3-PII+Questionnaire (1).xlsx

This is a Personal Identifiable Information (PII) questionnaire for the Utah State Board of Education (USBE) in connection with a Scholarship Granting Organization Request for Proposals (RFP Solicitation #USBE-JB26216-RFP). The questionnaire serves as a data inventory tool designed to identify which student, educator, parent, and payment card data elements will be collected, stored, or used by the selected system or application. The document outlines comprehensive categories of PII including student assessment data, communications records, conduct information, demographics, enrollment details, special indicators, contact information, performance metrics, program memberships, survey responses, and student work products. Additional categories address educator PII (name, gender, date of birth, identification number, school and class assignments, salary, and license information), parent or guardian contact information, and payment card information. The RFP anticipates a single contract award for a five-year term to administer the special needs scholarship program under Utah Code 53E-7-4-1 et seq. and Board Rule R277-626-1 et seq.

The questionnaire requires offerors to specify which data elements will be utilized by their proposed system and to provide clarification or additional information where applicable. This data inventory is a critical component of the proposal submission process, ensuring transparency regarding PII handling practices and compliance with data protection requirements. The questionnaire does not establish pricing terms or funding amounts but rather establishes the scope of data management that will be required under the contract. USBE reserves the right to terminate the contract at any time in accordance with the State of Utah Standard Terms and Conditions.