589-B82017___VISN_15_Eastern_Kansas_VAMC_Topeka_Campus,_589_B82017revised.xlsx
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- SEPTEMBER 2018 CONSOLIDATION
- Solicitation number
- 36A79719Q0002
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36A79719Q0002 0004 589-B82017 _ VISN 15 Eastern Kansas VAMC Topeka Campus, 589 B82017revised.xlsx
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Compliance Matrix
| Positron Emission Tomography (PET)/Computed Tomography (CT) |
| VISN 15/Eastern Kansas VAMC: Topeka Campus |
| 589-B82017 |
| OFFEROR |
| MANUFACTURER |
| MODEL |
| QUOTE NUMBER |
VENDOR INSTRUCTIONS:
Please fill out the table above with the offeror name (if different than the device manufacturer), manufacturer name, model name/number, and the quote number. All required specifications are listed below. Please review the required specifications and provide supporting information about the proposed model. The "Vendor Response" column is limited to the following entries: "exceeds", "meets," "partially meets," and "does not meet." In the "Documentation" column, please indicate the location within the attached documentation (file name, page number) for information to support the vendor response. Please provide any additional information/explanations in the "Vendor Explanation" column.
| REQUIREMENT OVERVIEW | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Eastern Kansas VA (Topeka) is requesting a PET/CT. This equipment will be used to provide diagnostic imaging for oncology, cardiac and neurologic imaging. This document outlines the current state of needs for the Medical Center. | ||||
| TECHNICAL REQUIREMENTS | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Unit physical specifications | ||||
| a. Minimum number of slices | ||||
| 128 | ||||
| b. Minimum gantry aperture [cm] | ||||
| 70, long bore | ||||
| c. Minimum detector width [mm] | ||||
| 2m scan ranges | ||||
| d. Minimum detector field of view [cm] | ||||
| 60 | ||||
| e. Table height range from floor [cm] | ||||
| 55-90 | ||||
| f. Maximum patient weight supported [lbs] | ||||
| 500 | ||||
| g. Minimum 360° rotation time [s] – Vendors are encouraged to propose the fastest 360° rotation available. | ||||
| 0.25 | ||||
| h. Minimum number of crystals | ||||
| 3 ring – 24,000; |
4 ring – 32,000
| i. Minimum size of crystals | |
| 4.0mm x 4.0mm | |
| j. Minimum time of flight resolution [ps] | |
| 550 | |
| k. Minimum time of flight localization [ps] | |
| 540 | |
| l. Minimum time of flight coincidence window [ns] | |
| 4 | |
| 2. Additional specifications | |
| ☒ a. Time of Flight PET system with list mode reconstruction | |
| ☒ b. High-definition PET reconstruction | |
| ☒ c. 4D (respiratory gating) for PET and CT | |
| ☒ d. ECG cardiac gating for PET and CT | |
| ☒ e. PET/CT image review server or thin client | |
| ☒ f. UPS to maintain total system functionality for 10 minutes without facility power | |
| ☒ g. Medrad CT injector interface | |
| ☒ h. RTP flat pallet | |
| ☒ i. Patient comfort table pads | |
| ☒ j. Compatibility with radiopharmaceuticals, including FDG | |
| ☒ k. Intego system (PET infusion system) | |
| ☒ l. Head holder/stabilizer | |
| ☒ m. Fusion processing | |
| ☒ n. Capability to integrate with dose tracking system: NexoDose | |
| ☒ o. Patient video monitoring | |
| 3. Quality assurance and safety tools/instruments |
| Description | |
| Qty | |
| ☒ a. Gammex – ACR CT Accreditation Phantom Kit | |
| 1 | |
| ☒ b. Biodex – ACR PET Accreditation Phantom | |
| 1 | |
| ☒ c. Low Contrast CT Phantom & Holder | |
| 1 | |
| ☒ d. Other QA and safety tools/instruments | |
| 1 | |
| 4. Software application options | |
| ☒ a. Dose Reduction Software or capability | |
| ☒ b. Metal artifact reduction software | |
| ☒ c. Tumor Tracking with auto tumor segmentation | |
| ☒ d. Follow-up comparison tumor evaluation software | |
| ☒ e. PERSIST quantitative software | |
| ☒ f. Cardiac non-quantitative (i.e. conventional cardiac PET/CT) and quantitative (myocardial flow reserve and absolute myocardial blood flow) software – preferred applications: |
Cedars (AutoQuant) HeartSee Emory Cardiac toolbox
4DM
CVIT
| ☒ g. Alignment software | ||||
| 5. Workstation specifications | ||||
| This requirement includes a processing workstation located in the control room. The processing workstation shall mimic the reading workstation configuration and license structure. This requirement also includes one (1) reading workstation(s) located in the nuclear medicine department. Vendors are encouraged to propose the recommended number of monitors for each workstation. Both workstation types shall have the following specifications. | ||||
| ☒ a. Minimum number of reading workstations | ||||
| 1 | ||||
| ☒ b. Minimum processing workstation monitor dimensions [in] | ||||
| 19 | ||||
| ☒ c. Minimum reading workstation monitor dimensions [in] | ||||
| 19 | ||||
| ☒ d. Acquisition/console hardware | ||||
| ☒ e. LCD monitor(s) (number determined by vendor as appropriate) | ||||
| ☒ f. Keyboard/mouse | ||||
| ☒ g. Workstation UPS (as defined by vendor) | ||||
| ☒ h. Software application licensure | ||||
| 6. Security requirements | ||||
| ☒ a. OEM-supported operating system | ||||
| ☒ b. DICOM 3.0 print, store, commit, and modality worklist | ||||
| ☒ c. HL7 integration (HIS/RIS) | ||||
| ☒ d. Encrypted hard drive | ||||
| ☒ e. PACS compatibility – Philips iSite | ||||
| 7. Added Value | ||||
| Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value. | ||||
| ☒ a. Uptake room or exam room anxiety-reducing technology | ||||
| ☒ b. Flow motion technology | ||||
| ☒ c. True V Extended FOV | ||||
| ☒ d. Ultra HD resolution recovery of HD PET with noise reducing technology of Time of Flight | ||||
| ☒ e. BGO crystals are not preferred | ||||
| ☒ f. Wireless (provide FIPS 140-2 certification if applicable) | ||||
| ☒ g. Version/platform long-range plan | ||||
| ☒ h. Post-warranty remote diagnostic service program | ||||
| ☒ i. Additional year(s) of warranty | ||||
| TRAINING REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Description | ||||
| No. of Personnel | ||||
| 1. On-site clinical applications training during go-live for physicians, to cover each of the software packages | ||||
| 3 | ||||
| 2. Pre-installation clinical applications training for technologists, to include tuition | ||||
| 3 | ||||
| 3. On-site clinical applications training for technologists during go-live | ||||
| 3 | ||||
| 4. On-site follow-up clinical applications training for technologists | ||||
| 3 | ||||
| 5. Biomedical technician training package (to include tuition) | ||||
| 1 | ||||
| Biomedical technician training shall include any prerequisites required prior to the training and shall be equivalent to the training received by OEM field service representatives. Technicians shall be given all service manuals, schematics, diagrams, diagnostic software, other special tools, and keys equivalent to what OEM field service representatives have available to diagnose, troubleshoot, repair, and maintain the equipment. | ||||
| Technologists who complete the clinical applications training shall receive continuing education credits (CMEs). | ||||
| Off-site training will not be purchased at the time of award. Vendors must demonstrate that they can provide any required off-site training listed above, therefore off-site training should be quoted as an optional item. Travel for VA employees is not authorized under the HTME contracts. In no case should any training include expenses for travel or travel for VA personnel at no cost. | ||||
| SERVICE REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN. | ||||
| 2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems: | ||||
| a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy) | ||||
| b. Two (2) copies a service manual (one (1) electronic and one (1) physical copy). | ||||
| 3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period. | ||||
| OTHER INFORMATION/DOCUMENTATION REQUESTED | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Product brochures | ||||
| 2. Technical specification sheets, to include system dimensions and weight | ||||
| 3. DICOM Conformance Statement | ||||
| 4. IHE integration statement | ||||
| 5. Completed pre-procurement assessment form (6550) | ||||
| 6. Completed MDS2 form | ||||
| 7. Detailed information about the curriculum and length of the biomedical technical training | ||||
| 8. Details on any off-site training offered for technologists | ||||
| 9. Information about your company’s support structure during the warranty period | ||||
| a. Describe on-line or telephonic applications support and availability | ||||
| b. Provide a listing of field service engineer locations and availability (include third party coverage) | ||||
| c. Provide a listing of part depots | ||||
| 10. Information about your company’s support options following the warranty period, including a description of on-line or telephonic applications support and availability | ||||
| 11. Information on any FDA safety recalls associated with the proposed equipment | ||||
| TRADE-IN | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| ☒ a. VA has no trade-in units to offer. |
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