36C10D25Q0125 0001.docx

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Attached to
S201--FORT HARRISON JANITORIAL SERVICES Federal contract opportunity
Solicitation number
36C10D25Q0125
Issued by
Department of Veterans Affairs

About this file

This document is an Amendment to a Solicitation for Janitorial Services at the Fort Harrison VA Regional Office in Montana. The Department of Veterans Affairs is seeking a contractor to provide janitorial services for a 21,682 square foot, one-story office building with 85 current employees. The solicitation (36C10D25Q0125) requires cleaning equipment including an auto scrubber, walk-behind carpet shampooer, floor buffer/wax applicator, and basic cleaning tools. Proposals must be submitted via email to bertha.leguizamon@va.gov by July 23, 2025, at 4:00 PM EST, with each email limited to 5 megabytes. A site visit is scheduled for July 14, 2025, at 11:00 AM MST, though attendance is optional. The current incumbent is Allied Group, LLC under contract 36C10E20P0132, and the procurement will follow FAR Subpart 13.5 for simplified procedures for commercial products and services.

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Other files for this federal contract opportunity

Other files attached to S201--FORT HARRISON JANITORIAL SERVICES, newest first.
File Type Posted
36C10D25Q0125 0003.docx DOCX document
36C10D25Q0125 0002.docx DOCX document
A-9 FURNITURE.pdf PDF
A-7 FINISH.pdf PDF
ADDENDUM TO 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.docx DOCX document
PAST PERFORMANCE QUESTIONNAIRE.docx DOCX document
ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS.docx DOCX document
4. APPENDIX C CONTRACT SECURITY VA HANDBOOK 6500.6.docx DOCX document
36C10D25Q0125.docx DOCX document
3. VAAR 852.219-75 LOS CERTIFICATE OF COMPLIANCE.docx DOCX document
1. WAGE DETERMINATION 2015-6031 SAM.pdf PDF
2. QASP Custodial Service Contract.doc DOC document
STATEMENT OF WORK.doc DOC document
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Text version

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

VA

07-10-2025 00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington

DC

20006 00101 Department of Veterans Affairs Veterans Benefits Administration Acquisition Directorate 1800 G Street NW Washington

DC

20006 To all Offerors/Bidders

36C10D25Q0125

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-23-2025 4 PM EDT X The purpose of this amendment is to answer vendors questions, update proposal submissions instructions and attached a Past Performance Questionnaire.

CONTINUATION PAGE

VENDORS QUESTIONS AND ANSWERS

QUESTION
ANSWERS
1
Will there be a site visit? Is it mandatory?
Yes. The Fort Harrison Regional Office will be hosting a single site visit on Monday July 14, 2025 at 11:00 am MST. The point of contact for the site visit is Kasey Pershing 406-495-2034. Please email him to confirm your attendance with names of attendees. kasey.pershing@va.gov

It is not mandatory.

2
Proposal Submission Method

Could you confirm how proposals should be submitted (email or other)? If by email, please confirm the address and any restrictions on file format or size.

Quotes must be submitted via email to bertha.bertha.leguizamon@va.gov

The size of each e-mail shall not exceed 5 megabytes (MBs). If all required attachments exceed this size limitation, then the Quotation submission must be sent in multiple e-mail correspondence.

3
Can you please provide submission requirements?
This amendment includes/replaces addendums FAR 52.212-1 and 52.212-2. See attachments.
4
Is there a deadline for submitting questions or clarifications?
Friday, July 18, 2025 at 4:00 pm Eastern Standard Time (EST). No oral questions or questions by telephone will be accepted.
5
Would you be willing to share the total SF, number of employees, current value?
· One story total square footage is 21,682.

· Current employees totals 85.

6
Please confirm the place of performance?
Fort Harrison VA Regional Benefit Office at Fort Harrison VA Medical Center

3633 Veterans Drive Fort Harrison, MT 59636

7
Which types of equipment (auto scrubber, walk-behind/ride-on, carpet cleaning, etc.) will be required or recommended for compliance?
Will need an auto scrubber (hard tile floor) Walk behind carpet shampooer, tiled floor buffer/wax applicator and basic cleaning equipment.
8
Are there any size, brand, or performance specifications (tank size, battery vs. corded, etc.) for this equipment?
No, as long as the equipment complies with OSHA regulations and is adequate to complete the cleaning.
9
Are there any areas where only specific equipment types are permitted (e.g., noise restrictions during business hours, battery vs. propane, etc.)?
Yes. All cleaning should be done outside of normal business hours so
10
Can you extend the due date?
Quotations shall be submitted on or before July 23, 2025 date and by 4:00 pm EST, Quotations shall be submitted, in writing, by e-mail to the Contracting Officer at bertha.leguizamon@va.gov.
11
What part of the FAR is this RFQ?
FAR Subpart 13.5- Simplified Procedures for Certain Commercial Products and Commercial Services
12
Is there an incumbent? What is the contract number?
Contract: 36C10E20P0132 Vendor:

Allied Group, LLC Look up contract number on FPDS. Type Contract Number in ezSearch.

https://www.fpds.gov/fpdsng_cms/index.php/en

13
Do you have floor plans you can share?
Yes. See attachments. A-7 shows what flooring is throughout the VA Regional Office. A-9 shows the furniture layout.
14
Is there an emergency room?
The building does not have an emergency room. It is only an office building.

See attached document: ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS.

See attached document: ADDENDUM TO 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES.

See attached document: PAST PERFORMANCE QUESTIONNAIRE.

See attached document: A-7 FINISH.

See attached document: A-9 FURNITURE.

AMENDMENT TO ANSWER VENDORS QUESTIONS. JANITORIAL SERVICES. FORT HARRISON REGIONAL OFFICE.

File details come from the government source that posted it. Updated .