Consolidated RFIs Bay Pines Phase 4 Building 1 Renovation FINAL.pdf

Consolidated RFIs Bay Pines Phase 4 Building 1 Renovation FINAL

Number Question Answer 1 Following the completion of all site visits, will the government provide a site visit attendee list or “sign in sheet”, similar to that of the pre-proposal conference, to all interested offerors?

Site visit participants list was provided in amendment two as an attachment "Bay Pines Bldg 1 Walk through attendance"

2 The solicitation indicates that both FAR 52.225-9 and -11 (page 35 solicitation provisions incorporated by reference -10 and -12).

As the estimated project value indicated on beta.sam.gov is $20- $50 million, should the appropriate FAR be 52.225-11 (-12)?

Please clarify this on your next addendum so we can proceed with a compliant scope of material.

Thanks for the question. Amendment Three (3) removes 52.225-9 & 52.225-10 and updates 52.225-11 & 52.225-13 to the most recent update.

3 Regarding Nurse Call: 1) Will network Rack(s) in each unit/location be provided by the GC? 2) Is there an audio requirement in any of the rooms? From drawing and specs. It looks like this is only a tone and light system. 3) On the 5th Floor, A Wing, area 51-546, SCI Procedure Type C, symbol NVAO is displayed on the drawing. There is not a representation on the Legend. Please provide definition.

All work and materials to provide a complete system as shown in the drawings and specifications shall be provided by the contractor.

4 Regarding Lifts: 1) Is this a brand name only (Arjo) bid or can alternate lift be utilized?

With reference to specification section 11 73 00 paragraph 1.4.C, ceiling lift shall be Arjo-Huntleigh-Getinge Group Maxi Sky 600 or approved equal meeting or exceeding the listed salient characteristics. It should be noted that the VA Bay Pines has standardized patient lifts to Arjo, so the owner preference is to have only one manufacturer for future operation and maintenance savings

5 Are audio devices required in soiled utility rooms listed below since it is a ACHA law in Florida?Rooms in question:

• 2ND FLOOR 21-219

• 3RD FLOOR 31-336

• 31-371

• 4TH FLOOR 41-436

• 41-471

• 5TH FLOOR 51-536

• 51-571

Devices are not required in these rooms in outpatient clinics.

6 I am trying to complete a sound masking design to send to GC’s who are bidding on the Bay Pines VAMC however I am having a hard time discerning exactly where the zones are, which are background music only, sound masking only etc. Is there someone who can assist me?

Reference is made to the Public Address legend on T001 and speaker designations on the TN drawing series.

7 Section 11 73 00 Ceiling Mounted Patient Lift System is specified using Arjo-Huntleigh-Getinge Group. Are equal products acceptable?

With reference to specification section 11 73 00 paragraph 1.4.C, ceiling lift shall be Arjo-Huntleigh-Getinge Group Maxi Sky 600 or approved equal meeting or exceeding the listed salient characteristics. It should be noted that the VA Bay Pines has standardized patient lifts to Arjo, so the owner preference is to have only one manufacturer for future operation and maintenance savings

8 Will we be required to do all recommended maintenance on the generator and other equipment for the duration of the contract?

The contractor will be responsible for all aspects of the temporary generator if bid option 1 is selected, including maintenance. The VA will pay for fuel utilized by the VA when the temporary generator is providing power to the building in times of emergency, such as utility outages. The contractor is responsible for all testing (Bay Pines' procedure is twice monthly and annually) and fuel used for testing. The contractor is responsible for maintenance of all temporary equipment indicated in the contract documents or needed to ensure continued operations of the medical center when systems are being replaced.

9 Please provide pictures of main communication room that we were not able to see during the site visit.

Refer to pictures attached as an amendment file.

10 May we place a buck hoist outside of existing Stair #2 in the landscaped area between the building and the circular sidewalk to the west of the building?

The VA cannot commit to permitting exterior hoists without understanding its footprint, impact to pedestrian traffic, pedestrican safety or impact to the building structure.

11 We know that deliveries to the loading dock must be limited to after 1 PM. May we receive deliveries before 1 PM to construction area in parking Lot 7 without having to schedule the delivery through the VA?

Refer to specification section 01 00 00 paragraph 1.6.F

12 Is this project sales tax exempt? I am not in a position to answer the question is sales tax exempt?

However, I googled "are construction projects in bay pines fl exempt from sales tax" and found an article that can better assist you.

13 Who is the current fire alarm servicer on this building? The current fire alarm servicer is Johnson Controls.

14 Who is the current DDC servicer on this building? Refer to specification section 23 09 23 paragraph 1.01.B, Johnson

Controls Tampa Office. Strike "Controls Contractor and" from section 23 09 23 paragraph 1.01.B.. JCI must be contracted for the section 23 09 23 control system integrator responsibilities in accordance with paragraph 1.1.H.1 and the paragraph paragraph 1.1.H.4 Responsibility Table.

15 Who is the Access control servicer on this building? Access Control system is Softwarehouse iStar panels and RM-4E boards. CCURE 9000 v2. Maintained by VA Bay Pines

16 With the amount of drawings on both sets, is it possible for the VA to allow more time for any questions that can and probably will come in from the contractors once they are fully invested on their scopes?

All deadlines are posted in the solicitation. If any thing changes, those changes will be posted through amendments.

17 Will the price schedule table be updated with a space or line item for the unit price of carpet & drywall removal to be plugged

in. Please confirm that this number will only include the demolition of those materials.

The price schedule table will not change.

18 Specification mentions an additional price if shutdowns disruptions on off-hours. Is there a number?

Delete the following paragraph from 010000-1.6.H Phase 1 (page 010000-10), “The proposed phasing and continued use of building during construction will involve periodic shutdowns and disruption in utility service which can be scheduled during off hours, but this comes with an additional price” and replace with the following paragraph “The proposed phasing and continued use of building during construction will involve periodic shutdowns and disruption in utility service may require scheduling during off hours. This off hours work is necessary per the contract scope and is not cause for a contract change or additional cost.”

19 Will GC personnel be able to document the site progress or will be VA require a third- party company?

A commercial photographer or subcontractor is required per specification section 01 00 00 paragraph 1.31.A. Performance and work experience requirements are as described in the contract documents.

20 Please confirm what is are the requirements behind the removal of Existing Trailer per Vol 1 of the specifications pgs. 58 & 59?

Per Specification Section 01 00 00- 1.17, paragraph O and P, the existing Resident Engineer's trailer becomes the property of the contractor and shall be removed off VA property by the contractor.

Work shall include the removal of all utilities to the trailer and the restoration of the site as specified. This work will be performed after the new Resident's Engineer's trailer is provided and installed under this contract.

21 Will shades be required for any of storefronts or window systems?

Scope is as described in the contract documents.

22 Will the joint venture’s performance be weighted higher than the either JV partners’ past performance projects or the teaming partner?

Proposal evaluation criteria starts on page 18 of the solicitation and should be able to address your question. See pg 18 "The Government may place higher value on recent and relevant projects in which the Offeror performed as a prime contractor than as a subcontractor" See pg 19 "Sub-factor 2.2 Management Approach" and "Sub-factor 2.3 Prime Contractor Self Performance & Subcontracting". See pg 20 "Past Performance will assessed based on the Prime Offeror's and Teaming Partners' past performance"

23 Will the government award the project to a firm that has the lowest price and is ranked “Satisfactory” for Past Performance if another offeror is ranked as “Very Good” or better” and all other non-price factors are equal?

"Award will be made to that Offeror whose proposal contains the combination of those criteria offering the best value to the Government. Best value will be determined by a comparative assessment of proposals against all source selection criteria in the

RFP"

24 Are each of the projects submitted ranked using the adjectival scale used for the summarizing the whole past performance factor?

The evaluation will be collective.

25 If each project is ranked, do all projects need to be ranked “Satisfactory” for an overall “Satisfactory” rating for Past Performance or can one or more project be ranked “not applicable” or “marginal”?

The evaluation will be all inclusive.

26 How many projects must be ranked as “Very Good” or better for the overall Performance Confidence Assessment Rating to be “Very Good” or “Excellent”?

The evaluation will be all inclusive.

27 Will projects that are larger in size but not for a federal client be ranked higher than projects that are smaller but are for a federal agency client?

Please review pages 18 and 19 of the solicitation "The Offeror will be rated on an adjectival basis, for the overall rating for this factor, more weight may be given for the following:"

28 Will completed projects rank above partially completed projects if the performance reviews are the same?

There will be a collective evaluation.

29 Will the government accept a CPARS report for a past project in lieu of a PPQ?

Yes. The Government will accept a CPARS report for a past project in lieu of a PPQ.

30 The government has the right to look at CPARS of the bidding entities, will that be used to confirm the rating from the past performance evaluation?

The evaluation will be all inclusive.

31 Can the site superintendent also act as the Safety Manager? Safety personal requirements are as described in the contract documents.

32 Can the project manager also act as the Quality Control Manager?

Quality control requirements are as described in the contract documents

33 Will the VA accept CPARS evaluation forms in lieu of Past Performance Questionnaires?

Yes, the VA will accept CPARS evaluation forms in lieu of Past Performance Questionaires.

34 Estimated NTP Date? For planning purposes the estimated NTP date is 7/30/2021

35 Is the interior signage by the VA? No specification nor drawings on that packages, please confirm.

Confirmed, interior signs are by the VA.

36 Is there a 3d Scan on the existing building / structure? Is there need for one to be created after project completion?

A 3d scan is not provided in the bid documents. Refer to specification section 01 00 00 paragraph 1.14 for As-Built requirements.

37 Phasing the 1st floor. Nights work? Throughout the duration?

After 2-5 is done?

Question is unclear. Phasing and work shifts are as described in the contract documents and cannot interfere with the VA Medical Center functions.

38 The solicitation refers to phasing diagrams in the MEP drawings.

I could not find these. Could we please ask an RFI about the phasing of the project?

Work performance shall be in accordance with scope as described in the contract documents.

39 Will GC have access of existing elevators for construction personnel? Stairwells?

Refer to specification section 01 00 00 paragraph 1.19 regarding the temporary use of existing elevator during construction. Use of stairwells will be permitted as reviewed and approved by the Senior Resident Engineer, and in accordance with contract documents, safety and ICRA requirements.

40 What Pneumatic tube system company or manufacturer is the one we will have to coordinate with for the new install? Any existing system in the facility?

Reference Pneumatic Tube spec section 14 92 00 and VT drawings.

41 Please provide Medical Gas System isometric drawings. Reference Drawing PP 701 PLUMBING RISER DIAGRAM MEDICAL GAS, floor plans for medical gas piping and specifications for contractual requirements.

42 Please provide list of approved Direct Digital Control providers. Refer to specification section 23 09 23 paragraph 1.01.B, Johnson Controls Tampa Office.

43 Per AF103A, Bid Option 5, please confirm that the base bid is to include resilient sheet flooring with terrazzo as an alternate.

Refer to specification section 01 00 00 paragraph 1.3.F.

44 Drawing IAQ103B is listed in the index, but not included in our plan set. Please provide.

Omit drawing IAQ103B from the index.

45 It is our understanding the pneumatic tube system additions (stations, transfer units, and blower) will require IT data wiring onto the Engineering Network and not the general network. Has this scope been included in the cabling diagrams as needed for pricing? Typically the pneumatic tube system vendor does not provide this scope.

Drawing VT100 control requirements list ethernet. Stations, blower, and transfer-unit will each tie into switches of the nearest signal closet's security panel.

46 Who will perform low voltage demo? The low voltage contractor, a demo contractor or the VA?

The prospective bidder must decide responsibility for contract work included in the bid. VA is not responsible for demolition of low voltage systems.

47 Are power strips required in the racks, and if so can you please provide specifications and quantities per rack?

Refer to drawings, details and specifications for power requirements.

48 Can you please provide a scaled drawing of the route between Bldg. 1 and Bldg. 2 shown on sheet TS100?

A scaled drawing of the entire campus has been included for reference. The manhole structures are not included within, however this drawing provides a general understanding of distances.

49 Is a DAS system required? The specifications include it as section 27 53 19, but it's not shown in the table of contents.

Refer to TW drawings for pathways for a future DAS system (future system not in contract scope).

50 What will the VA's policy on HEPA carts be for this project? Requirements for Infection Control are referenced in Specification 01 35 26, Paragraph 1.12 INFECTION CONTROL.

51 Could you please provide building 22 EMDP panel location and new conduit route? During site visit it was not possible to follow the route.

Reference revised drawings EP 100A, EP 100B & EP 603. These are included as amendments.

52 Is there any provision in temporary panel PD-1 for building temp lighting and power during construction?

PD-1 designated loads must be sufficiently maintained. If PD-1 can handle additional loads after this then construction power can be added with the understanding that the designated loads are not affected.

53 Is there any equipment in the attic or floors from 2 to 5 that should be working under the construction time? There is no provision in the temporary power prints.

Yes, contract documents require equipment feeding active VAMC loads or services to remain uninterrupted or cut over via approved shutdown processes in a phased manner. Reference EP603 for attic power connections.

54 Print EP 107 note 38 calls for relocation of generator control panel, is this under the base bid or under bid option #1. Is this required if the generator is not replaced?

Yes, this is a requirement under base bid.

55 Is the generator ATS control panel replaced under base bid per note #6 print ED 101B?

Yes, this is a requirement under base bid.

56 Print TN 100-A Note 10 calls for 4 x 4” conduits from building 1 to building 100. Could you please advise location in building 100 for the conduits? Could you please advise pathway location in the pedway as it already has conduits running over?

The 4-4” conduits specified in note 10 of drawing TN100-A shall extend on top of the pedway to the nearest service bay (Mechanical Room at the end of the H form) in Bldg. 100 and terminate in that service bay. The Contractor shall run the specified conduits above the pedway.

57 Will the VA's technical standards in the TIL govern any of the technology requirements? For example, will 4 data cables be required at every outlet?

Scope of work is as described in the contract documents.

58 Is "DVR" correct in the CCTV section? Does the VA intend to use a network video recorder (NVR) for recording of the cameras?

DVR and NVR are synonymous with one another. Avigilon V7 are the cameras utilized by Bay Pines.

59 The specifications mention design responsibilities for the public address system. To what extent will the contractor be liable for system design and incremental reviews?

Refer to bid documents including specification section 27 51 16 and TN-series drawings for requirements

60 Will the VA accept an alternate solution that features fiber for the communications cabling if it is technically acceptable and shows a costs savings compared to Cat6A?

Provide scope as described in the contract documents.

61 Will the concrete/asphalt cutting and replacement for site lighting be covered by the GC or contractors?

The prospective bidder must decide responsibility for contract work included in the bid.

62 Can the temporary XFMR be used or reconditioned? The temporary transformer must be submitted and approved by the VA Resident Engineer's office. Factory certification must be obtained.

63 Drawing EP-601 calls for both concrete and HDPE pull boxes.

Which is preferred?

Concrete pull boxes are preferred.

64 Drawing ES-7-1 calls for EPR cable for the temp MV, but it also calls for XLPE for the permanent cable. Is this correct?

Cable requirements are as detailed in contract drawings and contract specifications. Per 26 05 13 all insulation is to be 133%.

All testing requirements indicated in specifications apply to temporary and permanent cable.

65 The RFP does not provide an anticipated Award Date. Will the VA provide the date to use, or are we to assume a date that will begin the 820-day project duration?

Assume a date that will begin the 820-day project

66 Details 1-10/AE 552 call for a single layer of 3/4" Fire Retardant Plywood. However two layers are shown on the detailed drawings. Will the VA require one or two layers of 3/4"

A single layer of 3/4" is intended for all walking paths in the attic space.

RFIs