IFC_Gamboa_Maint Shop_Specs.pdf

600 Maryland Avenue, S.W. USPS Mail: OPDC Capital Gallery Suite 5001 MRC 511 Washington, D.C. 20024 P.O. Box 37012 Voice: 202.633.6230 Fax: 202.633.6233 Washington, D.C. 20013-7012

PROJECT NO.:

PROJECT TITLE:

FACILITY:

DATE:

This project is approved as being in conformance with applicable provisions of the Smithsonian Directive

(SD) 410.

Michael J. Carrancho, P.E., Deputy Director Date

Smithsonian Institution

Office of Planning, Design & Construction

1680001

Maintenance Shops at Gamboa

Building 78, Gamboa, Panama

30 October 2018 - 100% Back Check Submittal (29 Jan 2024 Rev.)

MAINTENANCE SHOPS AT GAMBOA SF Project No. 1680001 29 January 2024 (Rev.) Page 2 of 412

TABLE OF CONTENTS

SPECIFICATIONS

DIVISION 1 GENERAL REQUIREMENTS

010000 SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION 6 to 19

PROJECT SUMMARY AND INFORMATION

1. PROJECT INFORMATION

2. SUMMARY OF WORK

3. CONTRACT TIME FOR COMPLETION

4. SCHEDULE UNIT PRICES

5. OFFEROR EXAMINATION OF SITE

SPECIAL PROJECT REQUIREMENTS

6. UNITS OF MEASURE

CONTRACTOR USE OF PREMISES

7. HOURS OF WORK, WORKDAYS AND GOVERNMENT HOLIDAYS

8. CONDITIONS AFFECTING CONTRACTOR'S WORK

9. CONTRACTOR DELIVERIES, HAULING, AND ACCESS

10. DRESS AND DEPORTMENT

11. CONTRACTOR PARKING

12. EATING, DRINKING, SMOKING, AND ILLEGAL SUBSTANCE ABUSE

PROJECT COORDINATION

13. COORDINATION OF TRADES

14. QUALITY CONTROL

15. PERMITS, LICENSES & FEES

16. SALVAGE

17. CUTTING, PATCHING, AND MATCHING EXISTING WORK

PROTECTION OF THE SITE DURING CONSTRUCTION

18. PROTECTION OF THE SITE

19. PROTECTION OF FLORA AND FAUNA

20. DEBRIS CONTROL AND DAILY CLEANUP

21. DUST AND AIR QUALITY CONTROL

22. NOISE CONTROL

23. DRILLING, WELDING, TORCH CUTTING, AND OTHER OPERATIONS THAT

PRODUCE AIR BORNE CONTAMINANTS

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TEMPORARY CONSTRUCTION FACILITIES

24. STAGING, STORAGE AND WORK AREAS

25. SANITARY FACILITIES

26. SCAFFOLDING AND PLATFORMS

27. PROJECT SIGNS

MEETINGS

28. PRECONSTRUCTION MEETING

29. PRE-CONDITION SURVEY OF THE SITE

30. PROJECT MEETINGS

SUBMISSIONS

31. SUBMITTAL DEFINITIONS

32. SUBMITTALS AND REVIEWS

33. CRITERIA FOR PRODUCT SELECTION

SAFETY, HEALTH AND FIRE PROTECTION

34. JOB-SITE SAFETY

PAYMENTS, CHANGES, BONDS AND INSURANSE

35. PAYMENT AND FINAL PAYMENT

36. PCN (PROPOSED CHANGE NUMBERS)

37. BONDING AND INSURANCE

PROJECT CLOSEOUT REQUIREMENTS

38. WARRANTY OF CONSTRUCTION

39. AS-BUILT RECORD DRAWINGS

013100 PROJECT MANAGEMENT AND COORDINATION 20 to 27

013200 CONSTRUCTION PROGRESS DOCUMENTATION 28 to 31

DIVISION 2 SITE WORK

024119 SELECTIVE DEMOLITION 32 to 37

DIVISION 3 CONCRETE

030130 MAINTENANCE OF CAST-IN-PLACE CONCRETE 38 to 54

033000 CAST-IN-PLACE CONCRETE 55 to 69

DIVISION 4 MASONRY

042000 UNIT MASONRY 70 to 92

DIVISION 5 METALS

051200 STRUCTURAL STEEL FRAMING 93 to 105

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053100 STEEL DECKING 106 to 111

054000 COLD FORMED METAL FRAMING 112 to 118

055000 METAL FABRICATIONS 119 to 135

DIVISION 6 WOOD AND PLASTIC

064116 PLASTIC-LAMINATE-FACED ARCHITECTURAL CABINETS 136 to 142

DIVISION 7 THERMAL AND MOISTURE PROTECTION

072100 THERMAL INSULATION 143 to 144

076119 STANDING SEAM SYSTEM 145 to 150

078413 PENETRATION FIRESTOPPING 151 to 157

079200 JOINT SEALANTS 158 to 162

DIVISION 8 DOORS AND WINDOWS

081113 HOLLOW METAL DOORS AND FRAMES 163 to 169

083323 OVERHEAD COILING DOORS 170 to 174

085113 ALUMINUM WINDOWS 175 to 177

089119 FIXED LOUVERS 178 to 180

DIVISION 9 FINISHES

093013 CERAMIC TILING 181 to 186

095123 ACOUTICAL CEILING TILES 187 to 189

099113 EXTERIOR PAINTING 190 to 193

099123 INTERIOR PAINTING 194 to 197

DIVISION 10 SPECIALTIES

104400 FIRE EXTINGUISHERS, CABINETS AND ACCESSORIES 198 to 204

DIVISION 11 EQUIPMENT NOT USED

DIVISION 12 FURNISHINGS NOT USED

DIVISION 13 SPECIAL CONSTRUCTION NOT USED

DIVISION 14 CONVEYING SYSTEMS NOT USED

DIVISION 21 FIRE SUPRESSION

211313 WET PIPE SPRINKLER SYSTEM 205 to 221

DIVISION 22 PLUMBING

221116 DOMESTIC WATER PIPING 222 to 244

221316 SANITARY WASTE AND VENT PIPING 245 to 265

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DIVISION 23 HEATING VENTILATION AND AIR CONDITIONING

238126 SPLIT-SYSTEM-AIR-CONDITIONERS 266 to 273

DIVISION 26 ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CABLES 274 to 279

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 280 to 287

262416 PANELBOARDS 288 to 300

262726 WIRING DEVICES 301 to 312

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS 313 to 323

265100 INTERIOR LIGHTING 324 to 336

DIVISION 27 COMMUNICATIONS

270528 PATHWAYS FOR COMMUNICATIONS SYSTEMS 337 to 352

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

283111 ADDRESSABLE FIRE ALARM SYSTEM 353 to 384

DIVISION 31 EARTHWORK NOT USED

DIVISION 32 EXTERIOR IMPROVEMENTS

321313 CONCRETE PAVING 385 to 405

321373 CONCRETE PAVING JOINT SEALANTS 406 to 412

DIVISION 33 UTILITIES NOT USED

END OF TABLE OF CONTENTS

010000

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SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 010000 - SUPPLEMENTARY CONDITIONS FOR CONSTRUCTION

PROJECT SUMMARY AND INFORMATION

1. PROJECT INFORMATION

1.1. Smithsonian Tropical Research Institute (STRI) -SF Project No. 1680001 Maintenance Shops at Gamboa.

Building 78 (former Santa Cruz School Building), Gamboa.

Colon, Republic of Panama.

1.2. STRI Contacts:

Attn: Carolina I. Vásquez López Smithsonian Facilities – STRI Building #362 Ave. Luis Felipe Clement Ancon, Panama Republic of Panama (507)212-8108

2. SUMMARY OF WORK

2.1. The Contractor shall furnish all labor, materials, equipment, tools, transportation, testing, shop drawings, submittals, supervision, certifications, required for the Construction of the Project. The Smithsonian Tropical Research Institute shall not provide any elements or supplies for the construction of this project.

2.2. The Scope of Work for this project consists in providing construction services for the project Maintenance Shop, at Building 78 located at Gamboa, Colon, Republic of Panama, as set forth on the Drawings for Smithsonian Facilities Project No. 1680001, sheets l through 59 and in these specifications, both dated revised on January 29, 2024.

2.3. The Work includes, but is not limited to:

Selective demolition of existing metal roof and structural concrete.

Construction of new structural steel framing to support insulated metal sheet roof and walls, including reinforced concrete footings.

Interior partitioning and finishes for open shop area, and enclosed offices, deposits, IT and electrical rooms, cafeteria, and bathrooms.

Related mechanical, electrical and plumbing upfit.

Wet sprinkler system.

2.4. Critical Elements of the Work: The successful Contractor shall be fully qualified to install critical elements of the Work. Prime contractor and subcontractors should possess qualifications, specialized experience, and technical competence with construction projects.

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The project will require expertise in remodeling/renovation of existing structures which will include the following critical elements of the Work:

Selective demolition Reinforced concrete structures and concrete pavements Masonry walls Structural steel structures Doors, windows and finishes Metal panel and metal sheet walls and roofing systems MEP systems Wet sprinklers systems Fire detection and alarm systems

3. CONTRACT TIME FOR COMPLETION

3.1. Work under this contract shall begin by the Contractor within ten (10) calendar days after the Notice to Proceed and shall be completed within the total contract time 270 calendar days. All work, including project close-out activities, shall be completed in every respect within the contract time.

3.2. The start date and completion date shall be as stated in the Notice to Proceed issued by the Contracting Officer.

4. SCHEDULE OF UNIT PRICES

4.1. The unit prices in the supplied Schedule of Values (SOV) format, shall be submitted as part of the

*bid/ proposal. The Smithsonian reserves the right to accept or reject any or all unit prices.

4.2. The Contractor agrees that, in the event, the Contractor is directed by the Smithsonian to increase or decrease the quantities of work required by the contract documents on items listed below, the contract amount shall be adjusted based on the following unit prices.

4.3. Unit prices shall include the furnishing of all materials, labor, equipment, and services necessary for or incidental to the execution of the work specified. Unit prices shall include all direct and indirect costs, overhead, taxes, insurance, and profit.

4.4. These unit prices shall be binding upon the Contractor for the duration of the project. No escalation or other variation shall be allowed.

4.5. If requested by the Smithsonian, the Contractor shall provide material, equipment, and personnel (rates or wages) to verify or determine changes in quantities. Contractor measurements and calculations shall be subject to verification by the COTR.

5. OFFEROR EXAMINATION OF SITE

5.1. Every effort has been made to indicate all work necessary to complete the project as identified. All offerors shall carefully examine the premises during the offer period and satisfy themselves as to the extent, nature, and location of the work, general and local conditions, particularly those bearing on transportation, disposal, handling and storage of materials, availability of labor, water, electric power, access routes, uncertainties of the weather, type of equipment and facilities needed for the successful execution of the Work.

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SPECIAL PROJECT REQUIREMENTS

6. UNITS OF MEASURE

6.1. All fabrication and installation shall be performed in accordance with the units of measure given in the Contract Documents.

6.2. All Contractor and subcontractor personnel working on the site shall possess and use metric measuring equipment for all work shown in metric units. Conversion of dimensions shown on contract drawings to English units for use of non-metric measuring equipment is prohibited.

CONTRACTOR USE OF PREMISES

7. HOURS OF WORK, WORKDAYS, AND GOVERNMENT HOLIDAYS

7.1. Work shall be performed under this contract during the normal workdays of Monday through Saturday, except Panamanian holidays as specified herein, and the normal work hours of 7:00 A.M.

to 3:30 P.M. from Monday to Friday and 7:00 A.M. to 12:00 P.M. on Saturdays.

7.2. For each occasion the Contractor intends to work on Sundays, or Panamanian holidays, or during hours other than those indicated above, the Contractor shall obtain written permission from the COTR, at least 72 hours in advance.

7.3. Republic of Panama Holidays: All legal Panamanian Holidays shall be observed by law.

8. CONDITIONS AFFECTING CONTRACTOR'S WORK

8.1. Existing Occupied Spaces: The premises will be occupied during the performance of the work under this contract, but the project area will be vacated. The Contractor shall schedule work to minimize interruption of surrounding occupants and occupied spaces.

8.2. Space for Contractor Use: The space available for Contractor's use is limited to areas indicated on the Contract Drawings as the project site limits of disturbance. Space allocation and availability are subject to change, at the discretion of the Smithsonian, to meet the needs of all parties requiring access and space within the building and the surrounding areas.

9. CONTRACTOR DELIVERIES, HAULING, AND ACCESS

9.1. The Contractor's materials and equipment shall be delivered, received, and handled by the

Contractor's personnel.

10. DRESS AND DEPORTMENT

10.1. Contractors' personnel shall be fully and appropriately always clothed for a construction site and conduct themselves in a manner appropriate to a public place. The COTR may require removal of any individual from the premises and project for unacceptable dress, demeanor, or disruptive conduct, if the Contractor superintendent fails to correct conditions in violation of this paragraph.

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11. CONTRACTOR PARKING

11.1. Arrangements for Contractor's parking is the sole responsibility of the Contractor. Parking may not be available at the project site.

12. EATING, DRINKING, SMOKING, AND ILLEGAL SUBSTANCE ABUSE

12.1. Eating and drinking in Smithsonian buildings or leased space will be allowed only in designated areas. Offenders may be subject to removal from the premises and project should the Contractor's Superintendent fail to correct conditions which, in the opinion of the COTR, violate this clause.

12.2. The consumption of alcoholic beverages by the Contractor's personnel is prohibited in all Smithsonian buildings or leased space.

12.3. The possession, sale and/or use of narcotic or other illegal substances or firearms by Contractor employees is strictly prohibited in all Smithsonian facilities and leased space. Contractor employees are strictly prohibited from working on the project under the influence of alcohol and/or illegal substances. Contractor employees in violation of any of the above prohibitions will be removed from the project.

PROJECT COORDINATION

13. COORDINATION OF TRADES

13.1. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided.

13.2. Where work by separate entities requires off-site fabrication of products and accurate interfacing of materials to produce the required results, the Contractor shall prepare coordination drawings to indicate how work shown on separate shop drawings will be interfaced, intermeshed, and sequenced for installation. Coordination drawings shall be submitted in accordance with the requirements of the "Submissions" section.

13.3. Work installed prior to approval of coordination drawings shall be at the Contractor's risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Smithsonian. If interference develops, the COTR will decide which work shall be relocated, regardless of which was installed first.

13.4. Installation of equipment and systems shall allow the maximum practical space for operation, repair, removal, and testing, within the limits indicated on the Contract Documents. Pipes, conduit, ducts, and other system components shall be installed as close as possible to ceiling slabs, walls, and columns to minimize space used while accommodating function and maintenance.

14. QUALITY CONTROL

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14.1. The Contractor shall provide for quality control, inspections, testing, and re-testing as necessary for all work, including that of subcontractors, to assure compliance with the contract documents.

15. PERMITS, LICENSES, & FEES

15.1. The Contractor shall obtain and pay for all applicable permits and licenses required by regulating agencies, including but not limited to: permits for pedestrian and road markings, construction fences, sidewalk cuts, utility company connections, elevator certificates, waste containers, construction permits, etc.

15.2. For this project, any MOP permit, inspection and acceptance of authorities shall be included.

15.3. The Contractor shall pay all duties, fees, taxes, and other charges and give all notices necessary and incidental to the due and lawful execution of the work.

15.4. The Contractor shall keep the Smithsonian indemnified against all penalties and liability for breach of provisions of any national, provincial, district or city statute, ordinance, or law and the regulations and by-laws of any local or other duly constituted authority which may be applicable to the Work, and with such rules and regulations of public bodies and companies.

15.5. The Contractor shall register with Panama's "Junta Tecnica de Ingenieria y Arquitectura" and shall be represented by a licensed Panamanian Engineer and/or Architect.

16. SALVAGE

16.1. The Smithsonian Institution assumes no responsibility for salvage value or any loss or damage to materials or structures on the site for which the Contractor may have reflected a salvage value in his or her proposal.

16.2. Except as specifically stated in the contract documents, construction materials, equipment, or other items that are to be removed and neither re-used under this contract nor reserved as property of the Smithsonian Institution shall become the property of the Contractor and shall be removed from the premises by the Contractor.

17. CUTTING, PATCHING, AND MATCHING EXISTING WORK

17.1. Existing work shall be cut, drilled, altered, removed, or temporarily removed and replaced as necessary for performance of work under the contract. Work that is replaced shall match similar existing work. Structural members shall not be cut or altered, except where noted on drawings, without authorization of the COTR. Work to remain in place which is damaged or defaced during this contract shall be restored to match the conditions existing at the time of award of the contract, at no additional cost to the Smithsonian.

17.2. Conditions exposed by removal of existing work that do not match new finishes or align with new work shall be called to the COTR's immediate attention. Necessary corrective work directed by the COTR will be subject to adjustment provisions as stated in the General Conditions of the contract.

PROTECTION OF THE SITE DURING CONSTRUCTION

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18. PROTECTION OF THE SITE

18.1. The Contractor shall provide adequate protection for all parts of the building, including interior and exterior surfaces, its occupants and contents, and grounds wherever work under this contract is performed.

19. PROTECTION OF FLORA AND FAUNA

19.1. Flora Protection: The Contractor is expressly prohibited from collecting plant materials on

Smithsonian property.

19.2. Turf areas damaged during construction shall be repaired by the Contractor. The Contractor shall bear all costs for these repairs.

19.3. Any plant material destroyed and/or damaged by the Contractor during construction shall be replaced with like genus and species of the same size, at no additional cost to the Smithsonian. The damaged plant materials must be replaced prior to final payment.

19.4. Any construction scaffolding on planted beds must be coordinated with the STRI's Safety Office through the COTR to ensure that its installation will not damage or destroy existing plant materials or turf area or interfere with daily maintenance of the grounds and comply with SI and Panamanian regulations.

19.5. Fauna Protection: The Contractor is prohibited from hunting, collecting, or feeding animals on

Smithsonian property. All food and food wrapping brought on the premises must be properly disposed of in approved containers which are secured from animals.

20. DEBRIS CONTROL AND DAILY CLEANUP

20.1. The Contractor shall regularly clean up the work areas and shall at all times maintain the project in as neat and orderly a manner as is consistent with normal operations. Debris resulting from construction operations shall be removed from the site daily by the Contractor. The Contractor shall keep all access, haul routes, and site areas free of dirt, debris, and other materials resulting from construction activities.

20.2. Under no circumstances shall any rubbish or waste be dropped or thrown from one level of scaffolding to another or within or outside the building. Rubbish may be lowered by way of chutes, taken down on hoists, or lowered in receptacles.

20.3. Trash receptacles: The Contractor shall provide enclosed trash receptacle(s) in quantity and size necessary to meet project needs located as approved by the COTR.

21. DUST AND AIR QUALITY CONTROL

21.1. The Contractor will execute the Work by methods that minimize dust, vapors, and gases raised by construction operations. The Contractor will utilize engineering controls and work practices to prevent airborne dust, vapors, gases, and objectionable odors from dispersing into the atmosphere and from being drawn into existing air intake louvers, ductwork, and adjacent elevator shafts. A

29 January 2024 (Rev.) Page 12 of 412 work plan of methods and means for this section shall be submitted to the COTR for review and approval.

22. NOISE CONTROL

22.1. The Contractor shall comply with the regulations of Panama (DGNTI COPANIT 44-2000, DE 306-

202, DE 1-2004, DE 2-2008) and all other regulations relative to safety noise control.

26.2. Activities that generate excessive noise or vibration and interrupt museum functions or create public disturbances may be required to be performed during off-hours at the discretion of the COTR.

26.3. The Contractor shall provide sound attenuation to maintain acoustic level below 65 (DE 306- 2002, art. 7) dBA at a distance of 15 m, or below 60 dBA (DE 306-2002, art. 4) in occupied staff areas if less than 15m away from noise source.

23. DRILLING, WELDING, TORCH CUTTING, AND OTHER OPERATIONS THAT

PRODUCE AIR BORNE CONTAMINANTS

23.1. Fire Watch: No welding or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, cutting, and heating operations and for at least 30 minutes after the 'hot' work has stopped. A fire extinguisher minimum 10 pounds, dry-chemical type, typical) shall be on hand when drilling, welding, or cutting.

TEMPORARY CONSTRUCTION FACILITIES

24. STAGING, STORAGE, AND WORK AREAS

24.1. The Contractor shall provide adequate storage and protection of materials and equipment delivered to the site to prevent theft, weather damage, or other physical damage.

25. SANITARY FACILITIES

25.1. Contractors' personnel shall use temporary sanitary facilities provided by the contractor. The contractor is responsible for the regular cleaning and maintenance of these installations. It is expected cleaning at least once a week.

26. SCAFFOLDING AND PLATFORMS

26.1. The Contractor shall erect temporary scaffolding in accordance with OSHA 29 CFR 1926.451 and

ANSI A10.8 and DE 2-2008. The Contractor shall provide landing platforms with stairways or ladders for proper access and egress to all work areas.

26.2. For all frame scaffolding greater than 4 m in height, the Contractor shall submit working drawings to the COTR a minimum of ten working days in advance of scaffolding erection. Working drawings submitted by the Contractor shall be certified by a registered Professional Engineer.

26.3. During non-working hours, the Contractor shall close and lock the scaffolding with a physical barrier to prevent access by unauthorized persons.

27. PROJECT SIGNS

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27.1. All signs, including signs identifying the Contractors, shall be submitted at least five working days prior to erection for approval by the COTR. The Contractor shall maintain and relocate the signs as necessary during the progress of the Work. The Contractor shall remove all signs, framing, and foundations at the completion of the Work.

MEETINGS

28. PRECONSTRUCTION MEETING

28.1. A Preconstruction Meeting will be scheduled with the Contractor before any work is started at the site. As soon as possible after the Date of Award, the COTR will contact the Contractor to arrange a time, date, and place for the conference. Items to be discussed at the Preconstruction Meeting include, but are not limited to:

Contract Time: Notice to Proceed date and Completion date;

Scheduling and Submittals;

Mobilization and Staging;

Access to the Premises, Haul Routes, Loading Dock;

Security Requirements/List of Contractor's Personnel;

Contractor Deliveries;

Emergency Procedures and Phone Numbers;

Protection of Site and Historic Preservation;

Fire Protection and Safety Requirements;

Utility Interruptions, Rough-in Inspections, Testing;

Applications for Payment;

Pre-Condition Survey of the Site;

Accessibility Requirements;

Quality Control;

Preservation of Wildlife and Natural Resources.

28.2. All of the Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend the Preconstruction Meeting.

28.3. Coordination Plan: The Contractor shall use the Preconstruction Meeting to develop a Coordination Plan for interaction with other parties working in or using the facility. The plan shall be submitted no less than five working days after the Preconstruction Meeting, and shall address interactions with other contractors, tenants, the public, and any others making use of the site and surrounding areas.

completed by others either before or during this project.

29. PRE-CONDITION SURVEY OF THE SITE

29.1. After the Preconstruction Meeting and before the start of work on the site, the project site (i.e.

building, its contents, grounds, and equipment) shall be inspected by the Contractor, major Subcontractors, COTR, and other Smithsonian Institution personnel as may be required for the purpose of verification of the existing conditions. Any damages or defective equipment will be noted at this time, and this survey will serve as the basis for the establishment of the pre-contract

29 January 2024 (Rev.) Page 14 of 412 conditions. The identification of pre-contract conditions will be jointly established by the Contractor and Smithsonian Institution.

29.2. Written and photographic documentation: The Contractor shall prepare an electronic and photographic report in triplicate to identify damages or defects of materials, equipment, and the site.

The Contractor shall retain one report and shall submit one report each to the Contracting Officer and the COTR.

30. PROJECT MEETINGS

30.1. Progress Meetings: The COTR will lead regular progress meetings with representatives of the

Contractor, Smithsonian, Architect/Engineer (as required), major subcontractors, and other critical subcontractors and suppliers. The purposes of these meetings are to expedite the work, coordinate and schedule the Work, and coordinate the work with Smithsonian activities. Progress meetings shall be held weekly unless otherwise directed by the COTR. The time and place of the meetings will be established at the Preconstruction Meeting. The Contractor shall insure that all required subcontractors and suppliers attend the Progress Meetings and the COTR will ensure that all necessary SI personnel attend.

30.2. Special-Topic Meetings: At the discretion of the COTR, separate meetings may be scheduled to address issues of quality control, coordination with other contractors on the premises, coordination with other agencies, scheduling of the work, application for payments, etc. The Contractor's staff and Subcontractors or Suppliers whose presence is necessary or requested by the COTR shall attend.

30.3. Meeting Minutes: The Contractor shall promptly prepare minutes of each meeting and send to the

COTR within five working days.

30.4. 2 Week Look Ahead: The Contractor responsibility to submit 2 Week Look Ahead (2WLA) programs for project follow up.

SUBMISSIONS

31. SUBMITTAL DEFINITIONS

31.1. Submittals are defined to include shop drawings, product data, samples, and additional data required for submission to the COTR for review and approval prior to incorporation into the work. Contractor note: This project is to be digitally represented and all required submittals listed below in this section such as shop drawings, product data, samples and any additional data required for submission to be submitted using a recognized electronic format (i.e., PDF). All submittal information to be coordinated with the Quality Supervisor.

31.2. Submittal will distribute electronically in PDF format, using e-mail, the Smithsonian’s Dropbox portal, or as directed by the COTR.

31.3. Shop Drawings: Detailed drawings, schedules, diagrams, and illustrations prepared specifically for this project by the Contractor, or any subcontractor, manufacturer, supplier, or distributor to illustrate fabrication and/or installation of a portion of the Work.

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31.4. Schedule: A detailed tabulation of components, items, or parts to be furnished for use on this project.

31.5. Project Daily Reports: The Contractor responsibility to upload within five working days.

31.6. Project Daily Photo Reports: The Contractor responsibility to upload within five working days in jpg format photographic daily files.

32. SUBMITTALS AND REVIEWS

32.1. Contractor Responsibility for Submittals: The Contractor shall provide all required submittals, by technical specification section, in accordance with the contract documents. The Contractor shall clearly indicate on the submittal that it has been reviewed by the Contractor and found to meet the project requirements. Any items submitted as substitutions shall be clearly identified as such on the submittal and the transmittal document. If shop drawings show variations from the contract documents because of standard shop practices or for other reasons, the Contractor shall provide a separate, written description of variations along with the submittal. The Contractor shall:

Review each submittal for conformance with requirements of the contract documents and coordination with related work.

Determine and verify all field measurements, required material quantities, method of assembly or erection, installation requirements, and proper connection to adjoint materials installed by others.

Assure that all submittals use the appropriate units of measure. All drawings and technical data shall be in SI (metric) units for projects designed in SI units. Preprinted literature in other units shall be accompanied by documentation to show conformance to project requirements.

Transmit all required submittals for a technical specification section at the same time unless prior written waiver of this requirement has been provided by the COTR.

Transmit submittals to the COTR in a logical and orderly sequence in accordance with the Submittal Schedule to prevent project delays or adversely impact work by the Smithsonian Institution or other contractors.

Correct and resubmit submittals according to response from COTR.

Commence work on items requiring submittals only after all related submittals are reviewed and approved by the Smithsonian. All Work shall conform to approved submittals.

32.2. Submittal Reviews by the Smithsonian: Reviewed submittals will be marked "Approved", Approved as Noted", "Resubmit", or disapproved". Submittal approval by the Smithsonian shall not relieve the Contractor of responsibility for submittal errors, omissions, or deviations from the contract documents. Approval of submissions does not constitute acceptance of substitutions except as covered under sub-paragraph entitled "Contract Requests for Substitutions".

32.3. Submittal Review Period: The Contractor shall transmit to the COTR all submittals sufficiently in advance of the time necessary for fabrication and installation to allow for review by the Smithsonian and return to the Contractor, including any time needed for correction and resubmission by the Contractor. The expected time required by the Smithsonian for review of initial submission is 15 working days for normal submittals and 20 working days for structural submittals. No extension of the Contract Time will be granted for the Contractor's failure to allow sufficient time for review and

29 January 2024 (Rev.) Page 16 of 412 processing, including resubmission of items which initially rejected due to improper submission or non-compliance with the Contract Documents.

32.4. Contractor Requests for Substitutions: Contractor requests for items identified by manufacturer, brand name, make, catalog number, etc. in the contract documents shall be submitted to the Contracting Officer for approval prior to contract award, in accordance with the General Conditions.

After award of the contract, contractor requests for substitutions may be considered and accepted by the Smithsonian at the discretion of the Contracting Officer.

33. CRITERIA FOR PRODUCT SELECTION

33.1. To the greatest extent possible, subject to the restrictions of the Buy American Act, provide products, materials, or equipment of a singular generic kind from a single source. Where more than one choice of a product or material is available for Contractor's selection, select an option which is compatible with other products and materials already selected.

33.2. Provide products complete with accessories, trim, finish, safety guards, and other devices and details needed for complete installation for intended use and effect.

33.3. Products which, by nature of their application, are likely to be needed at a later date for maintenance and repair or replacement work, shall be current models for which replacement parts are available.

33.4. Product selection shall be done in accordance with the following requirements:

Standards, Codes, and Regulations: Select from among products that are in compliance with the project requirements, as well as with construction standards and all applicable codes and regulations.

Performance Requirements: Provide products that comply with the project requirements, as well as with construction standards and all applicable codes and regulations.

SAFETY, HEALTH AND FIRE PROTECTION

34. JOB SITE SAFETY

34.1. Occupational Safety and Health: This contract is subject to Title 29 of the Code of Federal

Regulations, Part 1910 "Occupational Safety and Health Standards" and Part 1926 "Safety and Health Regulations for Construction" pursuant to the Occupational Safety and Health Act (OSHA) of 1970 administered by the US Department of Labor, Occupational Safety and Health Administration.

34.2. Local Regulations from the Republic of Panama are applicable for this project. Ley No.51, 27 de diciembre del 2005 de la Caja de Seguro Social y Decreto Ejecutivo No.2, 15 de febrero del 2008.

PAYMENTS, CHANGES, BONDS AND INSURANSE

35. PAYMENT AND FINAL PAYMENT

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35.1. All Application for Payments are subject to a 10% retainage. The total invoice needs to exclude the retainage amount.

35.2. For an Application for Payment (AFP) the Contractor shall submit the following:

DGI Fiscal Invoice Signed AFP Updated Project Progress Chart Photographic Progress Report Project Staff Payroll Caja de Seguro Social Good Standing Certificate (Paz y Salvo) Up to date project daily reports Up to date uploaded photographic jpg.files

35.3. Application for Final Payment shall be submitted only after Final Acceptance has been certified in writing to the Contractor by the COTR. Application shall include final labor data and progress schedule update.

35.4. Final Payment will be approved when Final Acceptance has been certified and the following conditions have been met:

Certification signed and submitted by the Contractor that all contract requirements, including contract modifications, have been met.

Final Release of Claims submitted.

Release of assignment of claims or consent of surety submitted, as necessary.

All security ID badges and parking permits returned to Smithsonian if applicable.

As-Built Record Drawings Submitted as indicated.

DGI Fiscal Invoice Signed AFP Updated Project Progress Chart Photographic Progress Report Project Staff Payroll Caja de Seguro Social Good Standing Certificate (Paz y Salvo) Up to date project daily reports Up to date uploaded photographic jpg.files

36. PCN (PROPOSED CHANGE NUMBERS)

36.1. For changes, new prices must be reviewed and approved according to established procedures in

Division 01 00 00. All estimates from subcontractors, suppliers, and the prime contractor must be supported by back-up showing man-hours, wage rates, material quantities, and material unit costs. If the price adjustment for the change is expected to exceed $100,000.00 (US$ ONE HUNDRED THOUSAND AND 00/100), submit certified cost and pricing data. If the proposed change requires a time adjustment, provide an analysis showing the effect of the change on the project schedule.

36.2. Composite overhead & profit:

To contractor on work performed by another than his own forces: 10% To contractor for that portion of work performed with their respective forces: 21%

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36.3. In the event that the Contractor fails to submit his proposal within the designated period, the SI may order the Contractor to proceed with the Change and the Contractor shall so proceed. The C.O. will unilaterally determine the reasonable cost and time to perform the Change in question, which determination shall be final and binding upon the Contractor.

36.4. Project management or supervision cost, unless specified otherwise by the Smithsonian project management, is considered to be included in the contractor’s and each involved Subcontractor’s overhead costs.

37. BONDS AND INSURANCE

37.1. Bonding and Insurance are required for this Project. The successful contractor shall submit a Performance Bond of 50% of the construction cost and a Payment bond: 25% of the construction cost. Additionally, shall furnish CAR Insurance to cover 100% of the Offer and Civil Liability Insurance with a limit of up to 1M of coverage. All bonding and insurances shall be issued in English.

PROJECT CLOSEOUT REQUIREMENTS

38. WARRANTY OF CONSTRUCTION

38.1. The Contractor shall warrant that the work performed under this contract conforms to the contract requirements and is free of any defect in equipment, materials, design furnishes, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. Unless otherwise stated in the technical sections of the Specifications, the warranty of the Work shall continue for a period of one (1) year from the date of Final Completion status. If Smithsonian takes partial occupancy before Final Completion, then the warranty for that portion shall be in effect for a period of one (1) year beginning on the date of Substantial Completion for that portion of the Work.

38.2. Submission of original warranties for all products, equipment and systems: The Contractor shall assemble original warranty certificates or notarized copies of warranty certificates executed by the Contractor, subcontractors, suppliers and manufacturers in a tab-indexed three-ring loose-leaf binder with a durable plastic cover. The table of contents shall identify the item covered, the location of the item, the date of Substantial Completion, expiration date of the warranty and the supplier, vendor and installing contractor. Duplicate notarized copies of warranties shall be provided as required by "Manuals for Operation, Maintenance and As-Built Product Data." Include electronic copy in PDF format, on CD.

39. AS-BUILT RECORD DRAWINGS

39.1. During the progress of the work, the Contractor shall maintain a complete and up-to-date set of record prints, open to inspection by the COTR at any time. These prints shall provide a complete and accurate as-built record of all changes to the Contract Drawings, including rerouting of runs, relocation of items or control points and all other modifications. The exact location of pipes, conduit or other features concealed underground, under concrete, in chases or above ceilings shall be shown by perpendicular dimensions from at least two available landmarks. As-built drawings shall be neatly

29 January 2024 (Rev.) Page 19 of 412 marked with colored pencils or ink, marked "As-Built" and signed and dated by the Contractor.

Upon completion of the Work and before final payment, the Contractor shall submit, to the COTR, photographically produced as-built record drawings on 4-mil, double matte mylar sheets sized the same as the contract drawings. The Contractor shall submit electronic files in .DWG and PDF formats.

39.2. As-Built Record Survey of Underground Utilities submitted. If outside or underground utilities are part of the work, the Contractor shall furnish, to the COTR for approval, an acceptable and accurately dimensioned survey showing location and elevation of underground storage tanks, all utility lines for water, gas, electrical, sewer, steam, etc., including valves, connections and changes in direction, as installed under the contract, within the property lines and outside the building walls.

Points where utility lines emerge from the building shall be located from lot monuments. The survey shall be made to scale and must be marked "As-Built" and signed and dated by the Contractor. The Contractor shall furnish as scanned, digital copy to the COTR as well as a copy on a 3-mil, double matte mylar sheet or sheets the same size as the contract drawings.

39.3. As-Built Record Specifications submitted. The Contractor shall submit one (1) hard copy and a digital (scanned) set of project specifications with annotations to identify any changes made during construction, referencing modification numbers, dates and originators of authorizing letters or memos and other sources of changes. The cover shall be marked "As-Built" and signed and dated by the COTR.

END OF SECTION 010000

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PROJECT MANAGEMENT AND COORDINATION 013100

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This section includes administrative and supervisory requirements necessary for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. Requests for Information (RFIs).

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation": Preparing and submitting Contractor's construction schedule.

1.3 DEFINITIONS

A. RFI: Request from Owner, the A/E, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel: The Contractor shall include the key personnel to be assigned under this contract. The Contractor shall give at least 14 calendar days advance notice if any of these persons are to be removed or diverted from this contract and shall supply written justification as part of this notice and shall name the proposed substitute or replacement; but the Contractor will not remove or divert such persons unless authorized by written consent of the Contracting Officer. Provide resumes of key personnel listing their specialized qualifications, special training and experience as outlined above, and subcontractors’ personnel performing critical

29 January 2024 (Rev.) Page 21 of 412 elements of the Work. The individual resumes shall be prepared in a consistent format for each of the key positions and contain at a minimum, the following:

1. Name, title, address, and telephone numbers

2. Educational background, including technical education

3. Work experience covering the last five years or last five project assignments of significant duration, clearly indicate the dates and role held on each project assignment

4. Membership in professional societies

5. Professional registrations, licenses, or certifications

6. Publications, awards or special achievements of a technical nature

7. Length of time employed with current firm

8. Percentage of time available for this project.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Where necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. As-Builts

1.6 COORDINATION DRAWINGS

A. General: Prepare coordination drawings according to requirements in individual Sections of the specification to complete detailed coordination of systems and components and to integrate

29 January 2024 (Rev.) Page 22 of 412 information about fabrication and installation. Coordination drawings shall be presented as submittals.

1. Thoroughly prepare coordination drawings, as further stipulated in Part 3 "Execution", reviewing all contract documents and consulting with all entities contributing to or involved with each portion of the work under consideration. Drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable

a. Use applicable Drawings as a basis for preparation of coordination drawings.

Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Show the relationship of all components shown on any separate Shop Drawings.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e. Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f. Indicate required installation sequences.

g. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements. Provide alternate sketches to A/E indicating proposed resolution of such conflicts. Minor dimension changes and difficult installations will not be considered changes to the Contract.

2. Prepare coordination drawings for installation of all products and materials fabricated by separate entities.

3. Prepare coordination drawings where limited space availability necessitates maximum utilization of space for efficient installation of different components, including but not limited to: all site-utility entry points; all ceiling and roof cavities in all areas; all technical rooms; and all such other conditions required to coordinate the work.

B. Information organization: Organize coordination drawings as follows:

1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section drawings where required to adequately represent the Work.

2. Plenum Space: Indicate sub-framing for support of ceiling and wall systems, mechanical and electrical equipment, any required reinforcement and related Work. Locate components within ceiling plenum to accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between light fixtures and other components.

3. Structural Penetrations: Indicate penetrations and openings required for all disciplines.

4. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and similar items.

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5. Mechanical and Plumbing Work: Show the following:

a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation, bracing, flanges, and support systems.

b. Dimensions of major components, such as dampers, valves, diffusers, access doors, cleanouts and electrical distribution equipment.

c. Fire-rated enclosures around ductwork.

6. Electrical Work: Show the following:

a. Runs of vertical and horizontal conduit 1-1/4 inches (32 mm) in diameter and larger.

b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm locations.

c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control center locations.

d. Location of pull boxes and junction boxes, dimensioned from column center lines.

7. Fire-Protection System: Show the following: Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.

C. Review: the A/E will review coordination drawings to confirm that the Work is being coordinated, but not for the details of the coordination, which are Contractor's responsibility. If the A/E determines that coordination drawings are not being prepared in sufficient scope or detail, or are otherwise deficient, the A/E will so inform Contractor, who shall make changes as directed and resubmit.

1.7 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of…