33330222RF0010009 Amendment 0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 5

P.O. BOX 37012

MRC 1200

Washington DC 20013-7012

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (x)

9A. AMENDMENT OF SOLICITATION NO.

33330222RF0010009

x 9B. DATED (SEE ITEM 11)

03/02/2022

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0004 03/02/2022 1683701

6. ISSUED BY CODE OCON 7. ADMINISTERED BY (If other than Item 6) CODE

SMITHSONIAN INSTITUTION

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, xis not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited above, for the SAO-HI: Install SMA Active Power System

(Flywheel)is hereby amended as follows:

A.1. Attached hereto and made part of this Amendment Four are the SI Responses to RFI's for

Questions Number 12-14.

A.2. Offerors shall acknowledge receipt of all amendments to this solicitation signed and dated and submit with proposal.

B. THE BID DUE DATE IS TUESDAY, MARCH 8, 2022, AT 5:00PM EST.

Continued ...

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Willard B. Powell

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243 x

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 5

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

33330222RF0010009/0004

Except as provided herein, all other provisions, terms and conditions of the Solicitation remain unchanged.

END OF AMENDMENT FOUR

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Smithsonian Institution Office of Planning Design & Construction

PROJECT: SAO-HI: Install SMA Active Power System (Flywheel)

LAST UPDATED: 03/02/2022

Request for Information SI Response

Experience on Similar Projects – Please confirm whether or not it is acceptable to utilize key subcontractor experience to meet the similar project experience requirement.

It is acceptable to utilize key subcontractor experience to meet the similar project experience requirement.

Will the workers quarters at the visitor's center, Hale Pohaku, be available for the contractor's crew and subcontractors during the duration of the project, for the purpose of overnight sleeping?

Yes, the dormitories at Halepohaku (HP) are available for contractor personnel. The dormitories are operated by the University of Hawaii

Maunakea Shared Services (UH MKSS). The nightly cost is $ 196.57 per person, including meals (no tax). Contractors would make payment arrangements with MKSS. HP is a UH facility subject to State of Hawaii requirements for Covid-19 vaccination or testing. To confirm details, please contact Stewart Hunter, MKSS manager [shunter@ifa.hawaii.edu].

3 Does the Smithsonian observatory on the summit have overnight sleeping quarters? No, there are no sleeping quarters at the SMA on Maunakea.

Can you inform us of the days that the access road is graded? For the purpose of delivery trucks such as concrete, steel, UPS, our suppliers are inquiring when, what days, the unpaved road will be the flattest and safest to drive on?

MKSS grades the Maunakea access road twice a week, either Monday and

Thursday or Tuesday and Friday. MKSS is willing to coordinate the grading schedule when large deliveries are anticipated.

Will the small skytrac / lift which is located in the observatory, be accessible to use for the contractor, by licensed operators?

The SMA forklift may be used by qualified contractor staff under SMA supervision. Contractor must carry insurance coverage.

6 Will the crane attached to the structure be accessible to use for the contractor?

The SMA gantry crane may be used by qualified contractor staff under SMA supervision. Contractor must carry insurance coverage.

7 Is there 220 power available in the observatory?

At the SMA, electrical power is available as: 120 VAC single phase, 208 VAC three phase, or 480 VAC three phase. Circuit capacity (amperage) must be verified.

8 Can we do a 2nd walk through to the summit for the benefit of two of our subcontractors.

A Final Site Visit is scheduled for Friday, February 18, 2022 at 12 PM HST at

Maunakea Visitor Station. Subcontractors are encouraged to visit.

Bidders must confirm their participation in the site visit with COTR Simon

Radford, (808) 333-4871, simon.radford@cfa.harvard.edu.

The RFP requires the contractor to submit the pricing per the bid schedule included with the solicitation documents. This breaks down the bid into the CSI Divisions. The form includes a requirement for quantity and unit of measure. My questions is, if the requirement is to provide a breakdown for each of the divisions. As an example, Division 26 Electrical, are quantities and unit cost required for conduit, cable, equipment etc. or can all items be included as one unit of cost?

Provide Lump Sums for each CSI line item. Do not provide "quantity and unit of measure".

Per Specifications 260519 Pat 3.02.G "VFC Output Circuits: Type XHHW-2 in metal conduit with braided shield." Please provide specs on this cable and where cables are required or if this cable is not applicable to this project.

The referenced cable is not applicable to the project.

10 CONCRETE MIXING

A. Ready-Mixed Concrete: Measure, batch, mix, and deliver concrete according to ASTM C

94, and ASTM C 1116 and furnish batch ticket information. Batch ticket information shall include design mix reference, water that can be added at the jobsite, and admixtures. For transit mixing, complete not less than 70 revolutions of the drum at the manufacturer’s rated mixing speed. Discharge concrete into its final position within 90 minutes after introduction of batch water to the cement. If a retarder admixture is used, the discharge time limit of 90 minutes may be increased by the time specified for retardation by the admixture manufacturer or the concrete supplier. Mix concrete a minimum of one minute at mixing speed immediately prior to discharge.

The Concrete Mixing requirement can be adjusted if required. All reasonable approaches to address the long travel time will be considered during the submittal process.

We would not meet the specification-requiring placement of concrete 90 minutes from the time of introduction of water. Do to the Nearest Ready-Mix Plant is About a 2 hour travel time to the project. Hence, we propose the use of Delvo Stabilizer that stops cement hydration by forming a protective barrier around cementitious particles for the period of time it takes to travel to the site. Technical information will be provided upon request. One way to describe the process is as if the cement did not come in contact with water until reaching the job site. With the correct dose, the

Delvo Stabilizer would have worn off upon arrival at the job site and the concrete would proceed to hydrate normally as if the concrete were just batched on site.

Regarding the contract time for completion, listed as 180 calendar days, to begin within (10) calendar days after the notice to proceed:

Because of the uncertainties and extended lead times for materials in the current environment, will the Notice to Proceed date be set in mutual agreement with the selected contractor’s schedule, or will the Notice to Proceed date be solely at the discretion of the contracting agency?

The NTP will be issued by Smithsonian but the project schedule will be by mutual agreement and if necessary the contract period could be extended to address supply chain issues.

Regarding the contract use of premises, please confirm the listed normal work hours of

Monday through Friday except Smithsonian holidays, 9:00am to 4:00pm (7 hours). Work outside of these hours by special arrangement and possible added cost to the contractor.

Additional information about work hours at Maunakea.

Maunakea, interior: 9:00 to 4:30 pm HST. This is determined by the arrival and departure of the SMA technical staff, by nightly observations, which end around 9-10 am HST, and by preparation for observations, which begins about 4 pm HST. Hot work requires a 60 min fire watch after completion.

Maunakea, exterior: Nominally the same as for interior work. But if SMA staff supervision is not necessary, the contractor could start earlier, 30 min after sunrise and end later, 30 min before sunset. There would be no access to toilets in the building. Times would need to be would need to be confirmed with the UH CMS.

We are completing our proposal and page 121 of 129, Section L12, Paragraph 2 states:

“Proposals are to be submitted in pdf form (1 pdf for Technical, 1 pdf for Cost) to

DropBox.com using the link: https://www.dropbox.com/request/p1Sxh07BDh3eGwqGlORt.

If any pricing information is on the Technical proposal, then you will be disqualified.”

Can you please clarify whether the Government is requiring a Cost Proposal or a Price

Proposal.

Provide a Base Cost Proposal as referenced in Section B.3.1. See attached Bid

Schedule. In addition, refer to RFI Question #9.

SMITHSONIAN INSTITUTION

BID SCHEDULE

Smithsonian Astrophysical Observatory at SMA

Project : SAO SMA Active Power

SF Project No: 1683701

CONTRACTOR:

Description Quantity Unit of Measure Amount

Div 1 General Conditions $ -

Div 2 Selective Demolition $ -

Div 3 Concrete $ -

Div 5 Metals $ -

Div 7 Thermal and Moisture Protection $ -

Div 9 Finishes $ -

Div 26 Electrical $ -

Div 26 263354 Rotary Uninterruptible Power Supply Unit $ -

Subtotal $ -

Overhead and Profit $ -

Performance Bond $ -

Tax $ -

Total $ -

Base Bid: Base project all supervision, labor, materials and equipment needed to construct an Active Power

System, improvements and associated modifications.