Pre-Proposal Conference slides OWRNC PH 3 June 9 2020.pptx
PPTX presentation 1 MB Posted
- Solicitation number
- 36C10F20R0069
About this file
This document includes slides from a pre-proposal conference and information about a related federal contract opportunity. The slides provide details about a solicitation from the Department of Veterans Affairs Office of Construction and Facilities Management for cemetery expansion and infrastructure upgrades at the Ohio Western Reserve National Cemetery in Rittman, Ohio. Key information includes a July 9, 2020 proposal due date; a Lowest Price Technically Acceptable source selection process; a tiered evaluation that prioritizes SDVOSB, VOSB, and small business concerns; and a contract value between $20-50 million. The scope of work involves constructing 6,840 crypts, 3,625 cremains sites, roads, utilities, and buildings to expand the cemetery as well as renovating existing facilities and infrastructure. The document outlines submission requirements, acquisition clauses, and an early turnover scope.
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Text version
IAS
OHIO WESTERN RESERVE
NATIONAL CEMETERY
PHASE 3 CEMETERY EXPANSION
RITTMAN, OHIO
SOLICITATION 36C10F20R0069
PROJECT # 918CM2008
PRE-PROPOSAL CONFERENCE
JUNE 9, 2020
Office of Construction and Facilities Management 6/9/2020
Please be sure that everyone has signed-in
Hold all questions to the end
Agenda
INTRODUCTION
New Acquisition: RFP No: 36C10F20R0069 Submission Requirements Project Scope and Overview Site walkthrough
I would like to make clear that anything said should not be interpreted as a change to the solicitation/contract documents as posted. If a statement is made that is inconsistent with the solicitation requirements, you should not submit your proposal based on the statements, only submit based on the posted solicitation and all amendments.
6/9/2020
Opening Remarks Introductions VA Representatives
VA CFM: Athena Jackson, Contracting Officer
VA CFM: Michelle Dewey, Project Manager
OWRNC Cemetery Director: Thomas Maynard
NCA Mission The National Cemetery Administration honors Veterans and their families with final resting places in national shrines and lasting tributes that commemorate their service and sacrifice to our Nation.
President Abraham Lincoln pledged the nation:
“To care for him who shall have borne the battle and for his widow and his orphan.”
That remains VA’s motto today.
Acquisition Requirements Award will be made to the offeror whose proposal represents best value to the Government using the Lowest Price Technically Acceptable source selection process.
In order to be eligible for award, a rating of Acceptable must be achieved for All factors in Volume 1, Non Price Factors.
This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a
Set-Aside for other Small business concerns with HUBZone and 8(a) participants having priority, or in the alternative, Large Business.
Contract Line Item Numbers (CLINs 001-009) Base Award CLIN 001A – CLIN 001B To provide maximum flexibility with scope award, the project has been broken into a Base bid and four Add Alternates numbered 1 through 4.
Cost Magnitude Between $20,000,000 - $50,000,000
1. RFP due date see Block 8 of the SF 1442 for the location 6/9/2020
Acquisition Requirements RFP Due Date July 9, 2020 at 4:00 P.M. EDT
Proposal Must Be Signed By Officer Of Your Company Reference Past Performance Questionnaires Are Also Due By This Time And Date Send Reference Questionnaires Out As Soon As Possible Return to CO Via E-mail
Bid Bond/Bid Guarantee (SF 24) 20% of the offer price but shall not exceed $3,000,000
NAME OF PRINCIPAL MUST BE IDENTICAL WITH NAME ON CONTRACT OR BID
Make sure you are in compliance with Far Part 28 Annual Representation and Certification SAM Registration Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.SAM.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered.
Vendor Information Pages (VIP) https://www.vip.vetbiz.va.gov/ Must be registered in VIP prior to submission Construction Wage Rate Requirements (Davis Bacon Act) Applies Buy American Act Applies
Must be registered in SAM and VetBiz prior to Award 6/9/2020
Acquisition Requirements Completion Time Will range depending on the Options awarded. Base Bid duration is 940 days from Notice to Proceed including an ETO with a duration of 540 days from NTP. If the Base and all Add Alternates are awarded, total duration will be 1115 days from NTP.
Bonds (within 10 calendar days after award) Performance Bond 100% Payment Bond 100%
NAME OF PRINCIPAL MUST BE IDENTICAL WITH NAME ON CONTRACT OR BID
For this solicitation only, ensure that electronic copies of all pages of the bonds, front and back, are transmitted with your package. The paper copies of all bonds should also be included in your hard copy delivery documents.
Acquisition Requirements
Liquidated Damages $1,292.00 for each calendar day of delay
Requests for Information (RFI’S) Questions Due: June 22, 2020, at 4:00 PM EST Email to both of the following:
Athena.Jackson@va.gov Michelle.Dewey@va.gov
The subject line to read “Ohio Western Reserve National Cemetery, RFP #: 36C10F20R0069
Office of Small and Disadvantaged Business Utilization (OSDBU Office of Small and Disadvantaged Business Utilization (OSDBU) Washington, D.C.
http://www.va.gov/osdbu/
Contact OSDBU for information on Joint Ventures Teaming Agreement Mentor Protégée (See VAAR 819-71) CVE verification
JV for VA is a SDVOSB joining with another SB JV/TA/MPP must be submitted w/proposal 6/9/2020
Submission Requirements Electronic submission of proposals by email to Contracting Officer
| 1 | SF 1442 (pages 1 - 4) |
| 2 | Signed Amendments |
| 3 | Bid Guarantee/Bid Bond |
| 4 | Volume I – Technical Proposal |
No cost information in Technical proposal Organize your proposal in accordance with the criteria listed under Instructions, Conditions And Other Statements To Bidders/Offerors, Part II Proposal Information of the RFP
Submission Requirements Technical factors:
1) Past Performance 2) Relevant Experience
3) Construction/Project Management
DO NOT PUT ANY PRICING INFORMATION IN VOLUME I
5 Volume II – Price Proposal SF 1442, CLIN prices, Cost Proposal Breakdown, Include any JV, Agreements, Reps and Certs and Bonds
6 Others Documents Representations and Certification completed in SAM Joint Venture (registered in Vetbiz prior to proposal submission); approved Teaming Agreement; approved Mentor-Protégé Program
DISCLAIMER
Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly
VAAR 809-406-2
Cause for Debarment
(a) In addition to the causes listed in FAR 9.406-2, the SDO may debar contractors, based upon a preponderance of the evidence, for
(1) Misrepresentation of Veteran-owned small business (VOSB) or service- disabled, Veteran-owned small business (SDVOSB) status; or
(2) Any deliberate violation of the limitation on subcontracting clause requirements for acquisitions under subpart 819.70.
(b) The SDO shall debar for a period of not less than five years, pursuant to 38 U.S.C. 8127(g), Enforcement Penalties for Misrepresentation, any business concern that has willfully and intentionally misrepresented the status of that concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans pursuant to this subsection.
(1) “Willful and intentional” misrepresentations, for the purpose of debarment actions taken pursuant to subsection (b), are defined as misrepresentations concerning the status of the concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans resulting in an admission, criminal conviction, civil judgment, or administrative decision related to fraud or other criminal acts.
(2) Debarment of a business concern pursuant to subsection (b) shall include the debarment of all principals in the business concern. Debarment shall be for a period of not less than five years.
(a) In addition to the causes listed in FAR 9.406-2, the SDO may debar contractors, based upon a preponderance of the evidence, for
(1) Misrepresentation of Veteran-owned small business (VOSB) or service- disabled, Veteran-owned small business (SDVOSB) status; or
(2) Any deliberate violation of the limitation on subcontracting clause requirements for acquisitions under subpart 819.70.
(b) The SDO shall debar for a period of not less than five years, pursuant to 38 U.S.C. 8127(g), Enforcement Penalties for Misrepresentation, any business concern that has willfully and intentionally misrepresented the status of that concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans pursuant to this subsection.
(1) “Willful and intentional” misrepresentations, for the purpose of debarment actions taken pursuant to subsection (b), are defined as misrepresentations concerning the status of the concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans resulting in an admission, criminal conviction, civil judgment, or administrative decision related to fraud or other criminal acts.
(2) Debarment of a business concern pursuant to subsection (b) shall include the debarment of all principals in the business concern. Debarment shall be for a period of not less than five years.
Project Overview
VA Office of Construction & Facilities Management
Michelle Dewey, Project Manager
Scope (summary only; for full scope reference drawings and specifications) Mill and Overlay existing roads Provide curb/gutter for existing roads Repave existing Memorial Walk Upgrade irrigation system Renovations to existing Committal Shelters New salt storage bin Replace pavers in existing Columbaria Replace all existing signage and flower water stations Provide physical security systems throughout Cemetery
Scope Overview – Base Bid
6,840 standard pre-placed crypts 560 oversize pre-placed crypts 3,625 in-ground cremains sites 9,383-niche Columbarium Memorial Walls Committal Shelter Expand Cortege Lane Bypass Lane Roads, utilities, irrigation, landscaping for expansion area GIS/GPS Systems
Scope (summary only; for full scope reference drawings and specifications) Public Information Center Renovations Replace concrete pavement in existing columbaria Administration Building Renovations Replace pavers at Flag Assembly Area and Carillon Area Scope Overview – Add Alternates
Existing Site
Main Entrance Carillon Flag Assembly Memorial Walk Committal Shelters Admin/Maintenance Buildings Public Information Center (PIC)
Site Plan
Phase 3 Expansion Area Expanded Cortege/Bypass Lanes Memorial Wall/Existing Walk
Early Turnover
ETO Scope consists of:
Columbarium Memorial Walls Repave existing Memorial Walk Paved Maintenance Road Roads/utilities/irrigation/ landscaping as shown in plans
Submit all Requests for Information in writing per the solicitation.
Questions
Identify yourself & company 6/9/2020
Important Reminder The Government Intends To Award Without Discussion And There May Not Be A Chance For Discussions, Corrections, Or Revised Proposals image2.png image3.emf image4.png image5.emf image1.jpeg
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