36251_Jun_1_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Town of Ridgefield, Connecticut, in partnership with Ridgefield Public Schools, for a performance-based energy services contract (Solicitation Number 36251, designated 26-10). The project encompasses comprehensive energy efficiency improvements at three primary facilities: Town Hall Annex (66 Prospect Street), Barlow Mountain Elementary School (115 Barlow Mountain Road, which includes a 138,000-gallon swimming pool), and Ridgefield High School (700 North Salem Road). The scope includes audits and improvements to mechanical systems, HVAC infrastructure, lighting systems, and pool systems, with potential expansion to additional municipal buildings at the Town's discretion. Key project objectives include reducing energy and operational costs, modernizing aging systems, replacing electric resistive heating with air-source and/or ground-source heat pumps, and improving pool system efficiency. A mandatory site visit is scheduled for April 30, 2026, at 9:30 AM at Town Hall Annex. Requests for information must be submitted by May 14, 2026, at 5:30 PM. Sealed proposals are due May 28, 2026, at 11:00 AM EDT, with submissions accepted via sealed envelope or email to purchasing@ridgefieldct.gov. The RFP opened April 17, 2026.

The contractor must assume full responsibility for delivering Energy Conservation Measures that generate verified savings sufficient to pay for all project costs, with savings guaranteed through a Measurement & Verification Plan consistent with the International Performance Measurement and Verification Protocol (IPMVP). The project will be funded entirely through verified energy cost savings generated by the contractor's work, with no upfront capital appropriations from the Town. The contractor assumes all financial risk associated with rebates, incentives, and tax credits; failure to secure these incentives does not reduce the guaranteed savings obligation, and any savings shortfall requires reimbursement to the Town. Required qualifications include firm credentials, project team certifications, technical methodology documentation, financial models, references from at least three similar projects, and insurance certificates with minimum $1,000,000 general liability and auto liability coverage naming the Town as additional insured. This solicitation is open to all qualified vendors with no set-asides, incumbent preferences, or restrictions based on disadvantaged enterprise designations. David McFate, Purchasing Director (203-431-2720; purchasing@ridgefieldct.gov), serves as the primary contact. Upon award, Jake Muller, Director of Public Works, will serve as project manager, with work completion timelines to be negotiated between the awarded contractor and the Town.