36251_Apr_20_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Ridgefield, Connecticut, in partnership with Ridgefield Public Schools, for a performance-based energy services contract designated as Solicitation Number 36251 (26-10). The solicitation seeks qualified firms to evaluate, design, implement, and guarantee energy efficiency improvements across three primary facilities: Town Hall Annex (66 Prospect Street), Barlow Mountain Elementary School (115 Barlow Mountain Road, which includes a 138,000-gallon swimming pool), and Ridgefield High School (700 North Salem Road). The scope encompasses comprehensive audits and improvements to mechanical systems, HVAC infrastructure, lighting systems, and pool systems, with potential expansion to additional municipal buildings at the Town's discretion. A mandatory site visit is scheduled for April 30, 2026, at 9:30 AM at Town Hall Annex. Requests for information must be submitted by May 14, 2026, at 5:30 PM. Sealed proposals are due May 28, 2026, at 11:00 AM EDT and should be submitted via sealed envelope or email to purchasing@ridgefieldct.gov. The solicitation opened April 17, 2026, and closes May 28, 2026.

The contractor must assume full financial responsibility for delivering Energy Conservation Measures that generate sufficient verified savings to pay for all project costs, with savings guaranteed through a Measurement & Verification Plan consistent with the International Performance Measurement and Verification Protocol (IPMVP). The project will be funded entirely through verified energy cost savings generated by the contractor's work, with the Town not utilizing upfront capital appropriations. The contractor assumes all financial risk associated with the availability, eligibility, approval, and receipt of rebates, incentives, and tax credits; failure to secure these incentives does not reduce the guaranteed savings obligation, and any savings shortfall requires reimbursement to the Town. No estimated total contract value or budget range was disclosed, as compensation is contingent upon energy savings achieved and verified through the M&V process. Required qualifications include firm credentials, project team certifications, technical methodology documentation, bundling strategy, financial models, completed Guaranteed Savings Formula Tables, references from at least three similar projects, and insurance certificates with minimum $1,000,000 general liability and auto liability coverage with the Town named as additional insured. The solicitation is open to all qualified vendors with no set-asides, incumbent preferences, or restrictions based on disadvantaged enterprise designations. David McFate, Purchasing Director, serves as the primary contact for inquiries.