3-SLCI27010 Attachment 2 Scope of Work.docx
DOCX document 22 KB Posted
- Solicitation number
- SLCI27010
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This is a Scope of Work document for Salt Lake City Corporation's Street Lighting Maintenance and Installation contract (SLCI27010). The scope outlines comprehensive streetlight services including maintenance, repair, installation, and asset management across the City's streetlight infrastructure. The contractor must provide all personnel, equipment, materials, and traffic control necessary to perform services, with at least one journey lineman available at all times. Key service requirements include replacing light bulbs, wiring, photocells, and poles; painting poles; ensuring dark sky compliance; performing lens cleaning; providing make-safe services for knocked-down poles; locating and repairing underground cable; inspecting new and existing poles against National Electrical Code standards; and conducting monthly night surveys to document outages. The contractor must maintain a 24-hour, seven-days-a-week toll-free Help Line for citizen reports and dispatch personnel to respond to streetlight failures within three business days, or immediately for public safety emergencies. All personnel must be skilled, properly licensed, fluent in English, and work under a competent supervisor available during each shift. The contractor warrants that all services and products meet specifications, are of merchantable quality, and remain functional for a minimum of one year from final payment acceptance.
The contractor must provide GIS and asset management services by maintaining a computerized maintenance management system with complete inventory records, warranty information, and monthly reports in ArcGIS format, while also managing data for Rocky Mountain Power billing and coordinating with their WattSmart program for utility incentives. Development review services are required to ensure new projects comply with the City's 2020 Streetlight Master Plan. The contractor is responsible for Blue Stakes cable locating coordination and must repair any streetlight cable damage within ten working days while pursuing third-party damages at no cost to the City. All deliverables, including test data, surveys, inspections, photographs, drawings, reports, and models, become the property of the City with City retaining all copyright ownership, though the contractor may retain reproducible copies for reference and marketing purposes. The scope does not specify contract term, pricing structure, renewal options, or award dates within this document.
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Other files
| File | Type | Posted |
|---|---|---|
| 2-SLCI27010 RFP.docx | DOCX document | |
| 1-Confidential+and+Proprietary+Info+Declaration+Form.pdf | ||
| 4-SLCI27010 Attachment 4 Score Sheet.xlsx | XLSX spreadsheet | |
| 6-SLCI27010 Attachment 3 Revised Cost Sheet.xlsx | XLSX spreadsheet | |
| 5-SLCI27010 Attachment 1 Revised Sample Agreement Updated.docx | DOCX document |
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Text version
EXHIBIT “A”
SCOPE OF WORK
STREET LIGHTING MAINTENANCE AND INSTALLATION
| I. | GENERAL RESPONSIBILITIES OF OFFEROR | |
| The responsibilities of Offeror include, but are not limited to, the following. | ||
| A. | Offeror is responsible to provide all personnel, equipment, and materials necessary to perform the services. | |
| B. | Offeror shall provide any necessary traffic control, including providing any necessary traffic control devices (barricades, cones, signs, flashers, or other devices) to warn or keep others out of the work area and to provide for safety. | |
| C. | Personnel | |
| 1. | Offeror shall provide sufficient personnel to accomplish the required |
services as scheduled. All personnel shall be skilled in the various tasks assigned to them and shall at all times be in safe and suitable clothing that is clean and presentable.
| 2. | At least one journey lineman shall be available to do work for City |
| Hereunder. |
| 3. | All personnel performing services hereunder shall have all applicable |
| licenses and certificates to perform work in accordance with all |
applicable ordinances, regulations, and professional standards.
| 4. | Offeror shall provide at least one employee on every job assignment |
| who can clearly speak, read, write, and understand the English | |
| language in order that City’s representatives may effectively | |
| communicate with Offeror. |
| 5. | Offeror shall provide a competent, well-trained and experienced |
| supervisor who shall be on the premises during the length of each | |
| shift. Offeror shall provide City with the name of on-duty supervisors | |
| and where they may be contacted. Offeror shall perform work during |
the day and night, as necessary to meet City’s needs, or as requested by City. Offeror shall provide after-hours contact information.
| D. | Offeror warrants that products furnished conform to the requirements |
| specified and are of good merchantable quality and suitable for the purpose | |
| intended. | |
| E. | Offeror shall warrant all services provided to the extent the resulting work |
| product shall remain functional and in good order for a minimum of one year | |
| from the date of acceptance. The date of acceptance shall be defined as the | |
| date of the final payment for the work. |
| F. | For every streetlight that is reported or identified as not working, Offeror shall |
| have a truck and electrician/employee respond to arrive and perform remedial action at such site within three (3) business days from the time that Offeror is made aware of the outage, which shall be a guaranteed response time. “Business days” shall mean Monday through Friday and, if applicable | |
| to Offeror’s normal operations, Saturdays, except for recognized holidays. In emergency situations where public safety is an issue, Offeror shall have crews available to respond to make safe immediately. |
II. DETAIL OF MAINTENANCE REQUIREMENTS
| A. | Streetlight Maintenance summary of services |
| Maintenance shall include but not be limited to: |
Replacing light bulbs Replacing wiring both overhead and underground
| Replacing and installing photocells/smart sensors |
| Pole painting |
| Replacement of broken decorative elements |
| Foggy lens replacement |
| Dark sky compliance |
| Pole replacement |
| Locating underground wiring |
| Fuse replacement |
| Controller or driver replacement |
| General troubleshooting |
| Adding shielding |
| Mast arm work |
| Lens cleaning |
| Warrantee support |
| 1. | If power is available to the pole, Offeror shall make the necessary wiring |
| Repairs needed to get the streetlight operating. |
| 2. | Pole replacement for knockdowns, including Make Safe service in such |
| Situations, and other situations requiring replacement of City-owned poles. |
a. Make Safe shall include, but shall not be limited to, the following: de- energizing the streetlight fixtures and cabling; making such repairs or alterations as may be necessary to establish safety prior to pole replacement; providing any necessary traffic control and traffic control devices; removing and disposing of any broken glass or other debris that resulted from the knockdown; and, when necessary, notifying and coordinating efforts with the local police (or other fire or emergency responders) and the local electric power provider.
b. For pole replacements, Offeror shall supply the pole, with Offeror making all arrangements with the pole manufacturers and maintaining a small mutually agreeable inventory of the various styles of poles used by City. City Street Lighting Master Plan is available at the Public Utilities Department and it outlines the pole styles to be implemented in future developments within City.
c. City owns some streetlights connection to poles owned by the local electric power provider. If such a pole is knocked down, the local electric power provider will do the pole replacement, not Offeror, but Offeror shall repair or replace the light fixtures.
3. Cable services, including location, marking, repair, and/or replacement.
4. Blue Stakes cable locating service. This shall include receiving the request from the Utah Blue Stakes Service; providing the street light cable locate service (marking with red paint or flags) or appropriate notice of no facilities present within the time frame established by the Utah Buried Facilities Act;
and repairing any street light cable damage incurred during this process within ten (10) working days and pursuing third party damages directly at no cost to City.
| 5. | Inspection of new poles, pole wiring, and lighting fixtures to document |
| whether they meet National Electrical Code (NEC) standards and the | |
| approved plans and specifications. This service shall be provided by a Utah | |
| master electrician. |
| 6. | Inspection of old poles to document whether the pole is plumb and sound |
| and whether it poses any danger. Offeror shall inspect the light pole |
assembly, assess the observed condition, and report its assessment of the condition to City.
| 7. | Streetlight pole painting. Painting shall include preparation, one coat of |
| primer, and one or two coats of paint as necessary to cover. Primer and paint | |
| are to be approved by City prior to application. |
8. Banner hardware placement and removal.
9. Perform occasional special projects at the request of City.
B. GIS and Asset Management Services shall include the following:
| 1. | Offeror shall maintain an electronic file inventory of the streetlights assigned |
| by City through use of the Computerized Maintenance Management System | |
| (CMMS), with a record of the number and types of bulbs, ballasts, and/or | |
| photo-cells; a record of the dates of installation, repair, and/or replacement; | |
| any warranty information that will allow free or discounted replacements of | |
| failed units under warranty; and identify which streetlights are operating | |
| correctly and those that are not operating correctly. This information shall be | |
| reported to City monthly in ArcGIS format. |
| 2. | Offeror shall add any missing data (i.e. wire locations, wire types, power |
| sources, etc.) to the City’s asset management database and maintain | |
| accuracy of database. |
C. Call Center and Data Management Services shall include the following:
1. Offeror shall have and operate a 24-hour, seven days a week, toll free telephone line (Help Line) to take reports of failures from citizens, commercial vendors, City personnel, or others. Offeror shall dispatch personnel to investigate and perform routine repairs, and/or replacements without need of contacting City personnel. Offeror may be asked to call City for pre-authorization of certain non-lamp related repairs prior to commencement of work, but only as directed by the City contract monitor. The Help Line shall include automatic recording machine backup for periods of multiple calls, but Offeror’s personnel shall personally return calls to those parties that leave messages due to inability to reach a person on their initial call. It is anticipated that this 24-hour telephone Help Line shall be the primary means of initiating basic streetlight maintenance work.
a. Offeror authorizes City to advertise the 24-hour telephone Help Line to the public and to have Offeror act as City’s primary referral point for the public to report streetlight problems. All calls shall be answered promptly.
b. Offeror shall keep an accurate record of all reported problems, all actions taken to resolve such problems, including dates and times of initial report and final resolution. This information shall be reported to City monthly in ArcGIS format.
| 2. | The selected offeror will be responsible for preparing billing information, |
| including changes to inventory, and submitting monthly information to Rocky | |
| Mountain Power for billing. Offeror must also be able to coordinate with | |
| Rocky Mountain Power’s WattSmart program to assist the City in obtaining | |
| incentives and instructions for upgrades. |
D. Night Survey Services shall include the following:
| Offeror shall perform a night patrol to monitor the status of all lights and |
| Document all outages of all City streetlights once each month. (Includes LED and |
| Induction lights) If City wishes to exclude LED and induction lights from the night |
patrol service, offeror shall offer a discounted rate. City may ask offeror to cease all night patrol activities in areas of the City covered by smart lighting controls.
E. Development Review Services shall include the following:
| Offeror shall assist with development review to ensure the proposed development |
| complies with the City 2020 Streetlight Master Plan. |
III. DELIVERABLES
The data used in compiling, and the results of, any tests, surveys or inspections, as well as all photographs, drawings, renderings, schedules, data processing output, computations, studies, audits, reports, models and items of like kind prepared by Offeror, its employees and consultants, shall be the property of the City on which City shall own the copyright. Offeror may retain reproducible copies of all of the foregoing documents for information and reference and customary marketing and public relations. The originals of all of the foregoing documents shall be delivered to City upon completion of the work and before final payment is made.
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