36C10F26R0024 - South Palm Beach County FL OPC - RLP Amendment 2 - Pre-bid Presentation _ 8_6_2026.pdf

August 6, 2026

Conducted via TEAMS Virtual Conferencing

Agenda VA Lease Contracting Officer I. Introduction, Rules, Pre-Bid Purpose

- Introduction of Project Team

II. Project Overview Chartwell Enterprises - RLP Package Overview

- How to Submit an Offer

- Lease

Veterans Affairs (VA) III. Design Overview

- Appendices Review

Chartwell Enterprises IV. Review of Standard Forms & Clauses

Chartwell Enterprises V. Questions Submissions

I. Introduction, Rules, Pre-Bid Purpose

• Introduction of Project Team

• Rules/Reminders

• Pre-Bid Purpose

Introduction

West Palm Beach VAMC Team

Ms. Megan Scott, Activation Program Manager

Ms. Julia Spence, Deputy Executive Director

Mr. Jeffrey Hernbloom, Chief, Facilities Management Service

Introduction (cont.)

VA Office of Construction & Facilities Management Team

Ms. Cynthia White, Lease Contracting Officer (LCO)

Mr. Jeffrey Leikin, Project Manager (PM)

Ms. Radonya Pinkney, Branch Chief, ORP Lease Execution

Ms. Linda Chan, Medical Facility Planner

Mr. Robert Bliss, Medical Facility Planner

Mr. Jose Baerga, Resident Engineer

Mr. Dennis Silvestri, Senior Resident Engineer

Mr. Tom Champ, Senior Resident Engineer, Team Lead

VA Office of Construction & Facilities Management Team

Mr. Jason Sturm, Environmental SME

Ms. Rebecca Lopez, Environmental SME

Mr. Alec Bennett, Historic Preservation SME

Mr. Michael Hartley, Capital Asset Manager, VISN 8

Ms. Cori Masterson, SE Regional Activation Support/Project Manager

Ms. Diane Carrozza, Activations Program Management Analyst

Contractor Representatives

Ms. Patricia Restrepo, Chartwell Enterprises

Mr. Thomas Leahy, Chartwell Enterprises

Mr. Kasey Hughes, Chartwell Enterprises

Rules/Reminders

• This is a recorded meeting

• Questions All questions must be submitted in writing via email to the

Contracting Officer and Broker and reference the RLP Paragraph/Section, if applicable

Official responses will be posted on SAM.gov

• Respect Procurement Integrity and Sensitivity

Pre-bid Purpose

1. Provide a general overview of requirements set forth in RLP #36C10F26R0024.

2. Communicate to potential Offerors to refer to the RLP package for a complete understanding of the requirements in order to submit fully responsive proposals.

• Submit questions in writing by 5:00 PM ET on August 13, 2026. Questions must reference the RLP / Lease section and be submitted in a single document. VA will provide the Q&A Matrix via amendment on SAM.gov.

II. Project Overview

• Veterans Affairs Outpatient Clinic (VA OPC)

• Unrestricted solicitation

• Fully-serviced lease & contiguous space (i.e., on a maximum of two contiguous floors)

• Maximum space of 53,740 ABOA SF and 350 on-site parking spaces

• NAICS code is 531120 Lessors of Nonresidential Buildings

• Green Globes for New Construction (at the minimum Two Green Globes level) as necessary to meet the certification

• Lease Term Commencement Date will be upon acceptance of the space

• Substantial Completion is anticipated approximately 28 months from award

Review of Request for Lease Proposal Package

1. Request for Lease Proposal (RLP) – GSA Form R100

Section 1: Statement of Requirements

Section 2: Eligibility and Preferences for Awards

Section 3: How to Offer

Section 4: Method of Award

Section 5: Additional Terms and Conditions

2. Lease – GSA Form L100

3. Appendices

4. Standard Forms and Clauses 11

Request for Lease Proposal

Section 1 – Statement of Requirements

Lease Term Section 1.02 F of the RLP

Alternative Term Alternative A 15-year firm term

Alternative B 20-year firm term

• Lease term shall be up to 20 years.

• Offerors must submit pricing for each alternative.

Area of Consideration Section 1.03 of the RLP

List of RLP Documents Section 1.06 of the RLP

Security Requirements

1.10 Pricing of Security Requirements

A

The proposed Lease contains an attachment with the security requirements and obligations for the Building, which are based on the facility security level (FSL). The Federal Government determines the facility’s FSL rating, which ranges from FSL I to FSL IV. The FSL is based on client agency mix, required size of space, number of employees, use of the space, location, configuration of the site and lot, and public access into and around the facility.

Requirement is FSL II.

Section 2 – Eligibility and Preferences for

Award

Eligibility and Preferences for Award

Section 2 Eligibility and Preferences for Award

2.01 In order to be acceptable for award, the offered Space must provide for an efficient layout as determined by the LCO.

2.02 A Lease will not be awarded for any offered Property located within a 1-percent-annual-chance floodplain (formerly referred to as 100-year floodplain) unless the Government has determined that there is no practicable alternative.

Eligibility and Preferences for Award (cont.)

Section 2 Eligibility and Preferences for Award

2.05 A. The Government requires space with no asbestos-containing materials (ACM), or with undamaged, nonfriable ACM. For purposes of this paragraph, “space” includes the 1) space offered for lease; 2) common building area; 3) ventilation systems and zones serving the space offered; and 4) the area above suspended ceilings and engineering space in the same ventilation zone as the space offered. Notwithstanding the preceding, if no offers are received for such space, the Government may consider space with thermal system insulation ACM (e.g., wrapped pipe or boiler lagging), which is not damaged or subject to damage by routine operations.

2.07 & 2.08 Offered space must meet the accessibility and fire protection and life-safety (FPLS) requirements.

Section 2 Eligibility and Preferences for Award

2.10 At the direction of the LCO, the Offeror must provide, at the Offeror’s sole cost and expense, a current Phase I Environmental Site Assessment (ESA), using the American Society for Testing and Materials (ASTM) Standard E1527-21 or most recent revision, as such standard may be revised from time to time. In accordance with ASTM standards, the study must be performed by an environmental professional with qualifications that meet ASTM standards and the study must be completed within 180 days (for this RLP, no earlier than 180 days before initial offers are due). This Phase I ESA must be prepared with a focus on the Government being the “user” of the Phase I, as the term “user” is defined in E1527-21. Failure to submit the required study may result in dismissal from consideration.

Section 2 Eligibility and Preferences for Award

2.11 The Government is responsible for complying with Section 106 of the National Historic Preservation Act (NHPA) of 1966, as amended, 54 U.S.C. § 306108 (Section 106). Section 106 requires federal agencies to consider the effects of their actions on historic properties prior to expending any federal funds on the undertaking (i.e., project). The Government is responsible for identifying whether any historic properties exist in, on, under, or near the offered Property that could be affected by the leasing action. Historic properties include both above-grade (i.e., buildings and historic districts) and below-grade (i.e., archeological sites) resources.

2.12 A Cultural Resources Study Report is required with initial offers.

Section 3 – How to Offer

Submittals (Offeror SHALL submit with its offer)

Section 3.01 in the RLP

Submittals and Additional Submittals Ensure compliance with Section 3.01 of the RLP. Offeror Proposal Matrix is required to be completed and included in the offer.

Closely review and submit required information identified in RLP Sections

3.01 and 4.03.

Additional Submittals Section 3.01 in the RLP

Additional Submittals – Volume IV

• Offering Entity Acknowledgement Form

• Authorization to Represent Ownership

• Ownership Evidence

• Agreement to Acquire an Interest in Property

• Signing Authority Proof

• Conflict of Interest

• Legal Property Description and Tax ID

• Representation Regarding Certain Telecommunications and Related

Services or Equipment

• Exhibits to the RLP

Additional Submittals Section 3.01 in the RLP

1. Documentation that constitutes evidence of control includes, but is not limited to, the following fully executed documents:

• An option to purchase,

• A sales contract,

• A deed showing fee simple ownership, or

• An option to lease the site for the full Lease term, including the post-award design and construction period, and all renewal options contemplated in the Lease.

2. Except for a deed evidencing fee simple ownership, any evidence of owner’s consent or site control submitted by the Offeror must be signed by both the landowner and the Offeror with each signature notarized.

3. A title report dated no fewer than thirty (30) calendar days prior to the due date for initial offers is required at initial offer.

Receipt of Lease Proposals Section 3.02 of the RLP

Due Date for Questions August 13, 2026 by 5:00 PM ET Due Date for Offers September 18, 2026 by 5:00 PM ET Submit Offers to Chartwell Enterprises and to VA Lease Contracting Officer (LCO)

Electronic submissions (Email link to a document sharing solution such as SharePoint, Dropbox, Google Drive, etc.)

Receipt of Lease Proposals

The RLP Section 3.02 requests offers be submitted via email and attached files referenced in four (4) separate volumes:

Volume I (A and B) – Technical Proposal

Volume II – Price Proposal and Financial Capabilities

Volume III – NEPA & NHPA Submittals

Volume IV (A and B) – Additional Submittals

Volumes I, III, and IV shall not contain any pricing information.

Shall not exceed a file size of 7.5 MB.

Offers shall be deemed late if emailed after the date and time established for receipt of offers.

Tenant Improvements Section 3.05 of the RLP

3.05 TIs are the finishes and fixtures that typically take Space from the shell condition to a finished, usable condition.

The Government reserves the right to amortize any portion of the TIs at the amortization rate proposed by the Offeror on GSA Form 1364 and Attachment 1 to GSA Form 1364.

No costs associated with the building shell shall be included in the TI pricing.

The Government expects to pay the TI as a lump sum upon the Government’s inspection and acceptance of the space.

Operating Costs Section 3.08 of the RLP

3.08 The Government requires a fully serviced Lease as part of the rental consideration.

The Offeror must ensure that all public utilities necessary for operation are available and operable at the site at the time of final inspection.

Section 4 – Method of Award

Award Basis Section 4.03 of the RLP

Award Based on Other Evaluation Factors

4.03 The Lease will be awarded to the responsible Offeror whose offer conforms to the requirements of this RLP package and will be most advantageous to the Government, price and technical evaluation factors listed below considered. The best value tradeoff process permits tradeoffs among price and technical factors, allowing the Government to make an award to other than the lowest priced Offeror or other than the highest technically rated Offeror.

The combination of the technical factors is approximately equal in importance to price.

As proposals become more equal in price, their technical merit becomes more important. Likewise, as technical factors become more equalized, price becomes the most important component.

Evaluation Factors Section 4.03 of the RLP (cont.)

Section 5 – Additional Terms and

Conditions

Additional Terms and Conditions

Section 5 Additional Terms and Conditions

5.01 This lease is based on the most recent GSA template R100 and has been modified specifically for VA requirements. VA requirements are indicated by including VA MON YEAR in the paragraph title.

Lease

Lease Section Title Section 1 The Premises, Rent, and Other Terms Section 2 General Terms, Conditions, and Standards Section 3 Construction Standards and Shell Components Section 4 Design, Construction, and Post Award Activities Section 5 Tenant Improvement Components Section 6 Utilities, Services, and Obligations During the Lease Term Section 7 Additional Terms and Conditions

Included in the RLP documents is the Lease Form (GSA Form L100). Upon selection for award, VA will transcribe the successful Offeror’s final offered rent and other price data included on the GSA Form 1364 into the lease form and transmit the completed lease, including the awarded lease term and any appropriate attachments, to the successful Offeror for execution.

Lease (cont.)

Section 3 Construction Standards and Shell Components

3.32 HEATING, VENTILATION, AND AIR CONDITIONING - SHELL (VA

FEB 2026)

Central HVAC systems must be installed and operational, including, as appropriate, main and branch lines, VAV boxes, dampers, flex ducts, and diffusers, for an open office layout, including all Building common areas. The Lessor must provide conditioned air through medium pressure duct work at a rate of .75 cubic feet per minute per ABOA SF and systems must be designed with sufficient systems capacity to meet all requirements in this Lease.

It is essential that potential Offerors thoroughly read the L100.

There are revisions to the GSA L100 specific to VA.

Lease (cont.)

Section 5 Construction Standards and Shell Components

5.09 HEATING AND AIR CONDITIONING (VA FEB 2026)

Zone Control. Provide individual thermostat control for office Space with control areas not to exceed 1,500 ABOA SF. Interior spaces must be separately zoned. Specialty occupancies (conference rooms, kitchens, etc.)

must have active controls capable of sensing Space use and modulating HVAC system in response to Space demand. Areas that routinely have extended hours of operation must be environmentally controlled through dedicated heating and air conditioning equipment. Special purpose areas (such as photocopy centers, large conference rooms, computer rooms, etc.) with an internal cooling load in excess of 5 tons must be independently controlled.

Provide concealed package air conditioning equipment to meet localized spot cooling of tenant special equipment. Portable space heaters are prohibited.

It is essential that potential Offerors thoroughly read the L100.

There are revisions to the GSA L100 specific to VA.

III. Design Overview Design Concept: Submission with Offer

• The submission shall include a narrative of the Offeror’s approach to facility design.

• VA will use the Offeror’s design concept to evaluate technical proposals, and the concept will be the basis for design development drawings after award.

• Failure to submit plans and specifications in accordance with the Government’s requirements may cause offers to be deemed unacceptable and non-responsive.

General Design Criteria (cont.)

Lessor shall design and construct the building and site in accordance with:

• RLP package to include the Program for Design (PFD), Lease Design Narrative (LDN), and Lease Service Narrative (LSN)

• Federal regulations

• Building codes & ordinances -- In case of conflict, most stringent standard applies

• Accessibility standards

• Architectural Barriers Act Accessibility Standard (ABAAS)

Appendices Appendices Appendix A Program for Design (PFD)

Appendix A.1 Project Room Contents List (RCL)

Appendix A.2 Lease Design Narrative (LDN)

Appendix A.3 Room Data Matrix (RDM)

Appendix A.4 VA CBOC Info Transport Systems Specifications

Appendix A.4.1 OIT Data Center Design Narrative

Appendix A.5 Facility Security Level Requirements (FSL II)

Appendix A.6 SPB County FL OPC Conceptual Floor Plan

Appendix A.7 VA Leased CBOC Standard Layout Guide

Appendix B Lease Service Narrative (LSN)

Appendix A – Program for Design

Appendix A.1 – Project Room Contents List

Appendix A.2 – Lease Design Narrative

• The purpose of Appendix A.2, the Lease Design Narrative is to consolidate the governing codes, standards, references, and guidelines in a document that provides performance-based standards for a VA leased space.

• The governing codes, standards, and references are based on a VA affiliated OPC facility.

Appendix A.3 – Room Data Matrix

Appendix A.4 and A.4.1 – IT Specs

Appendix A.5 – Facility Security Level II

Appendix A.6 – Conceptual Layout

• Use of standard L shape one story facility, refer to VA Leased CBOC Standard Layout Guide for detailed layout description for each Service.

Appendix A.7 – VA Leased CBOC Standard Layout Guide

Appendix B – Lease Service Narrative

• Supplements the utility, maintenance, and services required in the L-100 with agency specific requirements

IV. Review of Standard Forms and Clauses

Proposal Compliance Matrix

GSA Form 1364

GSA Form 1217

Form 1217: Offerors must ensure that all operational costs and any annual maintenance required for the lease are included in their submissions.

All requirements of the Lease Services Narrative shall be incorporated as part of the fully serviced operating costs in the Form 1217.

Complete all sections of the 1217.

GSA Form 1217

Services & Utilities Cost i.e., Operating costs

GSA Form 3517B – General Clauses/Modified General Clauses

Reminders

• Read the RLP/Lease documents in their entirety.

• Provide responses in the format described in RLP 3.01 and 3.02 Receipt of Proposals.

• Offers that do not comply specifically and correctly in accordance with the directions contained in the RLP are at risk for a Contracting Officer’s determination of “Non-responsive.”

• Be certain that all documents accurately and consistently identify the Offering Entity.

• Be certain all documents are properly initialed and signed by the Offeror’s authorized signatory.

Reminders

• Submit a Phase I ESA and Cultural Resources Study with initial offer.

• Submit Authority Having Jurisdiction (AHJ) letters for life/safety services, utilities, zoning, etc.

• Structure and Formatting – Follow the RLP.

• Narrative Substantiations – Provide adequate detail for all RLP requirements.

• VA will not accept conditional offers. No contingencies nor changes to the RLP may be submitted.

• Ensure that your offer is submitted by the deadline – September 18 , 2026 at

5:00 PM ET.

V. Proposal Questions

Please submit all questions in Excel in the format below.

Example:

All questions must be submitted in writing to the broker and must reference the RLP paragraph and section.

Official responses will be posted on SAM.gov through an Amendment.

THANK YOU!