3631 Enterprise QRTP Building Requirements.docx

Building Requirements and Responsibilities

PURPOSE

This contract is to provide an extension of DCFS services to DCFS’s client youth statewide. The intent of this contract is to institute an agreement allowing Vendor to use space leased to the Department of Human Services, Division of Child and Family Services, Northern Nevada Child and Adolescent Services to operate its Qualified Residential Treatment Program (QRTP) to DCFS’s clients and approved clients.

PREMISES

The State of Nevada is the owner of the real property at the Enterprise Campus located at 2655 Enterprise Road, Reno, NV 89512, buildings A and B.

USE OF PREMISES

Vendor shall use and occupy the Premises for the purpose of providing QRTP services to youth and for no other purpose or purposes without written consent of the State. Vendor has had the opportunity to inspect the Premises and accepts the Premises ‘as-is.’ As such, the Premises are used ‘as-is’ and the State does not warrant or guarantee, and the Premises are in compliance with applicable building codes and fire/life safety codes and ADA requirements. Therefore, the Premises may not be suitable for the stated Use of the Premises.

LICENSURE AND CREDENTIALS

It is Vendor responsibility to ensure any licensure or credential requirements are acquired and maintained active and in good standing in accordance with the Bureau of Health Care Quality and Compliance standards for the type of youth facility being offered.

BUILDING ACCESS

The Premises will be re-keyed by Vendor, and a key will be provided to the State Facilities Supervisor to be used in the event of an emergency or to conduct building maintenance. The State will not independently enter Premises without written notice or in the event of an emergency. Vendor must allow the State entry upon arrival.

CONDITION OF PREMISES

At the end of term, Vendor shall, at the expiration or termination of the Contract, restore the premises to as good a condition as when received, excluding conditions caused by acts of God, ordinary wear and tear, and approved alteration and improvements.

Current Conditions of the Premises – The Premises are provided ‘as-is.’

Vendor is solely responsible for performing an assessment of all Premises to determine occupancy needs, building code compliance, ADA requirements and State Fire Marshal code compliance.

CONSTRUCTION OF IMPROVEMENTS

Changes or alterations to the property are prohibited without prior approval and coordination with DCFS. This includes but is not limited to changing door and window locks.

Vendor shall be solely responsible for financing the planning, design, and construction necessary to bring the Premises into code compliance (Project). The State of Nevada is not responsible for funding the project.

Vendor shall pay all fees and costs associated with the planning, design, and construction of the Project, including but not limited to, any fees and costs associated with licensing and permits issued by agencies of the State of Nevada.

Entry and construction on the Premises by Vendor and its contractors may be subject to obtaining a temporary right of entry for construction from the Division of State Lands.

Vendor understands that final approval of any planning, design, and construction efforts for the Project is contingent upon Vendor and its contractors securing all necessary permits, licenses, and authorizations from all required agencies of the State of Nevada. The Department of Human Services (DHS) agrees to fully assist and cooperate with Vendor in these efforts but cannot guarantee the outcome. Final approval of the Project is contingent upon separate agreements and compliance with all policies, regulations, and laws of the State of Nevada as determined by the required agencies.

Vendor must obtain a Right-of Entry Agreement with the Division of State Lands to facilitate final design and construction of the Project, including any utility connections, on the real property. As a part of a Right-of Entry Agreement, Vendor and its contractor must submit all requested insurance, performance bonds, and other requirements before any entry or construction may begin.

Before construction may begin Vendor must submit all required plans, designs, construction related materials, performance bond and required insurance for the construction projects to the Division of Public Works for final review, approval and issuance of a permit. The Project will be subject to the State Public Works Division’s (SPWD) Building Official inspection.

Vendor shall give DHS and SPWD notice of construction projects. The notice shall be given to the State within a minimum of 60 days prior to construction notice to proceed. Each notice shall be accompanied by the anticipated start and end date.

Upon completion of construction of the Project, the State of Nevada, by and through the Department of Human Services, shall maintain ownership of the Project. Vendor will forever relinquish any right or claim of ownership of the Project and the State of Nevada shall thereafter maintain and control it, except as limited by this Agreement.

Vendor agrees that it must follow all certification, permitting, inspection, licensing and review processes and procedures throughout the duration of the Project. This memorandum does not constitute a waiver of any requirements of the policies, regulations, and laws of the State of Nevada.

SERVICES AND MAINTENANCE

Vendor shall take good care of the Premises and all personal property contained therein, and keep the same in neat, clean and in good maintenance. Any and all repairs and/or maintenance must be performed by licensed contractors and in compliance with State Public Works Division Building Official requirements, including plan check, permitting and inspection if required.

Vendor agrees to provide maintenance and make any and all necessary efforts to keep the buildings in good condition during the term of the Contract.

Vendor agrees, to provide through contract or their own programs the following services to include:

a) Janitorial Services

b) Telephone Services

c) Computer and data services and repairs

d) Minor maintenance (e.g., clogged toilet, broken window, broken light bulb, etc.)

e) All other non-specified repairs.

f) 24-hour per day, 7 days per week, security personnel Excluding those listed below, Vendor shall make all repairs and replacements to the premises which are necessary during the term of this lease to the standards of the current codes adopted by the SPWB and permitted by the authority having jurisdiction, in addition to Vendor’s maintenance obligations.

The State of Nevada, by and through the Department of Human Services, shall be responsible for the building’s structural elements. The State of Nevada, by and through the State Public Works Division, maintains the roofs, pursuant to Preventive Maintenance Agreements. In the event any roof requires repairs it shall be performed in a manner consistent with those existing agreements. If replacement of a roof is necessary, the Department of Human Services shall pursue replacement pursuant to the State’s Capital Improvement Program. Any construction performed by State in connection with roof replacement shall include necessary actions to protect Vendor Property and personnel from loss, damage, and injury and to the extent possible avoid disrupting Vendor’s use and occupancy of the premises.

The State will provide maintenance and repair for the following at its own expense:

a) Fire sprinklers and systems, fire extinguisher services, life safety and security systems (as required by governmental authorities)

b) Heating and air conditioning

c) Hot water heaters and boilers

d) Exterior building maintenance resulting from normal wear and tear

e) Major plumbing repairs

f) Electrical

g) General roof maintenance, clearing gutters, and other clearing of debris

h) Sidewalks associated with buildings identified in Premises section and mutually agreed upon between Vendor and the Department of Human Services.

i) Landscaping/snow removal maintenance includes seasonal cleanup of grounds associated with the buildings identified in Premises section and mutually agreed upon between Vendor and the Department of Health and Human Services.

j) Utilities (electricity, natural gas, garbage disposal, sewer and water) provided by the State to the premises occupied by Vendor under this agreement shall be paid for by DCFS.

FACILITY USE, EQUIPMENT, AND OFFICE SUPPLIES Comment by Erin N. Grieve: Should there be additional headings/provisions below this heading? Or should this be removed?

Vendor is responsible for supplying its own equipment and office supplies necessary for the operation of its program. Vendor shall be permitted to use existing appliances and furniture in the building. Should any of these appliances or furniture require repair or replacement, Vendor shall be responsible for repairing or replacing these items.

Buildings have interior and/or exterior video cameras, which must remain on and accessible by DCFS to view live or recorded footage at any time. The vendor may request access to live and/or recorded footage.