589-B80016___VISN_15_KCVA_Medical_Center,_589-B80016revised.xlsx
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- SEPTEMBER 2018 CONSOLIDATION
- Solicitation number
- 36A79719Q0002
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36A79719Q0002 0004 589-B80016 _ VISN 15 KCVA Medical Center, 589-B80016revised.xlsx
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Compliance Matrix
| Computed Tomography Scanner |
| VISN 15/KCVA Medical Center |
| 589-B80016 |
| OFFEROR |
| MANUFACTURER |
| MODEL |
| QUOTE NUMBER |
VENDOR INSTRUCTIONS:
Please fill out the table above with the offeror name (if different than the device manufacturer), manufacturer name, model name/number, and the quote number. All required specifications are listed below. Please review the required specifications and provide supporting information about the proposed model. The "Vendor Response" column is limited to the following entries: "exceeds", "meets," "partially meets," and "does not meet." In the "Documentation" column, please indicate the location within the attached documentation (file name, page number) for information to support the vendor response. Please provide any additional information/explanations in the "Vendor Explanation" column.
| REQUIREMENT OVERVIEW | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| The KCVA Radiology Department is seeking to procure a Computed Tomography X-ray system. It is intended to produce cross-sectional images of the body by computer reconstruction of X-ray transmission data taken at different angles and planes, including Axial, Cine, Helical (Volumetric), Cardiac, Spectral, and Gated acquisitions for all patient ages. The system is indicated for head, whole body, cardiac and vascular x-ray Computed Tomography applications. The device output is a valuable medical tool for the diagnosis of disease, trauma, or abnormality and for planning, guiding, and monitoring therapy. | ||||
| TECHNICAL REQUIREMENTS | VENDOR RESPONSE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Unit physical specifications | ||||
| a. Minimum number of slices | ||||
| 320 | ||||
| b. Minimum gantry aperture [cm] | ||||
| 50 | ||||
| c. Minimum detector width [mm] | ||||
| 0.05 | ||||
| d. Minimum detector field of view [cm] | ||||
| 50 | ||||
| e. Table height range from floor [cm] | ||||
| 45-90 | ||||
| f. Maximum patient weight supported [kg] | ||||
| 300 | ||||
| g. Minimum 360° rotation time [s] – Vendors are encouraged to propose the fastest 360° rotation available. | ||||
| 0.4 | ||||
| h. Maximum system dimensions [cm] | ||||
| Fit properly into room dimensions 8’ height, 20’ length, 14’ width | ||||
| i. Maximum system weight [kg] | ||||
| 2500 | ||||
| 2. Additional specifications | ||||
| ☒ a. The CT scanner shall provide the ability for the user to independently operate the table, gantry, and CT fluoroscopy mode from the control room. | ||||
| ☒ b. The CT scanner shall provide the ability for the user to independently operate the table, gantry, and CT fluoroscopy mode while performing biopsy or patient-related exams. | ||||
| ☒ c. Ability to display CTDlvol (dose) before scan | ||||
| ☒ d. Ability to display DLP (dose) after exposure | ||||
| ☒ e. Modeled iterative reconstruction/Noise reduction. Vendors are encouraged to propose the greatest available noise reduction. | ||||
| ☒ f. Longest z-axis acquisition per rotation and, while achieving that – maximum temporal resolution, maximum spatial resolution in mm and in line pair equivalents, maximum construction rate (frames/sec) with maximum available noise reduction applied, and smallest focal spot size for largest z-axis coverage | ||||
| ☒ g. Triggered studies using an ROI gate place in the appropriate vessel for CTA and CCTA | ||||
| ☒ h. Gantry- or ceiling-mounted contrast injector with proven reliable synchronicity. | ||||
| ☒ i. Full UPS | ||||
| ☒ j. Power conditioning (as defined by vendor) | ||||
| ☒ k. Ability to lock protocols | ||||
| ☒ l. Ability to facilitate regular protocol optimization and reduced radiation dose to the patient, including but not limited to iterative reconstruction technology | ||||
| 3. Workstation Requirements | ||||
| ☒ a. Primary operating/scanning workstation with a UPS | ||||
| ☒ b. Secondary reconstruction workstation with a UPS | ||||
| 4. Advanced Applications | ||||
| ☒ a. CT Perfusion | ||||
| ☒ b. Lung CAD | ||||
| ☒ c. Dose Tracking | ||||
| ☒ d. Integration to Advanced Visualization System – VITREA | ||||
| Each vendor is to respond with advanced applications that meet the criteria listed above. Please include all other advanced applications offered by your company in the optional section on the quotes. | ||||
| 5. Security/Connectivity requirements | ||||
| ☒ a. OEM-supported operating system | ||||
| ☒ b. DICOM 3.0 print, store, commit, radiation dose structure report and modality worklist | ||||
| ☒ c. HL7 integration (HIS/RIS) | ||||
| ☒ d. Encrypted hard drive | ||||
| ☒ e. PACS compatibility – Philips | ||||
| 6. Added Value | ||||
| Specifications listed below are not required, but preferred. Vendors who do not include the below specifications in the submitted offer will not be docked or excluded from consideration. Specifications listed below will be evaluated based on added value. | ||||
| ☒ a. Gantry tilt | ||||
| ☒ b. Ceiling-mounted contrast injector | ||||
| ☒ c. Version/platform long-range plan | ||||
| ☒ d. Post-warranty remote diagnostic service program | ||||
| ☒ e. Additional year(s) of warranty | ||||
| TRAINING REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| Description | ||||
| No. of Personnel | ||||
| 1. On-site clinical applications training during go-live for technologists, to cover each of the software packages | ||||
| 4 | ||||
| 2. On-site follow-up clinical applications training, to be provided after technologists/physicians have hands-on experience with the system | ||||
| 4 | ||||
| 3. Off-site clinical applications training for technologists (to include tuition) | ||||
| 4 | ||||
| 4. On-site clinical applications training for physicians during go-live | ||||
| 4 | ||||
| 5. Biomedical technician training package (to include tuition) | ||||
| 3 | ||||
| Biomedical technician training shall include any prerequisites required prior to the training and shall be equivalent to the training received by OEM field service representatives. Technicians shall be given all service manuals, schematics, diagrams, diagnostic software, other special tools, and keys equivalent to what OEM field service representatives have available to diagnose, troubleshoot, repair, and maintain the equipment. | ||||
| Technologists who complete the clinical applications training shall receive continuing education credits (CMEs). | ||||
| Off-site training will not be purchased at the time of award. Vendors must demonstrate that they can provide any required off-site training listed above, therefore off-site training should be quoted as an optional item. Travel for VA employees is not authorized under the HTME contracts. In no case should any training include expenses for travel or travel for VA personnel at no cost. | ||||
| SERVICE REQUIREMENTS | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. VPN/Remote Access – The vendor shall provide any and all equipment service programs, such as remote diagnostics, during the warranty period. The system shall provide vendor remote diagnostics via VPN. The vendor shall either utilize the VA national site-to-site VPN or work with the Office of Cyber and Information Security and the VAMC Information Systems Security Officer to establish a client-based VPN. | ||||
| 2. Service and Operator Manuals – The vendor shall provide the following documentation for the proposed systems: | ||||
| a. Two (2) copies of operator instruction manuals (one (1) electronic and one (1) physical copy) | ||||
| b. Two (2) copies a service manual (one (1) electronic and one (1) physical copy). | ||||
| 3. Minimum Warranty – The system and accessories shall be covered under the manufacturer’s warranty and shall include all parts and labor for one year following acceptance by the VAMC. This warranty must include PMs as required by the manufacturer. The manufacturer’s factory-trained field service representatives shall perform installation and maintenance during the warranty period. | ||||
| Vendors are encouraged to include any offerings for service, warranty, and training that may exceed the requirements with their proposals. Vendors who do not include any added value offerings for service, warranty, and training will not be docked or excluded from consideration. However, any such offerings will be evaluated based on added value. | ||||
| OTHER INFORMATION/DOCUMENTATION REQUESTED | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| 1. Product brochures | ||||
| 2. Technical specification sheets, to include dimensions and weight of the system | ||||
| 3. Longest z-axis acquisition per rotation, and while achieving that, the | ||||
| a. Maximum temporal resolution, | ||||
| b. Maximum spatial resolution in mm and in line pair equivalents, | ||||
| c. Maximum reconstruction rate (frames/sec) with maximum available noise reduction applied, and | ||||
| d. Smallest focal spot size | ||||
| 4. Information on the functionality each workstation provides (e.g. same functionality, if they operate independently) | ||||
| 5. Method used for cooling (i.e. water-cooled vs air cooled) | ||||
| a. If water-cooled, specify the method of connection (e.g. simple access to cold water vs intercooler) | ||||
| b. If air-cooled, specify the sound levels and BTU production into the room. | ||||
| 6. DICOM Conformance Statement | ||||
| 7. IHE integration statement | ||||
| 8. Completed pre-procurement assessment form (6550) | ||||
| 9. Completed MDS2 form | ||||
| 10. Detailed information about the curriculum and length of the biomedical technical training | ||||
| 11. Details on any off-site training offered for technologists | ||||
| 12. Information about your company’s support structure during the warranty period. | ||||
| a. Describe on-line or telephonic applications support and availability. | ||||
| b. Provide a listing of field service engineer locations and availability | ||||
| c. Provide a listing of part depots | ||||
| 13. Information about your company’s support options following the warranty period, including a description of on-line or telephonic applications support and availability | ||||
| 14. Information on any FDA safety recalls associated with the proposed equipment |
| TRADE-IN | VENDOR COMPLIANCE | VENDOR DOCUMENTATION | VENDOR EXPLANATION | |
| ☒ a. In instances where sanitization of ePHI compromises the OS and/or application software, or requires the removal of internal storage media, the vendor accepts the equipment “as is” and can elect at their own discretion to contract with the original equipment manufacturer (OEM) to restore the system. | ||||
| The following equipment is available for trade-in. Please reflect any credits provided for trade-in equipment in the proposal. | ||||
| Station | ||||
| 589 | ||||
| Manufacturer | ||||
| GE | ||||
| Model | ||||
| VCT | ||||
| EE/Asset Number | ||||
| 98223 | ||||
| Serial Number | ||||
| 6525-439454 |
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