28523PreBid.pdf

Pre-bid Conference Forklifts - 28523

Alec La Brayere, ECPS 2 1/8/2025

PRE-BID ADMINISTRATION

• Teams meeting

• Washington Electronic Business Solution (WEBS) https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

This pre-bid conference is not recorded and is not authorized to be recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding for DES. Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Introductions

• Enterprise Services overview

• Current bidding opportunity

• Competitive solicitation documents

• Additional resources

INTRODUCTIONS

ENTERPRISE SERVICES

• Authority to create statewide contracts for the state

• Procurement bridge between purchasers and contractors

• State Procurement Priorities

ELIGIBLE PURCHASERS

• State agencies

• Use DES statewide contracts unless the contract cannot justifiably satisfy the agency needs.

• Other eligible purchasers

• Optional use with Contract Usage Agreement

• Political Subdivisions

• Tribes in WA

• Federal Agencies in WA

• Public Benefit Nonprofits in WA

• ORCPP Members

PROCUREMENT SCOPE

Forklifts and Forklift Maintenance/Repair Services

• This procurement is for nine categories of forklifts:

• Electric Motor Riding Forklifts, Electric Motor Narrow Aisle Forklifts, Electric Motor Narrow Aisle Walkie Forklifts, Electric Motor Hand Forklifts.

• Internal Combustion Cushion Tire Forklifts, Internal Combustion Pneumatic Tire Forklifts, Heavy Duty Internal Combustion Pneumatic Tire Forklifts, Rough Terrain Forklifts, and Telehandler Forklifts

• In addition to the forklifts themselves, the contract also covers warranties, preventative maintenance and repair services, repair parts, and delivery.

PROCUREMENT SCOPE

Cooperative Purchasing Agreement Awards

• Awarded per category, for coverage of the whole of Washington and

Oregon. Each category will have up to 4 awards.

• Categories are evaluated and awarded separately.

EXHIBIT B-1 AND B-2 – SPECIFICATIONS

AND PERFORMANCE REQUIREMENTS

Requirements

• Exhibit B-1 requirements are pass/fail – if you do not agree to these, the bid will be considered non-responsive.

• Exhibit B-2 requirements are scored – scores will be compared to other bids in the same category.

EXHIBIT C - PRICE

Per Category Pricing Evaluation

• Bid prices are ‘not to exceed’ prices – you can charge less than the bid price, but not more.

• Leave categories you are not bidding on blank.

• You must bid on all items in a category – forklifts, warranties, and maintenance plans – in order for the bid to be considered responsive.

• Excepting cancellation costs and replacement parts, all pricing is scored. Scores will only be compared within the same category.

STATE PROCUREMENT PRIORITIES

• Firms without Mandatory Individual Arbitration for Employees (Executive Order 18-03) – 50 Points

• Use of Recycled Motor Oil – 50 Points

CONTRACT

• Contract term: 2 Years initial, up to 6 years total.

• Performance Based Extensions, based on Order Response, Delay Notification, and Lead Time requirements.

• Quarterly sales reporting

• Vendor management fee (1.25%)

• Due 30 days after Invoice is received

ECONOMIC PRICE ADJUSTMENT

Annual PPI Adjustments

• Adjustments are annual and automatic – initiated by DES, no request required from the contractor.

• Index for Forklifts and Options is PCU3339233392: Material Handling Equipment Manufacture

• Index for Transportation Costs WPU3012 Truck Transportation of Freight

INSURANCE REQUIREMENTS

• Commercial General Liability Insurance, $2 million per occurrence and $4 million general aggregate.

• Workers’ Compensation Insurance, as required by law.

• Employers’ Liability (stop gap) insurance, Not less than $1,000,000 each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, and $1,000,000 bodily injury by disease policy limit.

• Commercial Automobile Liability Insurance, not less than $2 million per accident.

• Garage Liability Insurance, not less than $1 million per occurrence and $2 million general aggregate.

• Garage Keeper’s Liability Insurance, Symbol 30, not less than $1 million per occurrence.

TIMELINE AND NEXT STEPS

• Question and Answer period:

• Questions due January 27th, 2025.

• Final answer document posted February 3rd, 2025.

• Bid due date: February 10th, 2025, by 11:59 PM.

• Anticipated announcement of apparent successful bidder: March 17th, 2025.

• Anticipated contract award: April 16th, 2025.

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date and time

• Email bid submittals to: DESContractsTeamMaple@des.wa.gov

• Provide all completed Exhibits:

• Exhibit A-1 – Bidder’s Certification

• Exhibit A-2 – Bidder’s Profile

• Exhibit B-1 - Specifications

• Exhibit B-2 – Performance Requirements

• Exhibit C - Price mailto:DESContractsTeamMaple@des.wa.gov

ADDITIONAL RESOURCES

• Washington Electronic Business Solution (WEBS)

• Statewide Payee Desk

• Washington APEX Accelerator, formerly (PTAC)

• Office of Minority and Women's Business Enterprises (OMWBE)

• Washington Department of Veterans Affairs (DVA)

• Washington Department of Revenue (DOR)

• Washington Secretary of State (SOS) https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

THANK YOU

alec.labrayere@des.wa.gov 360-407-9366 Enter web address here mailto:alec.labrayere@des.wa.gov