534B52004-XR RAD VAMS CHARLESTON SC_Compliance Matrix.xlsx
XLSX spreadsheet 28 KB Posted
- Attached to
- 6525--DEC 2024 Equipment Only Consolidation
- Solicitation number
- 36A79725Q0003
About this file
This document is a Compliance Matrix for a digital radiographic system procurement for the Ralph H. Johnson VA Medical Center in Charleston, SC, specifically targeting the Brunswick, GA Community-Based Outpatient Clinic (CBOC). The matrix provides detailed technical requirements for a digital x-ray system, focusing on wall-mounted wireless detector specifications, with dimensions of 14x17 inches and weight requirements for the wireless detector. The procurement is associated with Solicitation Number 36A79725Q0003, part of the Department of Veterans Affairs National Acquisition Center's December 2024 Equipment Only Consolidation, which involves equipment procurement for VA healthcare facilities. Vendors are instructed to complete the compliance matrix by indicating how their proposed system meets each specification, with options to respond as "exceeds," "meets," "partially meets," or "does not meet," and to provide supporting documentation for their responses.
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Compliance Matrix
| Radiographic Systems: Digital | Compliance Matrix Created: |
| V07 | 4/14/25 |
| CHARLESTON SC | |
| 534B52004 | |
| OFFEROR | |
| MANUFACTURER | |
| MODEL | |
| QUOTE NUMBER |
VENDOR INSTRUCTIONS:
Please fill out the table above with the offeror name (if different than the device manufacturer), manufacturer name, model name/number, and the quote number. All required specifications are listed below. Please review the required specifications and provide supporting information about the proposed model. The "Vendor Response" column is limited to the following entries: "exceeds", "meets," "partially meets," and "does not meet." In the "Documentation" column, please indicate the location within the attached documentation (file name, page number) for information to support the vendor response. Please provide any additional information/explanations in the "Vendor Explanation" column. **NOTE THAT THIS SPREADSHEET HAS BEEN LOCKED TO ALLOW ONLY FOR FILLING OUT REQUIRED FIELDS (THE TABLE ABOVE AND COLUMNS E, F, & G). DO NOT MAKE ANY FORMATTING OR CONTENT CHANGES TO THE COMPLIANCE MATRIX.**
| REQUIREMENT OVERVIEW | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Ralph H. Johnson in Charleston, SC recently acquired the Brunswick, GA CBOC, formerly under Dublin’s healthcare system. Additional services will be offered to Veterans, including x-ray. An existing room will be renovated to house a digital radiographic system. | ||||
| ☒ a. Extended / Turnkey installation services are not required | ||||
| Facility Name | ||||
| Brunswick VA Clinic | ||||
| Delivery Address | ||||
| 1111 Glynco Parkway, Bldg. 2, Suite 200, Brunswick, GA 31525 | ||||
| Requesting Department(s) | ||||
| Radiology | ||||
| TECHNICAL REQUIREMENTS | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. System digital detector configuration | ||||
| a. Wall detector | ||||
| ☒ a. Wall detector | ||||
| Wireless | ||||
| ☒ b. Minimum wall detector size [in x in] | ||||
| 14x17 | ||||
| ☒ c. Maximum wireless wall detector weight, with battery installed [lbs] | ||||
| <10 | ||||
| b. Table detector | ||||
| ☒ a. Table detector | ||||
| Wireless | ||||
| ☒ b. Minimum table detector size [in x in] | ||||
| 14x17 | ||||
| ☒ c. Maximum wireless table detector weight, with battery installed [lbs] | ||||
| <10 | ||||
| c. Additional wireless detector(s) | ||||
| ☒ a. Quantity of additional wireless detectors | ||||
| 1 | ||||
| ☒ b. Minimum 1st wireless detector size [in x in] | ||||
| 14x17 | ||||
| ☒ c. Maximum 1st wireless detector weight, with battery installed [lbs] | ||||
| <10 | ||||
| 2. Unit physical specifications | ||||
| a. Minimum generator output power [kW] | ||||
| 80 | ||||
| b. Minimum generator voltage range [kV] | ||||
| 40-150 | ||||
| c. Minimum spatial resolution [lp/mm] | ||||
| 5 | ||||
| d. Maximum pixel size [µm] | ||||
| 140 | ||||
| e. Maximum time for image display [s] | ||||
| 5 | ||||
| f. Minimum tube height from floor when used with wall stand [in] | ||||
| 11 | ||||
| g. Minimum image plate height from floor [in] | ||||
| 11 | ||||
| h. Minimum patient table load capacity (static) [lbs] | ||||
| 675 | ||||
| i. Minimum patient table load capacity (dynamic) [lbs] | ||||
| 675 | ||||
| j. Minimum table height from floor [in] | ||||
| 22-33 | ||||
| k. Wall stand bucky tilt range [deg] | ||||
| 90 | ||||
| 3. Additional specifications | ||||
| ☒ a. High-frequency generator with automatic dose rate control | ||||
| ☒ b. Protective weight-bearing cover for wireless detector | ||||
| ☒ c. Charging station for wireless detector (as required by vendor) | ||||
| ☒ d. Grid attachments for wireless detector (as required by vendor) | ||||
| ☒ e. Table holder for wireless detector | ||||
| ☒ f. Mobile holder for wireless detector | ||||
| ☒ g. Tube mount | ||||
| Overhead | ||||
| ☒ h. Bucky tracking for the table and wall stand | ||||
| ☒ i. In-room protocol adjustment via tube head or other in-room mounted system | ||||
| ☒ j. Ability to change between tabletop, upright bucky, or table bucky from tube head | ||||
| ☒ k. Free-floating manual tabletop | ||||
| ☒ l. Automatic parameter selection | ||||
| ☒ m. Foot controls on each side of table | ||||
| ☒ n. Auto Tracking | ||||
| ☒ o. Auto Positioning | ||||
| 4. Workstation Requirements | ||||
| ☒ a. Minimum acquisition workstation monitor size [in] | ||||
| 23 | ||||
| ☒ b. Minimum acquisition workstation hard drive size [GB] | ||||
| 1 | ||||
| ☒ c. UPS for the acquisition workstation | ||||
| 5. Software Requirements | ||||
| ☒ a. Stitching – ability to stitch multiple long-axis images with options for automated and manual process | ||||
| ☒ b. Bone suppression – ability to suppress overlaying bone such as ribs on chest images | ||||
| ☒ c. Ability to apply multiple image processing algorithms both pre- and post-acquisition to allow for soft tissue and/or bone enhancement | ||||
| ☒ d. Dose reduction – facilitate regular protocol optimization and reduced radiation dose to the patient | ||||
| ☒ e. Repeat rate – ability to track repeat/retake data to include such items as technologist (required unique identifier), reason for repeat, patient dose, exam type, etc. The data should be exportable to Excel or other databases for tracking, trending, and combining with data from other imaging sources within the facility. | ||||
| 6. Security/Connectivity Requirements | ||||
| ☒ a. OEM-supported operating system | ||||
| ☒ b. Latest DICOM print, store, commit, structured report (SR) and modality worklist | ||||
| ☒ c. Encrypted hard drive | ||||
| ☒ d. PACS compatibility – Philips Vue PACs | ||||
| ☒ e. PACS compatibility – VA VistA Imaging | ||||
| ☒ f. Integration to Dose Tracking System – Nexodose | ||||
| TRAINING REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Clinical Training | ||||
| ☒ a. On-site clinical applications training for 2 technologists during go-live | ||||
| ☒ b. On-site follow-up clinical applications training for 2 technologists once technologists have hands-on experience with the system | ||||
| ☒ c. Technologists who complete the clinical applications training shall receive continuing education credits (CMEs). | ||||
| ☒ d. Vendors shall be responsible for accommodating different personnel shifts for clinical applications training during go-live. | ||||
| 2. Biomedical Technician Training | ||||
| Please reference the “Instructions to Offers” for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” for response format. | ||||
| Technical training information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type. | ||||
| Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. | ||||
| SERVICE REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The vendor shall provide post-warranty remote diagnostic service program as an “Add Option” with the offer. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN. | ||||
| 2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems: | ||||
| a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy) | ||||
| b. Two (2) copies of a service manuals (one (1) electronic and one (1) physical copy) | ||||
| *Vendors can include the physical copy as a priced line item in their quote as applicable. | ||||
| 3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period. | ||||
| Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the minimum requirements, to include information on their service support structure during and after the warranty period. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value. | ||||
| ADDED VALUE | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value. | ||||
| ☒ a. Additional year(s) of warranty | ||||
| ☒ b. Post-warranty remote diagnostic service program | ||||
| ☒ c. Version/platform long-range plan | ||||
| ☒ d. Device compatible with Cerner CareAware MultiMedia (CAMM) Release | ||||
| ☒ e. Device compatible with Cerner CareAware MultiMedia (CAMM) Release 7: |
Device receives Patient ID (0010, 0020), Issuer of Patient ID (0010, 0021), Other Patient IDs Sequence Patient ID (0010, 1002 (0010, 0020)), and Other Patient IDs Sequence Issuer of Patient ID (0010, 1002 (0010, 0021)) from worklist provider.
☒ f. Device compatible with Cerner CareAware MultiMedia (CAMM) Release 7:
Device sends Patient ID (0010, 0020), Issuer of Patient ID (0010, 0021), Other Patient IDs Sequence Patient ID (0010, 1002 (0010, 0020))and Other Patient IDs Sequence Issuer of Patient ID (0010, 1002 (0010, 0021)) to the storage location.
| ☒ g. Integrated camera for patient positioning | ||||
| OTHER INFORMATION/DOCUMENTATION REQUESTED | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Please reference the “Instructions to Offers” for further information about the type of information to provide by equipment type not by specific request. Please also reference the “Instructions to Offers” for response format. | ||||
| 1. Completed pre-procurement assessment form (6550 Appendix A) | ||||
| 2. Completed Manufacture Disclosure Statement for Medical Device Security (MDS2) form | ||||
| 3. Federal Information Processing Standard (FIPS) 140-2 or (FIPS) 140-3 certification | ||||
| 4. Product brochures | ||||
| 5. Technical specification sheets, to include dimensions and weight of the system | ||||
| 6. Typical drawings (pdf version of the CAD drawings) | ||||
| 7. Technical training- Biomedical: information to include detailed information about the curriculum and length of the biomedical technical training required for each equipment type. | ||||
| Although the NAC will not award this training along with the equipment, it is imperative that the customer is informed that this training is available. Vendors must demonstrate that they can provide any required off-site training, therefore off-site training should be quoted as an optional item. Off-site training will be purchased at the time of need via a modification (if the original order remains open) or via a separate order. No travel expenses for any VA employees will be included in any HTME equipment or training order. | ||||
| 8. Support information to include your company’s support structure during and after the warranty period | ||||
| On-line or telephonic applications support and availability (include third party coverage) | ||||
| A listing of field service engineer locations and availability | ||||
| A listing of part depots | ||||
| TRADE-IN | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| ☒ a. VA has no trade-in units to offer. |
File details come from the government source that posted it. Updated .