36C10F24R0075 PHASE I REQUEST FOR QUALIFICATION.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 77

36C10F24R0075

X

01-16-2025

691-903

003C4E

Department of Veterans Affairs

Office of Construction and

Facilities Management

400 Mare Island Way, Suite 100

Vallejo CA 94590

See Instructions to Offeror

Ferdinand D. Gawaran 707-562-8399

Project 691-903 – Design Build Services - Replace Seismically Deficient Animal Research Buildings 47 and 103 – Sepulveda

Ambulatory Care Center, 16111 Plummer Street, North Hills, California 91343

This Request for Qualification (RFQ) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Qualification submittals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum of three (3) offerors will proceed to Phase II unless the contracting officer determines that a number greater than three

(3) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from

Phase I evaluation result. One firm fixed price contract will be awarded using competitive negotiation.

This is an unrestricted acquisition utilizing NAICS Code 236220 with a size standard of $45 million.

The magnitude for this Design-Build construction project is between $20,000,000 and $50,000,000.

SEE INSTRUCTION TO BIDDERS FOR PHASE I REQUEST FOR QUALIFICATION - TECHNICAL SUBMISSION REQUIREMENT

Request for Information Due Date: 4PM/PST - 1-31-2025

RFQ Due Date: 4PM/PST - 2-14-2025

60 546

X X 52.211-10

X

1 4:00pm PST

02-14-2025

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

003C4E

Department of Veterans Affairs

Office of Construction and

Facilities Management

400 Mare Island Way, Suite 100

Vallejo CA 94590

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center

PO Box 149971

Austin TX 78714-9971

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or

Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

STATEMENT OF WORK

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.216-1 TYPE OF CONTRACT (APR 1984)

2.2 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.3 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

2.4 52.228-1 BID GUARANTEE (SEP 1996)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.8 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2024) .. 34

3.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.3 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED

ENTITIES (DEC 2023)

4.3 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.4 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.5 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.6 52.211-12 LIQUIDATED DAMAGES—CONSTRUCTION (SEPT 2000)

4.7 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

4.8 52.222-33 NOTICE OF REQUIREMENT FOR PROJECT LABOR AGREEMENT

(JAN 2024) ALTERNATE III (JAN 2024)

4.9 52.222-34 PROJECT LABOR AGREEMENT (JAN 2024) ALTERNATE I (JAN 2024)

4.10 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.11 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.12 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.13 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

4.14 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023)

4.15 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.16 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.17 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.18 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.19 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.20 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019) ALTERNATE I (APR 2019)

4.21 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.22 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.23 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.24 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 71

4.25 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.26 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

4.27 MANDATORY WRITTEN DISCLOSURES

DESIGN BUILD SPECIFICATIONS

4.28 GENDER

4.29 CONTRACTOR'S COST BREAKDOWN

4.30 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.31 OWNERSHIP OF ORIGINAL DOCUMENTS

4.32 RETENTION OF REVIEW DOCUMENTS

4.33 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.34 COORDINATION WITH MEDICAL CENTER

4.35 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

4.36 List of Attachments

STATEMENT OF WORK

REQUEST FOR PROPOSAL TO DESIGN BUILD

REPLACE SEISMICALLY DEFICIENT ANIMAL RESEARCH BUILDINGS 47 AND 103

PROJECT No. 691-903

SEPULVEDA AMBULATORY CARE CENTER, L.A., CA

A. This Request for Qualification (RFQ) is issued as Phase I of a Two-Phase Design-Build procurement (Reference

FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II.

A maximum number of three (3) offerors will proceed to Phase II unless the contracting officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II Request for Proposal will be issued only to those successful offerors determined to be most highly qualified from Phase I. One firm fixed price contract will be awarded using competitive negotiation.

B. This is a Design-Build project for the design and construction of a new Animal Research Building, 7 Annex to replace Buildings 47 and 103 at the VA Sepulveda Ambulatory Care Center, Los Angeles, CA. The Design-Build

Team (DBT) shall provide all labor, materials, tools, equipment, and design-build services necessary for design and construction of a project described herein as well as other specific tasks as further defined by this RFQ.

C. As a Design-Build project, the Government is seeking a construction process and anticipates the following as opposed to traditional design and construction methods:

• Single Source Point of Contracting Contact for Design and Construction

• Greater quality of design due to collaboration with construction contractor

• Time savings due to the procurement of design and construction in a single phase

• Greater collaboration with Government end users

The RFP package is to be used as For Information Only (FOI). If the contractor decides to use the conceptual design provided, it is the contractor’s responsibility to assure that all calculations, reports, technical details meet the VA requirements. Therefore, if the contractor picks up the design from the RFP, the expectation is to receive a

65% submittal for review. If the contractor is following a new design approach, then a 35% submittal will be the first submission. The VA will decide and approve on which approach the contractor proposes during Phase II of the solicitation. Prior to awarding the DB contract, the VA and the DBT will review required submissions as annotated on PG 18-15 Vol DB.

Construction Document submission will occur at 35%, 65%, 90%, and 100% Design Package based on approach approved by the VA. Therefore, once the 90% submission has been approved by the Government, the final 100% construction documents shall ensue. Subsequently, once the 100% submission has been approved by the

Government, construction activities shown on those documents shall ensue. The contractor will provide the

Construction Support Services and Medical Center Leadership presentation on the 90% and 100% submission for approval. Construction drawings must conform to VA Standards per the Technical Information Library website and current California Building Codes. Construction drawings must comply with VA Standards as outlined on the Technical Information Library website and the current California Building Codes. Where the codes do not align, the contractor must follow the most stringent criteria. Drawings must be wet stamped by an architect, structural engineer, and geotechnical engineer each licensed in the State of California.

D. The function of the Sepulveda Animal Research Facility is critical to the mission of the entire medical center.

The contractor will provide all labor, material, and equipment necessary to complete a final project design along with complete physical construction necessary to deliver a new Animal Research Facility at the Sepulveda

Ambulatory Care Center in Los Angeles, CA. The project scope includes associated work activities consisting of, but not limited to, improvements at the site location, the demolition and replacement of the facility’s current

Animal Research Buildings 47 and 103 with the addition of a new wing/annex in Building 7.

More specifically, the contractor will design, construct, and achieve work including but not limited to the following:

1) This project shall correct by replacement Facility Condition Assessment (FCA) deficiencies that have been identified for Animal Research Buildings 47 and 103 to comply with the latest seismic and animal research standards. Construct a new 7,500 GSF Animal Research Facility (Building 7 Annex) with associated site utilities.

2) The Animal Research facility will consist of animal research, development surgical suite, administration, veterinary medical unit, housing room, cage wash, equipment storage, and backup generator. The facility will include an elevator connecting to Bldg. 7. The site includes enclosed fencing with vehicle access and a loading dock. The project includes the demolition of the existing Animal Research facilities (Buildings 47 and 103) that are being replaced.

3) Excavation, paving, construction, secure material storage, site preparation, demolition, removal of existing structures, disposal or storage of removed materials, permits, site security, safety plan.

The contractor must develop and follow a comprehensive staging plan to ensure the project's success. This plan must include a highly detailed layout of the worksite, clearly indicating designated areas for equipment, materials, and personnel. It should also address the building’s location and layout, ensuring efficient use of available space while minimizing disruption. The plan must consider and mitigate potential interference with pedestrian and vehicle traffic, maintain unobstructed access to fire lanes, manage noise generated on-site, and outline specific measures to control impacts on adjacent properties, such as dust suppression and debris containment.

a. To minimize disruption to the neighboring property and ensure the project is completed on schedule, the contractor must carefully plan specific arrangements and construction sequencing. A detailed request must be submitted at least 5 days in advance, and approval must be obtained from the Senior

Resident Engineer prior to initiating any activities that could cause disruption.

b. Notify appropriate governmental agencies, and adjacent property owners prior to the start of construction. A minimum of (5) five working days’ notice is required prior to performing any work which necessitates closing or creating limited access to walkways, parking, fire lanes, driveways, and roads.

c. Contractor shall coordinate with VA Senior Resident Engineer ahead of any disruption (minimum of

5 working days) to ensure VAMC and all impacted staff is aware in advance.

d. Noise Control: VA limits normal hours of construction to not earlier than 7 A.M., and not later than

6 P.M. and limits hours of certain types of demolition and construction operations. The daily operation to be proposed will be submitted and approved by the PM prior to DBT execution.

e. Contractor will be responsible for all utility connections; electrical power, potable water, sanitary sewer, steam, condensate, interior/exterior communication systems (internet, telephone, security, alarms, etc.) fire protection, water, and potentially natural gas.

i. Trench and exposed soil at the work site shall be watered at least twice daily or needed to control dust.

ii. Haul truck tires shall be rinsed of mud before leaving the work site and any spillage of excavated materials on roadways adjacent to the work site shall be cleaned up promptly.

iii. Sweep streets surrounding demolition and construction project site at least once per day to reduce particulate emissions. Comply with applicable regulatory requirements and anti-pollution ordinances during construction and disposal operations. The contractor will be responsible for the Storm Water permit and Storm water pollution plan. The contractor will not allow surface and subsurface water and other liquids to accumulate in or about the project site and vicinity thereof.

f. The contractor shall be responsible for the legal removal and disposal of any hazardous material found in the project site. In the event such hazardous/contaminated material is discovered, the contractor shall immediately notify the contracting officer both verbally and in writing. All work shall comply with all applicable Federal, State, and Local codes.

g. The contractor shall protect existing building structures not in the work; existing trees, above grade and below ground utility lines, services and equipment not in the contract, and existing walk paths, roads, fencing, site fixtures, etc. from damages and must be protected.

The contractor will provide all required professional design services within all required disciplines necessary to complete the above referenced scope. All construction design activities will be accomplished by firms which have a current license issued by the CA State Contractors Board or equivalent certification from another state.

Although a geotechnical report is being provided, the contractor will be responsible for completing their own geotechnical analysis as part of project design development.

All construction activities will be accomplished by firms which have a current license issued by the CA State

Contractors Board or equivalent certification from another state.

All design documents shall be developed in accordance with requirements found in the VA Technical Information

Library, at https://www.cfm.va.gov/til/. The final design and construction of the project shall fully incorporate the requirements listed in the referenced site. No deviations will be allowed unless prior approval is provided by the VA Contracting Officer.

https://www.cfm.va.gov/til/

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

Site Map

Bldg. 7

B47

B103

PREAMBLE

This preamble is provided for informational purposes only to assist offerors with understanding the unique features of this solicitation. It is not intended to address all of the requirements of the solicitation. In the event of discrepancies between the contents of this preamble and the solicitation, provisions within the solicitation will prevail.

Overview. This solicitation is for the qualifications phase (Phase I) for the design/build of an

Animal Research Building 7 Annex to replace Buildings 47 and 103 at the VA Sepulveda

Ambulatory Care Center, Los Angeles, CA. The primary objective of this project is to award a single Design-Build contract for the new Animal Research Building 7.

Contract Characteristics. The Government intends to award a design-build, Firm Fixed Price contract for this project. Selection of Phase I participants may be made without discussions and award of a contractor during phase II may be made without discussions.

A two-phased, best value design-build selection process in accordance with Federal Acquisition

Regulation (FAR) Part 36.3 will be utilized for this source selection. This solicitation, Phase I, is an unrestricted Request for Qualifications. Successful offerors from Phase I will be invited to submit proposals in response to the Phase II Request for Proposal.

Guiding Principles. The overarching goal for this acquisition is to design and build a new

Animal Research Building 7 Annex in Los Angeles, CA. The Government seeks to work in an effective partnering relationship with the successful offeror to accomplish this goal. As a

Design-Build project, the Government is seeking a construction process and anticipates a

Single Source Point of Contracting Contact for Design and Construction.

Challenges. The successful design/build team (DBT) will need creative solutions to address the following significant challenges:

• Completion of Design Development / Construction Documents consistent with VA Design

Standards.

• LEED Silver Certification.

• Minimize disruption to the neighboring property, noise control, utilities and demolition.

Partnership. The degree of success of this project will depend largely upon the nature of the relationship between the Contractor and the Government. The Government’s intent is to work with the Contractor as an integrated team with common goals of improving quality, improving productivity, achieving cost savings, and achieving other economies and efficiencies across the full spectrum of performance. To the greatest degree possible, the Government intends to adopt commercial practices to accomplish these goals. The Government will provide the

Contractor maximum flexibility to determine specific work methods that satisfy the performance-based requirements in the contract. The Government expects the Contractor to take customer preferences into consideration, participate with the Government in continuous improvement activities (such as optimizing the phasing of the effort), and proactively address risks and challenges to project success. The Government also intends to work with the Contractor to devise and implement processes that are appropriate for this design-build project, that maximize efficiency, and provide the Government insight into project progress without an undue level of

Government oversight.

A-1 DESCRIPTION OF PROJECT AND SCOPE

1.1 Identification of the Project Office. The Department of Veterans Affairs, Office of

Construction and Facilities Management (CFM) issues this Request for Qualifications (RFQ) soliciting qualifications from those design/build contractor teams interested in designing and constructing the Animal Research Building. CFM/Western Region Office is the project office for this effort. The design and construction services described herein are being procured as an unrestricted competition.

All correspondence in conjunction with this solicitation should be directed to the

Government’s Point of Contact (POC) identified below:

Ferdinand Gawaran, Contracting Officer and Deborah Stigen, Team Lead E-mail: ferdinand.gawaran@va.gov and CC deborah.stigen@va.gov

1.2 Project Description: Phase I will be a competition based on qualifications to select no more than three (3) of the most highly qualified offerors who will participate in Phase II of the source selection. The development of the new Animal Research Building 7 Annex will utilize a design/build approach under one general contract. The function of the Sepulveda Animal

Research Facility is critical to the mission of the entire medical center. The contractor will provide all labor, material, and equipment necessary to complete a final project design along with complete physical construction necessary to deliver a new Animal Research Facility at the Sepulveda Ambulatory Care Center in Los Angeles, CA. The project scope includes associated work activities consisting of, but not limited to, improvements at the site location, the demolition and replacement of the facility’s current Animal Research Buildings 47 and

103 with the addition of a new wing/annex in Building 7. More specifically, the contractor will design, construct, and achieve work including but not limited to the following:

• This project shall correct by replacement Facility Condition Assessment (FCA) deficiencies that have been identified for Animal Research Buildings 47 and 103 to comply with the latest seismic and animal research standards. Construct a new

7,500 GSF Animal Research Facility (Building 7 Annex) with associated site utilities.

• The Animal Research facility will consist of animal research, development surgical suite, administration, veterinary medical unit, housing room, cage wash, equipment storage, and backup generator. The facility will include an elevator connecting to

Bldg. 7. The site includes enclosed fencing with vehicle access and a loading dock.

The project includes the demolition of the existing Animal Research facilities

(Buildings 47 and 103) that are being replaced.

• Excavation, paving, construction, secure material storage, site preparation, demolition, removal of existing structures, disposal or storage of removed materials, permits, site security, safety plan.

1.2.1 Design Development: The contractor will prepare all design development, construction documents and record documents necessary for the construction in accordance with the requirements for VA A/E Submission Requirements PG 18-15D. The project will be mailto:ferdinand.gawaran@va.gov mailto:deborah.stigen@va.gov accomplished using design and construction guidance and criteria contained in the VA’s

Technical Information Library, including utilizing the VA Program Guide (PG 18-15, Volume

DB), Design-Build Projects. The DB-A/E may be provided updated versions of the PG 18-

15, or other VA technical documents, as appropriate for this project. To assure the VA is receiving refined Cost Estimates and Project Schedules at each major milestone of the project, the DBT will provide an estimate of construction cost and schedule at each design phase, to ensure overall project costs are kept within the final contract price. The selected firm shall design and construct within the final contract price.

1.2.2 Work Coordination: The contractor shall coordinate construction activities included under various sections of the specifications to assure efficient and orderly installation of each part of the work. Coordinate operations that are dependent upon each other for proper sequence, installation, and operation. When activities are dependent on another, the contractor shall coordinate activities in the sequence necessary to complete all work is a timely manner. Prepare memoranda for distribution when coordination of work is required.

1.2.3 Staging: The contractor must develop and follow a comprehensive staging plan to ensure the project's success. This plan must include a highly detailed layout of the worksite, clearly indicating designated areas for equipment, materials, and personnel. It should also address the building’s location and layout, ensuring efficient use of available space while minimizing disruption. The plan must consider and mitigate potential interference with pedestrian and vehicle traffic, maintain unobstructed access to fire lanes, manage noise generated on-site, and outline specific measures to control impacts on adjacent properties, such as dust suppression and debris containment.

1.2.4 Minimizing Disruption of Work: To minimize disruption to the neighboring property and ensure the project is completed on schedule, the contractor must carefully plan specific arrangements and construction sequencing.

• A detailed request must be submitted at least 5 days in advance, and approval must be obtained from the Senior Resident Engineer prior to initiating any activities that could cause disruption

• Notify appropriate governmental agencies, and adjacent property owners prior to the start of construction. A minimum of (5) five working days’ notice is required prior to performing any work which necessitates closing or creating limited access to walkways, parking, fire lanes, driveways, and roads.

• Contractor shall coordinate with VA Senior Resident Engineer ahead of any disruption (minimum of 5 working days) to ensure VAMC and all impacted staff is aware in advance.

1.2.5 Noise Control: VA limits normal hours of construction to not earlier than 7 A.M., and not later than 6 P.M. and limits hours of certain types of demolition and construction operations.

The daily operation to be proposed will be submitted and approved by the PM or SRE prior to DBT execution.

1.2.6 Utility Connections: Contractor will be responsible for all utility connections; electrical power, potable water, sanitary sewer, steam, condensate, interior/exterior communication systems (internet, telephone, security, alarms, etc.) fire protection, water, and potentially natural gas.

• Trench and exposed soil at the work site shall be watered at least twice daily or needed to control dust.

• Haul truck tires shall be rinsed of mud before leaving the work site and any spillage of excavated materials on roadways adjacent to the work site shall be cleaned up promptly.

• Sweep streets surrounding demolition and construction project site at least once per day to reduce particulate emissions. Comply with applicable regulatory requirements and anti-pollution ordinances during construction and disposal operations. The contractor will be responsible for the Storm Water permit and Storm water pollution plan. The contractor will not allow surface and subsurface water and other liquids to accumulate in or about the project site and vicinity thereof.

• The contractor shall be responsible for the legal removal and disposal of any hazardous material found in the project site. In the event such hazardous/contaminated material is discovered, the contractor shall immediately notify the contracting officer both verbally and in writing. All work shall comply with all applicable Federal, State, and Local codes.

This contract will have a duration of 546 Calendar days from Notice to Proceed.

A-2 CONTRACT CHARACTERISTICS AND SOURCE SELECTION PROCESS

2.1 Overview of the Source Selection Process: A two-phase, best-value approach will be utilized for this source selection. Phase I consists of a Request for Qualifications (RFQ) and

Phase II consists of a Request for Proposals (RFP).

In Phase I, design-build teams will be asked to submit qualifications to the Government, which will subsequently select no more than three (3) of the most highly qualified offerors.

Section A-3 describes the evaluation factors and procedures for the Phase I process.

The selected offerors from Phase I will be invited to submit a design approach, management approach, and pricing proposals for Phase II. Contract award will be made at the conclusion of Phase II to the offeror who presents the best overall value to the Government. This source selection, after evaluation of all the factors, may result in an award being made to an offeror that is not the lowest priced.

2.2 Contract Characteristics: The Government intends to award a design-build, Fixed Price contract.

2.3 Acquisition Milestones: The following milestones will be adjusted as necessary.

Phase I – Request for Qualifications

15 Jan 2025 Issuance of RFQ 31 Jan 2025 Due date for Request for Information

14 Feb 2025 Qualifications due from offerors 24 Feb 2025 Complete evaluations & selection (down select up to three (3) offerors)

Phase II – Request for Proposals

28 Feb 2025 Issuance of RFP 14 Mar 2025 Pre-proposal Conf.

11 Apr 2025 Proposals due 2 May 2025 SSA decision 2 Jun 2025 Anticipated contract award

A-3 PHASE I – REQUEST FOR QUALIFICATIONS (RFQ)

DO NOT SUBMIT PHASE II FACTORS WITH PHASE I!

3.1 Advertisements: The official announcement of the project was published in SAM.gov on

Sep 12, 2024.

3.2 Pre-Submission Inquiries: Submit inquiries, questions or comments electronically to the

Government's POC identified in Section 1.1. All requests for information or clarification must be submitted via email to: ferdinand.gawaran@va.gov and CC:

deborah.stigen@va.gov by January 31, 2025, 4:00 PM PST. Unless the question deals with issues of a proprietary nature, responses to questions or comments will be posted to www.SAM.gov under Project “Replace Seismically Deficient Animal Research Buildings 47 and 103, 36C10F24R0075”. No hard copy reply will be issued.

3.3 Date, Time & Place of Submission: Qualifications must be received via email to

Government’s POCs identified in section 3.2, by February 14, 2025, 4:00 PM PST. Late submissions will not be accepted. All submitted materials will become the property of the

Government and will not be returned.

3.4 Submission Format: Proposals shall conform to the instructions in this section; significant deviation may result in the possible exclusion of such proposals from further consideration.

3.5 Electronic Submission: The offeror shall submit all proposal information in electronic format. Text and graphics portions of the electronic copies shall be in a format readable by Microsoft (MS) Office 2000 or higher, MS Word 2000 or higher. Data submitted in spreadsheet format shall be readable by MS Office 2000 higher, MS Excel

2000 higher. Drawings shall be in PDF format.

a. Text - Text shall be at least single spaced on a single side page (8.5 x 11), with a minimum one-inch margin all around. Pages shall be numbered consecutively. Pages submitted in excess of the page limitations stated throughout this document will not be evaluated.

b. Font Size - Print shall be of a minimum 12-point (Times New Roman or Arial only) font or a maximum 10 characters per inch (10-pitch, pica) spacing. Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis. Graphic presentations, including tables, while not subject to the same font size and spacing requirements, shall have spacing and text that is easily readable PDF format.

3.6 Confidential Information: The Freedom of Information Act (FOIA) and its amendments have resulted in an increasing number of requests from outside the Government for copies of contractor qualifications and proposals submitted to federal agencies. If an offeror’s submissions contain information that he/she believes should be withheld from such requestors under FOIA on the grounds that they contain “trade secrets and commercial or financial information” [5 USC§552(b)(4)], the offeror should mark its submissions in the following manner:

• The following notice should be placed on the title page: “Some parts of this document, as identified on individual pages, are considered by the submitter to be privileged or mailto:ferdinand.gawaran@va.gov mailto:deborah.stigen@va.gov http://www.fbo.gov/ confidential trade secrets or commercial or financial information not subject to mandatory disclosure under the Freedom of Information Act. Material considered privileged or confidential on such grounds is contained on page(s) _______”.

• Each individual item considered privileged or confidential under FOIA should be marked with the following notice: “The data or information is considered confidential or privileged, and is not subject to mandatory disclosure under the Freedom of Information Act”.

3.7 Two-Phase Evaluation: Phase I is intended to select offerors to participate in Phase II

(See A4 below).

3.8 Phase I Information to be provided:

Offeror MUST clearly indicate the following information

• Name and Address of Proposer

• Business Arrangement (Joint Venture or Teaming Arrangements clearly identified)

• Contact Name and Phone Number

• Email Address

• UEI (Unique Entity Identifier) Number

• CAGE Code

• Tax Identification Number

• Business Category

3.8.1 Phase I Evaluation Factors:

3.8.1.1 Factor Identification: The Phase I evaluation will select approximately three (3) of the most highly qualified offerors to advance to Phase II. A responsibility determination will be made in accordance with FAR Part 9.1, Responsible Prospective Contractors.

Offerors will be evaluated using the following factors:

Factor I – Technical Approach

Sub-factor A: Design Approach

Sub-factor B: Construction Approach

Sub-factor C: Management Approach

Factor II – Technical Qualifications

Sub-factor A: Specialized Experience and Technical Competence

Sub-factor B: Capability to Perform

Sub-factor C: Past Performance of Construction and Architect-Engineer Teams

Factor III – Quality Control Procedures

Factor IV – Safety Record

3.8.1.2 Order of Importance: Technical Approach, Technical Qualifications, Quality Control

Procedures and Safety Record are equal in importance. Sub-factors under each factor are equal in importance.

3.8.1.3 Past Performance Evaluation Rating Standards: The VA will assign an adjectival rating based on the information provided by the references and any other source. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance and will receive a neutral rating. However, the proposal of an offeror with no relevant past performance history, while rated neutral in past performance, may not represent the most advantageous proposal to the Government. The Evaluation Team may consider past performance data from a wide variety of sources both inside and outside the Federal Government. The Government evaluation team will conduct an evaluation based on past performance of offerors as it relates to the probability of successfully performing the solicitation requirements, and the Past Performance evaluation will assess an offeror’s likelihood of success in fulfilling the solicitation’s requirements based on the relevancy and confidence assessments standards as indicated below.

The following weightings apply to relevancy regarding the standards listed above for the past performance rating:

Relevancy Rating Chart

Adjective Definition

Very Relevant Past/present performance efforts involved essentially the same scope and magnitude of effort and complexities this solicitation requires

Relevant Past/present performance efforts involved similar scope and magnitude of effort and complexities this solicitation requires

Somewhat Relevant Past/present performance efforts involved some of the scope and magnitude of effort and complexities this solicitation requires

Not Relevant Past/present performance efforts involved little or none of the scope and magnitude of effort and complexities this solicitation requires

The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts.

Sources of Past Performance Information for Evaluation are as follows:

1. Past performance information shall be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency (DCMA).

2. Past performance information may be provided by the offeror, as solicited.

3. Past performance information may be obtained from questionnaires tailored to the circumstances of the acquisition as outlined in the past performance questionnaire attachment.

The Past Performance Evaluation Team will review this past performance information and determine the quality and usefulness as it applies to performance confidence assessment.

Performance Confidence Assessments

Rating Description

Substantial Confidence

Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence

Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

3.8.1.4 Technical Evaluation Rating Scale: The evaluation team will utilize the scale below to assign adjectival ratings to offerors for Phase I and Phase II. All technical subfactors will be evaluated utilizing the technical evaluation rating scale.

Adjective Definition

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements and contains one or more deficiencies. Proposal is not awardable.

3.9 Phase I Submission Requirements. The following information shall be submitted bounded for Phase I Evaluation:

Section Tab Description Phase I

Reference

Total Page

Limit-25 pages

Phase I Request for Qualification

Factor I

Technical Approach 10

Sub-Factor A

Design Approach

i. Understanding of project, design criteria documents and compliance with criteria

ii. Designer Quality Control Process

iii. Knowledge of current/applicable VA criteria, manuals, guides & specs.

3.9.1

Sub-Factor B

Construction Approach

i. Describe construction activities and work elements consistent with the project requirements, equipment delivery, quality control of completed projects.

ii. Approaches that support construction solutions to improve feasibility and/or overcome challenges and risks.

iii. Approaches that demonstrate flexibility to address differing site conditions with minimal impact to cost and schedule

3.9.2

Sub-Factor

C

Management Approach

i. Offeror’s Organizational Chart and proposed major subcontractors to access the structure and capabilities for successful delivery and proper coordination.

ii. Project Management Approach and

Quality Assurance/Quality Control

Approach that provides processes and planning to increase quality and safety of delivery.

3.9.3

Factor II

Technical Qualifications 10

Sub-Factor A Specialized Experience and Technical

Competence:

i. Work experience with projects that were completed by the design build process.

ii. Describe job related educational experience including copies of degrees, certificates, business license issued by State Licensing Boards and other work-related credentials.

3.9.4

Sub-Factor B Capability To Perform 3.9.5

i. The capabilities of major subcontractors, and working

NOTE: Cover pages and index pages do not count towards page limitations. The Government will not review any information that exceeds the page limitation, including attachments, enclosures, charts, etc. For instance, as the total page limitation is 25 pages, the Government will only review 25 pages. Information submitted on the 26th page and beyond will not be reviewed.

I. TECHNICAL APPROACH: Technical Approach evaluation factor consists of three subfactors which are equal in importance: (a) Design Approach, (b) Construction Approach and (c) Design Approach. The offeror shall submit a minimum of three (3) and a maximum of five (5) completed or ongoing construction projects within the last seven (7) years by a Design Build contract and/or contract similar in size ($20M - $50M) and scope (Research Laboratory) to this project.

There is a 10-page limitation for the Technical Approach

3.9.1 Subfactor A - Design Approach:

• The offeror shall describe its understanding of the project, design criteria documents and compliance with design and performance criteria.

• The offeror shall describe its designer’s internal quality control plan review process.

relationships established between the offeror and proposed subcontractors.

ii. Evaluate the offeror's total bonding capacity (from Offeror’s surety), current available bonding capacity and expected available capacity for this project.

iii. Offeror's current workload and availability of the staff proposed to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

Sub-Factor

C

Past Performance of Architect-Engineer and

Construction Teams: Offeror’s project experience examples and the accompanying performance evaluation of those projects by current or former clients/owners.

3.9.6

Factor III

Quality Control Procedures 3

The plan and procedures to ensure technical quality of the design and construction efforts includes a discussion of how the offeror will ensure quality control across the entire Design

Build team that may organizationally include numerous contractors and sub-contractors.

Factor

IV

Safety Record 2

No more than three serious, one repeat, or one willful OSHA or EPA violation(s) in the past 3 years and has an Experience Modification Rate

(EMR) of equal to or less than 1.0.

• The offeror shall demonstrate its knowledge of current and applicable VA criteria, design manuals, design guides, and specifications.

3.9.2 Subfactor B – Construction Approach

• The offeror shall address construction activities and work elements consistent with project requirement, equipment delivery, quality control and understanding of local condition.

• The offeror shall describe approaches that supports construction solutions to improve feasibility and/or overcome challenges and risk.

• The offeror shall demonstrate its flexibility to address differing site conditions with minimal impact to cost and schedule.

3.9.3 Subfactor C – Management Approach

• The offeror shall provide an Organizational Chart and proposed major subcontractors to access the structure and capabilities for successful delivery and proper coordination.

• The offeror shall describe methods in project management, quality assurance/quality control that provides processes and planning to increase quality and safety of delivery.

II. TECHNICAL QUALIFICATIONS: Technical Approach evaluation factor consists of three subfactors which are equal in importance: (a) Specialized Experience and Technical

Competence, (b) Capability to Perform and (c) Past Performance of Architect-Engineer and

Construction Teams.

There is a 10-page limitation for the Technical Qualifications

3.9.4 Subfactor A - Specialized Experience and Technical Competence:

• The offeror shall describe its work experience with projects that were completed as a design-build contract.

• The offeror shall describe its job-related educational experience including copies of degrees, certificates, business license issued by State Licensing Boards and other work-related credentials.

3.9.5 Subfactor B – Capability to Perform:

• The offeror shall demonstrate the capabilities of its major subcontractors, and working relationships established between the offeror and proposed subcontractors.

• The offeror shall provide evidence of its total bonding capacity (from offeror’s surety), current available bonding capacity and expected available capacity for this project.

• The offeror shall describe its current workload and availability of the staff proposed to manage the project. Include project schedules for current and pending projects, as well as the anticipated impact of this project on those schedules and staffing plans.

3.9.6 Subfactor C – Past Performance of Design-Build Teams (DBT):

• The offeror provides a minimum of three (3) projects to a maximum of five (5) projects that are completed or approximately 90 percent complete by the proposed DBT.

Include project name, location, initial design dollar funding limitation, final construction cost, and project point of contact with telephone number and email address.

• Offerors will request Past Performance Questionnaires (PPQ) to be completed from previous CO/Owners and submitted directly to the Contracting Officer by the due date and time for receipt of this Phase I, RFQ.