ATTACHMENT 4 - Pre-Proposal Inquiry (PPI) Form--VA Responses to RFIs.pdf

RFI SUBMISSSION LOG

SOLICITATION NUMBER 36C10F20R0069

PRE- PROPOSAL INQUIRY (PPI) FORM

OHIO WESTERN RESERVE NATIONAL CEMETERY PHASE 3 EXPANSION

Reference

(Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

After reviewing the new prints that were issued for this solicitation 36C10F20R0069. They seem to have the same number of pages and same date of the previous Solicitation 36C10F20R0004. Has anything been changed on these prints from the previous solicitation?

No changes have been made to the drawings since the previous solicitation was posted. Note that changes were made to the specification sections 01 00 01, 01 35 26, 01 45 00, 01 45 29, 01 57 19, and 01 74 19.

Can topsoil or excess dirt material be stockpiled in the berm area designated for borrow? Or must all excess material be hauled offsite?

Excess material may not be stockpiled in the berm borrow areas. Any excess material must be hauled offsite. Stockpiling of material during construction must be done in a separate area to be approved by the SRE/CO, away from public view.

Solicitation

pg. 18 Sub- Factor 3.3 Quality Control Plan

Minimum Requirement: Offer shall provide a quality control plan that is consistent with the requirements of SPEC 01 45 00 – is intent to provide a completed QC Plan, if yes

– page total count needs updated on pg. 23 of solicitation as it stands 2 page total page limit

Sub-factor 3.3 does not ask for a quality control plan. The minimum requirement states “the Offeror’s quality control approach is consistent with the requirements of Specification Section 01 45 00” (emphasis added). The 2-page limit is correct.

pg. 19 Sub- Factor 3.4 Safety Plan

Minimum Requirement: Offer shall provide a Safety Plan that is consistent with SPEC 01 35 26 – is intent to provide a completed Safety Plan, if yes – page total count needs updated on pg. 23 of solicitation as it stands 2 page total limit.

Sub-factor 3.4 does not ask for a quality control plan. The minimum requirement states “the Offeror’s quality control approach is consistent with the requirements of Specification Section 01 35 26” (emphasis added). The 2-page limit is correct.

vs.

Specifications

In conflict between solicitation requirements and spec requirements – which is intended to be followed?

The Order of Precedence is the solicitation.

pg. 17 – Project Manager

In lieu of degree will 15yrs construction experience of similar size and complexity be accepted over degree?

Experience will not be considered in lieu of a degree for the Project Manager.

pg. 17 – Quality Control Officer

In lieu of degree will 10yrs construction experience of similar size and complexity be accepted over degree?

In lieu of a degree, 10 years of construction experience on projects of similar size and complexity in positions cited in paragraph 1.5.1.2, Qualifications, of specification section 01 45 00 will be accepted for the Quality Control Officer.

GI-004

Confirm: General Work Requirements, Note 4 – All roadway and sidewalk resurfacing to be performed after hours (3:00 PM to

8:00 AM)

This requirement is confirmed.

For purposes of this note, sidewalk resurfacing refers to repaving of the existing Memorial Walk, which is part of the ETO.

SPEC 03 48

24 (Precast Concrete Columbarium Units) 2.16 Fabrication A.6

Project plans and Specifications call for the exposed faces of precast columbarium units to have a smooth acid etched concrete finish.

All the existing precast columbarium units at OWRNC are stained. Please confirm if the intent is to have precast columbarium units be acid etched for this project which is highly uncommon or if the VA standard color stained precast concrete face will be an acceptable variance.

No variance will be accepted. All exposed faces shall have an acid etched finish as identified in specification section 03 30 00.

Reference specification 03 48 24, paragraph 2.15, Finish.

Site Visit

Proximity of utilities behind curb, several areas have irrigation within 8” of the back of curb that is going to be replaced – please confirm as-builts of detail are available and can be provided.

Per General Note 7, sheet LI-001, the Contractor shall field verify all existing conditions and notify COR/SRE of any discrepancies that affect proposed improvements.

As-built drawings of the Phase 1 construction are available and can be provided after award. This will not relieve the Contractor of the responsibility to verify existing conditions per the Contract.

Soils/ Geotech Report

The Terracon Geotech details the correction of eroding banks and slopes of “Tommy Run” creek, but the grading & E&S Plans do not appear to include this work, please advise is this work applicable or out of scope?

Work at Tommy Run Creek was eliminated from the scope of this project during the design phase.

Soils / Geotech

The two stockpiled soil (berms) along Rawiga Road are designated on the plans to be used as needed as fill then graded of uniformly, One berm had a test boring completed, confirming it is suitable, the other has not. Please confirm both stockpiles are tested and confirmed to be used as fill.

Per call outs on C-501 existing berms are to be used as fill as approved by Geotechnical Engineer. Berm stockpiles have not been tested. Berm material is comprised of excess material from original Cemetery construction and should be consistent with soils found throughout the site, however, the material will require testing prior to use as fill in accordance with specification 31 20 00. Quantities of berm materials are as follows. The North berm contains 11,430 CY of fill and 1,400 CY of topsoil. The South berm contains 32,140 CY of fill and 1,710 CY topsoil. Both calculations are raw earthwork and assume 6” topsoil.

Soils / Geotech

Engineer’s soil proctor analysis has determined that the in-place soils are suitable to be used as structural fill, although the native soils exceed the government specs description for Engineered Fill/Structural Fill material passing #200 limited to 12% - please confirm this to be correct and allowable.

The soil is acceptable if it one or any combination of the USCS Classifications stated in specification section 31 20 00.

The on-site soils meet these criteria according to Geotechnical report, minus the weathered shale encountered in boring SB-3 from elevations 37’ to 50’ below surface. Submit all soils test reports for review/approval per the specifications.

In Ground Cremains (IGC) Section 24 & 26

The plans and specifications do not address if there is a requirement to excavate to a certain depth screen, import and replace soils within the IGC burial area.

Section 24 and 26 consist of general fill placement. Placement of fill requirements is defined in the project specifications.

Landscape Irrigation Drawings

Please confirm if any other existing irrigation wires or piping will be in conflict of the new exterior renovations proposed, or is it only shown in plans? Are we to predict that if it is not shown on the plans it is not in conflict?

Refer to General Notes on Sheet

LI-001.

Drawing C-809

Is Section 25 intended to be all Oversized Precast Crypts?

Section 25 shall contain 560 oversize crypts per C-804 and C- 805.

Confirm the larger gaps (1’11”) between precast crypts are to be filled with pea stone.

Correct, the 1’-11’’ spaces shall be backfilled with pea gravel per 1/C- 809.

Recommendation of 2” thick drain board, as specified in 2/C-809, it states in 1/C-809 that it is optional, who makes final decision?

Drain board is not optional.

Contractor shall provide 2” drainage board to maintain clean separation between irrigation aisle select fill material and pea gravel.

Demolition

In areas where existing concrete is to be replaced with new, can the aggregate base below be used, and can be considered suitable condition?

Aggregate base below existing concrete shall be removed and replaced per the designed pavement section.

Drawing C-208

Detail 9/C-208 shows 48” select fill at Committal Shelters, is this to be used under the entire committal shelter footprint?

48” deep select fill shall be placed under the entire committal shelter footprint.

Drawing C-208

Is the design intent to have 4” perf drain tile (pipe) behind all new curbs, as shown in the details on C-208? Will there be any conflict with existing sprinkler lines throughout cemetery?

4” Perforated drain tile shall be installed behind all new curbs as detailed in the plans.

General

Due to the size of project, please confirm where circumstances warrant existing conflict (not currently known) a change to contract will be implemented.

Refer to FAR Clause 52.236-2, Differing Site Conditions. The Contractor shall promptly, and before the conditions are disturbed, give a written notice to the Contracting Officer of such conditions as enumerated in the clause.

Solicitation, Specifications &

Conflict in Project Number:

Solicitation states 918CM2008, whereas SPEC states 918PC2008.23 and Drawings state 918PC2008 – please advise which is to be used in correct reference.

Overall project number is 9182008. PC refers to the design phase and CM refers to the construction phase.

Specification section 04 72

Is the belt course around Shelter number 3 Limestone ? or cast stone? Drawing A4803-1. The spec says limestone and the drawings say cast stone.

Per the drawings it is to be cast stone to match the existing committal shelters. Cast stone shall be in accordance with specification section 04 72 00.