3-PII+Questionnaire (1).xlsx

This is a data inventory questionnaire submitted to the Utah State Board of Education (USBE) in connection with a Request for Proposals for Utah Professional Practices Advisory Committee (UPPAC) Investigators. The questionnaire documents the personally identifiable information (PII) and other sensitive data elements that will be used, stored, or collected by a system or application. The data categories covered include student PII such as assessment scores, communications, conduct data, demographics, enrollment information, special indicators, contact information, performance metrics, program membership, survey responses, and student work products. The questionnaire also addresses educator PII including name, gender, date of birth, identification numbers, school and class assignments, salary and license information, as well as parent or guardian contact information and payment card industry (PCI) protected data. The document serves as a compliance and transparency tool to identify which specific data elements require protection and handling protocols under applicable privacy regulations.

The questionnaire functions as a data governance instrument that enables USBE to assess what sensitive information prospective contractors will access or manage during the UPPAC investigator contract performance. This inventory is critical for ensuring that vendors meet security and privacy standards required by state law and educational data protection regulations. By requiring detailed documentation of data usage, USBE can implement appropriate safeguards, audit procedures, and vendor accountability measures. The responses will inform risk assessments and determine whether additional security requirements, training, or contractual provisions are necessary to protect student, educator, and parent information throughout the investigation and hearing process.