523-B81008B81009B81010revisedafterquestions.pdf

Equipment Specifications Ultrasound VISN1/ VA Boston Healthcare System- West Roxbury Campus 523-B81008/B81009/B81010

A. REQUIREMENT OVERVIEW

This document highlights the requirements, technical specifications, and services being requested by VA Boston Healthcare System towards the purchase of three (3) portable ultrasounds. Contractor shall provide all labor, material, parts, tools, software, project management and equipment necessary to furnish the ultrasounds for the Anesthesia Department at 1400 VFW Pkwy, West Roxbury, MA 02132.

Facility Quantity

VA Boston Healthcare System - West Roxbury 3

B. TECHNICAL REQUIREMENTS

1. Unit physical specifications

2. Scanning modes

☒ a. Two-dimensional (2D)

☒ b. Tissue Harmonic Imaging

☒ c. M-Mode

☒ d. Velocity Color Doppler

☒ e. Color Power Doppler

3. Doppler displays

☒ a. Frequency

a. Minimum active screen size [in] 12.1

b. Minimum viewing angle [degrees] 80

c. Monitor height range from floor [in] 43” to 58”

d. Control panel height range from floor [in] 43” to 58”

e. Minimum number of transducer ports 2

f. Minimum image storage [GB] 16

g. Maximum equipment dimensions (HxWxD) [in] 72 x 12 x 6

h. Maximum equipment weight [lb] 25

i. Maximum boot-up time required [min] 1

j. Minimum gray scale 256

k. Dynamic range [dB] Up to 165

☒ b. Velocity

☒ c. Power (microvascular/directorial)

☒ d. Duplex

4. Control panel specifications

☒ a. Touchscreen monitor

☒ b. Keyboard on touchscreen

☒ c. Tactile knobs for gain and depth control

☒ d. Ability to control calipers, zoom and color box on touchscreen

5. Additional specifications

☒ a. Needle enhancement technology

☒ b. One-button image optimization

☒ c. One-button Doppler optimization

☒ d. Programmable protocols

☒ e. Built-in, customizable PACS-compatible form

☒ f. Ability to create patient worklist without order or network connection

☒ g. Specific applications and workflows for all imaging specialties, including interventional guidance

☒ h. Digital calipers

☒ i. Rechargeable lithium ion battery

☒ j. Elevated transducer holder

☒ k. Hydraulic height adjustments

6. Security/Connectivity requirements

☒ a. OEM-supported operating system

☒ b. DICOM 3.0 print, store, commit, and modality worklist

☒ c. HL7 integration (HIS/RIS)

☒ d. Wireless connectivity to VA network – Compatible with 802.11b/g/n and FIPS 140-2 compliant

☒ e. Encrypted hard drive

☒ f. PACS compatibility – Carestream

7. Analysis packages

☒ a. Procedural

☒ b. Musculoskeletal Clinical

Vendors must include in their offers analysis packages that meet the criteria above. Please include all other analysis packages offered by your company in the optional section on the quotes.

8. Transducers

Description Qty Frequency Range [MHz]

a. Biopsy compatible, linear array, scan depth of 6 cm

3 15-6

b. Transverse biopsy compatible, linear array, scan depth of 6 cm

3 13-6

c. Biopsy compatible, convex array, scan depth of 30 cm

1 5-2

Vendors must include in their offers transducers that meet the criteria above. Please include all other transducers offered by your company in the optional section on the quotes.

9. Added Value

Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value.

☒ a. Additional year(s) of warranty

☒ b. Version/platform long-range plan

☒ c. Post-warranty remote diagnostic service program

☒ d. Navigation Software

C. TRAINING REQUIREMENTS

Description No. of Personnel

1. Clinical applications training during go-live for technologists and physicians

2. Biomedical technical training package (to include tuition) 1

Biomedical technician training shall include any prerequisites required prior to the training and shall be equivalent to the training received by OEM field service representatives. Technicians shall be given all service manuals, schematics, diagrams, diagnostic software, other special tools, and keys equivalent to what OEM field service representatives have available to diagnose, troubleshoot, repair, and maintain the equipment.

Technologists who complete the clinical applications training shall receive continuing education credits (CMEs).

Off-site training will not be purchased at the time of award. Vendors must demonstrate that they can provide any required off-site training listed above, therefore off-site training should be quoted as an optional item. Travel for VA employees is not authorized under the HTME contracts. In no case should any training include expenses for travel or travel for VA personnel at no cost.

D. SERVICE REQUIREMENTS

1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The system shall provide vendor remote diagnostics via VPN.

The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN.

2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems:

a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy)

b. Two (2) copies a service manual (one (1) electronic and one (1) physical copy).

3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period.

Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the requirements with their proposals. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value.

E. OTHER INFORMATION/DOCUMENTATION REQUESTED

1. Product brochures

2. Technical specification sheets, to include dimensions and weight of the system

3. Description of the standby mode or sleep mode with boot-up time in seconds/minutes

4. DICOM Conformance Statement

5. IHE integration statement

6. FIPS 140-2 certification

7. Completed pre-procurement assessment form (6550)

8. Completed MDS2 form

9. Detailed information about the curriculum and length of the biomedical technical training

10. Details on any off-site training offered for technologists

11. Information about your company’s support structure during the warranty period

a. Describe on-line or telephonic applications support and availability

b. Provide a listing of field service engineer locations and availability

c. Provide a listing of part depots

12. Information about your company’s support options following the warranty period, including a description of on-line or telephonic applications support and availability

13. Information on any FDA safety recalls associated with the proposed equipment

F. TRADE-IN

☒ a. VA has no trade-in units to offer.