36C10F25R0036 Baltimore MD OPC RLP Amendment 1 VA Q and A Matrix.xlsx
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- Solicitation number
- 36C10F25R0036
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This document is a Questions and Answers (Q&A) matrix for a Department of Veterans Affairs (VA) Baltimore, Maryland Outpatient Clinic (OPC) lease solicitation. The solicitation (36C10F25R0036) involves a 135,148 ABOA square foot facility with 800 parking spaces, anticipated for award in Fall 2026. Key technical details include three loading dock bays (one with a scissor lift), portable medical gas systems, and specific design requirements for patient drop-off zones, telecommunications rooms, and HVAC systems. The initial offer due date has been extended to August 15, 2025, with a brokerage commission of 0.96%. The facility will accommodate an estimated 1,000 patients per day and 271 full-time employees, with design specifications covering areas such as flooring, entry canopies, security levels, and building systems that must comply with VA design narratives and local building codes.
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Baltimore, MD - Q&A
| Baltimore OPC | July 9, 2025 |
| Pre-bid Date | June 23, 2025 |
| ABOA SF | 135,148 |
| RSF | 152,042 |
| Parking Spaces | 800 |
| Reference | Question | Answer | ||
| 1 | RLP 4.06 Award | Please confirm the anticipated award date. | The award is anticipated Fall of 2026. | |
| 2 | Appendix A2 Lease Design Narrative - 4.1 | Please confirm the total loading docks required. | Three loading dock bays are required. One bay equipped with a scissor lift, and two bays equipped with dock levelers. | |
| 3 | Appendix A2 Lease Design Narrative - 4.1 | Please confirm how the VA intends to use the scissor lift at the loading dock. | The scissor lift would be used for small vehicles that are not tall enough to unload directly to the loading dock via the dock levelers. | |
| 4 | Appendix A2 Lease Design Narrative - 4.1.1.5 | WB-62 truck is specified which seems large for this building/location. We would recommend the maximum truck size be changed to WB-40 which would be more appropriate for this building, please confirm this is acceptable | 4.1.1.5 | Provide a service/loading area designed to accommodate truck (WB-62) maneuverability. |
| 5 | Appendix A2 Lease Design Narrative - 4.8.3.2.6 | Lease design narrative describes an MCR to share dual function with a Telecom Room, sized at 210sf for facilities between 100,000-150,000sf. The OIT Design Narrative section 2.1 outlines an 'Extra Small' MCR template for facilities larger than 50,000 sf. Please state the size requirements for MCR. | This building will not have a main computer room (MCR). Telecommunication Rooms (TRs) are to be sized at 210 square feet each. | |
| 6 | RLP 1.04 | Please provide type, quantity and size of dumpsters to design the space required. Please confirm if a compactor unit is required. | The type, quantity and size of dumpsters is the Lessor's responsibility to determine as well if the Lessor requires a compactor unit. | |
| 7 | DOL Baltimore County Wage Determination | Wage Determination was provided for Baltimore County but the Area of Consideration is mostly within the Baltimore City Limits. Please confirm the Baltimore City Wage Determination will be used if the site is located in the city limits. | Please find attached to the RLP Amendment the Wage Determination for Baltimore City for sites located in the city limits. | |
| 8 | VA Leased Design Narrative 4.4.6 | Please confirm requirement and intent for humidification. Documents note dedicated humification in the AHU’s and a Central Humidification, which is redundant. If requirements are noted for multiple AHU’s, only AHU humidification should be necessary. | Humidification shall be provided as required by the Room Data Matrix, the LDN 4.4.6 and the additional HVAC Requirements (i.e. gray box). | |
| 9 | VA Leased Design Narrative 4.4.3.2 | Please confirm that there are no cooking kitchens. All hoods for the project would need to only be residential and 200 cfm only, otherwise dedicated exhaust and make up air would be required. | Cooking may take place on a residential kitchen range and Lessor will meet requirements by the AHJ. | |
| 10 | VA Leased Design Narrative 4.4.3.3 | Please confirm requirement for pharmacy to have a dedicated AHU. Pharmacy appears to be only distribution and storage, and does not require clean room spaces or areas for mixing. | Confirmed. | |
| 11 | VA Leased Design Narrative 4.5 Additional Plumbing Requirements 14 | Please confirm that portable med gas will be utilized in lieu of central medical gas systems. | Medical gases will be portable, as indicated in the Lease Design Narrative, in the additional plumbing requirements section, item #14. | |
| 12 | Appendix A2 Lease Design Narrative - 4.1.1.5 | Please confirm the main entry canopy covering two traffic lanes needs to extend the entirety of the 50 ft drop-off sidewalk. | 4.2.7.2 | At patient entry, provide a covered patient drop-off zone with space for at least one full size passenger vehicle (19 feet long). The drop-off zone must have minimal change in level from drive isle to walkway for a minimum length of 20 feet. |
| 13 | Appendix A2 Lease Design Narrative - 4.2.8 | Please provide the estimated number of patients per day using the clinics and estimated expected staff for the purpose of vertical transportation calculation. | 1,000 estimated patients and 271 estimated FTEs. | |
| 14 | Lease Agreement 3.30/Room Data Matrix | Lease Agreement 36C10F25L0011 Section 3.30 states "Exposed interior floors in primary entrances and lobbies shall be marble, granite, or terrazzo. Exposed interior floors in secondary entrances, elevator lobbies, and primary interior corridors shall be high-grade carpet, marble, granite, or terrazzo. Resilient flooring shall be used in telecommunications rooms. Floor perimeters at partitions shall have wood, rubber, vinyl, marble, or carpet base". Appendix A3 Room Data Matrix Lists Floor Finish RFT for primary and secondary entrances and corridors. Should the Lease Agreement or Room Data Matrix take precedence? | **Section 3.30 ' Floor Covering and Perimeters - Shell' of the L-100 applies to shell construction. The finishes listed in Room Data Matrix apply to ABOA space. VA expects the Lessor to design finishes within the project budget. | |
| 15 | VA Leased Design Narrative 2.5 Pricing Standards and Appendix A6 Conceptual Floor Plans | The chart on page 4 state that "Occupant Areas" shall have tenant demising walls without the suite door. Please confirm that (a) demising walls to be included in the core & shell scope are limited to main toilet rooms, elevators, fire egress corridors, back of house service areas, lobbies, and main corridors connecting those areas and (b) the tenant allowance should include all other walls within the department suites and separating the functional areas other than the core & shell walls defined in the preceding sentence. | It is impossible for VA to determine the demising walls until we have the opportunity to review the prospective offerors proposal. | |
| 16 | L100, section 4.07 | Please confirm that the General Contractor can provide monthly progress photographs during construction, and a 3rd Party photographer is not required. | VA confirms that the General Contractor can provide the monthly progress photographs during construction. | |
| 17 | VA Leased Design Narrative 2.2 | Confirm if the parking structure is considered part of the leased VA property and subject to the requirements of NFPA 101 and NFPA 88A or if the parking structure is only required to comply with the locally adopted codes (i.e., IBC and IFC). | Lessor shall comply with locally adopted codes for construction of a parking structure. | |
| 18 | VA Leased Design Narrative 2.2 | Confirm the Demarc and Telecommunication rooms do not support activities classified by the VA Physical Security and Resiliency Design Manual as mission critical (MC) or life-safety protected (LSP) with mission critical utilities/system redundancies. Per the VA Fire Protection Manual, only telecom rooms classified as MC or LSP are required to comply with NFPA 75. | The VA Physical Security and Resiliency Design Manual and the VA Fire Protection Manual are not listed in LDN Section 2.2 and 2.3. | |
| 19 | VA Leased Design Narrative 2.5.11 | The RFP states that we are to provide a complete HVAC System. Without final tenant design this is not possible. We recommend we provide a HVAC system distribution and zoning for like spaces with the size of each zone approximately 2,400 SF per VAV. If additional VAV boxes, low pressure ductwork, diffusers, and zoning is required this will be part of the TI. Please confirm this is acceptable. | **Your recommendation is not acceptable. The entire HVAC system, that includes all the air handling units, all the chillers, all the heating units, all the zones, all the VAV boxes, all the low pressure ductwork, all the diffusers, and all the runouts to each space, is to be included in the Shell cost. | |
| 20 | RLP | Given the extensive design required to site adapt the RLP program and provide accurate construction pricing, please extend the offer due date from August 8th to August 22nd, 2025. | The due date for initial offers is extended to Friday, August 15, 2025. | |
| 21 | RLP | The brokerage fee for Chartwell is not specified in the Lease or RLP Section 1.14. Please advise on the requested %. | The commission percentage is 0.96%. | |
| 22 | FSL | The Facility Security Level II attachment requires progressive collapse which is not typical for FSL II and drives up construction costs. Will VA consider reducing the progressive collapse requirement to reduce the shell cost of the proposed project? | ISC LOP II: Use construction materials for structural framing system, which have inherent ductility and are able to respond to load reversals (e.g., cast-in-place reinforced concrete and steel construction). | |
| 23 | LSN | Section 3.5.2. of the VA Lease Service Manual mentions 24/7 areas but does not mention square footage or required BTUs. Can you please provide? | ** Use the Program For Design to determine the square footage for each space requiring 24/7 HVAC. Minimum required BTUs for the Telecommunications Rooms are indicated in Appendix A4 "VA CBOC Info Transp Sys Specs", all spaces will require your design engineer to determine BTU requirements. | |
| 24 | Please confirm that the building will be designated Ancillary with respect to the requirements of the Physical Security and Resiliency Design Manual. | The Physical Security and Resiliency Design Manual is not required. | ||
| 25 | Please confirm that hot water boilers will be permitted per the HVAC Design Manual. | The Lessor shall design a system to meet the requirements of the Room Data Matrix and the LDN. | ||
| 26 | Please confirm that DX Cooling Systems will be permitted per the HVAC Design Manual. | The Lessor shall design a system to meet the requirements of the Room Data Matrix and the LDN. | ||
| 27 | Are there specific vendors that must be utilized for specialty systems such as fire alarm, security, IT, or building automation? | No. |
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