36C10F20R0069_2 Ohio Western Reserve National Cemetery Phase 3 Expansion.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C10F20R0069

X 06-05-2020

918CM2008

003C4 Department of Veterans Affairs Office of Construction and Facilities Management (00C3C4B) 425 I Street NW Washington DC 20001

Department of Veteran Affairs Office of Construction and Facilities Management (003C4B) 425 I Street, NW Washington DC 20001 Athena Jackson athena.jackson@va.gov 202-632-5751 The Department of Veterans Affairs, Office of Construction & Facilities Management, anticipates awarding a Firm Fixed Priced contract in support of the Ohio Western Reserve National Cemetery Phase 3.

Project No. 918CM2008, located at 10175 Rawiga Rd, Seville, OH 44273. The Contractor shall provide all labor, materials, equipment and supervision for the construction as shown on the plans and specifications and in accordance to the Statement of Work in conjunction with the Specifications and Drawings and other documents.

This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a Set-Aside for other small business concerns with HUBZone and 8(a) participants having priority, or in the alternative, large business concerns.

NAICS 237990 Size $39.5M - Other Heavy and Civil Engineering Construction.

Magnitude for this project is between $20,000,000.00 and $50,000,000.00.

SITE VISIT: Site Visit date is 6/15/20. ALL INTERESTED PARTIES MUST PROVIDE THE PROJECT MANAGER AND SENIOR RESIDENT ENGINEER WITH A LIST OF NAMES OF PERSONS THAT WILL ATTEND THE SITE VISIT NO LATER THAN 6/11/20 BY 4:00 PM EDT. ARRIVAL times will be coordinated to keep groups small. Send list of names to michelle.dewey@va.gov and john.keoshian@va.gov.

All SDVOSB and VOSB firms must be verified in the Vendor Information Pages database, (http://www.VetBiz.gov) by the proposal due date and time.

Request for Information (RFI) cut-off date and time is 6/22/20 at 4:00 PM EDT.

All contractors and joint ventures must be registered in BETA.SAM.

CONTRACTORS WILL BE REQUIRED To ELECTRONICALLY SUBMIT PROPOSAL BY EMAIL TO THE CONTRACTING OFFICER.

BID BOND shall be included in emailed proposal and original bid bond mailed to address in block 8 by the proposal due date and time.

Offerors shall include the Safety or Environmental Violations and Experience Modification Rating Information, including filling out the Contractor Safety and Environmental Record Evaluation Form.

x X

52.211-10 X

1:00 PM EDT

07-09-2020 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

SEE SCHEDULE FOR LINE ITEMS.

101F Department of Veterans Affairs Office of Construction and Facilities Management 425 I Street NW Washington DC 20001

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

Athena Jackson Contracting Officer

general construction, alterations, roads, walks, grading, drainage, mechanical and electrical work, utility systems, water storage facilities, necessary removal of existing structures and construction and certain of other items and all other work necessary to construct the project.

TOTAL CLIN 001 thru 006:

Evaluation of Alternates – The Government intends to award a single contract for CLIN 001-CLIN 002 at the time of award. Add Alternates may also be awarded if there is available funding. Add Alternates are listed in the order of priority. Add Alternates will be awarded in accordance with VAAR Clause 852.236-92.

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Hard copies of bidding documents will not be provided. The solicitation, all bidding documents, subsequent solicitation amendments, award notification, and all other solicitation related information will be posted to the website https://beta.sam.gov/ ( Contract Opportunities).

(b) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for receipt of proposals, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

Offerors shall submit an original bid bond complete with original signatures, original notary stamps, & corporate seals.

The BID BOND shall be included in emailed proposal and hard copy mailed to address in Block 8 of SF 1442 by the proposal due date and time.

(c) The bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

Page 1 of

Page 1 of

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I – GENERAL

1. Request for Proposal.

This is a Request for Proposal (RFP) in accordance with FAR Part 15. Award will be made to the offeror whose proposal represents the “best value” to the Government utilizing the Lowest Price-Technically Acceptable (LPTA) source selection process. Evaluation Factors include Past Performance, Relevant Experience, and Construction/Project Management contained in Volume I (Non-Price Factors) and Price contained in volume II (Price).

In order to be eligible for award, a rating of ACCEPTABLE must be achieved for ALL FACTORS in Volume I (Non-Price Factors).

A responsibility determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors. All proposals shall be subject to evaluation by a team of Government personnel.

In accordance with FAR 52.215-1, Instructions to Offeror-Competitive Acquisition, The Government intends to evaluate proposals and award a contract without discussions with offerors. Therefore, the offerors initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

If the Offeror communicates in its proposal any qualifications, exceptions, exclusions, or conditions to the proposed prices in the Offerors proposal documents, the Contracting Officer may reject the proposal and exclude the Offeror from further consideration.

2. Gender: Whenever the feminine gender is used in this solicitation and contract documents, it shall be considered to include masculine.

3. The Government makes no guarantee as to the accuracy of the electronic copies of drawings.

4. Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.beta.SAM.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal.

5. Mailing List: Offerors are encouraged to enter their contact information in the Contracting Opportunities website at https://beta.sam.gov/.

6. Amendments: Amendments to Solicitation No.36C10F20R0069 will be posted at https://beta.sam.gov/. Paper copies of the amendments will NOT be individually mailed. By registering to Receive Notification list at https://beta.sam.gov/, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your proposal being considered non-responsive.

7. A public bid opening will not occur under this RFP solicitation.

8. VETS 4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 4212 reporting information can be done electronically at: https://www.dol.gov/agencies/vets/programs/vets4212. FAR 22.1303(c) states The Act requires submission of the VETS-4212 Report in all cases where the contractor or subcontractor has received an award of $150,000 or more, except for awards to State and local governments, and foreign organizations where the workers are recruited outside of the United States.

9. Required registration with contractor performance assessment reporting system (CPARS).

(a) As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $700,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement, VA uses online databases located at the Contractor Performance Assessment Reporting System (CPARS) website; to include the Construction Contractor Appraisal Support System (CCASS), the Architect-Engineer Contract Administration Support System (ACASS), and the Federal Awardee Performance & Integrity Information Retrieval System (FAPPIS). This site is maintained by the Naval Sea Logistics Center. The CPARS database shared information which is available to all Federal agencies.

(b) Each contractor whose contract award is estimated to exceed $700,000 is required to register with the CPARS database at the following web address: http://www.cpars.csd.disa.mil/accessforms/userforms.htm (Corporate Senior Contractor Representative). Help in registering can be obtained by contacting CPARS Support E-mail (webptsmh@navy.mil) or by calling (207) 438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

(c) For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and reassign the report to the VA contracting officer.

(d) Failure to have a current registration with the CPARS database, or to reassign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

10. Offeror shall include the Safety or Environmental Violations and Experience Modification Rating Information, including filling out Attachment Safety or Environment Violations and Experience Modification Rating.

1. All Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the Offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, an Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If an Offeror’s EMR is above 1.0, Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

3. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.

4. If the NCCI cannot issue an EMR because the Offeror lacks insurance history, Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead, and include a letter from the NCCI indicating that is has assigned Offeror a Unity Rating of 1.0.

5. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

6. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

*If the EMR rating for the subcontracting tiers cannot be provided at time of proposal submission, the prime contractor shall acknowledge this and provide as a submittal with the insurance and bonding requirements.

11. Pre-Proposal Inquiries & Requests for Information All requests for information or clarification must be submitted via email to: Athena.jackson@va.gov and cc Michelle.dewey@va.gov by June 22, 2020 at 4:00 PM Eastern Daylight Time (EDT). Email subject line shall include Ohio Western Reserve National Cemetery RFP #: 36C10F20R0069.

The Government’s responses to RFI questions or comments will be posted to https://beta.sam.gov/ under RFP # 36C10F20R0069.

12. Proposal Due Date, Time & Place of Submission Proposals are due July 9, 2020 at 1:00 P.M. Eastern Daylight Time (EDT). See OFFEROR SUBMISSION INSTRUCTIONS, below for instructions.

Late submissions will not be accepted. NO FAX proposals will be accepted. All submitted materials will become the property of the Government and will not be returned. It is the Offeror’s responsibility to make sure the proposal is received before the submission deadline.

13. Liquidated Damages In accordance with Federal Acquisition Regulation 36.206, liquidated damages will be assessed for each calendar day required to complete the construction work on this project past the scheduled completion date. [$1,292.00 per day].

PART II – PROPOSAL INFORMATION

The purpose of this Contract is to secure the services of a General Contracting firm, hereinafter referred to as the Contractor, to provide construction services for development of the project entitled, “Ohio Western Reserve National Cemetery Phase 3 Development Project No. 918CM2008”, located in Seville, Ohio. Cost Range: $20,000,000.00 to $50,000,000.00.

The Statement of Work (SOW), in conjunction with the Specifications/Drawings, describes the work required necessary to the project for the VA Office of Construction and Facilities Management (CFM), 425 I Street NW, Washington, DC 20001.

1.0 STATEMENT OF WORK

This project will enable an existing national cemetery to continue to provide burial services for eligible veterans in the Northeast Ohio region. Located in Medina County, just south of Cleveland and west of Akron near the town of Rittman, is the Ohio Western Reserve National Cemetery serving a FY 2019 veteran population of approximately 246,300 within a 75-mile service area. This project will provide an additional 10-year inventory of casketed, double-depth, pre-placed crypts before depletion of the current inventory, and extend the full range of burial options until FY 2034.

This project will develop approximately 15 acres of land to provide 20,422 gravesites, including both casket and cremation sites. The project will include 6,840 standard-size pre-placed crypts, 560 oversize pre-placed crypts, 3,625 in-ground cremains burial sites, a 9,386-niche Columbarium, and two Memorial Walls providing a total of 182 markers. The project will also add a Committal Shelter, extended roadways, utilities, lighting, signage, landscaping, GPS/GIS and irrigation in support of the expansion area. The project will also provide the following; expanded cortege lanes and bypass lane; upgrade the existing irrigation system to include a new pump station, two new wells, and new controls; replace pavers in an existing Columbarium with concrete pavement; mill and overlay all existing asphalt roads; provide curb and gutter for existing roads; make minor renovations to two existing Committal Shelters; replace all existing Cemetery signage; provide a new salt storage bin at the Maintenance Building; repave the existing Memorial Walk. Furthermore, there are four bid Add Alternates consisting of renovations to the existing Public Information Center, replacement of stamped concrete pavement at a second existing Columbarium, renovations to the existing Administration Building, and replacement of pavers with concrete at the existing Carillon and Flag Assembly Area. Contract duration will be 940 calendar days. There is an Early Turnover (ETO) component consisting of the Columbarium, new roads/infrastructure supporting the Columbarium, and Memorial Walls/Memorial Walk. Duration of the ETO portion of the contract will be 540 calendar days.

For each additive Alternate awarded, the following number of days shall be added to the Base bid contract duration:

Alternate 1, 45 calendar days Alternate 2, 20 calendar days Alternate 3, 90 calendar days Alternate 4, 20 calendar days

2.0 EVALUATION FACTORS FOR AWARD:

A Technical Evaluation Board (TEB) shall evaluate the Offeror’s technical proposal using the following technical factors and subfactors:

2.1 Relevant Team Experience

3.1 Project Organization and Chart Narrative

Non-Technical Factor Factor 4 Price

3.0 EVALUATION METHODOLOGY

Tiered Evaluation Offerors are advised that proposals will be grouped by the socioeconomic category based on the business size of the offeror that submits the proposal and that each proposal will only be evaluated once. Evaluation will take place in the highest tier for which the requirement is met. For example, a VOSB concern will only be evaluated in tier 2 and likewise, a Small Business concern will only be evaluated in tier 3. The tier chart is as follows:

The Government reserves the right to use any of the techniques outlined in FAR 15.404-1 to ensure award at a fair and reasonable price.

In accordance with 38 U.S.C. § 8127(h), the Contracting Officer will evaluate proposals received in response to this solicitation in the following order of priority:

(1) Offers, if any, submitted by SDVOSB concerns. If no offers were submitted by SDVOSB concerns, or if no offers are found to be technically acceptable, the Contracting Officer will withdraw the SDVOSB set-aside, and proceed to the next tier set-aside for VOSB concerns.

The lowest price technically acceptable offer for CLIN 0001 will be analyzed to determine price reasonableness. If none of the offers would result in award at a fair and reasonable price that offers the best value to the United States, the Contracting Officer will withdraw the SDVOSB set-aside and proceed to the next tier set-aside for VOSB concerns.

(2) Offers, if any, submitted by VOSB concerns. If no offers were submitted by VOSB concerns, or if no offers are found to be technically acceptable, the Contracting Officer will withdraw the VOSB set-aside, and proceed to the next tier set-aside Small Business concerns.

The lowest price technically acceptable offer for CLIN 0001 will be analyzed to determine price reasonableness. If none of the offers would result in award at a fair and reasonable price that offers the best value to the United States, the Contracting Officer will withdraw the VOSB set-aside and proceed to the next tier set-aside for Small Business concerns with HUBZone and 8(a) participants having priority.

(3) Offers, if any, submitted by other small business concerns with HUBZone and 8(a) participants having priority. If no offers were submitted by Small business concerns with HUBZone and 8(a) participants having priority, or if no offers are found to be technically acceptable, the Contracting Officer will proceed to the next tier for Large Business concerns.

The lowest price technically acceptable offer for CLIN 0001 will be analyzed to determine price reasonableness. If none of the offers would result in award at a fair and reasonable price that offers the best value to the United States, the Contracting Officer will withdraw the Small Business set-aside with HUBZone and 8(a) participants having priority, and proceed to the next tier set-aside for Large Business concerns.

(4) Offers, if any, submitted by Large Business concerns. If no offers were submitted by Large Business concerns, or if no offers are found to be technically acceptable, the Contracting Officer will cancel the solicitation.

The lowest price technically acceptable offer for CLIN 0001 will be analyzed to determine price reasonableness. If none of the offers would result in award at a fair and reasonable price that offers the best value to the United States, the Contracting Officer will cancel the solicitation.

4.0 TECHNICAL EVALUATION RATING DEFINITIONS

VOLUME I, TECHNICAL FACTORS.

DEFINITIONS

Recency: “Recent”, for the sake of this solicitation, refers to construction project/contract work experience performed in the last five (5) years (between 2015 to 2020). Projects may be completed or “well underway”. A "well underway" construction project is at least 50-percent complete at the time of proposal submission.

Relevancy: “Relevant” experience is defined as construction contracts of a similar size (exceeding $15M in construction costs) and comparable level of complexity to the Ohio Western Reserve National Cemetery, Phase 3 Project. Relevant complexity aspects include:

· VA/NCA National Cemetery projects

· State/local/private cemetery projects

· Golf courses, national, state and regional parks, multiple sports-fields complexes or multi-phased recreation-oriented land development projects of 10 acres or larger

5.0 EVALUATION FACTORS

Technical qualifications evaluation factors consist of: (1) Past Performance, (2) Relevant Experience, and (3) Construction/Project Management.

FACTOR 1 - PAST PERFORMANCE

The Government will utilize the Past Performance Information Retrieval System (PPIRS) as a source for past performance data. The focus of the Government's PPIRS query will be for construction projects recently completed or “well underway” within the past 5 years.

Offerors shall provide the following.

1. Offerors shall submit Past Performance Questionnaire (PPQ) Forms (See Attachment 9) for no less than THREE (3), and no more than FIVE (5), construction contracts or “well underway” contracts. Each submitted Past Performance contract must meet Recency and Relevancy definitions as described in solicitation section entitled “TECHNICAL EVALUATION RATING DEFINITIONS”. Offerors shall have their project reference fill out a PPQ Form and email them directly to the Contracting Officer on or before the closing date of the RFP. For the Government to solicit candid, fair comments, the Government will not release the PPQ Form to the Offeror. The Offeror may supplement the PPQ with additional information at their discretion.

If a completed past performance evaluation is available in CPARS, it shall be submitted with the proposal for each project referenced for Past Performance. If there is not a completed past performance evaluation available in CPARS, then the Offeror shall submit a Past Performance Questionnaire (PPQ) (reference Attachment 9) for each project referenced for Past Performance. The Offeror shall notify their client that the PPQ shall be submitted via email to the Government’s point of contact, Athena.jackson@va.gov.

2. A listing of (no less than THREE (3), and no more than FIVE (5)) past performance project names and current points of contact (name, phone number, and email address) so the TEB may contact them directly if need be. Offerors are responsible for ensuring that the telephone numbers provided for the owner’s representative provided are accurate and that the representative is aware that the TEB may be contacting them regarding the questionnaire and the Offeror’s past performance.

Past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. It considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract requirements. One past performance recency rating and one past performance relevancy rating will be assigned for each offeror after evaluating the offeror's recent past performance, focusing on performance that is relevant to the contract requirements. (see FAR 15.305). There are three aspects to the past performance evaluation:

Recency: Each contract will be assigned a rating of Recent or Not Recent.

Relevancy: Each project submitted for evaluation will be assigned a Relevancy Rating factor from the Past Performance Relevancy Rating Chart, identified in Section 9.0, Factors to be Evaluated.

Quality: “Quality” refers to how well the contractor performed on the recent and relevant past contracts. This process gathers and evaluates information from customers on how well the offeror performed those past contracts. The TEB shall identify the summary performance rating for each contract and identify, in narrative format, all past performance information that would bolster or diminish the Government’s confidence in the offeror’s ability to perform work on this contract.

MINIMUM REQUIREMENTS: Offeror provides Past Performance Questionnaires for at least three (3) completed construction contracts or “well underway” projects that are recent and relevant as defined in the TECHNICAL EVALUATION RATING DEFINITIONS for which the customer indicates that their overall satisfaction with the Offeror’s performance is Satisfactory or better.

NOTE: If no recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, Past Performance will be identified as a Neutral with a Rating of Acceptable.

FACTOR 2 – RELEVANT EXPERIENCE

Sub-Factor 2.1, Relevant Team Experience For the same projects identified in Factor 1, Offerors shall provide summaries for no less than Three (3), and no more than five (5) projects. The projects must demonstrate recent and relevant construction experience as defined in solicitation section entitled “TECHNICAL EVALUATION RATING DEFINITIONS”. A project performed by both the General Contractor and a key subcontractor/partner that demonstrates relevant construction experience will be counted as one relevant project.

Offerors must summarize the following information not to exceed two (2) pages for each project.

· Project title, location, and customer.

· Provide project statistics including start and completion dates (original vs actual) and project cost (original vs actual). If original vs actual completion dates and project cost differ, shall provide an explanation as to why they differ. If the project is in progress, state the percent complete.

· Describe, in detail, the relevance in scope to the Ohio Western Reserve National Cemetery Phase 3 project.

· Describe the project team composition including key personnel and subcontractors.

· Include the project's safety record (i.e. the number of lost time accidents/days)

· Provide project's Point of Contact (name, title, email, and phone number).

MINIMUM REQUIREMENTS: The offeror provides summaries for no less than three projects demonstrating recent and relevant experience as defined in the TECHNICAL EVALUATION RATING DEFINITIONS and the summaries contain ALL information identified in the six bullets above (sub-factor 2.1).

Sub-Factor 2.2, Key Personnel Offerors shall provide Resumes for each key person identified below including their relevant experience relevant to this solicitation in the role proposed. Resumes shall include summaries of past employment including company names, dates employed, position titles, and project assignments.

Resumes for additional key personnel may be provided, to include subcontractor key personnel, in order to demonstrate the team’s capability.

MINIMUM REQUIREMENTS: The offeror provides resumes for all key personnel identified with no less than the minimum qualifications for each (sub-factor 2.2).

Project Manager:

Minimum Qualifications: 10 years of experience managing construction projects of a similar size and complexity to Ohio Western Reserve National Cemetery. A bachelor’s degree in Engineering, Construction, Architecture, Landscape Architecture, or a related field.

Construction Superintendent:

Minimum Qualifications: 10 years of field superintendent experience and on-site management of construction work of a similar size and complexity to Ohio Western Reserve National Cemetery.

Quality Control Officer/Contractor Quality Control (CQC) System Manager:

Minimum Qualifications: The CQC System Manager is required to be a be an Engineer (Bachelor’s degree in Engineering), Architect (Bachelor’s degree in Architecture) or a bachelor’s degree in Construction Management and, have a minimum of five (5) years construction experience on construction similar to the scope of this contract.

Safety Officer:

Minimum Qualifications:

Provide evidence that candidate has completed the OSHA 30-hour Construction Safety class within the last five (5) years. Demonstrate that candidate has the following:

· Five (5) years of construction industry safety experience or

· Three (3) years of construction industry safety experience if he/she possesses a Certified Safety Professional (CSP) or certified Construction Safety and Health Technician (CSHT) certification or has a safety and health degree from an accredited university or college.

Qualified Project Scheduler:

Minimum Qualifications:

· Name and address of consultant- Qualified Project Scheduler

· Resume must indicate qualifications and experience using the Critical Path method (CPM), skill in the time and cost application of scheduling using the Critical Path Method (CPM) for similar sized construction projects, experience preparing a schedule using the CPM method.

· Resume’ must indicate experience with Primavera P6 scheduling software.

FACTOR 3 – CONSTRUCTION/PROJECT MANAGEMENT:

Sub-Factor 3.1, Project Organizational Chart and Narrative:

The Offeror shall provide an Organizational Chart and supporting narrative which includes the Offeror’s key personnel identified in Factor 2 as well as major sub-contractors. The chart shall clearly show lines of authority. Provide names, duties and levels of responsibility of key personnel to include the Project Manager, Site Superintendent(s), Quality Control Manager, Safety Manager and indicate to whom the Quality Control, Safety and Infection Control Managers report. Clearly describe the prime responsible firm and key personnel as well as the roles and responsibilities of major sub-contractors including Crypt supply and placement, Irrigation System installation, Earthwork subcontractor, Columbarium Niche unit supplier and installer, and masonry subcontractor.

MINIUMUM REQUIREMENT:

The Organizational Chart shall include all key personnel and major subcontractors, and their lines of authority. Provide names, duties and levels of responsibility of key personnel to include the Project Manager, Site Superintendent(s), Quality Control Manager, Safety Manager and indicate to whom the Quality Control, Safety and Infection Control Managers report.

The narrative shall describe the prime responsible firm, duties and levels of responsibility of key personnel and who they report to. The narrative describes roles and responsibilities of major subcontractors including Crypt supply and placement, Irrigation System installation, Earthwork subcontractor, Columbarium Niche unit supplier and installer, and masonry subcontractor.

Sub-factor 3.2, Capacity to Perform the Work:

MINIMUM REQUIREMENT:

Offeror narrative identifying personnel, equipment, current workload, and existing staff utilization to perform the work identified in the scope of work for the solicitation.

Letter from the Surety Company that clearly indicates that the Offeror has the bonding capacity available to perform this contract (single project and aggregate).

Sub-factor 3.3, Quality Control Plan:

The Offeror shall describe the team’s quality control approach, corporate systems and capabilities to maintain quality control of the construction. The Offeror shall describe the proposed quality control organization, including the proposed staffing plan. The Government is interested in demonstrable capabilities to assure control quality and how the Offeror can achieve or exceed the contract’s minimum quality control system requirements

MINIMUM REQUIREMENT: The Offeror shall provide a quality control plan that is consistent with the requirements of Specification Section 01 45 00.

Sub-factor 3.4, Safety Plan:

The Offeror shall describe the team’s approach to safety, systems and/or procedures in-place, and capabilities to maintain a safe work environment during construction and to respond to emergencies that may arise during construction.

MINIMUM REQUIREMENT: The Offeror shall provide a Safety Plan that is consistent with the requirements of Specification Section 01 35 26.

Sub-factor 3.5, Schedule:

The Offeror shall submit a Level 3 project schedule in the format of a Gantt chart with an accompanying narrative. The narrative shall discuss the contractor’s approach to using the schedule as a tool to plan the work, phasing of the work, allowances for weather, holidays, and describes the work week (days of the week/hours of operation). The schedule shall be presented in 11” x 17” format, maximum 6 sheets, plus a 1-page supporting narrative in 9 1/2” x 11” format and shall indicate the following.

· Clearly show the Early Turnover Work (as described in the Construction Documents) completed 540 calendar days from issuance of Notice to Proceed.

· Clearly show the remainder of the required work completed within 940 Calendar days from issuance of Notice to Proceed.

· Includes long lead or critical materials

· The schedule shall be broken down by Phase and major division of work showing start and completion dates.

· The major work divisions shall be further broken down in sufficient detail to demonstrate the Offeror understands the project requirements.

· The critical path and major milestones shall be indicated.

MINIMUM REQUIREMENT:

The Level 3 schedule provided by the Offeror is in the Gantt chart format and includes all items specified in six bullets above.

The narrative shall discuss the contractor’s approach to using the schedule as a tool to plan the work, phasing of the work allowances for weather, holidays, and describes the work week (days of the week/hours of operation).

6.0 FACTORS TO BE EVALUATED

Volume I, Factor 1, Past Performance

Recency: Each contract will be assigned a rating of Recent or Not Recent.

Recent refers to construction project/contract work experience performed in the last five (5) years (between 2015 to 2020). Projects may be completed or “well underway”. A "well underway" construction project is at least 50-percent complete at the time of proposal submission. Based upon these criteria, past performance and experience will be assigned a rating of Recent or Not Recent.

Relevancy: Each contract will be assigned a rating of Relevant or Not Relevant.

Offerors shall submit the information on past performance. Information submitted will be reviewed to determine if the offeror’s technical rating is ACCEPTABLE or UNACCEPTABLE. Acceptable is defined as the Offeror demonstrated the ability to meet all of the Government’s minimum requirements as identified in the solicitation or no recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. Unacceptable is defined as the offeror failed to demonstrate the ability to meet the Government’s minimum requirements as defined in the solicitation. Minimum requirements are defined Minimum requirements are identified in Factor 1.

Volume 1, Factor 2, Relevant Experience Offerors shall submit the information on relevant experience. Information submitted will be reviewed to determine if the offeror’s technical rating is ACCEPTABLE or UNACCEPTABLE. Acceptable is defined as the Offeror demonstrated the ability to meet all of the Government’s minimum requirements as identified in the solicitation. Unacceptable is defined as the offeror failed to demonstrate the ability to meet the Government’s minimum requirements as defined in the solicitation. Minimum requirements are identified in Factor 2, Sub-factors 2.1 and 2.2.

Volume 1, Factor 3, Construction/Project Management Offerors shall submit the information on construction/project management. Information submitted will be reviewed to determine if the offeror’s technical rating is ACCEPTABLE or UNACCEPTABLE. Acceptable is defined as the Offeror demonstrated the ability to meet all of the Government’s minimum requirements as identified in the solicitation. Unacceptable is defined as the offeror failed to demonstrate the ability to meet the Government’s minimum requirements as defined in the solicitation. Minimum requirements are identified in Factor 3, Sub-factors 3.1 – 3.5.

Volume II, Factor 4, Price The Offeror who provides the lowest evaluated reasonable price will be determined to be the lowest priced Offeror. Price evaluation will be completed in accordance with the process identified in the section titled Tiered Evaluation, Evaluation Methodology. There are Additive Line Items included in the solicitation. In accordance with VAAR 852.236-92, Additive line items shall be evaluated to determine the low offeror and items to be awarded.

7.0 OFFEROR SUBMISSION INSTRUCTIONS

OFFEROR SUBMISSION INSTRUCTIONS

NAICS code applicable to this solicitation is 237990 and the associated small business size standard is $39.5M.

a. Submitted proposals that do not adhere to the following instructions may be deemed unacceptable and ineligible for an award.

b. Proposals will be submitted in two separate volumes.

i. Volume I shall be the Technical Proposal and shall include the offeror’s responses to Evaluation Factors 1, 2, and 3 as well as their sub-factors. (maximum 75 pages); and

ii. Volume II shall be the Price Proposal and Bid Bond (maximum 30 pages).

c. OFFERORS WILL BE REQUIRED TO ELECTRONICALLY SUBMIT PROPOSAL BY EMAIL TO THE CONTRACTING OFFICER. Documents must be submitted as pdf attachments to the email by the date and time shown on the SF 1442.

Contracting Officer email: Athena.jackson@va.gov Submit One pdf document for Volume 1 Technical Proposal and One pdf document for Volume 2 Price Proposal and Offer Guarantee (Bid Bond).

Email Marked: ORIGINAL - RESPONSE TO RFP – 36C10F20R0069 Ohio Western Reserve National Cemetery, Phase 3”.

The Offer Guarantee (BID BOND) shall be included in the emailed proposal and the original Offer Guarantee (Bid Bond) shall be mailed to address in Block 8 of SF 1442 by the proposal due date and time.

d. Postal Address/Courier Address for mailing bid bond:

Department of Veterans Affairs Office Construction & Facilities Management 425 I St NW Rm 6W417F Washington, DC 20001 Attn: Athena Jackson

e. Proposals shall be identified with a title page that contains the following information.

• Solicitation Number

• Solicitation Title

• Contractor Name

• Volume Number (1 or 2);

• Volume Title (Technical Management Proposal or Price Proposal)

• Index of the sections contained in the volume

f. The first page of the proposal shall include the information identified in provision 52.215-1 paragraph (c)(2). Paragraph (c)(2)(iii) is modified to read “A statement specifying the extent of agreement with all terms, conditions and provisions included in the solicitation.” This statement should be placed on the first page of Volume 1 and 2 with the contact information.

g. The proposal shall not exceed the number of pages identified in the Page Limitations table below. A page is considered to be one side of an 8-1/2 inch sheet of paper.

h. Proposals shall contain all applicable information as required by the evaluation factors.

i. All transmittal envelopes or…