1683701_SAO_APS Install_Specifications Final.pdf

Office of Planning Design and Construction

DIVISION 1

General Requirements

PROJECT NO: 16837001

PROJECT TITLE: SAO SMA Active Power System

FACILITY: Submillimeter Array SAO Hilo, HI

DATE: 06/03/2021

Smithsonian Institution

SAO SMA Active Power System JUN 2021 rev SF Project No: 1683701 Page 2 of 46

S P E C I F I C A T I O N S

TABLE OF CONTENTS

DIVISION 1 GENERAL REQUIREMENTS

010000 Supplementary Conditions for Construction

PROJECT SUMMARY AND INFORMATION

1. Project Information

2. Summary of Work

3. Contract Time for Completion

4. Schedule of Options for Bid (Not Used)

5. Schedule of Unit Prices (Not Used)

6. Offeror Examination of Site

7. Availability of Documents (Not Used)

SPECIAL PROJECT REQUIREMENTS

8. Units of Measure

9. Non-Public, Tenant and Secured Spaces

10. Scientific Research Materials

11. Protection of Historic Properties

12. Commitment to Sustainability

13. Commissioning (Not Used)

CONTRACTOR USE OF PREMISES

14. Hours of Work, Workdays and Government Holidays

15. Conditions Affecting Contractor’s Work

16. Contractor Deliveries, Hauling and Access

17. Dress and Deportment

18. Contractor Parking

19. Eating, Drinking, Smoking and Illegal Substance Abuse

PROJECT COORDINATION

20. Coordination of Trades

21. Quality Assurance

22. Permits, Licenses and Fees

23. Utility Service Interruptions and New Connections

24. Smithsonian-Furnished Items Installed by the Contractor (Not Used)

25. Salvage

26. Cutting, Patching and Matching Existing Work

PROTECTION OF THE SITE DURING CONSTRUCTION

27. Protection of the Site

28. Protection of Flora and Fauna

29. Debris Control and Daily Cleanup

30. Dust and Air Quality Control

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31. Noise Control

32. Vermin, Pest and Rodent Control (Not Used)

33. Drilling, Welding and Torch Cutting

TEMPORARY CONSTRUCTION FACILITIES

34. Contractor Field Offices, Trailers and Sheds

35. Staging, Storage and Work Areas

36. Sanitary Facilities

37. Temporary Utility Services and Extensions

38. Scaffolding and Platforms

39. Project Signs (Not Used)

MEETINGS

40. Preconstruction Meeting

41. Pre-Condition Survey of the Site

42. Project Meetings

SUBMISSIONS

43. Submittal Definitions

44. Submittals and Reviews

45. Criteria for Product Selection

46. Progress Photographs

47. Contractor Correspondence and Daily Reports

SAFETY, HEALTH AND FIRE PROTECTION

48. Jobsite Safety

49. Toxic and Hazardous Substances

50. Personal Protective Equipment

51. Barriers, Barricades and Walkways

52. Existing Fire Protection Systems

SECURITY REQUIREMENTS

53. General Security Requirements

54. Identification Badges (Not Used)

55. Access and Property Control at the Museum Support Center (Not Used)

56. Security of Temporary Openings

57. Existing Building Alarm Systems

58. Security Guard Duty Charges (Not Used)

SCHEDULES AND PAYMENTS

59. Schedule of Values

60. Scheduling & Payments / Bar Chart

61. Scheduling & Payments / Critical Path Method (Not Used)

62. Assignment of Claims

PROJECT CLOSEOUT REQUIREMENTS

63. Project Closeout

64. Substantial Completion

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65. Final Completion and Acceptance

DIVISION 2 EXISTING CONDITIONS

024119 Selective Demolition 1-6

DIVISION 3 CONCRETE

033000 Cast-In-Place Concrete 1-11

DIVISION 4 MASONRY NOT USED

DIVISION 5 METALS

051200 Structural Steel Framing 1-8

DIVISION 6 WOOD, PLASTICS AND COMPOSITES NOT USED

DIVISION 7 THERMAL AND MOISTURE PROTECTION NOT USED

079200 Joint Sealant 1-8

079513 Interior Expansion Cover Assembly 1-4

DIVISION 8 OPENINGS NOT USED

DIVISION 9 FINISHES

099123 Interior Painting 1-8

DIVISION 10 SPECIALTIES NOT USED

DIVISION 11 EQUIPMENT NOT USED

DIVISION 12 FURNISHINGS NOT USED

DIVISION 13 SPECIAL CONSTRUCTION NOT USED

DIVISION 14 CONVEYING EQUIPMENT NOT USED

DIVISIONS 15-20 RESERVED NOT USED

DIVISION 21 FIRE SUPPRESSION NOT USED

DIVISION 22 PLUMBING NOT USED

DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING NOT USED

DIVISION 24 RESERVED NOT USED

DIVISION 25 INTEGRATED AUTOMATION NOT USED

DIVISION 26 ELECTRICAL

260500 Requirements for Electrical Installations 1-6

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260519 Low-Voltage Electrical Power Conductors and Cables 1-5 260526 Grounding and Bonding for Electrical Systems 1-7 260529 Hangers and Supports for Electrical Systems 1-6 260533 Raceways and Boxes for Electrical Systems 1-14 260544 Sleeves and Sleeve Seals for Electrical Raceways and Cabling 1-5 260553 Identification for Electrical Systems 1-12 262200 Low Voltage Transformer 1-7 263354 Rotary Uninterruptible Power Supply 1-9

DIVISION 27 COMMUNICATIONS NOT USED

DIVISION 28 ELECTRONIC SAFETY AND SECURITY NOT USED

DIVISION 29 RESERVED NOT USED

DIVISION 30 RESERVED NOT USED

DIVISION 31 EARTHWORK NOT USED

DIVISION 32 EXTERIOR IMPROVEMENTS NOT USED

DIVISION 33 UTILITIES NOT USED

Appendix A. SI Documents Examples:

SI Construction and Demolition Waste Tracking Sheet SI Daily Report (Example provided upon request) SI Meeting Minutes (Example provided upon request) SI Request for Information (Example provided upon request) SI Submittal Log (Example provided upon request) SI Submittal Form (Example provided upon request)

SI Site Specific Safety Plan (SSSP) Format

B. Other Supporting Documents

Contractor Responsibilities for a Coronavirus (COVID-19) Prevention and Control Plan if Performing Construction and/or Maintenance Related Activities in Smithsonian Institution Facilities

Certification of Vaccination Form

Office of Maunakea Management Invasive Species Plan SOP #01, v1.3 2/4/2016 Cleaning of Vehicles and Personal Belongings

Office of Maunakea Management Invasive Species Plan SOP #02 v1.3 1/4/2017 Inspection of Construction, Scientific Equipment, & Supplies

END OF TABLE OF CONTENTS

SF Project No: 1683701 Page 6 of 46

PROJECT SUMMARY AND INFORMATION

1 PROJECT INFORMATION

1.1. SF Project No: 1683701

SAO SMA Active Power System Smithsonian Astrophysical Observatory

Submillimeter Array Facility Mauna Kea Science Reserve, Hawaii

1.2. Smithsonian Institution Contacts:

Contracting Officer Smithsonian Institution Office of Contracting 600 Maryland Ave. SW Suite 500E Washington, D.C. 20024

Marc Tartaro, Design Manager Office of Planning Design and Construction - SF Smithsonian Institution 600 Maryland Avenue, SW, Suite 5001 Washington, D.C. 20024

Contracting Officer’s Technical Representative (COTR) Simon Radford, SMA Director of Operations

SMA

Smithsonian Astrophysical Observatory 645 A’ohoku Place Hilo, Hawaii 96720-2700

2 SUMMARY OF WORK

2.1. The Contractor shall furnish all supervision, labor, materials and equipment needed to complete the work at the Submillimeter Array Facility located at Submillimeter Array Facility, Mauna Kea Science Reserve, Hawaii, as set forth on the Drawings for SF Project No: 16837001 sheets l through 22 and in these specifications, both dated April 2021.

2.2. The Work includes, but is not limited to:

Erection of mezzanine to include but not limited to concrete footings, structural metal supports, metal grate decking, and access ladder. Procurement and installation of the Active Power System (APS) and associated electrical infrastructure required to support the APS

2.3. Critical Elements of the Work: The successful Contractor shall be fully qualified to install critical elements of the Work. Upon request of the Contracting Officer, s shall submit a statement of qualifications to address the following critical elements of the Work:

Installation, connection and commissioning of proposed APS.

Facility shall have continuous power throughout operation. Shutdowns to be limited to agreed upon durations.

SF Project No: 1683701 Page 7 of 46

3 CONTRACT TIME FOR COMPLETION

3.1. Work under this contract shall begin by the Contractor within ten (10) calendar days after the Notice to Proceed and shall be completed within the total contract time of One Hundred and Eighty (180) calendar days. All work, including project closeout activities, shall be completed in every respect within the contract time. Work shall not proceed prior to Owl Mating Season.

3.2. The start date and completion date shall be as stated in the Notice to Proceed issued by the Contracting Officer.

3.3 Contractor shall be required to complete all shop drawings review, approvals, purchase and fabricate all materials and equipment and deliveries to the project site prior to starting any construction work to ensure that the work is accomplished in the minimum amount of disruption to vehicular traffic along the roadway.

4 SCHEDULE OF OPTIONS FOR BID (Not Used)

5 SCHEDULE OF UNIT PRICES (Not Used)

6 OFFEROR EXAMINATION OF SITE

6.1. Every effort has been made to indicate all work necessary to complete the project as identified. All offerors shall carefully examine the premises during the bid period and satisfy themselves as to the extent, nature and location of the work, general and local conditions, particularly those bearing on transportation, disposal, handling and storage of materials, availability of labor, water, electric power, access routes, uncertainties of the weather, type of equipment and facilities needed for the successful execution of the Work.

6.2. Before the bid opening date, offerors may view the project site on an appointment basis.

Any comments, information or discussion during the site visit shall not modify the contract documents. Offerors shall make an appointment to view the site by contacting:

Simon Radford, SMA Director of Operations

SMA

Smithsonian Astrophysical Observatory

645 A’ohoku Place

Hilo, Hawaii 96720-2700

Tel: (808) 808 961 2920, Email: simon.radford@cfa.harvard.edu

6.3. Pre-Bid Conference and Site Visit: Before the bid opening date, a scheduled pre-bid conference and site visit will be announced by the Contracting Officer. The purpose of the scheduled meeting is to provide an opportunity for all s to review the project site. Any comments, information or discussion during the site visit shall not modify the contract documents.

6.4. This project requires special arrangements for access to a non-public area. Access to the site may be restricted at times other than during the scheduled visit.

7 AVAILABILITY OF DOCUMENTS (Not Used)

SPECIAL PROJECT REQUIREMENTS

mailto:simon.radford@cfa.harvard.edu

SF Project No: 1683701 Page 8 of 46

8 UNITS OF MEASURE

8.1. All fabrication and installation shall be performed in accordance with the units of measure given in the Contract Documents.

8.2. All Contractor and subcontractor personnel working on the site shall possess and use metric measuring equipment for all work shown in metric units. Conversion of dimensions shown on contract drawings to English units for use of non-metric measuring equipment is prohibited.

9 NON-PUBLIC, TENANT AND SECURED SPACES

9.1. Certain tenant spaces, non-public spaces, utility and equipment rooms and other areas related to or used for purposes of storage, research, or for scientific research may have restricted access.

9.2. The Contractor shall identify to the COTR as soon as possible, but no less than two (2) working days in advance, any occupied areas that the Contractor must access that are located outside the limits of the project site. The Contractor shall identify in writing:

9.2.1. Restricted areas to be accessed.

9.2.2. Specific reason for needing access.

9.2.3. Nature of the work to be performed.

9.2.4. Date(s) and hours needed to complete construction work activity.

10 SCIENTIFIC RESEARCH MATERIALS

10.1. The handling of scientific research experiments by the Contractor is strictly prohibited without written consent of the Smithsonian. The scientific research related materials may be moved only by authorized Smithsonian personnel. An offender of this clause may be subject to arrest or removal from the premises and project by Smithsonian security officers.

10.2. If temporary relocation of research experiments is necessary, the Contractor shall give notice to the COTR at least five working days in advance of the time relocation is needed.

10.3. Humidity/Temperature Controlled Spaces: The Contractor shall take care to minimize fluctuations in air conditions and quality, particularly in areas containing scientific research experiments. Humidity and temperature-controlled areas require consistency of utility operation.

11 PROTECTION OF HISTORIC PROPERTIES

The summit region of Maunakea is considered a traditional cultural property. Maunakea is a central element of Native Hawaiian creation stories. Please be respectful when visiting. Leave the mountain as you found it, stay on designated areas for visitors, and, take any rubbish with you when you depart.

Historic Properties are defined as any building, structure, object, district, area, or site that is significant in the history, architecture, archaeology, or culture of the State, its communities, or the nation. Historic Properties on Maunakea include traditional cultural properties, trail systems, Archaeological sites, and Buildings. For more information on Historic Properties, visit the Cultural Resources Management Plan.

SF Project No: 1683701 Page 9 of 46

Traditional cultural properties are defined as having an association with cultural practices or beliefs of a living community that are a) rooted in that communities history, and b) are important in maintaining the continuing cultural identity of the community.

Maunakea - though simply translated as "White Mountain" since at least 1823, the name, Maunakea is also known in native traditions and prayers as Mauna a Wākea (Kea), "The Mountain of Wākea." It is the first-born mountain son of Wākea and Papa, who were also progenitors of the Hawaiian race. Maunakea is symbolic of the piko (umbilical cord) of the island-child, Hawi'i, and that which connects the land to the heavens.

Although traditional accounts of trails upon Maunakea do not provide precise route information, they do suggest the presence of ancient trails through the summit region. A mo‘olelo associated with chief Pili-a- Ka‘aiaea, and thus dating from the 1300s, recounts the journey of two brothers, Ka-Miki and Maka-iole, who traveled around the island using ancient ala hele (trails). Sent up to the Maunakea summit, Ka-Miki was guided by the following traveling mele:

The path goes to the uplands The path goes to the lowlands It is a lonely path to the mountain A damp dreary path A fire will be the wrap Warming you along the sacred trail…

Maly and Maly (2005:454) contend that ancient trail systems across all the mountain lands afforded travel to burial sites and facilitated travel for the collection of resources like adze stone, canoe koa, and bird feathers. Many historical trails are no longer visible or in use, so please be respectful and stay on current trails only.

Center for Maunakea Stewardship (CMS) https://hilo.hawaii.edu/maunakea/

12 COMMITMENT TO SUSTAINABILITY

12.1. The Smithsonian Institution is a trust instrumentality of the United States (recognized as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code) and although not an Executive Branch of the U.S. Government, is committed to planning, designing, constructing, maintaining and operating its owned and leased buildings and facilities consistent with Federal environmental and energy management requirements, as listed in the Smithsonian SF Codes, Standards and Guidelines document, dated February 15, 2015, to the maximum extent practical.

13 COMMISSIONING (Not Used)

CONTRACTOR USE OF PREMISES

14 HOURS OF WORK, WORKDAYS AND GOVERNMENT HOLIDAYS

14.1. Work shall be performed under this contract during the normal workdays of Monday through Friday, except Smithsonian holidays as specified herein and the normal work hours of 9:00 AM to 4:00 PM

14.2. Not Used

14.3. For each occasion the Contractor intends to work on Saturdays, Sundays or Smithsonian holidays or during hours other than those indicated above, the Contractor shall obtain written permission from the COTR, at least three (3) working days in advance.

https://hilo.hawaii.edu/maunakea/

SF Project No: 1683701 Page 10 of 46

14.4. The Contractor shall reimburse the Smithsonian Institution for security and inspection services provided by the Smithsonian when the Contractor chooses to work outside the normal workdays and hours, as identified herein. However, the Contractor will not be charged for SI overtime security and inspection services, if, in the opinion of the COTR, the work cannot be done during the normal workdays and hours due to requirements of the Smithsonian.

14.5. Smithsonian Holidays: For holidays that fall on Saturday, the Smithsonian holiday is observed on the previous Friday. For holidays that fall on Sunday, the Smithsonian holiday is observed on the following Monday. The Smithsonian holidays are listed below.

New Year's Day January 1 Martin Luther King Jr.'s Birthday January, third Monday George Washington's Birthday February, third Monday Memorial Day May, last Monday Juneteenth June 19 Independence Day July 4 Labor Day September, first Monday Columbus Day October, second Monday Veterans' Day November 11 Thanksgiving Day November, fourth Thursday Christmas Day December 25

15 CONDITIONS AFFECTING CONTRACTOR’S WORK

15.1 SI will occupy site and existing building during entire construction period. Cooperate with SI during construction operations to minimize conflicts and facilitate SI usage. Perform the Work so as not to interfere with SI's operations.

15.2 The Maunakea Invasive Species Management Plan addresses the 2009 Mauna Kea Comprehensive Management Plan action item NR-2: development of an invasive species prevention and control program. It was approved by the Maunakea Management Board on, and the policies are effective as of, February 10, 2015. The approved plan and associated Standard Operating Procedures (SOPs) are below.

These documents identify personal gear, vehicle, and delivery cleaning requirements; inspection requirements (both vehicle operator-inspections and when DLNR requires an approved biologist);

and penalties for non-compliance. Recommendations for maintaining areas outside of University managed lands and preparing for trips or deliveries of goods and materials are also included.

Requests for inspection or questions regarding the plan should be directed to: inspections-grp@hawaii.edu or 808-933-0734. An online, web-based system for requesting and scheduling inspections is in preparation and will be available at www.omkm.org/inspections. The plan and procedures are a form of adaptive management and will be revised as needed.

PDF files of the Maunakea Invasive Species Management Plan and appendices Maunakea Invasive Species Management Plan. 2015. PCSU Technical Report v191.

Identifies guiding principles, policies, and procedures.

Standard Operating Procedures (SOPs): detail and instructions for all mountain users.

SOP 01: Cleaning of Vehicles and Personal Belongings. v1.1.

SOP 02: Inspection of Vehicles, Construction Materials, Scientific Equipment, & Supplies. v1.1.

List of carriers approved for regular deliveries w/o an inspection by a DLNR-approved biologist

15.2.1 Aʻole Ants! (No Ants!) Help us keep Maunakea free of ants. Maunakea is one of the few places in the State where invasive ants are not found.

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All ants in Hawai`i are introduced. Ants are often destructive, competitive predators that can survive at high elevations. The Argentine Ant (Linepithema humile) for example, can survive at high elevations and is established at Pu’uhuluhulu and Maunakea County Park (popular nearby stopping points for visitors coming up to Maunakea).

There have been many studies showing the impacts of ants on Hawaiian ecosystems.

Not only do they compete with native Hawaiian animals, they can also eliminate Hawaiian plants that rely on those native animals for pollination, reproduction, and survival.

Ants are spread primarily by humans: with plant materials, vehicles, supplies, food, etc.

Please help us protect the Hawaiian plants, birds, and arthropods on Maunakea by checking vehicles and supplies for ants before coming up. If you see an ant while on the mountain, tell a Maunakea Ranger immediately. Mahalo nui!

15.3 Due to interference with the radio telescopes, CELLULAR PHONE USE IS RESTRICTED TO EMERGENCY CALLS ONLY. Contractor may use SMA telephones for calls relating to this Project

15.4 Important Telephone Numbers and Websites

Emergencies: 911 Visitor Information Station and Rangers: 808-961-2180, http://www.ifa.hawaii.edu/info/vis/ Weather and Road Conditions: 808-935-6268 (recording) Maunakea Weather Center: http://mkwc.ifa.hawaii.edu/forecast/mko Center for Maunakea Stewardship (CMS) https://hilo.hawaii.edu/maunakea

15.5 All contractors must attend a Maunakea orientation prior to start of work on Maunakea.

16 CONTRACTOR DELIVERIES, HAULING AND ACCESS

16.1 Keep Roadway serving premises clear and available to SI, SI's employees, and emergency vehicles at all times. Partial use of these areas for parking or storage of materials will be allowed and shall be coordinated with the COTR.

16.2 Schedule deliveries to minimize use of the roadway. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

17 DRESS AND DEPORTMENT

17.1. Contractors' personnel shall be fully and appropriately clothed at all times and shall conduct themselves in a manner appropriate to a public place. The COTR may require removal of any individual from the premises and project for unacceptable dress, demeanor or disruptive conduct, if the Contractor superintendent fails to correct conditions in violation of this paragraph.

18 CONTRACTOR PARKING

18.1 No personal vehicles will be allowed at the construction site. Only those construction machines and vehicles necessary for the work will be allowed at the site and location of those vehicles may be restricted by the COTR. Vehicles making deliveries shall be unloaded and removed as quickly as possible. A parking area will be designated by the COTR and the Contractor will be required to shuttle his personnel to the site.

19 EATING, DRINKING, SMOKING, AND ILLEGAL SUBSTANCE ABUSE

http://www.ifa.hawaii.edu/info/vis/ http://mkwc.ifa.hawaii.edu/forecast/mko https://hilo.hawaii.edu/maunakea

SF Project No: 1683701 Page 12 of 46

19.1 Eating and drinking in Smithsonian buildings will be allowed. If, in the opinion of the COTR, the Contractors' personnel fail to maintain acceptable dress and conduct appropriate to a public place, permission to use the Break Room for eating may be rescinded.

19.2 The consumption of alcoholic beverages by the Contractor's personnel is prohibited in all Smithsonian buildings or leased space.

19.3 Smoking or carrying lighted tobacco products is prohibited in all Smithsonian buildings or leased space, in exhibition and public spaces, in areas where hazardous materials are stored or handled, and in areas undergoing construction, renovation, or repair. Acceptable areas for smoking are designated by the Smithsonian Facility Manager and the Center for Maunakea Stewardship (CMS) https://hilo.hawaii.edu/maunakea. During severe dry conditions, personnel may be required to restrict smoking to contractors' vehicles.

19.4 The possession, sale and/or use of narcotic or other illegal substances or firearms by Contractor employees is strictly prohibited in all Smithsonian facilities and leased space. Working on the project under the influence of alcohol or illegal substances is strictly prohibited.

PROJECT COORDINATION

20 COORDINATION OF TRADES

20.1. The Contractor shall coordinate work of different trades so that interference between mechanical, electrical, architectural and structural work, including existing services, shall be avoided.

20.2. Not Used

20.3 Where work by separate entities requires off-site fabrication of products and accurate interfacing of materials to produce the required results, the Contractor shall prepare coordination drawings to indicate how work shown on separate shop drawings will be interfaced, intermeshed and sequenced for installation. Coordination drawings shall be submitted in accordance with the requirements of the "Submissions" section.

20.3.1. Work installed prior to approval of coordination drawings shall be at the Contractor's risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Smithsonian. If an interference develops, the COTR will decide which work shall be relocated, regardless of which was installed first.

20.4. Installation of equipment and systems shall allow the maximum practical space for operation, repair, removal and testing, within the limits indicated on the Contract Documents.

Pipes, conduit, ducts and other system components shall be installed as close as possible to ceiling slabs, walls and columns to minimize space used while accommodating function and maintenance.

21 QUALITY ASSURANCE

21.1. The Contractor shall provide for quality control, inspections, testing and re-testing as necessary for all work, including that of subcontractors, to assure compliance with the contract documents. The Contractor shall submit the qualifications of the testing and inspection firms for approval.

22 PERMITS, LICENSES & FEES

22.1. The SMA Maunakea Facility is a U. S. Government owned building and is therefore

SF Project No: 1683701 Page 13 of 46 exempt from County of Hawaii plan check and permit requirements.

22.2 All projects and activities must be reviewed and approved by Center for Maunakea Stewardship (CMS) https://hilo.hawaii.edu/maunakea

23 UTILITY SERVICE INTERRUPTIONS AND NEW CONNECTIONS

23.1. Any planned interruption in utility service must be approved by and coordinated through the COTR. The Contractor shall submit a written request as far in advance of scheduled interruption as possible, but no less than two (2) full working days in advance. The Contractor shall make the necessary temporary provisions to supply continuous electrical power, HVAC space conditioning and security as required during periods when service is interrupted.

23.2. The Contractor's work efforts to restore service shall be continuous until the interrupted utility is back in service.

23.3. The electrical power for the Observatory may not be interrupted during normal business hours unless approved by the COTR in advance. Coordinate any and all electrical service interruption with SAO.

23.4. A fire watch shall be provided for the time periods when fire suppression and detection systems are out of service.

23.5 Areas of the facility will remain occupied and in operation beyond the construction zone throughout the construction period. Utility services to occupied areas must remain operable 24 hours a day. All work requiring shut down of equipment serving occupied areas beyond the construction zone will be coordinated with the COTR a minimum of 2 days in advance of scheduled work requiring shut down.

23.6 The Contractor must provide on-going access to SI personnel to all equipment which is to remain operational throughout the construction period.

24 SMITHSONIAN FURNISHED ITEMS INSTALLED BY CONTRACTOR (Not

Used)

25 SALVAGE

25.1. The Smithsonian Institution assumes no responsibility for salvage value or any loss or damage to materials or structures on the site for which the Contractor may have reflected a salvage value in their bid.

25.2. Except as specifically stated in the contract documents, construction materials, equipment or other items that are to be removed and neither re-used under this contract nor reserved as property of the Smithsonian Institution shall become the property of the Contractor and shall be removed from the premises by the Contractor.

26 CUTTING, PATCHING AND MATCHING EXISTING WORK

26.1. Existing work shall be cut, drilled, altered, removed or temporarily removed and replaced as necessary for performance of work under the contract. Work that is replaced shall match similar existing work. Structural members shall not be cut or altered, except where noted on drawings, without authorization of the COTR. Work to remain in place, which is damaged or defaced during this contract shall be restored to match the conditions existing at the time of award of the contract, at no additional cost to the Smithsonian.

SF Project No: 1683701 Page 14 of 46

26.2. Conditions exposed by removal of existing work that do not match new finishes or align with new work shall be called to the COTR's immediate attention. Necessary corrective work directed by the COTR will be subject to adjustment provisions as stated in the General Conditions of the contract.

PROTECTION OF THE SITE

27 PROTECTION OF THE SITE

27.1. The Contractor shall provide adequate protection for all parts of the building, including interior and exterior surfaces, its occupants and contents and grounds wherever work under this contract is performed.

27.2 Plan for Protection of the Site: The Contractor shall submit a plan for protection of the site to the COTR for approval. As a minimum, the Plan shall describe:

OMKM

15.2.1 Proposed method, location, and construction of temporary barricades, signage.

15.2.2 Methods of protection of existing surfaces and occupants.

28 PROTECTION OF FLORA AND FAUNA

28.1 Flora Protection: The Contractor is expressly prohibited from collecting plant materials on National Forest property.

28.2 The Contractor shall not store materials inside the drip-line of trees or shrubs.

28.3 Vehicular traffic inside the drip-line of trees is not permitted without prior approval of the Forest Service through the COTR.

28.4 Contractor shall coordinate with the COTR and Center for Maunakea Stewardship (CMS) https://hilo.hawaii.edu/maunakea and acquire approvals for the construction area.

28.5 The Contractor shall be responsible for the daily removal of trash and construction debris from turf and flower/shrub beds within the limits of construction.

28.6 Any plant material destroyed and/or damaged by the Contractor during construction shall be replaced with like genus and species of the same size, at no additional cost to the Smithsonian. The damaged plant materials must be replaced prior to final payment.

28.7 Fauna Protection: The Contractor is prohibited from hunting, collecting, or feeding animals on UH managed lands. All food and food wrapping brought on the premises must be properly disposed of in approved containers which are secured from animals.

29 DEBRIS CONTROL AND DAILY CLEANUP

29.1. The Contractor shall regularly clean up the work areas and shall, at all times, maintain the project in as neat and orderly a manner as is consistent with normal operations. Debris resulting from construction operations shall be removed daily from the site by the Contractor. The Contractor shall keep all access, haul routes and site areas free of dirt, debris and other materials resulting from construction activities.

29.2. The Contractor shall recycle, salvage or otherwise divert from landfills and incinerators, at least 50%, with a goal of at least 75%, by weight (tons), unless otherwise noted, of non-hazardous construction and demolition material. The contractor shall track recycling efforts and diversion rates using the Construction and Demolition Waste Tracking Sheet, attached. Before

SF Project No: 1683701 Page 15 of 46 any work is started, the contractor shall submit a Construction Waste Management Plan, consisting of waste identification and a waste reduction work plan. Waste identification shall indicate anticipated types and quantities of demolition, site-clearing, and construction waste generated by the Work. Include estimated quantities and assumptions for estimates. Waste reduction work plan shall list each type of waste and whether it will be salvaged, recycled, or disposed of in landfill or incinerator. Include points of waste generation, total quantity of each type of waste, quantity for each means of recovery, and handling and transportation procedures. With each application for payment, the contractor shall submit the Construction and Demolition Waste Tracking Sheet, attached, with data compiled for the payment period, including receipts from hauler or destination. Before request for substantial completion, the contractor shall submit calculated end-of-Project percentage of waste diverted from landfills and incinerators (recycled, salvaged, or disposed) as a percentage of total waste generated by the Work. With request for final payment, the contractor shall submit actual percentage of waste diverted from landfills and incinerators (recycled, salvaged, or disposed) as a percentage of total waste generated by the Work.

30 DUST AND AIR QUALITY CONTROL

30.1 The Contractor will execute the Work by methods that minimize dust raised by construction operations. The Contractor will provide positive means to prevent objectionable odors and air-borne dust from dispersing into the atmosphere and from being drawn into existing air-intake louvers and ductwork.

30.2 Dust barriers shall be erected where necessary to protect adjacent areas from dust infiltration as required by the COTR. Dust barriers shall be rigid and visually opaque and shall seal the work area by affixing to the structure on all sides (i.e. ceiling, walls, and floor).

30.3 Means of connection of dust barriers to existing structures shall not damage the building fabric. Details of barriers shall be submitted for approval to the COTR.

30.4 No open fires or burning of trash are permitted.

31 NOISE CONTROL

31.1 The Contractor shall comply with the regulations of State of Hawaii Department of Health and OSHA Standard 1926.52 and 1910.95 and all other regulations relative to safety noise control.

31.2 Activities that generate excessive noise or vibration and interrupt the facilities functions or create public disturbances may be required to be performed during off-hours at the discretion of the COTR.

31.3 The Contractor shall provide sound attenuation to maintain acoustic level below 75 dBA at a distance of 15 m.

32 VERMIN, PEST, AND RODENT CONTROL (Not Used)

33 DRILLING, WELDING, AND CUTTING

33.1 Daily Permit: When welding, torch cutting, or other heating operations are to occur inside existing structures, the Contractor shall obtain a daily hot work permit from the COTR at least two working days in advance. The permit must be posted at the job site prior to beginning the scheduled work.

33.2 Fire Watch: No welding or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, SF Project No: 1683701 Page 16 of 46 cutting, and heating operations and for at least 30 minutes after the 'hot' work has stopped. The Contractor shall provide adequate ventilation to prevent air contamination or the accumulation of toxic materials. A fire extinguisher (minimum 10 pounds, dry-chemical type, typical) shall be on hand when drilling, welding, or cutting.

33.3 Use of Impact Hammers: The use of impact hammers or other equipment causing vibration, noise, and dust may be harmful the facilities equipment, telescopes and/or building occupants. The Contractor shall request approval from the COTR at least five working days before beginning this type of work.

TEMPORARY CONSTRUCTION FACILITIES

34 CONTRACTOR FIELD OFFICES, TRAILERS AND SHEDS

34.1. The Contractor shall provide information about proposed locations of any temporary staging and storage areas within the building to the COTR for approval at least five (5) working days prior to mobilization. No exterior storage is allowed without prior approval of the COTR.

34.2. The Contractor shall be solely responsible for the safekeeping and security of the construction facilities, materials and equipment.

34.3. Upon completion of the Work, the area shall be returned to its original pre-contract condition.

35 STAGING, STORAGE AND WORK AREAS

35.1. Before any work is started, the Contractor shall coordinate with the COTR regarding the use of area for staging and storage of materials and equipment.

36 SANITARY FACILITIES

36.1. Contractors' personnel will be permitted to use designated restrooms located on the premises. If, in the opinion of the COTR, the Contractors' personnel fail to maintain acceptable dress and conduct appropriate to a public place, permission to use the public restrooms may be rescinded.

37 TEMPORARY UTILITY CONNECTIONS AND EXTENSIONS

37.1. The Contractor shall provide and maintain all temporary lighting and power required, including interior lighting and security lighting, in all areas where permanent lighting or power has been disconnected or removed. Contractor shall continue to provide such temporary power of lighting until permanent lighting and power has been installed or restored or until otherwise directed by the COTR.

Contractor shall maintain all permanent lighting and power in areas inside the construction zone even if such power or lighting is not part of the Work.

37.1.1. When the use of such temporary lighting and power is no longer required, all temporary wiring, and equipment including hangers and supports shall be completely removed by the Contractor.

37.1.2. Temporary Lighting shall meet minimum OSHA standards.

37.1.3. The required temporary lighting shall remain on twenty-four (24) hours a day and seven (7) days a week at all stairs and egress paths. In other areas temporary lighting may be shut off during non-working hours.

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37.1.4. All temporary wiring and equipment shall be in conformity with the National Electric Code. Three-phase temporary power circuits shall be installed as required to operate construction equipment of the various trades and to install and test equipment such as pumps and fans. The Contractor shall install and maintain temporary or permanent service for the permanently installed building equipment such as sump pumps, air handlers, chillers, cooling towers, automatic temperature controls, boilers, boiler controls, fans, pumps, etc. so that such equipment may be operated when required and so ordered by the COTR. Wiring for temporary lighting and receptacles, within the existing building shall be type MC cable as defined in NFPA 70, and shall contain an insulated ground wire. Minimum conductor shall be No. 12 AWG solid copper with type THHN/THWN insulation.

37.1.5. Receptacles for temporary power during construction shall be provided in work areas, with maximum spacing of 25 feet. A maximum of three duplex receptacles shall be connected to 20A, 120V circuit GFCI protection must be provided at all temporary power receptacles.

37.1.6. The Contractor shall provide temporary paver and tele./data connections to SI COTR field offices for the duration of the project within the construction zone to be designated by the COTR.

38 SCAFFOLDING AND PLATFORMS

38.1. The Contractor shall erect temporary scaffolding in accordance with OSHA 29 CFR 1926.451 and ANSI A10.8. The Contractor shall provide landing platforms with stairways or ladders for proper access and egress to all work areas.

38.2. For all frame scaffolding greater than 4 m in height, the Contractor shall submit working drawings to the COTR a minimum of ten (10) working days in advance of scaffolding erection.

Working drawings submitted by the Contractor shall be certified by a registered Professional Engineer.

38.3. During non-working hours, the Contractor shall close and lock the scaffolding with a physical barrier to prevent access by unauthorized persons.

39 PROJECT SIGNS (Not Used)

MEETINGS

40 PRECONSTRUCTION MEETING

40.1. A Preconstruction Meeting will be scheduled with the Contractor before any work is started at the site. As soon as possible after the Date of Award, the COTR will contact the Contractor to arrange a time, date and place for the conference. Items to be discussed at the Preconstruction Meeting include, but are not limited to:

40.1.1. Contract Time: Notice to Proceed date and Completion date;

40.1.2. Scheduling and Submittals;

40.1.3. Project Communications;

40.1.4. Mobilization and Staging;

40.1.5. Access to the Premises, Haul Routes, Loading Dock;

40.1.6. Security Requirements/List of Contractor's Personnel;

40.1.7. Emergency Procedures and Phone Numbers;

40.1.8. Protection of Site and Historic Preservation;

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40.1.9. Fire Protection and Safety Requirements;

40.1.10. Utility Interruptions, Rough-in Inspections, Testing;

40.1.11. Applications for Payment;

40.1.12. Pre-Condition Survey of the Site;

40.1.13. Accessibility Requirements;

40.1.14. Sustainability Requirements;

40.1.15. Building Systems Commissioning;

40.1.16. Quality Control;

40.1.17. Preservation of Wildlife and Natural Resources.

40.2. The Contractor's key staff and representatives of all Subcontractors or Suppliers shall attend the Preconstruction Meeting.

40.3. Coordination Plan: The Contractor shall use the Preconstruction Meeting to develop a Coordination Plan for interaction with other parties working in or using the facility. The plan shall be submitted no less than five (5) working days after the Preconstruction Meeting and shall address interactions with other contractors, tenants, the public and any others making use of the site and surrounding areas. As a minimum it shall include:

40.3.1. Locations of overlap in use of the site by the Contractor and others, including work areas, delivery points, access/egress areas.

40.3.2. Specific items of work by others required to support critical milestones in the Contractor's schedule.

40.3.3. Coordination with the work of the designated Commissioning Provider.

40.3.4. Completion or delivery of work by others that may impact the Contractor's schedule.

40.3.5. Portions of the work that create special hazards or disturbances.

40.3.6. Portions of the work that affect utilities, fire-protection or detection systems or security systems.

40.3.7. Events requiring access to areas outside of the project site or secured spaces.

40.3.8. Protection to be provided by the Contractor for work completed by others either before or during this project.

41 PRE-CONDITION SURVEY OF THE SITE

41.1. After the Preconstruction Meeting and before the start of work on the site, the project site (i.e. building, its contents, grounds and equipment) shall be inspected by the Contractor, major Subcontractors, COTR and other Smithsonian Institution personnel as may be required for the purpose of verification of the existing conditions. Any damages or defective equipment will be noted at this time and this survey will serve as the basis for the establishment of the pre-contract conditions. The identification of pre-contract conditions will be jointly established by the Contractor and Smithsonian Institution.

41.2. Written and photographic documentation: The Contractor shall prepare a typewritten and photographic report in PDF format to identify damages or defects of materials, equipment and the

SF Project No: 1683701 Page 19 of 46 site. The Contractor shall submit report electronically to the Contracting Officer and the COTR.

41.3. Digital Video documentation: The Contractor shall digital video and document the observations made during the survey of the existing conditions for buildings, improvements, finishes, utilities, interior surfaces, construction and other systems, components or materials, which might be affected by the Work, including sidewalks, streets and adjacent facilities. The typewritten and photographic report and video reports shall be complimentary in content and shall be submitted together.

42 PROJECT MEETINGS

42.1. Progress Meetings: The COTR will lead regular progress meetings with an interdisciplinary integrated management team consisting of representatives of the Contractor, Smithsonian, Architect/Engineer Commissioning Provider, major Subcontractors and other critical Subcontractors and suppliers. The purposes of these meetings are to expedite the work, coordinate and schedule the Work and coordinate the work with Smithsonian activities. Progress meetings shall be held weekly unless otherwise directed by the COTR. The time and place of the meetings will be established at the Preconstruction Meeting. The Contractor shall ensure that all required Subcontractors and suppliers attend the Progress Meetings and the COTR will ensure that all necessary SI personnel attend.

42.2. Special-Topic Meetings: At the discretion of the COTR, additional meetings may be scheduled to address issues of quality control, sustainability requirements, coordination between contractors on the premises, coordination with other agencies, scheduling of the work, application for payments, etc. The Contractor's staff and Subcontractors or Suppliers shall attend.

42.3. Meeting Minutes: The Contractor shall promptly prepare minutes of each meeting and transmit to the COTR, within five (5) working days.

SUBMISSIONS

43 SUBMITTAL DEFINITIONS

43.1. Submittals are defined to include shop drawings, product data, samples and additional data required for submission to the COTR for review and approval prior to incorporation into the work.

43.1.1. Shop Drawings: Detailed drawings, schedules, diagrams and illustrations prepared specifically for this project by the Contractor or any subcontractor, manufacturer, supplier or distributor to illustrate fabrication and/or installation of a portion of the Work.

43.1.2. Schedule: A detailed tabulation of components, items or parts to be furnished for use on this project.

43.1.3. Statement: An affirmation prepared by the Contractor, the installer or manufacturer of a material, product or system, to satisfy a requirement defined in a technical section.

43.1.4. Factory Test Report: A written report of the findings of a test performed by the

Contractor on an actual portion of the Work or prototype prepared for this project before it is shipped to the site.

43.1.5. Field Test Report: A written report of the findings of a test performed by the Contractor on a portion of the Work during or after installation.

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43.1.6. Certificate of Compliance: A written statement, signed by an authorized official of the manufacturer of a product or system or supplier of a material attesting that the product, system or material meets the requirements of the contract documents. The certificate of compliance must be dated after the award of this Contract and must name the project and cite the specification section, paragraph and requirements, which it is intended to address.

43.1.7. Product Data: Illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature and catalog information illustrating a material, product or system to be installed on this project, including all data related to LEED requirements, such as recycled and regional content information, Volatile Organic Compound (VOC) product schedules, Forest Stewardship Council (FSC) chain-of-custody documentation and other documentation as requested by the COTR.

43.1.8. Color Charts: Pre-printed brochures showing the color range of a material.

43.1.9. Test Reports: Reports verifying that a material, assembly, system, process or laboratory meets requirements established in the Contract Documents. Reports shall indicate compliance by naming and describing the test method and test results. Testing must have occurred within three (3) years of the date of award of this contract.

43.1.10. Samples: Physical examples of materials, equipment, assemblies or workmanship establishing standards for evaluating finished Work.

43.1.11. Color/Texture Selection Sample: Samples of an available range of textures and/or colors of a material formed of the actual finish material over a substrate identical to that which will be used in the field.

43.1.12. Mock-up: An assembly or sample panel constructed in accordance with specifications to show construction details, finished appearance and/or performance.

43.1.13. Safety Data Sheets: Instructions, warnings and recommended and required handling and use procedures for individual hazardous materials published by the product manufacturer.

44 SUBMITTALS AND REVIEWS

44.1. Contractor Responsibility for Submittals: The Contractor shall provide all required submittals, by technical specification section, in accordance with the contract documents. All submittals, with exception of mockups or samples, are to be submitted electronically by email in PDF format. The Contractor shall clearly indicate on the submittal that it has been reviewed by the Contractor and found to meet the project requirements. Any items submitted as substitutions shall be clearly identified as such on the submittal and the transmittal document. If shop drawings show variations from the contract documents because of standard shop practices or for other reasons, the Contractor shall provide a separate, written description of variations along with the submittal. The Contractor shall:

44.1.1. Review each submittal for conformance with requirements of the contract documents and coordination with related work.

44.1.2. Determine and verify all field measurements, required material quantities, method of assembly or erection, installation requirements and proper connection to adjoining materials installed by others.

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44.1.3. Assure that all submittals use the appropriate units of measure. Preprinted literature in other units shall be accompanied by documentation to show conformance to project requirements.

44.1.4. Transmit all required submittals for a technical specification section at the same time unless prior written waiver of this requirement has been provided by the COTR.

44.1.5. Transmit submittals to the COTR in a logical and orderly sequence in accordance with the Submittal Schedule to prevent project delays or adversely impact work by the Smithsonian Institution or other contractors.

44.1.6. Correct and resubmit submittals according to response from the Smithsonian Office of Engineering Design & Construction.

44.1.7. Commence work on items requiring submittals only after all related submittals are reviewed and approved by the Smithsonian. All Work shall conform to approved submittals.

44.1.8. Submittal Procedures: All submittals shall be submitted to and coordinated through the COTR. The Contractor shall establish and maintain a secure FTP site for the duration of the project.