipment and components with…