689-B81009___VISN_1_VA_Connecticut_Healthcare_System,_689-B81009revisedafterquestions.xlsx
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- SEPTEMBER 2018 CONSOLIDATION
- Solicitation number
- 36A79719Q0002
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36A79719Q0002 0002 689-B81009 _ VISN 1 VA Connecticut Healthcare System, 689-B81009revisedafterquestions.xlsx
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Compliance Matrix
| Ultrasound |
| VISN 1/VA Connecticut Healthcare System |
| 689-B81009] |
| OFFEROR |
| MANUFACTURER |
| MODEL |
| QUOTE NUMBER |
VENDOR INSTRUCTIONS:
Please fill out the table above with the offeror name (if different than the device manufacturer), manufacturer name, model name/number, and the quote number. All required specifications are listed below. Please review the required specifications and provide supporting information about the proposed model. The "Vendor Response" column is limited to the following entries: "exceeds", "meets," "partially meets," and "does not meet." In the "Documentation" column, please indicate the location within the attached documentation (file name, page number) for information to support the vendor response. Please provide any additional information/explanations in the "Vendor Explanation" column.
| REQUIREMENT OVERVIEW | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| VA Connecticut is seeking the acquisition of two (2) ultrasounds for use in diagnostic procedures performed by Anesthesia. The ultrasound will increase the capacity to provide regional, non-opioid-based pain management strategies to veterans who are having surgical procedures. The equipment will also be used to perform ultrasound-guided central venous access procedures, in line with current standard of care. At VA Connecticut, the demand for regional anesthesia has increased substantially over the past 5 years; it is now the preferred modality of postoperative pain management in patients having orthopedic procedures, owing mainly to the fact that regional anesthesia improves patient satisfaction, speeds ability to participate in rehabilitation, and reduces reliance on opioids. | ||||
| Facility | ||||
| Quantity | ||||
| VA Connecticut Healthcare System: West Haven Campus | ||||
| 2 | ||||
| TECHNICAL REQUIREMENTS | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Unit physical specifications | ||||
| a. Minimum screen size [in] | ||||
| 10 | ||||
| b. Minimum tilting [degrees] | ||||
| 80 | ||||
| c. Minimum number of transducer ports | ||||
| 3 | ||||
| d. Minimum image storage [GB] | ||||
| 16 | ||||
| e. Maximum equipment dimensions (HxWxD) [in] | ||||
| 14 x 14 x 450 x 25 x 25 | ||||
| f. Maximum equipment weight [lb] | ||||
| 110 | ||||
| 2. Scanning modes | ||||
| ☒ a. Two-dimensional (2D) | ||||
| ☒ b. Tissue Harmonic Imaging | ||||
| ☒ c. M-Mode | ||||
| ☒ d. Pulsed Wave Doppler | ||||
| ☒ e. Continuous Wave Doppler | ||||
| ☒ f. Velocity Color Doppler | ||||
| ☒ g. Color Power Doppler | ||||
| 3. Control panel specifications | ||||
| ☒ a. Physical keyboard | ||||
| 4. Additional specifications | ||||
| ☒ a. Ability to create patient worklist without order or network connection | ||||
| ☒ b. Ability to receive ECG information via leads connected to patients | ||||
| 5. Security/Connectivity requirements | ||||
| ☒ a. OEM-supported operating system | ||||
| ☒ b. DICOM 3.0 print, store, commit, and modality worklist | ||||
| ☒ c. HL7 integration (HIS/RIS) | ||||
| ☒ d. Wireless connectivity to VA network – Compatible with 802.11b/g/n and FIPS 140-2 compliant | ||||
| ☒ e. Encrypted hard drive | ||||
| ☒ f. PACS compatibility – Carestream | ||||
| 6. Analysis packages | ||||
| ☒ a. Abdominal | ||||
| ☒ b. Musculoskeletal Clinical | ||||
| ☒ c. Small Parts | ||||
| ☒ d. Obstetric | ||||
| ☒ e. Breast | ||||
| ☒ f. Cardiovascular Clinical | ||||
| Vendors must include in their offers analysis packages that meet the criteria above. Please include all other analysis packages offered by your company in the optional section on the quotes. | ||||
| 7. Transducers | ||||
| Description | ||||
| Qty | ||||
| Frequency Range [MHz] | ||||
| a. Linear | ||||
| 1 | ||||
| 13-6 | ||||
| b. Curved | ||||
| 1 | ||||
| 5-2 | ||||
| c. Phased | ||||
| 1 | ||||
| 5-1 | ||||
| Vendors must include in their offers transducers that meet the criteria above. Please include all other transducers offered by your company in the optional section on the quotes. | ||||
| 8. Added Value | ||||
| Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value. | ||||
| ☒ a. Version/platform long-range plan | ||||
| ☒ b. Post-warranty remote diagnostic service program | ||||
| ☒ c. Additional year(s) of warranty | ||||
| TRAINING REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Description | ||||
| No. of Personnel | ||||
| 1. Clinical applications training during go-live for technologists and physicians | ||||
| 15 | ||||
| 2. Biomedical technical training package (to include tuition) | ||||
| 1 | ||||
| Biomedical technician training shall include any prerequisites required prior to the training and shall be equivalent to the training received by OEM field service representatives. Technicians shall be given all service manuals, schematics, diagrams, diagnostic software, other special tools, and keys equivalent to what OEM field service representatives have available to diagnose, troubleshoot, repair, and maintain the equipment. | ||||
| Technologists who complete the clinical applications training shall receive continuing education credits (CMEs). | ||||
| Off-site training will not be purchased at the time of award. Vendors must demonstrate that they can provide any required off-site training listed above, therefore off-site training should be quoted as an optional item. Travel for VA employees is not authorized under the HTME contracts. In no case should any training include expenses for travel or travel for VA personnel at no cost. | ||||
| SERVICE REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN. | ||||
| 2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems: | ||||
| a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy) | ||||
| b. Two (2) copies a service manual (one (1) electronic and one (1) physical copy). | ||||
| 3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period. | ||||
| Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the requirements with their proposals. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value. | ||||
| OTHER INFORMATION/DOCUMENTATION REQUESTED | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Product brochures | ||||
| 2. Technical specification sheets, to include dimensions and weight of the system | ||||
| 3. Description of the standby mode or sleep mode with boot-up time in seconds/minutes | ||||
| 4. DICOM Conformance Statement | ||||
| 5. IHE integration statement | ||||
| 6. FIPS 140-2 certification | ||||
| 7. Completed pre-procurement assessment form (6550) | ||||
| 8. Completed MDS2 form | ||||
| 9. Detailed information about the curriculum and length of the biomedical technical training | ||||
| 10. Details on any off-site training offered for technologists | ||||
| 11. Information about your company’s support structure during the warranty period | ||||
| a. Describe on-line or telephonic applications support and availability | ||||
| b. Provide a listing of field service engineer locations and availability | ||||
| c. Provide a listing of part depots | ||||
| 12. Information about your company’s support options following the warranty period, including a description of on-line or telephonic applications support and availability | ||||
| 13. Information on any FDA safety recalls associated with the proposed equipment |
| TRADE-IN | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| ☒ a. In instances where sanitization of ePHI compromises the OS and/or application software, or requires the removal of internal storage media, the vendor accepts the equipment “as is” and can elect at their own discretion to contract with the original equipment manufacturer (OEM) to restore the system. | ||||
| The following equipment is available for trade-in. Please reflect any credits provided for trade-in equipment in the proposal. | ||||
| Manufacturer | ||||
| Sonosite | ||||
| Model | ||||
| M-Turbo and one 15-6MHz transducer | ||||
| EE/Asset Number | ||||
| 88995, 88996 | ||||
| Serial Number | ||||
| WK1Y09, 03W62W, WK1WKB |
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