36251_May_25_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Ridgefield, Connecticut, in partnership with Ridgefield Public Schools, seeking qualified firms to provide performance-based energy services for multiple municipal facilities. The scope includes comprehensive evaluation, design, implementation, and guaranteed energy efficiency improvements across three primary facilities: Town Hall Annex (66 Prospect Street), Barlow Mountain Elementary School (115 Barlow Mountain Road, which includes a 138,000-gallon swimming pool), and Ridgefield High School (700 North Salem Road). The project encompasses mechanical systems, HVAC infrastructure, lighting systems, and pool system upgrades, with potential expansion to additional municipal buildings at the Town's discretion. Key objectives include reducing energy and operational costs, modernizing aging systems, replacing electric resistive heating with air-source and/or ground-source heat pumps, improving pool efficiency, and maximizing utility rebates and incentives. The mandatory site visit is scheduled for April 30, 2026, at 9:30 AM at Town Hall Annex. Requests for information must be submitted by May 14, 2026, at 5:30 PM, with sealed proposals due May 28, 2026, at 11:00 AM EDT, submitted either via sealed envelope or email to purchasing@ridgefieldct.gov. The solicitation period runs from April 17, 2026, to May 28, 2026. Work completion timelines will be negotiated between the awarded contractor and the Town following award, with no extensions granted without written approval for documented unforeseen conditions.

The contractor must assume full financial responsibility for delivering Energy Conservation Measures that generate verified savings sufficient to pay for all project costs and must guarantee those savings through a Measurement & Verification Plan consistent with the International Performance Measurement and Verification Protocol (IPMVP), with annual M&V reports documenting verified savings. Required qualifications include firm credentials, project team certifications, technical methodology documentation, bundling strategy, financial models, completed Guaranteed Savings Formula Tables, references from at least three similar projects, and insurance certificates with minimum $1,000,000 general liability and auto liability coverage naming the Town as additional insured. The project will be funded entirely through verified energy cost savings generated by the contractor's work, meaning the Town will not utilize upfront capital appropriations. The contractor assumes all financial risk associated with the availability, eligibility, approval, and receipt of rebates, incentives, and tax credits, with failure to secure these incentives not reducing the guaranteed savings obligation and any savings shortfall requiring reimbursement to the Town. No estimated total contract value or budget range was disclosed, as compensation is contingent upon energy savings achieved and verified through the M&V process. This solicitation is open to all qualified vendors without set-asides, incumbent preferences, or restrictions based on disadvantaged enterprise designations. David McFate, Purchasing Director (203-431-2720; purchasing@ridgefieldct.gov), serves as the primary contact, with Jake Muller, Director of Public Works, designated as the project manager upon award.