S06 Attachment Z - Examiner Training Roster_June 2024 Update 08.01.24.xlsx

Submission Instructions

1 Complete the New Examiner Cert Roster tab with a list of new examiners requiring confirmation that training requirements are met.

4 Complete the Submission Date tab with the current date and indicate changes made. Negative responses are required on weeks when there are no examiners needing confirmation and will be indicated with an N on in column B of this tab.

5 Submit to the Contractor assigned VA SharePoint site.

Note: MDEO will respond by 6:00pm EST each Tuesday (or the following business day in weeks with federal holidays) indicating the examiners who are confirmed for scheduling.

New Examiner Cert. Roster

Data Dictionary - New Examiner Instructions: Document all new examiners requiring confirmation of training requirement met.

Active Examiner Cert. Roster TRAIN User ID Number Last Name First Name NPI or Unique Identifier for International Examiners State or Country of Licensure Specialty Examiner On-boarding Date Date Frist Examination Completed Date of First Specialty Examination Completed Date last examination completed Has 12 months elapsed between DBQ completions? General Certification Overview Military Sexual Trauma (MST) Aggravation Opinions Medical Opinions Gulf War General Medical Exam Understanding Miliary Culture and Veterans Suicide Awareness and Prevention Lethal Means Safety The Veteran Experience Assessing Deployment Related Environmental Exposures (WRIISC) Mental Health Certification Course Traumatic Brain Injury (TBI) Examination Musculoskeletal Examination PACT Act: Key Terms & Medical Opinions for Examiners Separation Health Assessment (SHA) Camp Lejeune Contaminated Water (CLCW) Spina Bifida Examiner Recertification Part 1 - General Certification Examiner Recertification Part 2 - Supplemental

Data Dictionary-Active Examiner Instructions: Document all examiners performing exams.

Note: This information should be kept up to date to ensure that VA has access to current information.

Submission Date

New Examiner Validation SOP

Purpose

The purpose of this document is to provide contract vendors the process required to verify if a new contract examiner has completed required certification training prior to scheduling their first examination.

Vendor Procedures

1. A blank copy of Attachment Z will be housed on the Vendor SharePoint (SP) page. A folder for each vendor has been created in the Shared Documents page titled “New_Active Examiner Rosters – Training Team.”

2. For new examiners, vendors will use the Course Completion Dashboard and the Specialty Course Completion Dashboard to verify if new contract examiners have completed all required training. Examiners with confirmed training completion will be entered onto Attachment Z using the New Examiner Cert Roster tab. New examiners approved the prior week will be moved to the Active Examiner Cert Roster.

3. For existing active examiners, vendors will initially complete the Active Examiner Cert Roster with all current active examiners in their employment. Thereafter, vendors will maintain this roster by identifying any changes to the active examiner roster using the weekly spreadsheet submission. To indicate if an examiner is no longer active, change the font to red and use the strikethrough feature to indicate inactive.

Example:

4. Vendors will complete columns C – AC on the New Examiner Cert. Roster tab, columns A – AD on the Active Examiner Cert. Roster tab and Columns A – C on the Submission Date tab on the same schedule. If the contract examiner has not completed a particular Specialty Course the cell will be left blank. Please note on column F (NPI or Unique Identifier for International Examiners) you must use the individual examiner’s NPI number, not a company or vendor NPI number.

5. Each Monday, by 9:00am EST (except on Federal Holidays), vendors will upload an updated Attachment Z in the Pending Verification folder, which is in the New_Active Examiner Rosters – Training Team folder on (SP). The naming convention for the updated Attachment Z will use the current required upload date. Ex. 8.12.24 – VGM 24-30 – Attachment Z, 8.19.24 - VGM 24-30 – Attachment Z, etc.

6. By 6:00pm EST each Tuesday (except for weeks with a Federal Holiday), the MDEO T&D Team will verify the new contract examiners who have completed the required training. The MDEO T&D Team will respond by updating Attachment Z using columns A/B for approvals, and moving it into the Completed Verification folder on SP. The vendor may then schedule all approved contract examiners for exams.

New Examiner Training Compliance SOP - Vendor July 2024 image1.png image2.png